July 8, 2019 - 10:00 AM - County Board of Commissioners Meeting Minutes

10 871 Meeting of the Johnston County Board of Commissioners July 8 , 2019 10 00 am The Johnston County Board of Commissioners met in regular session Monday , July 8 , 2019 at 10 00 am in the Commissioners Meeting Room , Johnston County Courthouse Annex , Smithfield , North Carolina The following members were present Present Chairman Ted G Godwin , Vice Chairman Chad M Stewart , Jeffrey P Carver , Larry Wood , Tony Braswell , Patrick E Harris , and RS “ Butch ” Lawter , Jr Absent None Also Present County Manager Rick J Hester , Clerk to the Board Paula G Woodard , Finance Officer and Assistant County Manager J Chad McLamb , County Attorney Jennifer J Slusser , and Paralegal Deputy Clerk to the Board Dana Cuddington Chairman Ted G Godwin called the meeting to order at 10 00 am Commissioner Butch Lawter opened the meeting with a prayer American Legion Post 109 Benson led those in attendance in the Pledge of Allegiance to the American Flag 1 Approval Discussion of Agenda Upon a motion by Commissioner Chad M Stewart , seconded by Commissioner Tony Braswell , and carried by unanimous vote , the Board approved the agenda as presented 2 Consent Agenda Items Upon a motion by Commissioner Larry Wood , seconded by Commissioner Butch Lawter , and carried by unanimous vote , the Board approved the consent agenda items as follows A Approval of Minutes – May 28 , 2019 Special Meeting ; June 3 , 2019 10 00 am and 6 00 pm ; June 10 , 2019 Budget Meeting ; and June 17 , 2019 Budget Adoption Meeting B Department of Transportation – Additions to System The Board concurred with the Department of Transportation’s recommendation to add the following roads to the State Maintained System Bornean Drive , Kaspurr Drive , and Kason Drive SR 3415 ext – Kyndal Subdivision – Cleveland Township Knights Bridge Drive SR 3358 ext – Saint Johns Wood Section III – Clayton Township Mystical Court – Jordan Ridge – Cleveland Township Naples Lane SR 2842 ext , Castello Way , and Sienna Way – The Reserve at Tuscany , Phase 1 , 2 , 3B , 4A , and 4B – Wilders Township Ravencliff Ridge , Grey Hawk Drive , and Brookford Court – Mason Park Subdivision Phase 1 and 2 – Cleveland Township Wallbourne Drive , W Saddle Court , and E Saddle Court – Wallbourne Subdivision – Wilders Township Willard Wood Run – Gordon Farm Phase Three – Pleasant Grove Township C Town of Pine Level – Appointment to Pine Level Planning Board Per the Town of Pine Level’s request , the Board appointed the following individual to the Pine Level Planning Board representing the ETJ area of the Town Page872 July 8 , 2019 – 10 00 am Continued Greg Johnson , 530 Rains Crossroads Road , Selma term expiring 10 31 2022 D Resolution for 2020 Census , adopted as follows Resolution 2020 Census Partnership WHEREAS , the US Census Bureau is required by the US Constitution to conduct a count of the population and provides a historic opportunity to help shape the foundation of our society and play an active role in American democracy ; and WHEREAS , Johnston County is committed to ensuring that every resident is counted ; and WHEREAS , federal and state funding is allocated to communities , and decisions are made on matters of national and local importance based , in part , on census data and housing ; and WHEREAS , census data helps determine how many seats each state will have in the US House of Representatives and is necessary for an accurate and fair redistricting of state legislative seats , county and city councils and voting districts ; and WHEREAS , information from the 2020 Census and American Community Survey are vital tools for economic development and increased employment ; and WHEREAS , the information collected by the census is confidential and protected by law ; and WHEREAS , a united voice from business , government , community - based and faith - based organizations , educators , media and others will enable the 2020 Census message to reach more of our citizens NOW , THEREFORE , BE IT RESOLVED , that Johnston County is committed to partnering with the US Census Bureau and the State of North Carolina and will 1 Support the goals and ideals for the 2020 Census and disseminate 2020 Census information ; 2 Encourage all County residents to participate in events and initiatives that will raise the overall awareness of the 2020 Census and increase participation ; 3 Provide Census advocates to speak to County and Community Organizations ; 4 Support census takers as they help our County complete an accurate count ; 5 Strive to achieve a complete and accurate count of all persons within our borders ; and 6 Establish a Complete Count Committee to work with the Census Bureau and the State of North Carolina to strive for an accurate count th Adopted this the 8 day of July , 2018 E Tax Releases & Refunds – 05 15 2019 – 06 15 2019 Real Personal Property Releases TRANS DATE TIME USER YR BILL # ACCT # TAXPAYER NAME AMOUNT 5 29 2019 7 53 01 AM dwoodward2 2019 - 203723 50058012 KINSEY , FREDDY G 74131 5 29 2019 7 53 43 AM dwoodward2 2019 - 203722 50058012 KINSEY , FREDDY G 64055 5 29 2019 7 54 26 AM dwoodward2 2019 - 203721 50058012 KINSEY , FREDDY G 63327 5 31 2019 4 49 07 PM ALassiter 2018 - 202232 2000214366 SILVA , GUDELINA SOTO 33150 6 6 2019 10 54 02 AM ALassiter 2018 - 33146 2000195377 FAISON , LISA DAWN MARLOW 16005 6 6 2019 10 56 08 AM ALassiter 2018 - 16784 2000188685 BYRD , JONATHAN M 24849 6 10 2019 8 18 46 AM ALassiter 2018 - 201498 2000155971 WOODARD , TONY S 53924 6 12 2019 3 57 00 PM ALassiter 2018 - 5838 2000185308 AYALA , EUFRADO JR 13044 Real Personal Property Refunds TRANS DATE TIME USER YR BILL # ACCT # TAXPAYER NAME AMOUNT 5 16 2019 11 44 18 AM DMalarchik 2018 - 5537 2000047813 AUTON , DAVID 19783 5 17 2019 1 16 12 PM jmorrow 2018 - 81644 2000183916 RHODES , DONNIE RAY 85914 5 17 2019 1 29 56 PM jmorrow 2018 - 52439 2000182635 JONES , KENNETH F CPA PLLC 42172 5 20 2019 8 09 04 AM ONLINE 2018 - 46896 2000200188 HUDSON , CHARLOTTE B 24939 5 20 2019 2 04 04 PM jmorrow 2018 - 2497 2000025479 ALLEN , RICHARD WAYNE JR 13323 5 20 2019 4 51 21 PM awestbrook 2018 - 8136 2000034112 BAREFOOT , DONNIE FRANKLIN 56453 5 28 2019 11 30 34 AM ajsoutherland 2018 - 2497 2000025479 ALLEN , RICHARD WAYNE JR 13323 5 28 2019 11 48 58 AM ajsoutherland 2018 - 91519 2000069220 STATEN , CHRISTINA RENA 10229 5 28 2019 2 30 21 PM ajsoutherland 2018 - 60919 2000117292 LUPER , BILLY G 13953 5 29 2019 10 51 09 AM ajsoutherland 2018 - 22591 2000107568 COLON , VICTOR 16200 5 29 2019 11 43 00 AM ajsoutherland 2018 - 43559 2000171973 HIGDON , JERRY 13371Page873 July 8 , 2019 – 10 00 am Continued 5 31 2019 10 54 21 AM ajsoutherland 2018 - 25739 2000110777 CULBERTSON , STANLEY 90000 6 3 2019 11 45 30 AM ajsoutherland 2018 - 2497 2000025479 ALLEN , RICHARD WAYNE JR 13323 6 3 2019 4 00 10 PM ajsoutherland 2018 - 80522 2000107830 RAYNE PROPERTIES LLC 69715 6 4 2019 11 24 55 AM ajsoutherland 2018 - 62950 2000056075 MASSENGILL , SHELIA R 22615 6 4 2019 11 41 01 AM ajsoutherland 2018 - 83713 2000197323 ROSALES , DANIEL 36833 6 4 2019 12 07 54 PM ajsoutherland 2018 - 14378 2000152033 BRIDGES , DAVID LEE 13536 6 6 2019 10 49 36 AM ajsoutherland 2018 - 28496 2000096888 DIAZ , MARIO 19016 6 6 2019 11 00 11 AM ajsoutherland 2018 - 28506 2000130510 DIAZ , VICTOR 24850 6 10 2019 11 10 02 AM jmorrow 2018 - 44910 39624280 HOGARTH , BRENDA FAY WISHON 27249 6 10 2019 11 43 52 AM jmorrow 2018 - 70478 2000032790 NEUSE GASTROENTEROLOGY - 13826 PA 6 10 2019 12 28 00 PM jmorrow 2018 - 2497 2000025479 ALLEN , RICHARD WAYNE JR 13323 6 10 2019 12 38 39 PM jmorrow 2018 - 80447 2000145220 RAY , JOYCE MORGAN 10232 North Carolina Vehicle Tax System - Pending Refund Report – May 2019 100 + Transaction Payee Bill # Refund Total # Name Reason Change HARRIS , 0048349026 213595832 Situs error 000 DANA KAY 16114 2827 5371 18658 LEAL , 0041643950 105685464 Military 19695 RICKY 2273 JAMES 21968 BERALAS THOMAS , 0047976429 106500714 Adjustment 19266 EDWARD 1791 LANNY 21057 UPTON , 0046114884 107006876 Assessed 6171 STEPHEN In Err 4509 RICHARD III 10680 WATERS , 0004040423 107007064 Assessed 9156 HEATHER In Err 939 NICOLE 10095 WATERS , 0004040423 107007066 Assessed 10772 HEATHER In Err 1381 NICOLE 12153 ZELANKO , 0047875611 214013268 Situs error 000 AMY MARIE 21324 3741 7108 24691 June 19 , 2019 This is to certify that , as authorized by the Board of Commissioners on December 11 , 2000 , I have approved the following tax releases and refunds under 100 , as recommended by the County Tax Administrator , Jocelyn Andrews A complete record of this information is on file in the County Finance Office Totals from 05 15 19 to 06 15 19 Tax refunds - Personal Real Property 50104 Tax releases - Personal Real Property 53415 Motor Vehicle releases refunds 11175 Recommended by Tax Administrator Jocelyn Andrews Approved by Finance Director J Chad McLamb Page874 July 8 , 2019 – 10 00 am Continued 3 Public Comments A Recognition of Director of Inspections Dean Barbour County Manager Rick Hester recognized Director of Inspections Dean Barbour for being named Inspector of the Year by the North Carolina Plumbing Inspectors Association Mr Barbour thanked Mr Hester for the recognition and praised his staff for their work and dedication to the Inspections Department The Board thanked Mr Barbour for his work with the County and congratulated him on receiving the honor 4 Sheriff’s Office – Request to Surplus Vehicles and Schedule Public Auction Sheriff Steve Bizzell requested the Board to declare the following vehicles surplus and approve for them to be sold at a public auction by Randy Wester Auction Company on Saturday , August 10 , 2019 at 10 00 am Sheriff Bizzell stated the public auction would be held at the Johnston County Sheriff’s Office Fleet Services building located at 60 Shelter Way in Smithfield Year Make Model VIN Mileage 1 2008 CHEVROLET TAHOE 1GNFK13068R207318 138,015 2 2009 FORD CROWN VIC 2FAHP71V79X121906 148,560 3 2010 FORD CROWN VIC 2FABP7BV4AX138719 151,686 4 2011 FORD CROWN VIC 2FABP7BV7BX138361 133,929 5 2011 FORD CROWN VIC 2FABP7BV9BX138362 150,235 6 2011 FORD CROWN VIC 2FABP7BV6BX161727 149,052 7 2011 FORD CROWN VIC 2FABP7BV8BX138353 151,689 8 2011 FORD CROWN VIC 2FABP7BV3BX138356 146,912 9 2011 FORD CROWN VIC 2FABP7BV1BX138355 132,048 10 2012 CHEVROLET CAPRICE 6G1MK5U27CL643531 159,056 11 2013 CHEVROLET CAPRICE 6G1MK5U28DL811260 96,721 12 2014 DODGE CHARGER 2C3CDXAT6EH145831 126,527 13 2014 DODGE CHARGER 2C3CDXAT9EH145841 131,786 14 2014 DODGE CHARGER 2C3CDXAT7EH145837 137,758 15 2014 DODGE CHARGER 2C3CDXAT2EH366875 118,439 16 2014 DODGE CHARGER 2C3CDXAT2EH145843 139,970 17 2014 DODGE CHARGER 2C3CDXAT0EH145839 140,012 18 2015 DODGE CHARGER 2C3CDXAT9FH876769 110,702 NOTE Vehicle # 1 was purchased with federal asset forfeiture funds drug money Federal guidelines require that the proceeds from the sale of this vehicle be credited back to the appropriate revenue line item in the Sheriff’s Office budget , for federal auditing purposes Vehicle # 11 was purchased out of the jail budget with federal funds that are received for assisting with cost associated with housing of illegal aliens SCAAP Proceeds from the sale of this vehicle must be credited back to the appropriate revenue line item in the Jail budget Sheriff Bizzell noted that the mileage on the Dodge Chargers is less than the Ford Crown Vic cars and stated they are seeing that the Dodge Charger engines simply do not last as long as the Ford Crown Vic Sheriff Bizzell stated since the Ford Crown Vic is no longer being manufactured , he has yet to find a comparable replacement Commissioner Patrick E Harris moved the Board declare the above listed vehicles surplus and approve for them to be sold at a public auction by Randy Wester Auction Company on Saturday , August 10 , 2019 at 10 00 am at the Johnston County Sheriff’s Office Fleet Services building located at 60 Shelter Way in Smithfield Commissioner Jeffrey P Carver seconded the motion , which carried unanimously 5 Moseley Architects – Detention Center Update Dan Mace , Chad Simmons , and Jason Hopkins with Moseley Architects presented the following update to the Board for the Detention Center Project Mr Mace stated the schematic design is complete and the next phase in the project is the design development which will add the engineering and architectural details PagePage pageNumber5875 July 8 , 2019 – 10 00 am ContinuedPagePage pageNumber6876 July 8 , 2019 – 10 00 am ContinuedPagePage pageNumber7877 July 8 , 2019 – 10 00 am ContinuedPagePage pageNumber8878 July 8 , 2019 – 10 00 am ContinuedPagePage pageNumber9879 July 8 , 2019 – 10 00 am Continued Mr Mace reviewed the above project cost estimate with the Board Mr Mace noted that this is a schematic design level estimate and a total of three estimates will be completed during the project He stated another estimate will be done after the design development phase is completed and a final cost estimate when the project is ready for bid Mr Mace stated they have factored in a 15 contingency for now ; however , they will recommend the County budget a 5 contingency once a final cost estimate is completed Mr Mace reviewed the following schedule with the Board and offered to answer any questions At the inquiry of Commissioner Jeffrey P Carver , County Manager Rick Hester stated financing will need to be in place by March of 2020 Commissioner Butch Lawter asked about the geotechnical data Page0880 July 8 , 2019 – 10 00 am Continued Mr Simmons stated a preliminary geotechnical study was performed last year , but now that a detailed site plan is complete , a detailed geotechnical analysis can be completed He estimated a detailed geotechnical analysis is approximately 30 days out Upon questions by Commissioners Tony Braswell and Patrick E Harris , Sheriff Steve Bizzell stated once the new Detention Center construction is complete , he does not anticipate needing an expansion for many years Sheriff Bizzell stated once the contract to house federal inmates expires in 2024 , he would ask that contract not be renewed Sheriff Bizzell stated the County could bring in additional revenue by housing out - of - county inmates , and that is a discussion he would like to have with the Board when appropriate 6 Johnston County Visitors Bureau – Retire NC County Designation Visitors Bureau President & CEO Donna Bailey - Taylor explained that the Johnston County Visitors Bureau would like to apply for Johnston County to be designated as a Retire NC County through the North Carolina Economic Development Partnership Tourism Department to promote the County as a desirable location for retirees Ms Bailey - Taylor stated the Bureau staff is currently in the process of completing the st application which is due July 31 and they are requesting the Board of Commissioners ’ support as well as authorization for Chairman Ted G Godwin and or County Manager Rick Hester to sign the application on their behalf Ms Bailey - Taylor stated the purpose of the program is to assist communities and counties in their efforts to market themselves as desirable retirement locations and to develop communities that retirees would find attractive for a retirement lifestyle She spoke on the marketing benefits associated with the designation and stated the Visitors Bureau would pay for any costs Commissioner Jeffrey P Carver stated he can support the application , but he spoke on the need to make sure the County has the amenities , services , and infrastructure in place to handle that targeted population Chairman Ted G Godwin noted the criteria calls for a committee to be established and he asked who would make up that committee Ms Bailey - Taylor stated the Visitors Bureau would serve as that committee and work with the State Upon a motion by Commissioner Jeffrey P Carver , seconded by Commissioner Tony Braswell , and carried unanimously the Board voted to support the application and authorize the Chairman and or the County Manager to sign the associated paperwork 7 Public Utilities – Timothy G Broome Water Treatment Plant 20 MGD Expansion Project Contract Award , Approval of Revised Budget , and Acceptance of Revised Loan Offer Utilities Director Chandra Farmer , PE , reported the County received bids on June 13 , 2019 for the Timothy G Broome Water Treatment Plant 20 MGD Expansion project construction Ms Farmer stated the bid advertisement and opening procedures were consistent with statutory requirements to the best of staff’s knowledge and four bids were received as follows Ms Farmer stated the lowest responsive bid was submitted by Sanford Contractors , Inc of Sanford , NC in the amount of 2,447,65000 She noted Sanford Contractors Inc is properly licensed and experienced in the type of construction involved and appears to have the financial , labor and equipment resources required to complete the construction within the stipulated contract completion time Ms Farmer stated in addition , the County requested a price from CB & I for Claricone No 10 , which will be required for a future expansion of the Water Treatment Plant CB & I provided a proposal for 493,50000 for Claricone No 10 Claricone No 9 is 798,48700 Ms Farmer explained that installing both cones in this project offers approximately 300,000 inPage1881 July 8 , 2019 – 10 00 am Continued cost savings for cone no 10 Ms Farmer stated based on the current demands and expected future system growth demands , staff recommends procurement and installation of Claricone No 10 at this time She noted capacity fee revenue for Fund 67 FY 18 19 exceeded the original budget projections ; therefore , staff proposes that this additional revenue be put towards the construction of additional capacity Ms Farmer presented the previously approved and proposed project budget as follows Original Proposed Construction Plantwork and Claricones 9 & 10 2,517,00000 3,948,63700 Contingency 251,70000 197,51300 Technical Services Eng Surveying Permitting 231,30000 482,30000 Loan Closing 60,00000 66,00000 Total Project Cost 3,060,00000 4,694,45000 Funding for the proposed project is as follows NCDEQ DWI SRP Loan 20 years 3,000,00000 3,300,00000 Fund 67 Appropriation 60,00000 1,394,45000 Total Project Funds 3,000,00000 4,694,45000 Ms Farmer stated staff recommends award of the Timothy G Broome Water Treatment Plant 20 MGD Expansion project to Sanford Contractors , Inc in the amount of 2,447,65000 , contingent upon funding agency NCDEQ DWI approval , and requests the Board to adopt a resolution of tentative award She stated in addition , staff recommends acceptance of the revised loan offer via adoption of the appropriate resolution , approval of the revised project budget and revised capital project ordinance Ms Farmer offered to answer any questions Upon a motion by Commissioner Jeffrey P Carver , seconded by Commissioner Larry Wood , and carried unanimously , the Board took the following actions ? Awarded the contract for the Timothy G Broome WTP 20 MGD Expansion Project to Sanford Contractors in the amount of 2,447,650 contingent upon funding agency approval and adopted the following resolution of tentative award ; JOHNSTON COUNTY RESOLUTION OF TENTATIVE AWARD WHEREAS , the County of Johnston , North Carolina has received bids , pursuant to duly advertisement notice therefore , for construction of the Water Treatment Plant 12 - 14 MGD Expansion ; and WHEREAS , Johnston County Public Utilities has reviewed the bids ; and WHEREAS , Sanford Contractors , Inc was the lowest bidder for the Water Treatment Plant 12 - 14 MGD Expansion project , in the total bid amount of 2,447,65000 ; and WHEREAS , Johnston County Public Utilities recommends TENTATIVE AWARD to the lowest bidder NOW , THEREFORE , BE IT RESOLVED that TENTATIVE AWARD is made to the lowest bidder in the Total Bid Amount of 2,447,65000 BE IT FURTHER RESOLVED that such TENTATIVE AWARD be contingent upon the approval of the North Carolina Department of Environmental Quality , North Carolina Department of Water Resources , and the US Army Corps of Engineers This is 8th day of July , 2019 ? Adopted the following resolution accepting the revised loan offer ; and RESOLUTION BY GOVERNING BODY OF APPLICANT WHEREAS , the North Carolina Clean Water Revolving Loan and Grant Act of 1987 has authorized the making of loans and grants to aid eligible units of government in financing the cost of construction of wastewater treatment works , wastewater collections systems , and water supply systems , water conservation projects , and WHEREAS , the North Carolina Department of Environmental Quality has offered a State SRP Loan in the amount of 3,300,000 for the construction of the 20 MGD Water Treatment Plant Expansion , andPage2882 July 8 , 2019 – 10 00 am Continued WHEREAS , Johnston County intends to construct said project in accordance with the approved plans and specifications , NOW , THEREFORE , BE IT RESOLVED BY THE JOHNSTON COUNTY BOARD OF COMMISSIONERS That Johnston County does hereby accept the State SRP Loan offer of 3,300,000 That Johnston County does hereby give assurance to the North Carolina Department of Environmental Quality that all items specified in the loan offer , Section II – Assurances will be adhered to That Rick J Hester , County Manager , and successors so titled , is hereby authorized and directed to furnish such information as the appropriate State agency may request in connection with such application or the project ; to make the assurances as contained above ; and to execute such other documents as may be required in connection with the application That Johnston County has substantially complied or will substantially comply with all Federal , State and local laws , rules , regulations , and ordinances applicable to the project and to Federal and State grants and loans pertaining thereto th Adopted this the 8 day of July 2019 , at Smithfield , North Carolina ? Approved the revised project budget and adopted the following revised capital project ordinance CAPITAL PROJECT ORDINANCE FOR THE TIMOTHY G BROOME WATER TREATMENT PLANT 20 MILLION GALLONS PER DAY EXPANSION PROJECT BE IT RESOLVED by the Board of Commissioners the “ Board ” of the County of Johnston , North Carolina the “ County ” , that pursuant to Section 132 of Chapter 159 of the General Statutes of North Carolina , the following capital project ordinance is hereby adopted Section 1 The project authorized is the Timothy G Broome Water Treatment Plant 20 MGD Expansion Project the “ Project ” The Project is to be financed by a Drinking Water State Revolving Fund Loan and an appropriation from the County Water Fund “ Fund 67 ” Section 2 The officers of the County are hereby directed to proceed with the capital Project within the terms of the Drinking Water State Revolving Fund Loan offer and the budget contained herein Section 3 The following amounts are appropriated for the Project Technical Services 482,300 Construction 3,948,637 Contingency 197,513 Loan Closing 66,000 Total 4,694,450 Section 4 The following revenues are anticipated to be available to complete this Project Drinking Water State Revolving Fund Loan 3,300,000 Fund 67 Appropriation 1,394,450 Total 4,694,450 Section 5 The Director of Finance is hereby directed to maintain within the Capital Project Fund sufficient specific detailed accounting records to satisfy the requirements of the North Carolina Department of Environmental Quality and the terms of the Drinking Water State Revolving Fund Loan shall be met Section 6 Funds may be advanced from Fund 67 for the purpose of making payments as due Reimbursement requests should be made to the North Carolina Department of Environmental Quality in an orderly and timely manner Section 7 The Director of Finance is hereby directed to report annually on the financial status of each Project element in Section 3 and the total revenue received Section 8 Copies of this capital project ordinance shall be furnished to the Clerk to the Board of Commissioners , the Budget Officer and the Director of Finance for direction in carrying out this Project th Amended this 8 day of July , 2019 8 Public Utilities – Wilson’s Mills Water District – WTP Service Line Project Contract Award , Approval of Revised Budget , and Acceptance of Revised Loan Offer Upon a motion by Commissioner Tony Braswell , seconded by Commissioner Chad M Stewart , and carried by unanimous vote , the Board recessed regular session to sit as the Wilson’s Mills Water District Board Sitting as the Wilson’s Mills Water District BoardPage3883 July 8 , 2019 – 10 00 am Continued Utilities Director Chandra Farmer , PE , reported the Wilson’s Mills Water District received bids on June 20 , 2019 for the Wilson’s Mills Water District Water Treatment Plant Service Line Contract No 1 project construction She stated Contract No 1 includes a 24 ” water main from the Timothy G Broome Water Treatment Plant to the Wilson’s Mills elevated water tank and nine bids were received as follows Ms Farmer stated the lowest responsive bid was submitted by Sanford Contractors , Inc of Sanford , NC in the amount of 2,575,60485 Ms Farmer reported on June 20 , 2019 , the Water District received bids for the Wilson’s Mills Water District Water Treatment Plant Service Line Contract No 2 project construction She stated Contract No 2 includes a booster pump station at the Water Treatment Plant and three bids were received , as follows Ms Farmer stated the lowest responsive bid was submitted by JS Haren Company of Athens , TN in the amount of 1,677,00000 Ms Farmer continued that Sanford Contractors Inc and JS Haren Company are properly licensed and experienced in the type of construction involved and appear to have the financial , labor and equipment resources required to complete the construction within the stipulated contract completion time She presented the following previously approved and proposed project budget Original Proposed Technical Services Eng Surveying Permitting 156,00000 423,80000 Easement Preparation and Acquisition 50,00000 32,10000 Construction 4,000,00000 4,252,60500 Contingency 400,00000 212,64500 Loan Closing 94,00000 99,00000 Total Project Cost 4,700,00000 5,020,15000Page4884 July 8 , 2019 – 10 00 am Continued Funding for the proposed project is as follows NCDEQ SRP Loan 20 years 4,700,00000 4,955,15000 Fund 69 Appropriation 65,00000 Total Project Funds 4,700,00000 5,020,15000 Ms Farmer stated staff recommends award of the Wilson’s Mills Water District Water Treatment Plant Service Line Contract No 1 to Sanford Contractors , Inc in the amount of 2,575,60485 and award of Contract No 2 to JS Haren Company in the amount of 1,677,00000 contingent upon funding agency NCDEQ DWI approval and requests the Board to adopt resolutions of tentative award In addition , staff recommends acceptance of the revised loan offer via adoption of the appropriate resolution , approval of the revised project budget and revised capital project ordinance Ms Farmer offered to answer any questions Upon a motion by Commissioner Tony Braswell , seconded by Commissioner Patrick E Harris , and carried unanimously , the Board took the following actions ? Awarded Contract No 1 to Sanford Contractors in the amount of 2,575,60485 , and Contract No 2 to JS Haren Company in the amount of 1,677,000 contingent upon funding agency approval and adopted the following resolutions of tentative award ; WILSON’S MILLS WATER DISTRCT RESOLUTION OF TENTATIVE AWARD WHEREAS , the Wilson’s Mills Water District in Johnston County , North Carolina has received bids , pursuant to duly advertisement notice therefore , for construction of the Wilson’s Mills Water District WTP Service Line Contract No 1 ; and WHEREAS , Johnston County Public Utilities has reviewed the bids ; and WHEREAS , Sanford Contractors , Inc , was the lowest bidder for the Wilson’s Mills Water District WTP Service Line Contract No 1 project DWI Project No H - SRP - D - 17 - 0100 , in the total bid amount of 2,575,60485 ; and WHEREAS , Johnston County Public Utilities recommends TENTATIVE AWARD to the lowest bidder NOW , THEREFORE , BE IT RESOLVED that TENTATIVE AWARD is made to the lowest bidder in the Total Bid Amount of 2,575,60485 BE IT FURTHER RESOLVED that such TENTATIVE AWARD be contingent upon the approval of the North Carolina Department of Environmental Quality , North Carolina Department of Water Resources , and the US Army Corps of Engineers This is 8th day of July , 2019 WILSON’S MILLS WATER DISTRCT RESOLUTION OF TENTATIVE AWARD WHEREAS , the Wilson’s Mills Water District in Johnston County , North Carolina has received bids , pursuant to duly advertisement notice therefore , for construction of the Wilson’s Mills Water District WTP Service Line Contract No 2 ; and WHEREAS , Johnston County Public Utilities has reviewed the bids ; and WHEREAS , JS Haren Company was the lowest bidder for the Wilson’s Mills Water District WTP Service Line Contract No 2 project DWI Project No H - SRP - D - 17 - 0100 , in the total bid amount of 1,677,00000 ; and WHEREAS , Johnston County Public Utilities recommends TENTATIVE AWARD to the lowest bidder NOW , THEREFORE , BE IT RESOLVED that TENTATIVE AWARD is made to the lowest bidder in the Total Bid Amount of 1,677,00000 BE IT FURTHER RESOLVED that such TENTATIVE AWARD be contingent upon the approval of the North Carolina Department of Environmental Quality , North Carolina Department of Water Resources , and the US Army Corps of Engineers This is 8th day of July , 2019 ? Adopted the following resolution accepting the revised loan offer ; and RESOLUTION BY GOVERNING BODY OF APPLICANT WHEREAS , the North Carolina Clean Water Revolving Loan and Grant Act of 1987 has authorized the making of loans and grants to aid eligible units of government in financing the cost ofPage5885 July 8 , 2019 – 10 00 am Continued construction of wastewater treatment works , wastewater collections systems , and water supply systems , water conservation projects , and WHEREAS , the North Carolina Department of Environmental Quality has offered a State SRP Loan in the amount of 4,955,150 for the construction of the Wilson’s Mills Water District Water Treatment Plant Service Line , and WHEREAS , the Wilson’s Mills Water District intends to construct said project in accordance with the approved plans and specifications , NOW , THEREFORE , BE IT RESOLVED BY THE WILSON’S MILLS WATER DISTRICT BOARD That the Wilson’s Mills Water District does hereby accept the State SRP Loan offer of 4,955,150 That the Wilson’s Mills Water District does hereby give assurance to the North Carolina Department of Environmental Quality that all items specified in the loan offer , Section II – Assurances will be adhered to That Rick J Hester , Water District Manager , and successors so titled , is hereby authorized and directed to furnish such information as the appropriate State agency may request in connection with such application or the project ; to make the assurances as contained above ; and to execute such other documents as may be required in connection with the application That the Wilson’s Mills Water District has substantially complied or will substantially comply with all Federal , State and local laws , rules , regulations , and ordinances applicable to the project and to Federal and State grants and loans pertaining thereto th Adopted this the 8 day of July 2019 , at Smithfield , North Carolina ? Approved the revised project budget and adopted the following revised capital project ordinance CAPITAL PROJECT ORDINANCE FOR THE WILSON’S MILLS WATER DISTRICT TIMOTHY G BROOME WATER TREATMENT PLANT SERVICE LINE PROJECT BE IT RESOLVED by the Board of Commissioners the “ Board ” of the County of Johnston , North Carolina the “ County ” , sitting as the governing body of the Wilson’s Mills Water District the “ District ” , that pursuant to Section 132 of Chapter 159 of the General Statutes of North Carolina , the following capital project ordinance is hereby adopted Section 1 The project authorized is the Wilson’s Mills Water District Timothy G Broome Water Treatment Plant Service Line Project the “ Project ” The Project includes a 24 - inch water main from the Timothy G Broome Water Treatment Plant to the Wilson’s Mills elevated water tank and a booster pump station at the water treatment plant and is to be financed by a Drinking Water State Revolving Fund Loan Section 2 The officers of the District are hereby directed to proceed with the capital Project within the terms of the Drinking Water State Revolving Fund Loan offer and the budget contained herein Section 3 The following amounts are appropriated for the Project Technical Services 423,800 Easement Preparation and Acquisition 32,100 Construction 4,252,605 Contingency 212,645 Loan Closing 99,000 Total 5,020,150 Section 4 The following revenues are anticipated to be available to complete this Project Drinking Water State Revolving Fund Loan 4,955,150 Fund 69 Appropriation 65,000 Total 5,020,150 Section 5 The Director of Finance is hereby directed to maintain within the Capital Project Fund sufficient specific detailed accounting records to satisfy the requirements of the North Carolina Department of Environmental Quality and the terms of the Drinking Water State Revolving Fund Loan shall be met Section 6 Funds may be advanced from the Water District Operating Fund “ Fund 69 ” for the purpose of making payments as due Reimbursement requests should be made to the North Carolina Department of Environmental Quality in an orderly and timely manner Section 7 The Director of Finance is hereby directed to report annually on the financial status of each Project element in Section 3 and the total revenue received Section 8 Copies of this capital project ordinance shall be furnished to the Clerk to the Board of Commissioners , the Budget Officer and the Director of Finance for direction in carrying out this Project Amended this 8th day of July , 2019 Page6886 July 8 , 2019 – 10 00 am Continued Upon a motion by Commissioner Chad M Stewart , seconded by Commissioner Larry Wood , and carried by unanimous vote , the Board adjourned as the Wilson’s Mills Water District Board , and regular session was resumed 9 Budget Revisions At the request of Finance Director and Assistant County Manager Chad McLamb , Commissioner Jeffrey P Carver moved the Board approve the following budget revisions , seconded by Commissioner Tony Braswell , and carried by unanimous vote Finance REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION EXPENDITURE INCREASE DECREASE 16 63186048 Transfer to General Fund 2,271,92900 TOTAL NET EXPENDITURES 2,271,92900 REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION REVENUE INCREASE DECREASE 16 631837914 Premium on Issuance 2,271,92900 TOTAL NET REVENUE 2,271,92900 REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION EXPENDITURE INCREASE DECREASE TOTAL NET EXPENDITURES REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION REVENUE INCREASE DECREASE 10 910537926 Transfer from School Bond Fund 2,271,92900 10 460033990 Fund Balance Appropriated 2,271,92900 TOTAL NET REVENUE 0 Sheriff REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION EXPENDITURE INCREASE DECREASE 10 51000210 Salaries Overtime 3,78120 10 51001700 Vehicles 12,36452 10 51003100 Fuels 2400 10 51004300 Special Services 21600 10 51007414 Capital Outlay – Sheriff 2,31101 TOTAL NET EXPENDITURES 18,69673 REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION REVENUE INCREASE DECREASE 10 510032106 Controlled Substance Tax 2,31101 10 510032509 Insurance Recovery 7,02452 10 510033099 Miscellaneous Revenue 4,02120 10 510035104 Sheriff Fees 5,34000 TOTAL NET REVENUE 18,69673 10 Appointments Upon a motion by Commissioner Chad M Stewart , seconded by Commissioner Larry Wood , and carried unanimously , the Board made the following appointments and granted waivers in the length of service policy where needed Page7887 July 8 , 2019 – 10 00 am Continued A Juvenile Crime Prevention Council – Reappointed Lama Sinno representing Juvenile Defense Attorney and Nakunda Everett representing Substance Abuse Professional for two year terms to expire on June 30 , 2021 B Nursing Home Adult Care Home Community Advisory Board – Reappointed Sherry Simms for a three year term to expire on June 30 , 2022 C Voluntary Agricultural District Advisory Board – Reappointed John Suggs for a three year term to expire on June 30 , 2022 and granted Mr Suggs a waiver in the length of service policy 11 Tax Department – Request to Surplus Vehicles Tax Administrator Jocelyn Andrews requested the Board to declare the following vehicles surplus and approve for them to be sold at the next upcoming public auction being scheduled by the Johnston County Sheriff’s Office for Saturday , August 10 , 2019 Ms Andrews reported the vehicles all have mechanical issues and maintenance is becoming cost prohibitive Commissioner Tony Braswell moved the Board declare the above listed vehicles surplus and approve for them to be sold at the next upcoming auction being scheduled by the Johnston County Sheriff’s Office for Saturday , August 10 , 2019 Commissioner Butch Lawter seconded the motion , which carried unanimously 12 Delinquent Tax Collection Report Tax Administrator Jocelyn Andrews reported on the collection of delinquent taxes for the month of May 2019 She presented the following information Enforced Collections May 2019 YTD Wage Garnishments 26 302 Bank Attachments 65 466 Levies 0 0 Foreclosures Complaints Filed May 2019 0 12 Pending Dollars Collected May 2019 0 As of May 31 , 2019 , the Tax Department has collected 9978 of the real and personal levy for 2018 The most recent foreclosure sale was June 27 , 2019 The registered motor vehicle collections for May 2019 was 1,456,85993 and YTD 18 - 19 is 14,000,58850 13 Voting Delegate for the 2019 NC Association of County Commissioners Conference Upon a motion by Commissioner Chad M Stewart , seconded by Commissioner Tony Braswell , and carried unanimously , the Board appointed Chairman Ted G Godwin as the Voting Delegate for the 2019 North Carolina Association of County Commissioners Conference in Guilford County August 22 - 24 , 2019 14 Manager Reports and Comments None Page8888 July 8 , 2019 – 10 00 am Continued 15 Board Reports and Comments None 16 Closed Session – NCGS 14331811 a 3 – Attorney - Client Privilege , NCGS 14331811 a 4 – Economic Development , and NCGS 14331811 a 5 – Acquisition of Property Upon a motion by Commissioner Chad M Stewart , seconded by Commissioner Larry Wood , and carried by unanimous vote , the Board recessed regular session to sit in closed session for the purposes of consulting with an attorney employed by the Board in order to preserve the attorney - client privilege pursuant to North Carolina General Statute 143 - 31811 a 3 , to discuss matters relating to the location or expansion of industries or other businesses in the area , pursuant to North Carolina General Statute 143 - 31811 a 4 , and to establish or instruct staff concerning the negotiation of the price and terms of a contract concerning the acquisition of real property pursuant to North Carolina General Statute 143 - 31811 a 5 No action was taken Commissioner Jeffrey P Carver moved the Board adjourn closed session and resume regular session Commissioner Butch Lawter seconded the motion , which carried by unanimous vote There being no further business , Commissioner Jeffrey P Carver moved the Board adjourn Commissioner Larry Wood seconded the motion , which carried by unanimous vote The meeting adjourned at 11 50 am ____________________________ Ted G Godwin , Chairman Paula G Woodard , Clerk to the BoardPage