June 17, 2019 - 6:00 PM - County Board of Commissioners Meeting Minutes (Special)

10 861 Meeting of the Johnston County Board of Commissioners June 17 , 2019 Special Meeting The Johnston County Board of Commissioners met in special session Monday , June 17 , 2019 at 6 00 pm in the Commissioners Meeting Room , Johnston County Courthouse Annex , Smithfield , North Carolina The following members were present Present Chairman Ted G Godwin , Vice Chairman Chad M Stewart , Jeffrey P Carver , Larry Wood , Tony Braswell , Patrick E Harris , and RS “ Butch ” Lawter , Jr Absent None Also Present County Manager Rick J Hester , Clerk to the Board Paula G Woodard , Finance Officer and Assistant County Manager J Chad McLamb , County Attorney Jennifer J Slusser , and Paralegal Deputy Clerk to the Board Dana Cuddington Chairman Ted G Godwin called the meeting to order to consider the adoption of the FY 2019 - 2020 County budget and related matters 1 Johnston County Schools – Land Purchase for Lynch Road Property County Manager Rick Hester reported the County has received a request from Johnston County Schools for the Board to approve the purchase price of property on Lynch Road in Selma for a new middle school Mr Hester stated the Board of Education has executed an option with the Earp Family to purchase 39 acres for a new middle school on Lynch Road at a purchase price of 624,000 16,000 per acre Upon a motion by Commissioner Jeffrey P Carver , seconded by Commissioner Patrick E Harris , and carried unanimously , the Board approved the purchase price of 624,000 16,000 per acre for a 39 acre tract of land on Lynch Road in Selma for a new middle school 2 Budget Revisions At the request of Finance Director and Assistant County Manager Chad McLamb , Commissioner Larry Wood moved the Board approve the following budget revisions , seconded by Commissioner Butch Lawter , and carried by unanimous vote Education REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION EXPENDITURE INCREASE DECREASE 10 63009000 School Current Expense 1,500,00000 TOTAL NET EXPENDITURES 1,500,00000 REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION REVENUE INCREASE DECREASE 10 460033990 Fund Balance Appropriated 1,500,00000 TOTAL NET REVENUE 1,500,00000 Finance REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION EXPENDITURE INCREASE DECREASE 67 78109033 Debt Service 60,30000 TOTAL NET EXPENDITURES 60,30000 REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION REVENUE INCREASE DECREASE 67 781037925 Transfer from Other Funds 60,30000 TOTAL NET REVENUE 60,30000 Public Utilities Finance REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION EXPENDITURE INCREASE DECREASE 82 85231800 Construction 34,75000Page862 June 17 , 2019 – 6 00 pm Continued TOTAL NET EXPENDITURES 34,75000 REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION REVENUE INCREASE DECREASE 82 852336212 NCDOT Reimbursement 34,75000 TOTAL NET REVENUE 34,75000 Register of Deeds REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION EXPENDITURE INCREASE DECREASE 10 48000435 Professional Services 47,77300 10 48001100 Telephone 20000 10 48001110 Postage 20000 10 48009083 Conveyance Tax on Excise Taxes 600,00000 10 48009085 Domestic Violence Center Fund 3,00000 TOTAL NET EXPENDITURES 651,17300 REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION REVENUE INCREASE DECREASE 10 480035113 Register of Deeds 651,17300 TOTAL NET REVENUE 651,17300 3 Adoption of the Fiscal Year 2019 - 2020 County Budget Motion to adopt the Fiscal Year 2019 - 2020 County Budget Commissioner Larry Wood thanked his fellow Commissioners for their work and assistance during the budget process Commissioner Wood moved the Board adopt the County Manager’s proposed Fiscal Year 2019 - 2020 Budget with the following revisions ? Reduce the Johnston County tax rate from proposed 78 cents to 76 cents will reduce property tax revenues by 34 million annually ; ? Add 800,000 to the sales tax revenue projections ; ? Add 3 million to Johnston County Public Schools current expense , above the County’s Manager’s proposed budget ; ? Add 133,745 to Johnston Community College capital outlay , above the County Manager’s proposed budget ; ? Reduce the County’s capital outlay budget by 23 million ; ? Add 95,000 for Community and Senior Services ; ? Appropriate 5,000 to the Re - Entry Program ; ? Appropriate 175,000 to the Johnston Regional Airport for local matches to grant funds ; ? Appropriate 76,000 for the commuter rail study as requested by the North Carolina Railroad Company ; ? Appropriate 35,000 for the Archer Lodge Veteran’s Memorial ; ? Add an amount up to 33,000 to the Soil & Water Conservation District budget to purchase a new truck ; ? Appropriate 10,000 for Special Olympics ; ? Appropriate 85,000 for the Town of Kenly’s demolition related expenses of the old Kenly School cafeteria auditorium building ;Page863 June 17 , 2019 – 6 00 pm Continued ? Appropriate 100,000 for the Clayton Harmony Playground ; ? Appropriate 25,000 for the Partnership for Children ; ? Add a total of 10,000 to the base fee for first responder fire departments ; ? Appropriate 21,000 for the Smithfield Rescue Mission ; and ? Set the System Development Fee at 920 per residential dwelling unit for an existing home with an active well that requests to connect to County water Commissioner Chad M Stewart seconded the motion Discussion Commissioner Tony Braswell thanked Commissioner Wood for his work on the budget motion and the rest of the Commissioners for their assistance during this process Commissioner Braswell commented on the difficulty of adopting the budget this year , stating that he hopes everyone understands that in a growing County there are needs that have to be addressed Commissioner Braswell stated he looks forward to moving ahead and looking at the solid waste disposal system , specifically alternatives to the decal system Chairman Ted G Godwin agreed with Commissioner Braswell that he is ready to once again discuss the current decal system for solid waste disposal and the options that were presented to the Board at the annual work session Chairman Godwin also thanked Commissioner Wood for his work on the budget motion , stating he has done an outstanding job Commissioner Chad M Stewart noted the decal system is perhaps one of the issues he hears the most about from citizens and he would like to discuss the elimination of the decals Commissioner Patrick E Harris stated the budget process has been labor intensive and he appreciates the excellent job by Commissioner Wood Commissioner Harris stated he feels with this budget , the Board is addressing some of the needs while remaining frugal There being no further comments by the Board , the Chairman called for a vote Vote The motion to adopt the Fiscal Year 2019 - 2020 County Budget carried by unanimous vote The following budget ordinance for the Fiscal Year 2019 - 2020 was adopted BUDGET ORDINANCE FY 2019 - 2020 JOHNSTON COUNTY , NORTH CAROLINA BE IT ORDAINED by the Board of Commissioners of Johnston County , North Carolina SECTION I BUDGET ADOPTION There is hereby adopted the following Operating Budget for the County of Johnston for the Fiscal Year beginning July 1 , 2019 and ending June 30 , 2020 ; the same being adopted by fund and activity within each fund as listed GENERAL FUND EXPENDITURES GENERAL GOVERNMENT 28,768,133 PUBLIC SAFETY 46,166,388 PHYSICAL DEVELOPMENT 10,451,270 HUMAN SERVICES 45,435,404 EDUCATION 74,471,773 DEBT SERVICE 37,806,597 TOTAL 243,099,565 REVENUES CURRENT YEAR AD VALOREM TAX 146,181,000Page864 June 17 , 2019 – 6 00 pm Continued SALES TAX 45,493,974 OTHER TAX REVENUES 1,995,000 STATE & FEDERAL 23,933,008 LICENSE , FEES , ETC 7,774,946 INVESTMENT INCOME 700,000 FUND BALANCE APPROPRIATED 4,103,745 NC EDUCATION LOTTERY 2,300,000 SALES AND SERVICE 10,617,892 TOTAL 243,099,565 TOURISM AUTHORITY EXPENDITURES 1,788,850 REVENUES OCCUPANCY TAX 1,475,000 INTEREST INCOME 900 MISCELLANEOUS INCOME 3,850 FUND BALANCE APPROPRIATED 304,100 REIMBURSEMENTS 5,000 TOTAL 1,788,850 REVALUATION FUND EXPENDITURES RESERVE FOR REVALUATION 310,000 REVENUES TRANSFER FROM GENERAL FUND 310,000 FUND BALANCE 0 TOTAL 310,000 INDUSTRIAL INFRASTRUCTURE FUND EXPENDITURES INDUSTRIAL DEVELOPMENT 6,023,000 REVENUES TRANSFER FROM GENERAL FUND 4,523,000 FUND BALANCE 1,500,000 TOTAL 6,023,000 LEO SEPARATION FUND EXPENDITURES PROGRAM COST 214,000 REVENUES TRANSFER FROM GENERAL FUND 210,000 FUND BALANCE 4,000 TOTAL 214,000 HERITAGE COMMISSION FUND EXPENDITURES OPERATING EXPENSE 293,350 REVENUES TRANSFER FROM GENERAL FUND 170,624 OTHER REVENUES 106,150 FUND BALANCE 16,576 TOTAL 293,350 SOCIAL SERVICE TRUST FUND EXPENDITURES PROGRAM COST 430,302PagePage pageNumber5865 June 17 , 2019 – 6 00 pm Continued REVENUES TRUST RECEIPTS 430,302 COMMUNICATION FUND EXPENDITURES E - 911 OPERATIONS 1,377,276 REVENUES ENHANCED 9 - 1 - 1 1,377,276 OTHER COLLECTIONS EXPENDITURES SPECIAL DISTRICT TAX 10,631,000 MOTOR VEHICLE TAX 18,124,825 MOCCASIN CREEK DISTRICT TAX 35,000 TOTAL 28,790,825 REVENUES SPECIAL DISTRICT TAX 10,631,000 MOTOR VEHICLE TAX 18,124,825 MOCCASIN CREEK DISTRICT TAX 35,000 TOTAL 28,790,825 RESEARCH TRAINING ZONE EXPENDITURES OPERATIONS 930,000 REVENUES SPECIAL DISTRICT TAX 645,000 TRANSFER FROM GENERAL FUND 285,000 TOTAL 930,000 AIRPORT AUTHORITY FUND EXPENDITURES OPERATIONS 1,849,292 CAPITAL COST 7,320,405 TOTAL 9,169,697 REVENUES FEDERAL GRANTS 7,045,981 FEES AND SERVICES 1,909,899 INVESTMENT INCOME 200 TRANSFER FROM GENERAL FUND 175,000 FUND BALANCE 38,617 TOTAL 9,169,697 HOUSING ASSISTANCE PAYMENT PROGRAM FUND EXPENDITURES PROGRAM COST 4,007,172 REVENUES FEDERAL GOVERNMENT HUD 4,006,872 INVESTMENT INCOME 300 TOTAL 4,007,172 WATER DISTRICTS EXPENDITURES DEBT SERVICE 7,983,211 OPERATIONS 10,780,210 TRANSFER TO OTHER FUNDS 2,002,687PagePage pageNumber6866 June 17 , 2019 – 6 00 pm Continued TOTAL 20,766,108 REVENUES RETAIL WATER 5,624,000 MONTHLY BASE FEE 10,579,000 OTHER REVENUE 2,860,000 FUND BALANCE APPROPRIATED 1,703,108 TOTAL 20,766,108 PUBLIC UTILITIES EXPENDITURES ADMINISTRATION 1,217,630 SOLID WASTE 7,485,000 WATER 15,526,139 WASTE WATER 8,739,035 TRANSFER TO OTHER FUNDS 7,850,000 DEBT SERVICE - WATER 6,340,706 DEBT SERVICE - WASTEWATER 3,528,880 TOTAL 50,687,390 REVENUES ADMINISTRATION FEES 1,217,630 SOLID WASTE FEES 7,280,000 WATER FEES 19,744,433 WASTE WATER FEES 14,267,915 DISPOSAL TAX 105,000 FUND BALANCE - ADMINISTRATION 0 FUND BALANCE – SOLID WASTE 5,550,000 FUND BALANCE - WATER 0 FUND BALANCE - WASTEWATER 0 TRANSFER FROM GENERAL FUND – SOLID WASTE 400,000 TRANSFER - WATER 2,122,412 TOTAL 50,687,390 SECTION II There is hereby levied a Tax Rate of seventy - six 76 cents per one hundred dollars valuation of property listed for taxes as of January 1 , 2019 This rate shall be levied entirely in the General Fund The Tax Rate is based on an estimated total valuation of property for the purposes of taxation of 18,246,471,724 and an estimated collection rate of 9900 SECTION III All fees , including Inspection Fees , Fire Code Fees , and Environmental Sanitarian Fees shall be collected as per schedule in the Clerks Office Planning and Zoning Fees and Public Utility Fees are adopted as recommended and are on file in the Clerks Office GIS fees are approved to recognize cost and may be amended as needed SECTION IV Landfill Tipping Fees shall be levied at a rate of 45 per ton including State surcharges for asbestos waste Landfill Tipping Fees shall be levied at a rate of 37 per ton for municipal solid waste generated in Johnston County The minimum fee for any vehicle shall be 5 A rate of four times the inside rate shall be levied for all solid waste generated outside of Johnston County Solid Waste assigned to the Sheriffs Department and Planning Department to enforce Solid Waste Laws , Rules and Regulations in Johnston County to ensure compliance with Senate Bill 111 The Landfill tipping fee for construction and demolition waste shall be 30 per ton The Landfill tipping fee for non - commercial yard wastes shall be 18 per ton or 8 per pickup size load An ineligible illegal tire disposal fee of 65 per ton shall be levied The corrugated cardboard disposal penalty shall be four times the tipping fee surcharge to a maximum amount of 300 SECTION V A fee of 100 per household shall be levied to all citizens in the county using the manned compaction sites and the landfill A vehicle identification sticker must be purchased prior to use of the sites in the County The vehicle identification sticker shall be valid for a twelve month period from the date of purchase SECTION VI The following fee adjustments for water and wastewater are adopted , effective July 1 , 2019 , except where indicated by an “ ” PagePage pageNumber7867 June 17 , 2019 – 6 00 pm Continued Water Rates Item FY 19 20 Approved Retail Monthly Service Base Charge ¾ ” – 1 ” Meter 1900 month 1 ½ ” Meter 3800 month 2 ” Meter 5100 month 3 ” Meter 7600 month 4 ” Meter 12600 month 6 ” Meter 19000 month 8 ” Meter 25300 month 10 ” Meter 37800 month 12 ” Meter 50400 month Retail Commodity Charge Residential up to 4,000 gal mo & Other 370 1,000 gallons Residential 5,000 – 9,000 gal mo 455 1,000 gallons Residential 10,000 – 14,000 gal mo 535 1,000 gallons Residential 15,000 gallons or more mo 595 1,000 gallons Metered Irrigation Usage 480 1,000 gallons Meter Fee 1 ” Meter 36500 1 ½ ” Meter 60500 Hydrant Meter Base Charge 6700 month Commodity Charge per 1,000 gallons 735 1,000 gallons After Hours Re - Connect Fee 7500 Bulk Commodity Charge 265 1,000 gallons Bulk Capacity Fee 600 gpd of avg capacity Effective October 1 , 2019 Sewer Rates Item FY 19 20 Approved Retail Monthly Service Base Charge ¾ ” – 1 ” Meter 2650 month Devil’s Racetrack 3 4 ” 3500 month 1 ½ ” Meter 4300 month Devil’s Racetrack 1 ½ ” 5100 month 2 ” Meter 6100 month 3 ” Meter 9800 month 4 ” Meter 16500 month 6 ” Meter 25700 month 8 ” Meter 37900 month Retail Commodity Charge 595 1,000 gallons Bulk Commodity Charge Transmission Town of Smithfield 059 1,000 gallons Town of Selma 096 1,000 gallons Town of Pine Level Four Oaks Clayton 113 1,000 gallons Bulk Commodity Charge Treatment Smithfield Selma Pine Level Four Oaks 344 1,000 gallons Clayton Aqua 237 1,000 gallons Carolina Water Service 557 1,000 gallons High Strength Surcharge Town of Clayton 232 1,000 gallons 1462 gpd plus costs for any necessary transmission Bulk Capacity Fee infrastructure not included in the 2019 SDF CIPPagePage pageNumber8868 June 17 , 2019 – 6 00 pm Continued Residential Septage Disposal 2700 ton Biosolids Processing 94000 ton Water and Sewer System Development Fees Based on SDF Study Completed by Willdan - 4 19 System Development Fee FY 19 20 Approved WATER Residential 1,80000 service Non - residential ¾ ” meter 1,80000 1 ” meter 4,51000 1 ½ ” Meter 9,02000 2 ” Meter 14,43000 3 ” Meter 28,85000 4 ” Meter 45,08000 6 ” Meter 90,16000 8 ” Meter 144,26000 SEWER Residential 3,80000 service Non - residential ¾ ” meter 3,80000 1 ” meter 9,52000 1 ½ ” Meter 19,04500 2 ” Meter 30,47000 3 ” Meter 60,94000 4 ” Meter 95,22000 6 ” Meter 190,43000 8 ” Meter 304,70000 In situations where the application of the meter - based fees will result in the collection of fees significantly different than the potential requirement of a new customer requesting service , the Director of Public Utilities shall have the discretion to calculate system development fees based on 603 gpd for water and 1358 gpd for sewer The System Development Fee shall be 920 per residential dwelling unit for an existing home with an active well that requests to connect to County water Plan Review and Permitting Fees Item FY 19 20 Approved Water Plan Review Residential 6000 lot Non - Residential 9200 acre Sewer Plan Review Residential 6000 lot Non - Residential 9200 acre Stormwater Plan Review Residential 850 for up to 10 acres of total site ; 80 ac for each additional acre 850 for up to 5 acres of total site ; Non - Residential 80 ac for each additional acre Sedimentation Erosion Control 300 disturbed acre up to 10 acres ; Plan Review 100 for each additional acre 300 1 – 2 calls on the site Buffer Determination 100 for each additional call SECTION VII Salaries The following shall govern salary and wage compensation for Fiscal Year 2019 - 2020 A Pay PlanPagePage pageNumber9869 June 17 , 2019 – 6 00 pm Continued There is hereby adopted a pay plan which includes a 21 pay adjustment in July and up to 14 performance pay in October for FY 2019 - 2020 as well as funds for Phase 2 of the reclassifications adjustments identified in the Mercer review , Phase 3 of the restructured longevity plan , and Phase 4 of the wage compression program SECTION VIII The Budget Officer is hereby authorized to transfer appropriations within a fund as contained herein under the following conditions as specified in North Carolina General Statute 159 A The Budget Officer may transfer amounts between objects of expenditure within departments listed in this Ordinance without a report B The Budget Officer may transfer amounts up to 5,000 between departments of the same fund and reported as part of the monthly financial statements C The Budget Officer may not transfer amounts between funds nor from the Contingency Fund without prior Board Action SECTION IX Restricted Revenues The Finance Officer is hereby directed to fund appropriations which have specified revenues prior to funding with General Fund monies This is to include but not limited to Fines and Forfeitures , ABC profits , Sales Tax , State and Federal Grants , and Forestry Revenues That a non - profit corporation be continued to issue obligations to finance the purchase and or construction of fixed assets to include but not limited to utility lines and buildings SECTION X State designated Sales and Use Tax is hereby designated for the payment of debt for new and renovated schools School Debt Service is to be paid from the General Fund as directed by the independent auditors Fines and Forfeitures are deposited directly with the Board of Education by the Clerk of Court SECTION XI Encumbrances All outstanding encumbrances from Prior Fiscal Years are to be carried forward to Fiscal Year 2019 - 2020 All Project Ordinance appropriations are continued Operating and Capital Funds for Johnston County Community College not expended at the end of the fiscal year shall be placed by JCCC in their Special Capital Outlay Account and used as match for State funds SECTION XII Budget Control The Board of Commissioners in approving the Budget , have utilized to the fullest extent possible its revenue sources Over collections of revenue or unanticipated revenue sources cannot be expected to materialize during the year It is therefore , of utmost importance , and the County Manager is hereby directed , to initiate steps to insure that the budget as fixed herein is complied with The County Manager is further directed where it appears that costs may possibly exceed budget appropriations , to first take steps to contain costs by any necessary methods including reductions in services , prior to requesting budget amendment action by the Board of Commissioners SECTION XIII The Board of Commissioners hereby authorizes the Johnston County Tax Administrator to collect taxes for the Towns of Clayton , Smithfield , Four Oaks , Pine Level , Micro , Princeton , Wilson’s Mills , Whitley Heights Sanitary District , Moccasin Creek Service District and Smithfield Downtown Development District in compliance with the contracts adopted by the various governing boards A charge of two percent 2 of all taxes collected for the governmental units will be payable to Johnston County for said billing and collection services Taxes for the Towns of Archer Lodge , Selma , Kenly , and Benson are collected by the Johnston County Tax Administrator also The charge of two and one half percent 2 ½ of all taxes collected will be payable to Johnston County for said billing and collection services SECTION XIV The Board of Commissioners hereby authorizes the Tax Administrator to bill and collect taxes for the Whitley Heights Sanitary District and for the Fire Departments listed below and to charge a uniform fee of two percent 2 of all taxes collected on their behalf Archer Lodge Fire District 9 cents Banner Fire District 10 cents Bentonville Fire District 8 cents Beulah Kenly Fire District 8 cents Boon Hill Princeton Fire District 5 cents Blackmons Crossroads Fire District 8 cents Brogden Fire District 8 cents Claytex 1175 cents Corinth Holder Fire District 10 cents Elevation Fire District 10 cents McLemore - Cleveland Fire District 725 centsPage0870 June 17 , 2019 – 6 00 pm Continued Meadow Fire District 7 cents Micro Fire District 10 cents Nahunta Fire District 6 cents Newton Grove Fire District 75 cents Oakland Fire District 7 cents ONeals - Antioch Fire District 8 cents PI - LE 10 cents Selma 12 cents Shoeheel 10 cents Smithfield 12 cents Strickland Crossroads Fire District 8 cents Thanksgiving 9 cents West Johnston Fire District 7 cents Wilsons Mills Fire District 6 cents Wynn Four Oaks Fire District 8 cents 50 - 210 Fire District 6 cents The above amounts are per one hundred dollar valuation of property listed for taxes as of January 1 , 2019 , located within these Special Fire Districts The Board of Commissioners hereby appropriates to the Special Fire Districts , sums collected for the use by the Special Fire Districts in such manner and for such expenditures as is permitted by law from the proceeds of the tax levy SECTION XV The Board of Commissioners hereby authorizes the Tax Administrator to bill and collect taxes for the Research Training Zone District at a rate of eight cents per one hundred dollar valuation of property listed for taxes as of January 1 , 2019 , located within the district SECTION XVI The Board of Commissioners hereby authorizes the Tax Administrator to bill and collect taxes for the Moccasin Creek Service District at a rate of one and one - half cents per one hundred dollar valuation of property listed for taxes as of January 1 , 2019 , located within the district th The ORDINANCE being duly passed and adopted this 17 day of June , 2019 JOHNSTON COUNTY BOARD OF COMMISSIONERS ______________________________________________ Ted G Godwin , Chairman ______________________________________________ Paula G Woodard , Clerk to the Board There being no further business , Commissioner Larry Wood moved the Board adjourn Commissioner Chad M Stewart seconded the motion , which carried by unanimous vote The meeting adjourned at 6 10 pm Ted G Godwin , Chairman Paula G Woodard , Clerk to the BoardPage