March 4, 2019 - 10:00 AM - County Board of Commissioners Meeting Minutes

10 636 Meeting of the Johnston County Board of Commissioners March 4 , 2019 10 00 am The Johnston County Board of Commissioners met in regular session Monday , March 4 , 2019 at 10 00 am in the Commissioners Meeting Room , Johnston County Courthouse Annex , Smithfield , North Carolina The following members were present Present Chairman Ted G Godwin , Vice Chairman Chad M Stewart , Jeffrey P Carver , Larry Wood , Tony Braswell , Patrick E Harris , and RS “ Butch ” Lawter , Jr Absent None Also Present County Manager Rick J Hester , Clerk to the Board Paula G Woodard , Finance Officer and Assistant County Manager J Chad McLamb , County Attorney Jennifer J Slusser , and Paralegal Deputy Clerk to the Board Dana Cuddington Chairman Ted G Godwin called the meeting to order at 10 00 am Commissioner Butch Lawter opened the meeting with a prayer American Legion Post 141 Selma led those in attendance in the Pledge of Allegiance to the American Flag 1 Approval Discussion of Agenda Upon a motion by Commissioner Tony Braswell , seconded by Commissioner Chad M Stewart , and carried by unanimous vote , the Board approved the agenda as presented 2 Consent Agenda Items Upon a motion by Commissioner Larry Wood , seconded by Commissioner Butch Lawter , and carried by unanimous vote , the Board approved the consent agenda items as follows A Approval of Minutes – February 4 , 2019 10 00 am and 6 00 pm ; February 21 , 2019 ; and February 25 , 2019 B Resolution – Property Tax Revaluation Cycle , adopted as follows RESOLUTION To Set Johnston County’s Next Reappraisal Schedule to January 1 , 2025 and To Establish a Four Year Reappraisal Cycle Thereafter WHEREAS , North Carolina General Statute § 105 - 286 a requires each county to reappraise all real property every eighth year ; and WHEREAS , North Carolina General Statute § 105 - 286 a 3 authorizes a county to conduct a reappraisal of real property earlier than required and may designate a new reappraisal cycle that is more frequent than the octennial cycle if the Board of Commissioners adopts a resolution providing for advancement of the reappraisal ; and WHEREAS , Johnston County desires to conduct a reappraisal of real property earlier than required by North Carolina General Statute § 105 - 286 a , to be effective January 1 , 2025 , and to perform subsequent reappraisals every four years thereafter in an effort to provide a more equal and fair property tax base for all citizens NOW , THEREFORE BE IT RESOLVED , by the Johnston County Board of Commissioners that in the annual budget ordinance each fiscal year , the Board shall include in the special reserve fund established for the reappraisal , an appropriation for Tax Administration in the amount required for reappraisal work during that fiscal year consistent with a plan established for the reappraisal of real property , as required by North Carolina General Statute § 153A - 150 ; and BE IT FURTHER RESOLVED , that when the County budget for each succeeding fiscal year is in preparation , the Board , with the County Manager and Tax Administrator , shall review the progress of the reappraisal work , and the Board shall appropriate to the special reappraisal reserve fund such funds for reappraisal work during that year as may be necessary to continue the reappraisal work and to assure the completion of the reappraisal work on schedule ; and BE IT FURTHER RESOLVED , that a copy of this resolution be forwarded to the North Carolina Department of Revenue as required by North Carolina General Statute § 105 - 286 a 3 th Adopted this the 4 day of March , 2019 Page637 March 4 , 2019 – 10 00 am Continued C Order to Advertise Tax Liens , adopted as follows Pursuant to NCGS § 105 - 369 a and b1 , the total amount of unpaid real estate taxes for 2018 is 3,492,43473 as of January 31 , 2019 To satisfy the requirement of NCGS § 105 - 369 b1 , notices of unpaid delinquent taxes were sent via US mail to the owners of record as of January 18 , 2019 At the request of Tax Administrator Jocelyn Andrews , the Board adopted the order to authorize the Tax Department to advertise the liens for the delinquent 2018 tax bills D Tax Releases & Refunds – 1 15 2019 – 02 15 2019 Motor Vehicle Release Refund Report Year Bill # Acct # Name Tran Type Paid 2018 1901 - 649039 1811 - 671595 Griffin , Bryan Overpayment 10989 2018 1902 - 649041 1901 - 671597 Thomas , Marvin Overpayment 11668 Real Personal Property Releases 1 16 2019 5 50 56 PM dwoodward2 2018 - 202360 2000072232 WESTBROOK , KAY B 48416 1 16 2019 5 52 39 PM dwoodward2 2018 - 202362 2000072232 WESTBROOK , KAY B 48416 1 16 2019 5 55 04 PM dwoodward2 2018 - 202363 2000072232 WESTBROOK , KAY B 48416 1 16 2019 5 56 07 PM dwoodward2 2018 - 202366 2000072232 WESTBROOK , KAY B 48416 1 18 2019 2 16 07 PM Cfutch 2018 - 94158 2000178125 T MART 21465 1 23 2019 3 29 42 PM ALassiter 2018 - 76990 2000181592 PILKINGTON , LEE H 17638 1 23 2019 4 00 56 PM ALassiter 2018 - 29901 2000164401 DUNCAN , BRIAN 8,77800 1 25 2019 2 06 25 PM ALassiter 2018 - 26028 2000195230 D & D TELECOMMUNICATIONS LLC 94921 1 29 2019 9 31 00 AM Cfutch 2018 - 46666 2000148479 HOWELL ROAD # 845 LIMITED PRTSP 21411 1 30 2019 2 36 13 PM ALassiter 2018 - 66365 2000181584 MICHAEL BLACKMON LIVESTOCK & 96583 2 6 2019 11 34 21 AM Cfutch 2017 - 1087 2000192691 HINNANT , ANTHONY W 48961 2 6 2019 11 35 30 AM Cfutch 2018 - 44079 2000192691 HINNANT , ANTHONY W 49960 Real Personal Property Refunds TRANS DATE TIME USER YR BILL # ACCT # TAXPAYER NAME AMOUNT 1 16 2019 11 17 59 AM awestbrook 2018 - 17377 16193240 CALHOUN , GLEN E 17452 1 17 2019 11 48 49 AM awestbrook 2018 - 5173 2000043546 ATKINSON , CLYDE LORINE 66000 1 17 2019 2 19 24 PM LOCKBOX 2018 - 10516 2000108829 BELL , THERESA A 1,64749 1 17 2019 2 19 24 PM LOCKBOX 2018 - 88588 80081340 SMITH , FRED J JR 42413 1 17 2019 2 19 24 PM LOCKBOX 2018 - 88581 80081340 SMITH , FRED J JR 50895 1 18 2019 4 20 15 PM LOCKBOX 2018 - 99791 2000118962 WAGSTAFF , MICHAEL R 1,55385 1 24 2019 12 37 13 PM jmorrow 2018 - 101002 2000051232 WATSON , HENRY GRAY 13500 1 25 2019 11 04 31 AM awestbrook 2018 - 81133 2000191194 REICHERT , ROBIN 16426 1 25 2019 12 20 27 PM awestbrook 2018 - 18025 2000203329 STEPHENSON , ROY COLON III 1,26186 1 25 2019 2 58 07 PM LOCKBOX 2018 - 33321 29940650 FARMER , ROBERT L 2,01172 1 25 2019 2 58 07 PM LOCKBOX 2017 - 64918 2000137253 JONES , GILES HOLDEN BLEW 66411 1 28 2019 2 37 12 PM jmorrow 2018 - 83317 2000181926 RODRIGUEZ , CRISTHIAN E 60000 MARTINEZ 1 28 2019 2 41 53 PM LOCKBOX 2018 - 93637 2000114125 SULLIVAN , MARY H LIFE ESTATE 46499 1 29 2019 9 31 31 AM cfutch 2018 - 46666 2000148479 HOWELL ROAD # 845 LIMITED 21411 PRTSP 1 29 2019 2 57 39 PM LOCKBOX 2018 - 20993 2000162794 CISNEROS , MIGUEL ANGEL G 19845 1 29 2019 2 57 39 PM LOCKBOX 2018 - 96107 2000125890 THORNTON DEVELOPMENT 26316 1 30 2019 2 12 23 PM awestbrook 2018 - 31342 27916880 EDWARDS , DONNIE HAROLD 24492 1 30 2019 2 46 26 PM awestbrook 2018 - 89718 2000192127 SOPKO , PATTY J 20800 1 31 2019 1 04 10 PM awestbrook 2018 - 90348 2000102509 SPRING BRANCH CORNERS 24256 ASSOCIATION 1 31 2019 2 19 02 PM LOCKBOX 2018 - 8144 2000170404 BAREFOOT , ELLISTENE LIFE 85846 ESTATEPage638 March 4 , 2019 – 10 00 am Continued 1 31 2019 4 48 48 PM awestbrook 2018 - 67309 2000200777 MITCHENER , MAXINE B LIFE 46210 ESTATE 2 4 2019 2 24 16 PM awestbrook 2018 - 85017 2000178567 SAN MARCOS MEXICAN REST # 4 2,32622 INC 2 5 2019 1 50 20 PM awestbrook 2018 - 36402 2000050044 GARNER , VICTORIA R 20000 2 5 2019 2 17 20 PM LOCKBOX 2018 - 55020 2000075819 KNIGHT , EDWARD A 26170 2 6 2019 11 36 52 AM cfutch 2017 - 1087 2000192691 HINNANT , ANTHONY W 48961 2 6 2019 11 39 15 AM cfutch 2018 - 44079 2000192691 HINNANT , ANTHONY W 49960 2 6 2019 2 18 49 PM LOCKBOX 2018 - 80489 2000158102 RAYBON , IDA MAE 22600 2 8 2019 3 21 00 PM jevans 2018 - 24945 2000032598 CREECH , VIVIAN RICHARDSON 49975 2 8 2019 3 44 36 PM awestbrook 2018 - 85519 2000016514 SANTIAGO , LOUELLA 57256 2 11 2019 2 17 57 PM LOCKBOX 2018 - 57017 2000163659 LASSITER , MARY K 2,00819 North Carolina Vehicle Tax System - Pending Refund Report – January 2019 100 + Primary Owner Bill # Transaction Refund Total Change # Reason DOBERT , HENRY 0015514741 99568512 Assessed 12628 HERMAN In Err 1173 13801 DOBERT , HENRY 0015514741 99568514 Assessed 14945 HERMAN In Err 1389 16334 DOBERT , HENRY 0015514741 99568522 Assessed 17652 HERMAN In Err 1640 19292 DOBERT , HENRY 0015514741 99568516 Assessed 20124 HERMAN In Err 1870 21994 DOBERT , HENRY 0015514741 99568518 Assessed 22215 HERMAN In Err 2064 24279 MILLER , CASEY 0043500899 200100828 Situs error 001 LANE 9240 1905 3080 10416 January 18 , 2019 This is to certify that , as authorized by the Board of Commissioners on December 11 , 2000 , I have approved the following tax releases and refunds under 100 , as recommended by the County Tax Administrator , Jocelyn Andrews A complete record of this information is on file in the County Finance Office Totals from 1 15 19 to 2 15 19 Tax refunds - Personal Real Property 1,16568 Tax releases - Personal Real Property 70096 Motor Vehicle releases refunds 14884 Recommended by Tax Administrator Jocelyn Andrews Approved by Finance Director J Chad McLamb 3 Public Comments A Johnston County Cooperative Extension – Recognition of Brandon and Jessica Batten Cooperative Extension Director Bryant Spivey introduced and recognized Brandon and Jessica Batten rd of Triple B Farms for being selected as the 2019 National Outstanding Young Farmers of the Year at the 63 annual National Outstanding Young Farmers Awards Mr Spivey stated he nominated the Battens for this national award and he spoke on the process involved with selecting the recipient for this high honor Mr Spivey spoke on the complexities of farming today and how the Battens have worked to have a successful operation Mr Spivey also spoke on all the organizations and programs the Battens belong to and how they give back to the agricultural community every day Page639 March 4 , 2019 – 10 00 am Continued Mr Batten thanked the Board for the recognition and all those that support the agricultural community stating it is still a very integral part of the economy in North Carolina The Board congratulated Mr & Mrs Batten for the honor Chairman Ted G Godwin presented the Battens with a letter of congratulations from the Board of Commissioners 4 Capital Area Metropolitan Planning Organization - Update Commissioner Butch Lawter introduced Deputy Director Alex Rickard with the Capital Area Metropolitan Planning Organization CAMPO Commissioner Lawter stated he serves as the Commissioner Representative for CAMPO and he asked Mr Rickard to come and give an update on projects and activities Mr Rickard thanked the Board for allowing him the opportunity to speak Mr Rickard reported that NC 540 is probably the biggest project CAMPO has at this time and he is pleased to note that the project is still on track and moving forward with no impacts to the study Mr Rickard spoke on widening projects for I - 40 and NC Hwy 42 from NC Hwy 50 all the way to Clayton and noted there are also a few new projects submitted to the Department of Transportation and secured for funding which include Cleveland Road from NC Hwy 42 to Barber Mill Road to accommodate the growth in that area He stated a widening project has been submitted for NC Hwy 210 and a new road is planned at the I - 40 NC Hwy 42 area behind Wal - Mart to help with congestion Mr Rickard stated all of the projects mentioned have been funded through the Department of Transportation’s prioritization system and he feels that CAMPO has been very successful getting projects funded in that system Mr Rickard also spoke on additional funding that CAMPO receives directly and stated with those funds , they recently approved an 82 million project to build a new road to connect the NC Hwy 42 Hwy 70 Business intersection in Clayton directly over to Ranch Road Mr Rickard reviewed the following presentation with the Board PagePage pageNumber5640 March 4 , 2019 – 10 00 am ContinuedPagePage pageNumber6641 March 4 , 2019 – 10 00 am ContinuedPagePage pageNumber7642 March 4 , 2019 – 10 00 am ContinuedPagePage pageNumber8643 March 4 , 2019 – 10 00 am ContinuedPagePage pageNumber9644 March 4 , 2019 – 10 00 am ContinuedPage0645 March 4 , 2019 – 10 00 am Continued At the request of Commissioner Lawter , Mr Rickard reviewed with the Board the DOT funding scoring process and how projects are approved for funding He noted that projects that receive funding are most often the projects in which everyone the Department of Transportation Division Engineer , the MPO , and the RPO can come together and agree on Chairman Ted G Godwin thanked Mr Rickard for updating the Board Page1646 March 4 , 2019 – 10 00 am Continued 5 Nursing Home Adult Care Home Community Advisory Committee Update Jimmy Parker , Chairman of the Nursing Home Adult Care Home Community Advisory Committee , provided the Board with an annual update on the Committee’s work Mr Parker stated the mission of the Committee is to serve as grassroots volunteer advocates for residents in long term care in Johnston County He added their vision is that citizens of Johnston County and the residents of long term care facilities in Johnston County will recognize the Committee as a key advocate and resource for information about long term care issues Mr Parker stated the Committee’s responsibility is to visit all the long term care facilities in the County and apprise themselves of the general conditions , assure that the residents ’ Bill of Rights are being upheld , assist residents with any concerns , and educate and inform the community about long term care Mr Parker reported they currently have 16 active committee members and are allowed to have up to 25 He noted their new member recruitment efforts are ongoing and he thanked Carolyn Pennington as the Regional Ombudsman for Johnston County Mr Parker reported this year will commemorate 40 years of the Long - Term Care Ombudsman Program He spoke on the importance of the Ombudsman Program and noted that this program has provided over 400,000 instances of information and assistance on resident rights , care , and community options as well as over 125,000 instances of information and assistance to facility staff regarding issues with discharge planning , care , rights , and abuse prevention Mr Parker reported the following on the facilities in the County 25 total facilities with a capacity of approximately 1,235 residents 5 Skilled Nursing Rehabilitation Facilities - total capacity 670 residents 10 Adult Care Homes Assisted Living - total capacity 495 residents 10 Family Care Homes 6 or fewer residents - total capacity 70 residents Dementia care special care capacity 188 beds ~ 15 of total beds - Assisted Living facilities – 168 beds in secure units - Nursing Home – 20 beds in secure units Facilities that do not have secure units will accept dementia patients depending on the level of care required Two facilities in planning and construction - An Assisted Living facility with a capacity of 60 residents including dementia care is under construction opening date has not been announced - A Family Care home is completing inspection by DHSR and will open soon Mr Parker stated facility visits are conducted by teams of three to five members grouped by geographic regions in the County He stated the teams rotate facility assignments quarterly Mr Parker reported for 2018 the Committee teams conducted over 75 facility visits devoting more than 1,315 hours and logging more than 5,918 miles He explained the teams document the visits and file reports with the full Committee for review which are then sent to the Ombudsman and finally placed on the County’s website Mr Parker stated any issues or concerns that are encountered during the visits are discussed with the staff administration , with the resident’s permission He continued that members always encourage communication with staff and any unresolved issues are immediately referred to the Regional Ombudsman Mr Parker reported on the strengths and weaknesses with the County’s long term care facilities He stated some of the weaknesses include inadequate staffing which affects the quality of care , lack of or little variety of activities , high turnover rates for staff and administrators , and improvements needed in making the dining experience more meaningful Mr Parker spoke on the strengths stating for the most part the facilities have well trained and caring staff and administrators He noted the skilled nursing facilities provide excellent rehabilitation services , there are renovations and improvements in several facilities , and many churches and civic groups are providing religious services and entertainment at facilities Mr Parker stated the Committee members continue to educate the public on the issues of long term care for the elderly by attending festivals and other community events to hand out literature and answer questions about long term care Mr Parker noted they have Committee Members serving on local , regional , and StatePage2647 March 4 , 2019 – 10 00 am Continued level boards in an effort to stay informed of the issues facing the elderly Mr Parker concluded the update by stating the Committee has developed good working relationships with facility staff and administrators and the administrators welcome the Committee’s perspective and suggestions He stated most residents express satisfaction with the care received Mr Parker noted that he believes the capacity within Johnston County is adequate as there are few waiting lists Mr Parker thanked Commissioner Chad M Stewart for his active participation with the Committee and the entire Board for their support to the Committee members The Board thanked Mr Parker and all the members on the Committee for their work and dedication 6 Wilson’s Mills Fire Department – Request for Tax Exempt Loan Status Wilson’s Mills Fire Chief Bentley Powell reported the Wilson’s Mills Fire Department is requesting the Board to adopt a resolution approving tax exempt loan status so they can borrow up to 250,00000 from the Local Government Federal Credit Union CIVIC Federal Credit Union Division Chief Powell stated the loan would be for the purchase of a 2019 Spartan MetroStar Truck at an interest rate of 315 with a 5 year term and monthly payments Chief Powell stated the loan would be for half of the purchase amount and they plan to use some of their savings to pay the other half The Fire Department held their required public hearing on February 27 , 2019 at the fire station on the proposal Upon a motion by Commissioner Chad M Stewart , seconded by Commissioner Patrick E Harris , and carried by unanimous vote , the Board adopted the following resolution NOW , THEREFORE , BE IT HEREBY RESOLVED , that the Board of Commissioners of Johnston County , North Carolina , does hereby approve a tax - exempt loan to the Wilson’s Mills Fire and Rescue Department , Incorporated the “ FD ” , from the Local Government Federal Credit Union CIVIC Federal Credit Union Division in an amount up to 250,00000 for the purchase of a 2019 Spartan MetroStar Truck RESOLVED , FURTHER , that the approval of the loan to the FD set forth above is given solely for purposes of the public approval requirements for tax - exempt financing applicable to the FD because of Section 150 e 3 and Section 147 f of the Internal Revenue Code of 1986 , as amended , and such approval does not obligate the County or its Board of Commissioners in any way regarding repayment of the debt Duly certified by the execution hereof and the placement hereon of the seal of said th county , this 4 day of March , 2019 Commissioner Patrick E Harris thanked Chief Powell and the Wilson’s Mills Fire Department for all that they do to keep the community safe 7 Request for Transfer of Funds – My Kids Club County Manager Rick Hester explained that the former Boys & Girls Club of Johnston County located in Selma was under the umbrella of the Goldsboro Boys & Girls Club ; however , the Johnston County chapter severed ties with the Goldsboro Boys & Girls Club and is no longer in existence Mr Hester reported the leadership of the former Johnston County chapter has reorganized into the new My Kids Club for Johnston County and they are requesting funds in the amount of 25,000 and formerly allocated for the Boys & Girls Club of Johnston County be transferred to the new My Kids Club Mr Hester noted the Goldsboro Boys & Girls Club has returned the 25,000 that had been allocated for the Johnston County chapter so those funds are available to transfer Upon a motion by Commissioner Larry Wood , seconded by Commissioner Patrick E Harris , and carried by unanimous vote , the Board approved the transfer of funds in the amount of 25,000 from the former Boys & Girls Club of Johnston County to the new My Kids Club 8 Clayton Community Recreational Foundation – Update on Harmony Playground Project Dean Penny , Board of Directors Chairman for the Clayton Community Recreational Foundation , addressed the Board Mr Penny recognized other members of the Board of Directors in the audience including Michael Sims , Clayton Mayor Pro - Tem Michael Grannis , Larry Bailey , Derick Thompson , and he noted thatPage3648 March 4 , 2019 – 10 00 am Continued Commissioner Butch Lawter also serves on their Board Mr Penny explained that several years ago a group of citizens came to the Board of Commissioners with the idea for Harmony Playground He stated since that time , the Clayton Community Recreational Foundation has taken over the management and fundraising for the project and in the last couple of years , great strides have been made in the progress of developing the playground Mr Penny reviewed the following information with the Board Page4649 March 4 , 2019 – 10 00 am ContinuedPage5650 March 4 , 2019 – 10 00 am ContinuedPage6651 March 4 , 2019 – 10 00 am ContinuedPage7652 March 4 , 2019 – 10 00 am Continued Mr Penny stated the playground will include various levels to allow for wheelchair access and mobility challenged access along with unique aspects catering to all children and their caregivers He noted the North Carolina State University Parks Scholar Class of 2019 has chosen Harmony as their legacy project and they are in the process of designing and building musical components that will be a part of the park Mr Penny stated they believe because of the uniqueness of Harmony Playground , it will be a regional attraction He stated the design is 95 complete and updated cost estimates have been received in the amount of 700,000 Mr Penny stated their funding goal is set at 800,000 in order to cover all costs Mr Penny reported they have committed and raised funds in the amount of 425,000 and they are requesting Johnston County to consider allocating 100,000 to the project He noted they will also be continuing fundraising activities with a brick campaign and they will continue to seek grants and sponsorships Mr Penny stated they will be seeking assistance from the Town of Clayton with support facilities At the inquiry of Commissioner Chad M Stewart , Mr Penny stated the 425,000 raised to date is a combination of commitments and actual funds on hand Mr Penny confirmed that part of the Town of Clayton’s commitment is that they would help with maintenance Commissioner Butch Lawter noted the design calls for the playground to accommodate all children and focuses on accessibility for anyone be it child , parent , or grandparent with mobility issues Commissioner Tony Braswell commented that he appreciates there will be varying levels of activities within the playground and that some of the focus will be on mental health awareness Chairman Ted G Godwin thanked Mr Penny for the information and stated the Board would take the request under advisement Page8653 March 4 , 2019 – 10 00 am Continued 9 Cooperative Extension – Amendments to Agricultural Center Auditorium Use Policy and Facility Use Agreement County Attorney Jennifer Slusser reviewed with the Board proposed amendments to the Johnston County Agricultural Center Auditorium Use Policy and Facility Use Agreement Ms Slusser explained that on February 5 , 2007 , the Johnston County Board of Commissioners approved the Agricultural Center Auditorium Use Policy and on March 2 , 2018 , at the Johnston County Board of Commissioners ’ Annual Work Session , the Board heard from staff regarding the need to update the Policy Ms Slusser stated the Board instructed staff to update the Policy consistent with the discussions from the work session Ms Slusser noted that with the proposed amendments , the auditorium would no longer be available to rent for private social functions such as weddings and birthday parties ; however , if approved , any existing bookings will be honored She offered to answer any questions County Manager Rick Hester stated back in 2007 when the original policy was approved the County did not have many venues of that size the public could rent for private social functions ; however , now there are more options available within the private sector Upon a motion by Commissioner Chad M Stewart , seconded by Commissioner Larry Wood , and carried unanimously , the Board approved the following amendments Page9654 March 4 , 2019 – 10 00 am ContinuedPage0655 March 4 , 2019 – 10 00 am ContinuedPage1656 March 4 , 2019 – 10 00 am ContinuedPage2657 March 4 , 2019 – 10 00 am ContinuedPage3658 March 4 , 2019 – 10 00 am Continued 10 Social Services Department – Conversion of Temporary Positions to Permanent Department of Social Services Director Scott Sabatino requested the Board to allow DSS to convert 18 temporary positions currently for the NC Fast System and already budgeted this year at a cost of 594,000 to 9 permanent full - time positions at a cost of 456,278 Mr Sabatino stated the positions are not currently filled and if approved , it would build a quality assurance team to help strengthen Medicaid Services and reduce caseload sizes Mr Sabatino also noted the State does not allow temporary employees to work with NC Fast cases Commissioner Tony Braswell moved the Board approve the request to convert 18 temporary positions in the NC Fast System to 9 permanent full - time positions for DSS Commissioner Chad M Stewart seconded the motion which carried by unanimous vote Page4659 March 4 , 2019 – 10 00 am Continued 11 Public Utilities – Clayton No 2 Booster Station Improvements Project Budget Utilities Director Chandra Farmer , PE , explained that in order to improve capacity and reliability of water service to the East Clayton Industrial Area , improvements to the Clayton No 2 booster pumping station located on Wise Road are under construction She stated the original project includes replacement of two pumps and their controls , ventilation and air cooling upgrades , and building improvements ; however , during the bidding process , the station experienced mechanical failure of another pump Therefore , pump no 4 was replaced with Change Order No 1 and was included in the original project budget Ms Farmer reported that shortly after the project was awarded , the County experienced failure of pump no 3 ; therefore , the proposed revised project budget includes pump no 3 replacement and additional 16 ” piping that will allow for future operations when the Wilson’s Mills booster pump station is completed Ms Farmer stated the EDA Grant Funding Administrator has confirmed that the additional work can be funded with the existing grants She presented the following revised project budget Existing Proposed Construction Base Bid 226,10000 226,10000 Change Order No 1 pump no 4 replacement 30,50000 30,50000 Additional Change Order Work 000 100,50000 Contingency 14,00000 2,30000 Technical Services – Design and Bidding 13,40000 13,40000 Technical Services – Const Admin & Inspection 8,00000 8,00000 Project Administration 10,00000 10,00000 Total Project Cost 302,00000 390,80000 Funding for the proposed project is as follows Town of Clayton EDA Grant 39,50000 128,30000 Rural Econ Dev Div NC Dept of Commerce Grant 250,00000 250,00000 Fund 67 Appropriations 12,50000 12,50000 Total Project Funds 302,00000 390,80000 Ms Farmer stated staff recommends and respectfully requests approval of the revised project budget and adoption of a revised capital project ordinance Upon a motion by Commissioner Chad M Stewart , seconded by Commissioner Jeffrey P Carver , and carried unanimously , the Board approved the revised project budget as submitted above and adopted the following capital project ordinance CAPITAL PROJECT ORDINANCE FOR THE CLAYTON NO 2 BOOSTER PUMP STATION IMPROVEMENTS PROJECT BE IT RESOLVED by the Board of Commissioners the “ Board ” of the County of Johnston , North Carolina the “ County ” , that pursuant to Section 132 of Chapter 159 of the General Statutes of North Carolina , the following capital project ordinance is hereby adopted Section 1 The project authorized is the Clayton No 2 Booster Pump Station Improvements Project the “ Project ” , which includes the replacement of four pumps and their controls , additional 16 - inch piping that will allow for future operations when the Wilson’s Mills booster pump station is completed , ventilation and air cooling upgrades , and building improvements The Project is to be financed by a US Economic Development Administration Grant through the Town of Clayton “ Clayton EDA Grant ” , a NC Department of Commerce Rural Economic Development Division Grant “ REDD Grant ” through the County , and an appropriation from the County Water Fund “ Fund 67 ” Section 2 The officers of the County are hereby directed to proceed with the capital Project within the terms of the each of the grant agreements and the budget contained herein Section 3 The following amounts are appropriated for the Project Technical Services 31,400 Construction 357,100 Contingency 2,300 Total 390,800 Section 4 The following revenues are anticipated to be available to complete this Project EDA Grant Town of Clayton 128,300 REDD Grant County 250,000 Transfer from Fund 67 12,500 Total 390,800Page5660 March 4 , 2019 – 10 00 am Continued Section 5 The Director of Finance is hereby directed to maintain within the Capital Project Fund sufficient specific detailed accounting records to satisfy the requirements of the Clayton EDA Grant , the REDD Grant , and State and federal regulations The terms of the respective grant agreements shall be met Section 6 Funds may be advanced from Fund 67 for the purpose of making payments as due Reimbursement requests should be made to the grantor agencies in an orderly and timely manner Section 7 The Director of Finance is hereby directed to report annually on the financial status of each Project element in Section 3 and the total revenue received Section 8 Copies of this capital project ordinance shall be furnished to the Clerk to the Board of Commissioners , the Budget Officer and the Director of Finance for direction in carrying out this Project Amended this 4th day of March , 2019 12 Public Utilities – Pine Level Wastewater Pump Station Flow Equalization Improvements Bid Rejection Request Utilities Director Chandra Farmer , PE , stated Johnston County received bids for the Pine Level Wastewater Pump Station Flow Equalization Improvements project on February 6 , 2019 She reported bids were submitted by the following contractors Ms Farmer stated the bids exceeded the current project budget ; therefore , the Department of Utilities recommends the rejection of all bids Ms Farmer explained that by rejecting the bids , it will allow staff to re - evaluate the proposed project design and determine the best alternative to meet future demands and ensure consistency with the County’s Capital Improvements Plan Ms Farmer requested the Board to reject the bids received on February 6 , 2019 for the Pine Level Wastewater Pump Station Flow Equalization Improvements Project Upon a motion by Commissioner Larry Wood , seconded by Commissioner Jeffrey P Carver , and carried unanimously , the Board rejected the bids received on February 6 , 2019 for the Pine Level Wastewater Pump Station Flow Equalization Improvements Project 13 Public Utilities – Resolution to Adopt Policies Guidelines for CDBG - I Project # 17 - I - 2965 Utilities Director Chandra Farmer , PE , stated the County has been awarded a Community Development Block Grant – Infrastructure CDBG - I grant in the amount of 1,060,000 for the Selma Equalization and Pumping Facilities Flood Resiliency project Project # 17 - I - 2965 Ms Farmer stated in accordance with the funding program requirements , staff is requesting the Board to consider a resolution adopting the Town of Selma’s Assessment of Fair Housing 2017 Amendment with a modification that extends the scheduled activities She offered to answer any questions Upon a motion by Commissioner Butch Lawter , seconded by Commissioner Larry Wood , and carried unanimously , the Board adopted the following resolution RESOLUTION BY GOVERNING BODY OF APPLICANT WHEREAS , Title I of the Federal Housing and Community Development Act of 1974 , as amended , has established the US Housing and Urban Development HUD Community Development Block Grant CDBG Program , and has authorized the making of grants to aid eligible units of government in funding the cost of construction , replacement , or rehabilitation of water and wastewater infrastructure , and that the North Carolina Department of Environmental Quality NCDEQ Page6661 March 4 , 2019 – 10 00 am Continued Division of Water Infrastructure DWI was delegated the authority by the state legislature to administer the water and wastewater infrastructure portion of the state grant monies received from the US HUD CDBG program by Session Law 2013 - 360 , Section 1515 a as amended by Section 53 of Session Law 2013 - 363 , and WHEREAS , Johnston County has been awarded a CDBG - I 17 - I - 2965 grant to construct a wastewater collection system project described as the Selma Equalization and Wastewater Pump Station Facilities Flood Resiliency Improvements Project for which the Town of Selma is the main service area , and WHEREAS , The Town of Selma has previously adopted a Town of Selma Assessment of Fair Housing 2017 Amendment on June 14 , 2017 NOW THEREFORE BE IT RESOLVED , BY THE BOARD OF COMMISSIONERS OF JOHNSTON COUNTY That Johnston County , will adopt and place into effect the requirements of the Town of Selma Assessment of Fair Housing 2017 Amendment , and That Johnston County , will also adopt an amendment to the Town of Selma Assessment of Fair Housing 2017 Amendment extending the Scheduled Activities on page 24 of 27 with the following Quarterly Fair Housing Activity Months Year Estimated Actual Cost Cost th Advertise the fair housing complaint 4 Qtr Oct - Dec 2019 150 procedure in the local newspaper st Post fair housing complaint procedure on 1 Qtr Jan - Mar 2020 0 County website and Town of Selma website nd Update educational pamphlets and posters in 2 Qtr Apr - Jun 2020 0 Land Use Building rd Place fair housing information in the HAPP 3 Qtr Jul - Sep 2020 0 newsletter to landlords th Advertise the fair housing complaint 4 Qtr Oct - Dec 2020 150 procedure in the local newspaper st Post fair housing complaint procedure on 1 Qtr Jan - Mar 2021 0 County website and Town of Selma website nd Update educational pamphlets and posters in 2 Qtr Apr - Jun 2021 0 Land Use Building Adopted this the March 4 , 2019 at Smithfield , North Carolina 14 Register of Deeds – Refund of Excise Tax County Attorney Jennifer Slusser stated she has reviewed a request for refund of overpayment of revenue stamps from Newman & Newman , PLLC Pursuant to NCGS § 105 - 22837 , requests must be made within six 6 months after the date the tax was paid and must explain why the taxpayer believes a refund is due Ms Slusser reported that Elizabeth Newman with Newman & Newman , PLLC , presented a request for refund of 60900 A General Warranty Deed was recorded in Johnston County where an incorrect amount of revenue stamps were paid and the correct amount for the revenue stamps should have been 38600 As a result of this error , Newman & Newman , PLLC’s account was charged 99500 for this property Ms Slusser stated she recommends approval of the refund Upon a motion by Commissioner Larry Wood , seconded by Commissioner Tony Braswell , and carried unanimously , the Board approved the refund in the amount of 60900 to Newman & Newman , PLLC 15 Budget Revisions At the request of Finance Director and Assistant County Manager Chad McLamb , Commissioner Chad M Stewart moved the Board approve the following budget revisions , seconded by Commissioner Tony Braswell , and carried by unanimous vote Jail REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION EXPENDITURE INCREASE DECREASE 10 52003601 SCAAP Expenditures 10,09500 TOTAL NET EXPENDITURES 10,09500 REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION REVENUE INCREASE DECREASE Page7662 March 4 , 2019 – 10 00 am Continued 10 520035139 SCAAP Revenue 10,09500 TOTAL NET REVENUE 10,09500 Sheriff REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION EXPENDITURE INCREASE DECREASE 10 51001700 Vehicles 15,41449 10 51003350 Supplies - Special Sheriff 50000 10 51004300 Special Services 25000 10 51007414 Capital Outlay – Sheriff 16,53370 10 51007418 Capital Outlay – Drug Seizure 23,06965 TOTAL NET EXPENDITURES 55,76784 REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION REVENUE INCREASE DECREASE 10 510032106 Controlled Substance Tax 3370 10 510032509 Insurance Recovery 10,92949 10 510033099 Miscellaneous Revenue 75000 10 510035104 Sheriff Fees 4,48500 10 510035160 Federal Equitable Sharing 23,06965 10 510036119 Sale of Assets 16,50000 TOTAL NET REVENUE 55,76784 16 Appointments A Board of Equalization & Review – Upon a motion by Commissioner Chad M Stewart , seconded by Commissioner Larry Wood , and carried unanimously , the Board appointed David Grady representing Commissioner District 2 to fill an unexpired terming ending April 30 , 2022 B Voluntary Agricultural District Advisory Board – Based on a recommendation by the Johnston County USDA Natural Resources Conservation Service Team Leader , upon a motion by Commissioner Chad M Stewart , seconded by Commissioner Butch Lawter , and carried unanimously , the Board appointed J Shepard Barbour , Jr for a three year term to expire on June 30 , 2022 17 Delinquent Tax Collection Report and Revaluation Update Tax Administrator Jocelyn Andrews reported on the collection of delinquent taxes for the month of January 2019 She presented the following information Enforced Collections January 2019 YTD Wage Garnishments 1 4 Bank Attachments 0 26 Levys 0 0 Foreclosures Complaints Filed January 2019 0 15 Pending Dollars Collected January 2019 3,48607 As of January 31 , 2019 , the Tax Department has collected 9684 of the real and personal levy for 2018 The foreclosure sale date was February 27 , 2019 The registered motor vehicle collections for January 2019 are 1,300,35392 and YTD 18 19 is 8,521,46722 18 Manager Reports and Comments NonePage8663 March 4 , 2019 – 10 00 am Continued 19 Board Reports and Comments Chairman Ted G Godwin reported the Board would be having lunch with Johnston County Cooperative Extension following the meeting Per a request received from the Special Olympics of Johnston County , Chairman Godwin and Commissioner Tony Braswell agreed to attend and speak at the opening ceremony for the Spring Special Olympics Games being held in April Commissioner Butch Lawter updated the Board regarding a recent Triangle J Council of Governments Board of Directors meeting 20 Closed Session – NCGS 14331811 a 3 – Attorney - Client Privilege , NCGS 14331811 a 4 – Economic Development , and NCGS 14331811 a 5 – Acquisition of Property Upon a motion by Commissioner Chad M Stewart , seconded by Commissioner Larry Wood , and carried by unanimous vote , the Board recessed regular session to sit in closed session for the purposes of consulting with an attorney employed by the Board in order to preserve the attorney - client privilege pursuant to North Carolina General Statute 143 - 31811 a 3 , to discuss matters relating to the location or expansion of industries or other businesses in the area , pursuant to North Carolina General Statute 143 - 31811 a 4 , and to establish or instruct staff concerning the negotiation of the price and terms of a contract concerning the acquisition of real property pursuant to North Carolina General Statute 143 - 31811 a 5 No action was taken Commissioner Larry Wood moved the Board adjourn closed session and resume regular session Commissioner Chad M Stewart seconded the motion , which carried by unanimous vote There being no further business , Commissioner Larry Wood moved the Board adjourn Commissioner Patrick E Harris seconded the motion , which carried by unanimous vote The meeting adjourned at 12 00 pm Ted G Godwin , Chairman Paula G Woodard , Clerk to the BoardPage