January 7, 2019 - 10:00 AM - County Board of Commissioners Meeting Minutes

10 555 Meeting of the Johnston County Board of Commissioners January 7 , 2019 10 00 am The Johnston County Board of Commissioners met in regular session Monday , January 7 , 2019 at 10 00 am in the Commissioners Meeting Room , Johnston County Courthouse Annex , Smithfield , North Carolina The following members were present Present Chairman Ted G Godwin , Vice Chairman Chad M Stewart , Jeffrey P Carver , Larry Wood , Tony Braswell , Patrick E Harris , and RS “ Butch ” Lawter , Jr Absent None Also Present County Manager Rick J Hester , Clerk to the Board Paula G Woodard , Finance Officer and Assistant County Manager J Chad McLamb , County Attorney Jennifer J Slusser , and Paralegal Deputy Clerk to the Board Dana Cuddington Chairman Ted G Godwin called the meeting to order at 10 00 am Commissioner Butch Lawter opened the meeting with a prayer The Johnston County Veterans Services Advisory Board led those in attendance in the Pledge of Allegiance to the American Flag 1 Approval Discussion of Agenda Upon a motion by Commissioner Larry Wood , seconded by Commissioner Patrick E Harris , and carried by unanimous vote , the Board approved the agenda as presented 2 Consent Agenda Items Upon a motion by Commissioner Chad M Stewart , seconded by Commissioner Larry Wood , and carried by unanimous vote , the Board approved the consent agenda items as follows A Approval of Minutes – December 3 , 2018 10 00 am and 6 00 pm B Department of Transportation – Additions to System The Board concurred with the Department of Transportation’s recommendation to add the following roads to the State Maintained System Fox Run – Pleasant Hill – Phase II – Elevation Township Saltwater Cove SR 3451 ext , E Nostalgia Way , W Nostalgia Way , and Willirene Way – Meadows at Sunset Ridge Phase 3 – Cleveland Township Valley Drive – Sun Valley – Clayton Township C Town of Benson – Appointments to Benson Planning Board Per the request of the Town of Benson , the Board appointed the following individuals to the Benson Planning Board representing the ETJ area of the Town Sherry Lockamy , 204 Banner Lane , Benson term expiring 12 31 2020 Joshua Hefner , 854 NC 242 South , Benson term expiring 12 31 2020 D Town of Clayton – Appointment to Clayton Planning Board Per the request of the Town of Clayton , the Board appointed the following individual to the Clayton Planning Board representing the ETJ area of the Town James Lipscomb , 3407 Barber Mill Road , Clayton term expiring 12 31 2021 Page556 January 7 , 2019 – 10 00 am Continued E Town of Pine Level – Appointment to Pine Level Planning Board Per the request of the Town of Pine Level , the Board appointed the following individual to the Pine Level Planning Board representing the ETJ area of the Town Tammy Register , 112 Pine South Drive , Pine Level term expiring 10 31 2021 F Town of Selma – Appointment to Selma Planning Board Per the request of the Town of Selma , the Board appointed the following individual to the Selma Planning Board representing the ETJ area of the Town Larry Capps , 11 Vann Lane , Selma term expiring 11 01 2021 G Town of Smithfield – Appointment to Smithfield Board of Adjustment Planning Board Per the request of the Town of Smithfield , the Board appointed the following individual to the Smithfield Board of Adjustment and Planning Board representing the ETJ area of the Town Mark Lane , 2080 Yelverton Grove Road , Smithfield term expiring 12 31 2021 H Tax Releases and Refunds – 11 16 2018 – 12 15 2018 Real Personal Property Releases TRANS DATE TIME USER YR BILL # ACCT # TAXPAYER NAME AMOUNT 11 21 2018 4 17 14 PM dwoodward2 2018 - 43789 2000186596 HILL , LANESHA KAY 28441 11 27 2018 1 39 55 PM dwoodward2 2018 - 68942 2000198472 MPLX TERMINALS LLC 5,52363 11 27 2018 2 45 28 PM dwoodward2 2018 - 202010 2000039826 JONES , ROY HAYWOOD LIFE 1,24059 ESTATE 11 27 2018 2 46 12 PM dwoodward2 2018 - 202011 2000039826 JONES , ROY HAYWOOD LIFE 1,24059 ESTATE 11 27 2018 2 46 48 PM dwoodward2 2018 - 202012 2000039826 JONES , ROY HAYWOOD LIFE 1,24059 ESTATE 11 27 2018 2 47 22 PM dwoodward2 2018 - 202013 2000039826 JONES , ROY HAYWOOD LIFE 1,24059 ESTATE 11 29 2018 2 08 59 PM dwoodward2 2018 - 202224 2000191750 ANDREWS GRADING & PAVING 19845 LLC 12 6 2018 9 47 15 AM cfutch 2018 - 38939 2000058836 GREATAMERICA FINANCIAL SVCS 14837 CORP 12 6 2018 11 04 31 AM dwoodward2 2018 - 202258 2000048403 CRUMPLER , EDWARD LEE 37939 12 6 2018 11 05 12 AM dwoodward2 2018 - 202257 2000048403 CRUMPLER , EDWARD LEE 36820 12 6 2018 11 05 54 AM dwoodward2 2018 - 202256 2000048403 CRUMPLER , EDWARD LEE 36600 12 6 2018 11 06 35 AM dwoodward2 2018 - 202255 2000048403 CRUMPLER , EDWARD LEE 36600 12 6 2018 1 37 12 PM ALassiter 2018 - 93776 2000184384 SUNSENSE CLAYTON LESSEE LLC 2,01978 12 10 2018 4 45 43 PM ALassiter 2018 - 29978 2000138231 DUNN CAPITAL LLC 14404 12 10 2018 4 47 20 PM ALassiter 2018 - 29973 2000138231 DUNN CAPITAL LLC 45587 12 12 2018 2 54 54 PM ALassiter 2014 - 104252 2000178200 ZONE COMPUTERS 11880 12 12 2018 3 31 09 PM ALassiter 2018 - 500227 104 EJ POPE & SON INC 10,96625 12 14 2018 10 01 01 AM ALassiter 2014 - 103237 2000173741 TERRAFIN STATION RESTAURANT 48843 & 12 14 2018 10 03 49 AM ALassiter 2012 - 29679 2000094708 EL MAIZAL INC 44454 12 14 2018 4 56 19 PM ALassiter 2013 - 28570 2000094708 EL MAIZAL INC 43983 Real Personal Property Refunds TRANS DATE TIME USER YR BILL # ACCT # TAXPAYER NAME AMOUNT 11 16 2018 2 28 07 PM LOCKBOX 2018 - 30492 2000119368 DWB PROPERTIES 2,82987 11 16 2018 2 28 07 PM LOCKBOX 2018 - 31469 2000108322 EDWARDS , JOHNNY T JR 1,49293 11 16 2018 2 53 12 PM jmorrow 2016 - 98838 94915580 WIGGINS , TYRONE 22400 11 19 2018 12 44 20 PM jmorrow 2018 - 84958 2000154391 SALVATORE , PAULA 26142 11 20 2018 12 50 06 PM SECU 2018 - 3829 2000168568 BLACKMON , KELLI MCLAMB 65326 11 20 2018 12 50 06 PM SECU 2018 - 13131 2000200216 BOWLING , ESTHER M 1,06069Page557 January 7 , 2019 – 10 00 am Continued 11 20 2018 12 50 06 PM SECU 2018 - 14404 2000052552 BRIDGES , TIMOTHY L 1,05941 11 20 2018 12 50 06 PM SECU 2018 - 18017 2000116044 CAPPS , LAWRENCE R 1,23270 11 20 2018 12 50 06 PM SECU 2018 - 3381 2000199925 COATES , ERIC LAMAR 28905 11 20 2018 12 50 06 PM SECU 2018 - 24502 2000179140 CREECH , GREGORY RAY 1,77264 11 20 2018 12 50 06 PM SECU 2018 - 26328 2000188864 DAN RYAN BUILDERS - NORTH 34800 CAROLINA , LLC 11 20 2018 12 50 06 PM SECU 2018 - 27845 2000149252 DEJESUS , BOGAN LINDA 60245 11 20 2018 12 50 06 PM SECU 2018 - 31046 2000206256 EBERHART , CATHARINE LOUISE 24752 11 20 2018 12 50 06 PM SECU 2018 - 32351 2000198079 ERBY , ROBERT 52008 11 20 2018 12 50 06 PM SECU 2018 - 34531 2000200096 FLYNN , CHARLES 3,52863 11 20 2018 12 50 06 PM SECU 2018 - 37951 2000139429 GOLDEN PROPERTIES AND 1,77157 DEVELOPMENT INC 11 20 2018 12 50 06 PM SECU 2018 - 40404 2000062885 HALES , HERBERT L II 57184 11 20 2018 12 50 06 PM SECU 2018 - 43585 2000177312 HIGGINS , ROGER SHANE 1,16855 11 20 2018 12 50 06 PM SECU 2018 - 48005 2000049942 IVES , JOHN THOMAS 1,17929 11 20 2018 12 50 06 PM SECU 2018 - 59980 2000200829 LITTLE , COLETTA 1,48566 11 20 2018 12 50 06 PM SECU 2018 - 18616 2000206099 NIETO , KERSTI DIANE 79385 11 20 2018 12 50 06 PM SECU 2018 - 108705 2000203961 NORRIS , ETHAN K 32050 11 20 2018 12 50 06 PM SECU 2018 - 71701 2000196096 ODELL , ROBERT ZACHARY 2,01858 11 20 2018 12 50 06 PM SECU 2018 - 72178 2000194867 ONEAL , DONNA 77360 11 20 2018 12 50 06 PM SECU 2018 - 38845 2000203940 STAHLY , BRUCE A 2,19007 11 20 2018 12 50 06 PM SECU 2018 - 93256 2000192611 STRICKLAND , SHIRLEY JEAN C 67470 11 20 2018 12 50 06 PM SECU 2018 - 4885 2000206177 SUMNER , TOBY 2,27160 11 20 2018 12 50 06 PM SECU 2018 - 94753 87080300 TAYLOR , ANNE S 80890 11 20 2018 12 50 06 PM SECU 2018 - 109269 2000184474 WEAVER HOMES , INC 54400 11 20 2018 12 50 06 PM SECU 2018 - 104295 2000176436 WILLIAMS , MARTIN K 2,30781 11 20 2018 2 09 52 PM LGFCU 2018 - 45726 2000202664 H & A PROPERTY SOLUTIONS , LLC 25837 11 20 2018 2 52 42 PM LOCKBOX 2018 - 23 2000120792 1953 COMPANY LLC 4,86261 11 20 2018 2 52 42 PM LOCKBOX 2018 - 52094 2000143300 JONES , DALE L 25872 11 21 2018 2 16 39 PM LOCKBOX 2018 - 54295 2000152542 KERN , WAYNE 1,90160 11 26 2018 12 21 06 PM jmorrow 2018 - 76513 2000105067 PHARR , TIMOTHY L 10000 11 26 2018 1 44 39 PM jevans 2018 - 69801 2000033465 NARRON , BERRY WAYNE 1,37978 11 26 2018 2 30 35 PM LOCKBOX 2018 - 58962 54521571 LEE , WILLIAM FRANK 12273 11 26 2018 2 30 35 PM LOCKBOX 2018 - 58967 54521571 LEE , WILLIAM FRANK 1,65042 11 26 2018 2 30 35 PM LOCKBOX 2018 - 81284 2000204447 RENFROW LIVING TRUST 1,68223 11 28 2018 8 51 34 AM awestbrook 2018 - 73639 66559290 PARKER , JERRY I 74590 11 28 2018 3 14 43 PM jmorrow 2018 - 61144 2000138811 M AND B LEE LLC 46569 11 28 2018 3 16 18 PM jmorrow 2018 - 61145 2000138811 M AND B LEE LLC 80196 11 29 2018 12 01 55 PM jmorrow 2018 - 1539 2000168190 AJ AN ENTERPRISES LLC 1,80000 11 29 2018 1 39 44 PM LOCKBOX 2018 - 62492 2000160792 MARY ANN HILL REVOCABLE 2,98045 TRUST 11 29 2018 1 39 44 PM LOCKBOX 2018 - 102402 2000199956 WHEELER , TIFFANY 21787 11 30 2018 2 55 29 PM LOCKBOX 2018 - 10798 2000185929 BENSON , AMANDA LEIGH 98303 11 30 2018 2 55 29 PM LOCKBOX 2018 - 44582 2000155935 HOCUTT BAPTIST CHURCH 1,29024 11 30 2018 2 55 29 PM LOCKBOX 2018 - 44581 2000155935 HOCUTT BAPTIST CHURCH 15272 11 30 2018 3 38 10 PM jmorrow 2018 - 4904 2000173374 ASCO BUILDERS INC NC CORP 19828 12 3 2018 12 35 45 PM jmorrow 2018 - 72178 2000194867 ONEAL , DONNA 30000 12 3 2018 2 42 43 PM LOCKBOX 2018 - 30917 2000163903 EAST VILLAGE INVESTMENTS LLC 7,69516 12 3 2018 4 27 21 PM awestbrook 2018 - 814 2000171325 ADAMS , DONALD C 51200 12 4 2018 2 02 03 PM awestbrook 2018 - 81445 2000006340 REVELL , ANDRE LAVON 27799 12 5 2018 3 04 41 PM LOCKBOX 2018 - 11055 2000196844 BENTON , SAMUEL H JR 85054 12 5 2018 3 04 41 PM LOCKBOX 2018 - 109090 2000191315 DR HORTON , INC 75690Page558 January 7 , 2019 – 10 00 am Continued 12 6 2018 9 47 35 AM cfutch 2018 - 38939 2000058836 GREATAMERICA FINANCIAL SVCS 14837 CORP 12 6 2018 2 44 19 PM LOCKBOX 2018 - 7582 2000174666 BARBOUR , JASON M 73711 12 7 2018 11 46 08 AM awestbrook 2018 - 62371 2000196972 MARTINEZ , IRENE O 19898 12 7 2018 2 21 01 PM LOCKBOX 2018 - 18640 2000202652 BROWN , MARVIN L 2,14940 12 11 2018 2 18 07 PM LOCKBOX 2018 - 33567 2000130897 FEREZ , NICHOLAS J 6,05458 12 12 2018 2 34 07 PM LOCKBOX 2018 - 5562 2000041270 AUTRY , DONNA P 86504 12 12 2018 2 34 07 PM LOCKBOX 2017 - 57811 2000196026 SIEVERT , GAIL RAINES LIFE 28092 ESTATE 12 12 2018 2 34 07 PM LOCKBOX 2018 - 98366 2000155163 UNDER PRESSURE IRRIGATION 64007 LLC 12 14 2018 2 42 48 PM LOCKBOX 2018 - 58889 2000189259 LEE , TONYA BEST 2,57558 North Carolina Vehicle Tax System - Pending Refund Report – November 2018 100 + Transaction Payee Name Bill # Refund Total # Reason Change STALLINGS , 0039835848 77536312 Adjustment 6474 RAYFORD 4731 LEE JR 11205 December 17 , 2018 This is to certify that , as authorized by the Board of Commissioners on December 11 , 2000 , I have approved the following tax releases and refunds under 100 , as recommended by the County Tax Administrator , Jocelyn Andrews A complete record of this information is on file in the County Finance Office Totals from 11 15 18 to 12 15 18 Tax refunds - Personal Real Property 92698 Tax releases - Personal Real Property 71477 Motor Vehicle releases refunds 6274 Recommended by Tax Administrator Jocelyn Andrews Approved by Finance Director J Chad McLamb 3 “ State of the County ” Address by Chairman Ted G Godwin Chairman Ted G Godwin presented the following “ State of the County ” address 2019 State of the County Address Johnston County , North Carolina Good morning everyone and Happy New Year I want to first thank my fellow Commissioners for the opportunity to serve as Chairman and I would like to also congratulate Vice Chairman Chad Stewart on his appointment Before we move forward , I want to again recognize past Chairman Jeff Carver and thank him for his outstanding leadership and devotion to Johnston County I would like to briefly review a few things from 2018 before discussing our future • This Board has always been focused on economic development and creating jobs for our citizens I am pleased to say that in 2018 , the Board approved four economic development incentive grants to growing companies in our County I would like to emphasize that these grants are no - risk incentives They are not paid until the new investment has been made , the promised jobs have been created , and taxes have been paid on the new investment • The merger with Alliance Behavioral Health was completed in 2018 We are partners with Wake , Durham , and Cumberland Counties The Board recognizes the importance of mental health services for our citizens and part of the merger agreement included a provision that Alliance would have an office in our County Today , they are located in the former mental health offices on Brightleaf Boulevard in Smithfield • A big thank you goes to Johnston County citizens as the recent bond referendums for Johnston County th Public Schools and Johnston Community College were approved This is the 6 consecutive set of bond referendums that have passed since 1999 These bonds have provided funds for much needed capital improvements with attractive financing terms • The 2018 election also provided three new members to our Board which were sworn into office in December We welcome newcomers , Commissioner Butch Lawter and Commissioner Patrick Harris PagePage pageNumber5559 January 7 , 2019 – 10 00 am Continued We also welcome the return of past member and former chairman , Commissioner Tony Braswell I believe we have a very strong , conscientious Board that will serve Johnston County well • The Board selected and purchased a site for the new public safety center We thank the Town of Smithfield for rezoning the property to accommodate this facility and we look forward to being good neighbors to the property owners in that area We also believe that this location not only adequately serves our need for a new detention center , but will also be a catalyst for growth east of Interstate 95 • Once again , the County received a clean audit for Fiscal Year 2016 - 2017 We commend our outstanding Finance team and all County departments for this accomplishment It is most important that we spend tax dollars wisely th • The Board adopted the Fiscal Year 2017 - 2018 budget , and for the 20 straight year , did not raise the property tax rate • Much background work for the upcoming revaluation has been taking place in 2018 and we extend our appreciation to the Tax Department for their hard work during this process The next budget will be based on new property values • Public safety has always been and will continue to be a priority for this Board We owe a debt of gratitude to our many public safety partners and county agencies for their excellent work and dedication before , during and after the hurricanes this past fall We are blessed in this County to have the finest public safety agencies there is between law enforcement , Emergency Services , 911 Communications and our many other partners 2019 I look forward to our Board’s annual work session this spring , as it will be a time for us to focus on and discuss the future of our great County As mentioned earlier , the property for the new public safety center has been purchased and the schematic design is underway We anticipate the project to be completed by 2022 The County will sell the first set of the recently voter - approved education bonds this spring and we are excited to see these projects begin Thanks again to the voters for their support and confidence in us all We must continue to focus on economic development Certainly , new investment enhances the property tax base , but more importantly , these investments provide jobs We will continue to market Johnston County to the world and we will continue to maintain great working relationships with our existing industry partners and encourage their expansions Our success in economic development however , also brings pressure on our infrastructure from traffic congestion to water and sewer capacity limits Many of our citizens in the high - growth areas of the County are already experiencing frustrations and difficulties associated with “ growth ” Addressing these concerns and finding a balanced solution s must be one of the highest priorities of this Board In 2017 , the Board adopted a County Aging Plan We cannot lose focus on our senior population and we should provide consideration for that growing segment of our County Ongoing review of our aging plan and support for those agencies involved in providing services for our aging citizens is the right thing to do We must remain fiscally responsible and always recognize that it is the taxpayers ’ money we are managing Our goal as a Board has always been to reach the AAA bond rating and we are only one step away I really believe that will become a reality in the very near future In closing , I look forward to working with you all in 2019 to plan for the years beyond I am sure we will have different opinions on ways to get there from time to time , but I have no doubt we will come together on a direction that’s best for Johnston County After all , that is why we are here – to help make our County the best it can possibly be Thank you , Ted G Godwin , Chairman Johnston County Board of CommissionersPagePage pageNumber6560 January 7 , 2019 – 10 00 am Continued 4 Public Comments None 5 Public Hearing – Economic Development Incentive Grant Advertised – The News & Observer Friday Zone Edition – December 28 , 2018 ; The Johnstonian News and The News in Review – December 26 , 2018 The Chairman opened the public hearing for the purposes of receiving public comment on a proposed economic development incentive grant Chairman Ted G Godwin called on staff for an explanation of the proposed grant Economic Development Director Chris Johnson explained the proposed economic development incentive grant is for the development of the Blue Line Aviation Complex , which will be located at the Johnston Regional Airport Mr Johnson noted the project consists of a 6 million investment along with the creation of 25 new jobs and over 18 new aircraft based at the new location Mr Johnson also noted that along with the increase in property taxes and job creation , the project would result in additional fuel and sales taxes Mr Johnson stated as with any economic development incentive , the grant would come from the company’s own investment ; therefore , it is no - risk for the taxpayers Mr Johnson continued that with this grant , the Johnston Regional Airport Authority has entered into a lease agreement with Blue Line Aviation to acquire the private hangar property needed for the construction of the proposed aviation complex Mr Johnson stated the incentive grant proposal has been vetted and unanimously recommended for approval by both the Johnston County Economic Development Advisory Board and the Johnston Regional Airport Authority He asked the Board to consider approving an economic development incentive grant in the amount of 100,000 for the project and noted that Blue Line would only be eligible after all the requirements set forth in the agreement have been met Blue Line Aviation Business Development Officer Monica Meadows stated on behalf of Blue Line Aviation , they are grateful and appreciative to have worked with the Johnston Regional Airport and the Johnston County Economic Development Office on the project Ms Meadows stated without the assistance this project would not have come to fruition and they look forward to being a part of the community Blue Line Aviation President & CEO Trey Walters thanked the Board for considering the incentive grant proposal and stated they look forward to being in Johnston County Mr Walters stated they believe Blue Line Aviation can bring many interesting things to Johnston County as well as help members of the community get the training they need to obtain attractive and high - paying jobs There being no further comments , the Chairman closed the public hearing Upon a motion by Commissioner Tony Braswell , seconded by Commissioner Jeffrey P Carver , and carried unanimously , the Board approved the Economic Development Incentive Grant Agreement as proposed by staff between Johnston County and Blue Line Aviation LLC 6 Tax Appeal – KS Bank Appeal of Late Listing Penalties Chairman Ted G Godwin requested to recuse himself from the discussion and vote due to his long affiliation and ongoing part - time work with KS Bank and the Board agreed by consent Chairman Godwin turned the meeting over the Vice Chairman Chad M Stewart Tax Administrator Jocelyn Andrews stated the Board is being asked to consider a request from KS Bank , Inc for waiver of late listing penalties for the 2018 Business Personal Property Listing Ms Andrews noted the request would normally go before the Board of Equalization & Review E & R ; however , due to the amount of work going on in the Tax Office with the revaluation project along with property tax listing , the request was misplaced and did not make it on the Board of E & R’s agenda She stated the Board of E & R does not meet again until April and the request must be heard before the end of January to avoid further penalties Ms Andrews explained that KS Bank , Inc requested an extension of time to file their Business Personal Property Listing with the Tax Office on January 24 , 2018 and the extension was granted by the Tax Office until April 15 , 2018 She stated the listing form was received by the Tax Office on April 23 , 2018 and late listingPagePage pageNumber7561 January 7 , 2019 – 10 00 am Continued penalties were applied to the liability Ms Andrews stated KS Bank informed the Tax Office that they thought the business listing extension was good through the end of April 2018 and noted that the bank has taken measures to ensure timely filings in the future Ms Andrews stated KS Bank has a long history of timely filings and paying in the past and the Tax Office recommends approval of the request Upon a question by Commissioner Tony Braswell , Ms Andrews stated it is her understanding that although it is rare and such requests normally go before the Board of E & R , they have come before the Board of Commissioners in the past At the inquiry of Commissioner Butch Lawter , Ms Andrews stated the Board would not be setting a precedent by approving the request Upon a question by Commissioner Larry Wood , Ms Andrews stated approval for the waiver of penalties would reduce the County levy by 35097 and the Town of Smithfield levy by 25648 Upon a motion by Commissioner Tony Braswell , seconded by Commissioner Jeffrey P Carver , and carried unanimously with Chairman Ted G Godwin abstaining , the Board approved the request by KS Bank to waive the late listing penalties for the 2018 Business Personal Property listing Vice Chairman Stewart turned the meeting back over to Chairman Godwin 7 Public Utilities – Wilson’s Mills Water District – 2017 - 2018 Hydraulic Improvements Upon a motion by Commissioner Larry Wood , seconded by Commissioner Chad M Stewart , and carried by unanimous vote , the Board recessed regular session to sit as the Wilson’s Mills Water District Board Sitting as the Wilson’s Mills Water District Board Utilities Director Chandra Farmer , PE , reported that bids were received on December 13 , 2018 for the Wilson’s Mills Water District 2017 - 2018 Hydraulic Improvements project construction She stated the project includes approximately 7,500 LF of 16 ” water main along Wilson’s Mills Road from the existing elevated water tank to Gordon Road and a new 15 MGD booster station to be located on the same site as the existing Wilson’s Mills elevated water tank Ms Farmer stated five 5 bids were received and Sanford Contractors , Inc of Sanford , NC submitted the lowest responsive bid in the amount of 2,328,25470 Ms Farmer stated Sanford Contractors , Inc is properly licensed and experienced in the type of construction involved and appears to have the financial , labor and equipment resources required to complete the construction within the stipulated contract completion time She presented the following previously approved and proposed project budget Existing Proposed Construction 1,910,00000 2,328,25470 Contingency 191,00000 116,41330 Technical Services Eng Surveying Permitting 159,00000 150,00000 Easement Preparation & Acquisition 40,00000 15000 Loan Closing 45,40000 49,94000 Total Project Cost 2,345,40000 2,644,75800 Funding for the proposed project is as follows NC State SRP Loan 153 , 20 years 2,270,00000 2,497,00000 Fund 69 Appropriation 75,40000 147,75800 Total Project Funds 2,345,40000 2,644,75800 Ms Farmer stated staff recommends award of the Wilson’s Mills 2017 - 2018 Hydraulic Improvements project to Sanford Contractors , Inc in the amount of 2,328,25470 contingent upon funding agency NCDEQ DWI approval Further , staff respectfully requests the Board’s approval of the revised project budget and acceptance of the revised loan offer Upon a motion by Commissioner Jeffrey P Carver , seconded by Commissioner Larry Wood , and carried unanimously , the Board took the following actions PagePage pageNumber8562 January 7 , 2019 – 10 00 am Continued 1 Awarded the Wilson’s Mills 2017 - 2018 Hydraulic Improvements Project to Sanford Contractors , Inc in the amount of 2,328,25470 contingent upon the funding agency’s approval and adopted the following resolution of tentative award ; WILSON’S MILLS WATER DISTRCT RESOLUTION OF TENTATIVE AWARD WHEREAS , the Wilson’s Mills Water District in Johnston County , North Carolina has received bids , pursuant to duly advertisement notice therefore , for construction of the Wilson’s Mills Water District 2017 - 18 Hydraulic Improvements , and WHEREAS , Johnston County Public Utilities has reviewed the bids ; and WHEREAS , Sanford Contractors , Inc , was the lowest bidder for the Wilson’s Mills Water District 2017 - 18 Hydraulic Improvements project , in the total bid amount of 2,328,25470 ; and WHEREAS , Johnston County Public Utilities recommends TENTATIVE AWARD to the lowest bidder NOW , THEREFORE , BE IT RESOLVED that TENTATIVE AWARD is made to the lowest bidder in the Total Bid Amount of 2,328,25470 BE IT FURTHER RESOLVED that such TENTATIVE AWARD be contingent upon the approval of the North Carolina Department of Environmental Quality th Adopted this the 7 day of January , 2019 2 Adopted the following resolution accepting the revised loan offer ; and RESOLUTION BY GOVERNING BODY OF APPLICANT WHEREAS , the North Carolina Clean Water Revolving Loan and Grant Act of 1987 has authorized the making of loans and grants to aid eligible units of government in financing the cost of construction of wastewater treatment works , wastewater collections systems , and water supply systems , water conservation projects , and WHEREAS , the North Carolina Department of Environmental Quality has offered a State SRP Loan in the amount of 2,497,000 for the construction of the 2017 - 2018 Hydraulic Improvements project , and WHEREAS , the Wilson’s Mills Water District intends to construct said project in accordance with the approved plans and specifications , NOW , THEREFORE , BE IT RESOLVED BY THE BOARD OF THE WILSON’S MILLS WATER DISTRICT That the Wilson’s Mills Water District does hereby accept the State SRP Loan offer of 2,497,000 That the Wilson’s Mills Water District does hereby give assurance to the North Carolina Department of Environmental Quality that all items specified in the loan offer , Section II – Assurances will be adhered to That Rick J Hester , County Manager , and successors so titled , is hereby authorized and directed to furnish such information as the appropriate State agency may request in connection with such application or the project ; to make the assurances as contained above ; and to execute such other documents as may be required in connection with the application That the Wilson’s Mills Water District has substantially complied or will substantially comply with all Federal , State and local laws , rules , regulations , and ordinances applicable to the project and to Federal and State grants and loans pertaining thereto th Adopted this the 7 day of January 2019 , at Smithfield , North Carolina 3 Approved the revised project budget as presented by staff and adopted the following capital project ordinance CAPITAL PROJECT ORDINANCE FOR THE WILSON’S MILLS WATER DISTRICT 2017 - 18 HYDRAULIC IMPROVEMENTS PROJECT BE IT RESOLVED by the Board of Commissioners the “ Board ” of the County of Johnston , North Carolina the “ County ” , sitting as the governing body of the Wilson’s Mills Water District the “ District ” , that pursuant to Section 132 of Chapter 159 of the General Statutes of North Carolina , the following capital project ordinance is hereby adopted Section 1 The project authorized is the Wilson’s Mills Water District 2017 - 18 Hydraulic Improvements Project the “ Project ” The Project includes a 16 - inch water main from the Wilson’s Mills elevated water tank along Wilson’s Mills Road to Gordon Road and a 15 MGD expandable to 37 MGD booster pump station to be located on the same site as the existing Wilson’s Mills elevated water tank ThePagePage pageNumber9563 January 7 , 2019 – 10 00 am Continued Project is to be financed by a Drinking Water State Revolving Fund Loan and an appropriation from the Water District Operating Fund “ Fund 69 ” Section 2 The officers of the District are hereby directed to proceed with the capital Project within the terms of the Drinking Water State Revolving Fund Loan offer and the budget contained herein Section 3 The following amounts are appropriated for the Project Technical Services 150,000 Easement Preparation and Acquisition 150 Construction 2,328,255 Contingency 116,413 Loan Closing 49,940 Total 2,644,758 Section 4 The following revenues are anticipated to be available to complete this Project Drinking Water State Revolving Fund Loan 2,497,000 Fund 69 Appropriation 147,758 Total 2,644,758 Section 5 The Director of Finance is hereby directed to maintain within the Capital Project Fund sufficient specific detailed accounting records to satisfy the requirements of the North Carolina Department of Environmental Quality and the terms of the Drinking Water State Revolving Fund Loan shall be met Section 6 Funds may be advanced from Fund 69 for the purpose of making payments as due Reimbursement requests should be made to the North Carolina Department of Environmental Quality in an orderly and timely manner Section 7 The Director of Finance is hereby directed to report annually on the financial status of each Project element in Section 3 and the total revenue received Section 8 Copies of this capital project ordinance shall be furnished to the Clerk to the Board of Commissioners , the Budget Officer and the Director of Finance for direction in carrying out this Project Adopted this 7th day of January , 2019 Upon a motion by Commissioner Jeffrey P Carver , seconded by Commissioner Larry Wood , and carried by unanimous vote , the Board adjourned as the Wilson’s Mills Water District Board , and regular session was resumed 8 Budget Revisions At the request of Finance Director and Assistant County Manager Chad McLamb , Commissioner Patrick E Harris moved the Board approve the following budget revisions , seconded by Commissioner Chad M Stewart , and carried by unanimous vote Airport REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION EXPENDITURE INCREASE DECREASE 60 65001604 Hangar Buy Out 90,00000 60 650033099 Misc Revenues 90,00000 TOTAL NET EXPENDITURES 000 REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION REVENUE INCREASE DECREASE TOTAL NET REVENUE Sheriff REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION EXPENDITURE INCREASE DECREASE 10 51001700 Vehicles 3,72210 10 51003350 Supplies – Special Sheriff 5,00000 10 51004300 Special Services 10056 10 51007414 Capital Outlay – Sheriff 12,36140 TOTAL NET EXPENDITURES 21,18406 REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION REVENUE INCREASE DECREASE Page0564 January 7 , 2019 – 10 00 am Continued 10 510032106 Controlled Substance Tax 13740 10 510033099 Miscellaneous Revenue 5,12266 10 510035104 Sheriff Fees 3,70000 10 510036119 Sale of Assets 12,22400 TOTAL NET REVENUE 21,18406 Social Services REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION EXPENDITURE INCREASE DECREASE 10 61101917 LIEAP Program 148,92425 TOTAL NET EXPENDITURES 148,92425 REQUESTED CHANGE FUND BUDGET CODE LINE ITEM CLASSIFICATION REVENUE INCREASE DECREASE 10 610034123 Social Services Administration 148,92425 TOTAL NET REVENUE 148,92425 9 Delinquent Tax Collection Report and Revaluation Update Tax Administrator Jocelyn Andrews reported on the collection of delinquent taxes for the month of November 2018 She presented the following information Enforced Collections November 2018 YTD Wage Garnishments 0 3 Bank Attachments 0 19 Levys 0 0 Foreclosures Complaints Filed November 2018 3 17 Pending Dollars Collected November 2018 3,36560 As of November 30 , 2018 , the Tax Department has collected 5691 of the real and personal levy for 2018 There is no foreclosure sale scheduled at this time The registered motor vehicle collections for November 2018 are 1,063,34320 and YTD 18 19 is 6,136,78274 Ms Andrews briefly updated the Board on the 2019 Revaluation Project and stated the notices of value have been mailed to all property owners in Johnston County Ms Andrews stated Johnston County has experienced significant growth since the last revaluation in 2011 and is a very different county today than it was in 2011 Ms Andrews stated the County has seen an increase of 11,000 parcels since the last revaluation and the value of properties being sold are rising , especially properties located closer to Wake County Ms Andrews stated in the mass appraisal process , estimations are based on formulas as well as the adopted schedule of values and because of this , the Tax Office is aware that they need to hear from property owners to make sure everyone has a fair market value on their property She stated the informal appeal process has begun in various locations across the County and as of this morning , they have received 388 requests for appeals Ms Andrews commended the Tax Office staff for their consistency and fairness making sure there is equity in neighborhoods The Board thanked Ms Andrews for the update 10 Manager Reports and Comments A Amendment to Audit Contract At the request of County Manager Rick Hester , upon a motion by Commissioner Larry Wood , seconded by Commissioner Chad M Stewart , and carried unanimously , the Board approved an amendment to the County’s financial audit contract changing the date of the FY 2017 - 2018 audit submittal to January 15 , 2019 Page1565 January 7 , 2019 – 10 00 am Continued 11 Board Reports and Comments A Legislative Goals Conference Upon a motion by Commissioner Tony Braswell , seconded by Commissioner Jeffrey P Carver , and carried by unanimous vote , the Board appointed Chairman Ted G Godwin as the voting delegate to represent Johnston County at the upcoming North Carolina Association of County Commissioners Legislative Goals Conference in Raleigh 12 Closed Session – NCGS 14331811 a 3 – Attorney - Client Privilege , NCGS 14331811 a 4 – Economic Development , and NCGS 14331811 a 5 – Acquisition of Property Upon a motion by Commissioner Chad M Stewart , seconded by Commissioner Tony Braswell , and carried by unanimous vote , the Board recessed regular session to sit in closed session for the purposes of consulting with an attorney employed by the Board in order to preserve the attorney - client privilege pursuant to North Carolina General Statute 143 - 31811 a 3 , to discuss matters relating to the location or expansion of industries or other businesses in the area , pursuant to North Carolina General Statute 143 - 31811 a 4 , and to establish or instruct staff concerning the negotiation of the price and terms of a contract concerning the acquisition of real property pursuant to North Carolina General Statute 143 - 31811 a 5 No action was taken Commissioner Larry Wood moved the Board adjourn closed session and resume regular session Commissioner Jeffrey P Carver seconded the motion , which carried by unanimous vote There being no further business , Commissioner Jeffrey P Carver moved the Board adjourn Commissioner Larry Wood seconded the motion , which carried by unanimous vote The meeting adjourned at 11 46 am Ted G Godwin , Chairman Paula G Woodard , Clerk to the BoardPage