Airport Authority Combined Minutes 2017

10 JOHNSTON COUNTY AIRPORT AUTHORITY REGULAR BUSINESS MEETING January 23 , 2017 The regular business meeting of the Johnston County Airport Authority was held REGULAR Monday , January 23 , 2017 at the Johnston Regional Ai ort Conference Room , BUSINESS rp Smithfield , N C The meeting was called to order at 5 30 PM by Chairman Starling MEETING 01 - 23 - 2017 There were present Ken Starling , Chairman PRESENT John Bullock , Vice - Chairman Tim Stevens , Secretary Dwight Lowery Ray Hales Absent NONE ABSENT Constituting a quorum of the Authority Phil Lanier , Airport Director Others present VISITORS Brigid Williams , W K Dickson Stuart Hill , Auditor Bob Hugel Ron Oetjen , Sparkchasers David McGowan The minutes of the regular business meeting held December 19 , 2016 were approved MINUTES I as submitted APPROVED pe Helen Simmons , Recorder presented the Airport O rations Summary Report DIRECTORS for period ending December 31 , 2016 Fund Balance including CD Bank of Four Oaks REPORT I is 815,55508 with 121 based aircraft See Attachment One I Members of the Authority were presented a copy of the Revenues and Expenditures BUDGET Statement for the period ending December 31 , 2016 , also , the Operations Revenue REVIEW Report for the period of December 2015 vs December 2016 was reviewed for Year - to - Date Comparisons Total Certificate of Deposit at Bank of Four Oaks ending December 31 , 2016 is 538,46787 including interest earned See Attachment Two , A , B and C PROJECTS ON - GOING Project # 362444041 - Access Road Improvements Update by Brigid Williams Engineering part 95 completed Town of Smithfield reviewed the plans Advertisement for bid February 6 , 2017 Bid opening March 6 , 2017 Start date should be around April 2017 Project # 3623728151 - Corporate Hangars Survey geo tech work needs to be done Brigid Williams will have the info in about a month Work could start in a couple of month Member Hales ask if the oil water separator could be shared between the two hangars Chairman Starling would like to look at a design 1Pagethat would join both hangars under one roof Brigid Williams will look into these possibility Bob Hugel is still waiting for info on sewer water for the plumber Brigid Williams UNFINISHED did not receive the e - mails that Mr Hugel sent her He resend the e - mails on the spot BUSINESS Brigid Williams will provide the info as soon as possible Mr Hugel was asking about colors input for a temporary structure The members would like to see pictures with different color options before they can make a decision Chairman Starling introduced Stuart Hill , CPA with Thompson , Price , Scott , Adams NEW & Co PA ; Certified Public Accountants Mr Hill presented the Financial Statement BUSINESS for the year ending June 30 , 2016 as prepared in accordance with Government Auditing Standards The Financial Statement will be filed See Attachment Three Chairman Starling announced to the board that the members have to elect officers for 2017 Ken Starling was nominated and re - elected as Chairman John Bullock was nominated and re - elected as Vice - Chairman Tim Stevens was nominated and re - elected as Secretary Ron Oetjen owner of Sparkchasers was voicing his concerns over the location of the proposed fuel farm Mr Oetjen mentioned that they had several accidents where people run off the in front of Sparkchasers , and crashed into the ditch Brigid Williams assured that the road fuel farm will have concrete columns to protect it from any impact It will also be recommended to the DOT to put guardrails up at the road around the curve sers lease will be renewed at the next meeting Mr Oetjen would like to get a Sparkcha five year lease but building would need a facelift paint , plumbing issues Mr Oetjen told the members that Sparkchasers is planning a retirement party for the previous owners Bill and Pat Betts at the end of March The next regular monthly meeting of the Authority is scheduled for Monday evening , ANNOUNCE­ February 20 , 2017 at 5 30 PM as announced by Chairman Starling MENTS NONE PUBLIC COMMENTS The meeting was adjourned at 06 12PM by Chairman Starling ADJOURN­ MENT Submitted by d ? of , Yi ¾ ? W Helen L Simmons 2PageApproved by oJ , ; gt; o - J_o11 Tim Stevens , Secretary Date Approved 3PageJOHNSTON COUNTY AIRPORT AUTHORITY REGULAR BUSINESS MEETING February 20 , 2017 The regular business meeting of the Johnston County Airport Authority was held REGULAR ort Conference Room , Monday , February 20 , 2017 at the Johnston Regional Ai BUSINESS rp Smithfield , N C The meeting was called to order at 5 32 PM by Chairman Starling MEETING 02 - 20 - 2017 Ken Starling , Chairman There were present PRESENT John Bullock , Vice - Chairman Tim Stevens , Secretary Ray Hales Dwight Lowery Absent ABSENT Constituting a quorum of the Authority Phil Lanier , Airport Director Others present VISITORS Brigid Williams , W K Dickson Bob Hugel Ron Oetjen , Sparkchasers Pam and Lin Oakley Trey Walters and Trey Roberts , Blue Line The minutes of the regular business meeting held January 23 , 2017 were approved MINUTES as submitted APPROVED Airport Operations Summary Report presented by Helen Simmons , Recorder DIRECTORS Period ending January 31 , 2017 Fund Balance including CD Bank of Four Oaks REPORT is 815,83435 with 114 based aircraft See Attachment One Directors Report presented by Phil Lanier Duke Life Flight Will be on 24 hours operation now They would like to expend to be able to have beds for the overnight shift available Upgrade maybe done by the airport to support this Curtis Venable Would like to base his King Air 90 and maybe a Citation at the airport Temporary accommodations could be provided by The Hales Company Sparkchasers New owner Ron Oetjen would like to upgrade the facility The lease will expire at the end of the month He will be on a month - to - month lease for right now until a new lease will be drawn up An urgent safety need is to repair the 3 - phase power panel on Thursday Lin and Pam Oakley Contacted the director that they like to build a 60 x 60 Corporate Hangar on the field Access Improvement Project The tenant working group made few changes to the original plans Fuel Farm Project This project will be pushed back till next year Only the design phase was put into the new budget RTR that would replace the old GCO should be implemented in the near future 1PagePage pageNumber5Corporate Apron Expansion will be an important project in the future because of the need I Personnel Part time personnel has been trimmed from nine to six employees to increase efficiency with scheduling Director recommended to elevate Chuck Holley from Temporary Part Time to Permanent Part Time He also recommended to hire a full time Customer Service Representative for the front desk Director Lanier will begin to develop an org chart , to clearly define employees primary and secondary duties Refining the structure within our organization Chris Johnson is working with the director to recruit business entities to the airport with the tax incentive program that the county is offering See Attachment Two - D Members of the Authority were presented a copy of the Revenues and Expenditmes BUDGET Statement for the period ending January 31 , 2017 , also , the Operations Revenue REVIEW Report for the period of January 2016 vs January 2017 was reviewed for Year - to - Date Comparisons Total Certificate of Deposit at Bank of Four Oaks ending January 31 , 2017 is 538,55934 including interest earned See Attachment Two , A , B and C Project # 362444041 - Access Road Improvements PROJECTS Update by Brigid Williams The fence line and the gate locations were discussed with ON - GOING the tenant panel There will be changes to the proposed fencing Access gate to the ramp will be at Hales hangar , and a separate gate to access the middle T - hangars Additional parking in front of Sparkchaser may not be possible with this grant Fuel Farm location was not satisfactory It will be placed at the south end close to Corporate Hangar # IO and 11 Board agreed with the changes and will make the final call on the project when the bid is in hand by next month The Attachment Three Project # 3623728151 - Corporate Hangars Geo tech survey report finished Site survey is still in progress Advertisement by first week in May Bid opening first week in June Bob Hugel asked the board to consider the following UNFINISHED Approval to place a temporary structure where the trailer is right now BUSINESS Approval for water and sewer hookup Approval for a month to month lease with auto renewal Approval for advertisement Informed the board of future plans for a permanent structure Secretary Stevens made a motion to approve the placement of a temporary structure in the same space that is occupied by the trailer now , and to approve the need for advertisement Member Hales seconded the motion Motion carried The other points will be discussed at the next meeting after the members had time to read through the written Business Plan that they received from Mr Hugel See Attachment Four After a brief discussion the board approved the budget for 2017 2018 A motion was NEW made by Secretary Steven to approve the budget as submitted Motion was seconded BUSINESS by Vice - Chairman Bullock Motion carried See Attachment Five 2PagePage pageNumber6NC Soun s new proposal was not received at the time of the meeting The proposal d included to gain admin rights to the systems at the airport , and to make changes to the cameras display on the screens Also the north end of the building would be better utilized for afterhours access via keypad entry Member Stevens mentioned to connect entry into the building with a text to be receive by director and or assistant for safety reasons Director Lanier brought up the subject of a different frequency for the airport 122 8 is to crowded according to Trey Walters , Blue Line Aviation It is very hard to use on the weekends Director Lanier would like to change the frequency in connection with the RTR project at some time Lin and Pam Oakley would like to build a 60 x 60 corporate hangar on the airport property It would be big enough to store an airplane the size of a King Air 90 for future use ANNOUNCE­ The next regular monthly meeting of the Authority is scheduled for Monday evening , MENTS March 20 , 2017 at 5 30 PM as announced by Chairman Starling PUBLIC NONE COMMENTS ADJOURN­ The meeting was adjourned at 6 38PM by Chairman Starling MENT Submitted by Helen L Simmons Approved by Ken Starling , Chiirman o , - Jo , J 01 , Date Approved Tim Stevens , Secretary 3PagePage pageNumber7JOHNSTON COUNTY AIRPORT AUTHORITY REGULAR BUSINESS MEETING March 20 , 2017 The regular business meeting of the Johnston County Ai ort Authority was held REGULAR rp Monday , March 20 , 2017 at the Johnston Regional Ai ort Conference Room , BUSINESS rp Smithfield , N C The meeting was called to order at 5 40 PM by Chairman Starling MEETING 03 - 20 - 2017 There were present Ken Starling , Chairman PRESENT John Bullock , Vice - Chairman Tim Stevens , Secretary Dwight Lowery Absent Ray Hales ABSENT Constituting a quorum of the Authority Phil Lanier , Airport Director Others present VISITORS Brigid Williams , W K Dickson Bob Hugel , Sams Flying Scoops The minutes of the regular business meeting held February 20 , 2017 were approved MINUTES as submitted APPROVED Ai ort Operations Summary Report presented by Helen Simmons , Recorder FINAi ? CIAL rp Period ending February 28 , 2017 Fund Balance including CD Bank of Four Oaks REPORT is 846,83352 with I I 4 based aircraft See Attachment One Members of the Authority were presented a copy of the Revenues and Expenditures BUDGET Statement for the period ending February 28 , 2017 , also , the Operations Revenue REVIEW Report for the period of February 2016 vs February 2017 was reviewed for Year - to - Date Comparisons Total Certificate of Deposit at Bank of Four Oaks ending February 28 , 2017 is 538,65083 including interest earned See Attachment Two , A , B and C Director Lanier presented the directors report Chairman Starling was very supportive DIRECTORS of the Hands - On CPR training No other comments See Attachment Three REPORT Project # 362444041 - Access Road Improvements PROJECTS Update by Brigid Williams The feedback from tenants was incorporated Director Lanier ON - GOING and members looked at the revised plans Advertisement should be in the paper this Sunday if possible Invoice will be put on ai orts credit card , and will be reimbursed through the rp grant Pre - bid April 6 , bid opening April 2 7 Blue Line Flight School road will stay and can be used for construction traffic Project # 3623728151 - Corporate Hangars orate Hangars Director Lanier , Rick Hester , Enclosed is the revised budget for two Co rp Chad McLamb , Commissioner Carver and Chairman Starling met last week to discuss matching funds The Chairman was asking for 100,000 The construction time will be about 5 month Advertisement by the end of May , bid opening June 28 , 2017 See Attachment Four 1PagePage pageNumber8Bob Hugel - Sams Flying Scoops UNFINISHED Mr Hugel met with an environmental officer To serve food he has to have running water BUSINESS This means he has to tie in with a water and sewer line Cost for hook up page 11 of the Business Plan 2,700 for the sewer , and 600 for water assessment fees Plumber for installation 1,250 Total project costs 4,55000 The board reminded Mr Hugel that a potential development in the next six month is possible in that area A possibility for Mr Hugel is to rent flex space in the new building The board acknowledges that Mr Hugel would like to have a permanent structure on the field for his business Director Lanier told Mr Hugel that he will be on a month - to - month lease for right now in the amount of 7500 If necessary his customers could use the terminal restrooms after hours escorted by one of his employees Chairman Starling would like to have control over the utility hookup Authority agreed to pay the installation fee in the amount of 1,250 or actual cost , and will be reimbursed by Mr Hugel motion Approve water and sewer hookup for Sams Secretary Stevens made the following Flying Scoops Airport will pay for plumbing hookup , and Mr Hugel will reimburse the Authority for the cost Airport will manage and decommission the hookup Any cost related to this will be paid by Sams Flying Scoops , Bob Hugel Month - to - month none - aeronautical lease agreement in the amount of 75 month , utility adjustments possible Motion was seconded by Member Lowery Motion carried See Attachment Five The board discussed the possibility oflonger hours in the spring summer Secretary Stevens is in favor of trying this out and see ifit is profitable The board is not in favor of giving Blue Line Aviation a higher fuel discount than the one that is in place right now Mark Huddleston bought T - Hangar # 35 from Dr Mohamed Chairman and Secretary NEW signed new land lease agreement BUSINESS The next regular monthly meeting of the Authority is scheduled for Monday evening , ANNOUNCE­ April 17 , 2017 at 5 30 PM as announced by Chairman Starling MENTS NONE PUBLIC COMMENTS The meeting was adjourned at 7 14PM by Chairman Starling ADJOURN­ MENT Submitted by Ulf ? Helen L Simmons 2PagePage pageNumber9Approved by Ken Starling , Chamnan ol , , _ 11 - ; 0 1 Tim Stevens , Secretary Date Approved 3Page01 building terminal the at 2017 27 , April opening Bid holders plan 5 - 4 reported Brigi lt; ; l ON - GOING good was Turnout 2017 6 , April on was meeting Pre - bid Williams Brigid by Update PROJECTS Improvements Road Access - 362444041 Project # Three Attachment See look closer a for 25 to down it narrowed Director applications 440 received position Rep Service Customer making the in is Plan Marketing and Master Airport airport the at it base to interested is and 421 , Cessna a purchase to wants Parker Dale needed hangar the of area office the to upgrades Sparkchasers field the on hangar corporate 80 x 80 build to wants Venable Curtis REPORT needed if units modular provide would Airport mechanics and pilots DIRECTORS for space more needs Flight Life Duke report directors the presented Lanier Director C and B A , Two , Attachment See earned interest including 538,73348 is 2017 31 , March ending Oaks Four of Bank at Deposit of Certificate Total Comparisons Year - to - Date for reviewed was 2017 March vs 2016 March of period the for Report REVIEW Revenue Operations the also , 2017 , 31 , March ending period the for Statement BUDGET Expenditures and Revenues the of copy a presented were Authority the of Members One Attachment See aircraft based 114 with 841,13182 is REPORT Oaks Four of Bank CD including Balance Fund 2017 31 , March ending Period rp FINANCIAL Ai Recorder Simmons , Helen by presented Report Summary Operations ort APPROVED submitted as MINUTES approved were 2017 20 , March held meeting business regular the of minutes The EAA Devereaux , Chris CAP Beckett , Don Crane James family Hugel Spmkchasers Oetjen , Ron Dickson K W Williams , Brigid VISITORS Director Airp01i Lanier , Phil present Others Authority the of quorum a Constituting ABSENT NONE Absent Lowery Dwight Hales Ray Secretary Stevens , Tim Vice - Chairman Bullock , John PRESENT Chairman Starling , Ken present were There 04 - 17 - 2017 MEETING Starling Chairman by PM 5 31 at order to called was meeting The C N Smithfield , rp BUSINESS Ai Regional Johnston the at 2017 17 , April Monday , Room , Conference ort REGULAR held was Authority Airport County Johnston the of meeting business regular The } · 2017 17 , April MEETING BUSINESS REGULAR AUTHORITY AIRPORT COUNTY JOHNSTONPage1Proiect # 3623728151 - Corporate Hangars Corporate hangars - plans are 60 finished Director will review When at 90 the plans will go to the Division of Aviation for review Advertisement maybe by May 26 and bid th opening by June 28 • h t - ALP and Master Plan update meeting with W K Dickson , DOA and May 4 Director Lanier Corporate Area Expansion good feedback from DOA DOA recommended meeting with Corps ofE ngineers to update old plan W @ tk I , li1111ltl 111 i J • m issae r lt; vv , c gt; NJ o , I n Ml k s - NONE UNFINISHED ? BUSINESS The Authority wanted to purchase a GPU After some research and quote requests , Aero NEW Specialties , Inc in Boise , ID submitted the only quote The total amount for a new GPU BUSINESS selected accessories is 37,30080 After a short discussion Member Hales made with motion to approve the purchase per quote from Aero Specialties , Inc in the amount a of 37,30080 Vice - Chairman Bullock seconded the motion Motion carried Director Lanier will place the order The unit will be stored at the Hales hangar for the time being · Paul Jones will get some pricing for the usage ofa GPU by pilots See Attachment Four Sales ofT - hangar # 19 by Melody Gates Board is ok with the sales New owner will need to sign new land lease agreement that is in the making Director would like to provide trash service to the tenants He was thinking about The getting tlu·ee dumpsters , one each for Duke , Sparkchasers and Blue Line This will also include one recycle bin The total amount would be around 3,400 annual for the airport Ron Oetjen with Sparkchasers did not like the idea He likes to keep his own dumpster The board was not in favor of it either at this time See Attachment Five New purchasing card The board wanted to find out ifwe have a credit card use policy in over place regarding purchase amount limit They are not in favor of not having control the credit card County Finance Director would be in charge of it Director Lanier will do more research on the issue See Attachment Six RFPs for business development north and south oft erminal Director will ask tenants for their input regarding development of these areas Serious proposals will be considered by the board only Cmtis Venable wants to build 80 x 80 Corporate Hangar on the airport The land lease would be for 39 years The board wants Brigid Williams to take a look at the plans to make sure they meet the minimum standards One site was selected by the Authority that would be available for Mr Venable to build Brigid Williams will give a set of plans that the airport owns , to the Authority to give to Mr Venable to take a look at The plans for the hangar have to be approved by the Authority The new hangar land lease agreement will be discussed at a later meeting Board Members could not give any feedback on the issue See Attachment Seven t Two modular office units for Duke and other tenants The director would like to purchase two units to install in front of Sparkchasers Duke hangars The price for both units is 15,000 , the transport , setting up a foundation and all hookups would be another 25,000 2Page2The 24 x 40 unit needs some repairs for about 5,000 The total for these two units would be around 45,000 to 50,000 Member Hales wants to meet with all the participants Monday th April 24 at 6PM for a work shop This would include employees from Duke , the board and Director Lanier The issue has been table until the next meeting Ron Oetjen with Sparkchasers ask the board for 32,000 for repairs and upgrades to the office area of the hangar as a lease deduction for a five year period Mr Oetjen wants to sign a lease agreement at the end of the week for five years with reduced rent to recuperate the cost After a short discussion by the board , Member Hales made a motion to accept the proposal Member Lowery seconded Motion carried The lease amount of 2,90000 will be reduced to 2,367 month plus sewer water See Attachment Eight The next regular monthly meeting of the Authority is scheduled for Monday evening , ANNOUNCE­ May 15 , 2017 at 5 30 PM as announced by Chairman Starling MENTS PUBLIC NONE COMMENTS ADJOURN­ The meeting was adjourned at 7 55PM by Chairman Starling MENT Submitted by Helen L Simmons Approved by Ken Starling , Chai 0 ? - - ? OIJ Date Approved Tim Stevens , Secretary 3Page3JOHNSTON COUNTY AIRPORT AUTHORITY REGULAR BUSINESS MEETING May 15 , 2017 The regular business meeting of the Johnston County Ai ort Authority was held REGULAR rp Monday , May 15 , 2017 at the Johnston Regional Airport Conference Room , BUSINESS Smithfield , N C The meeting was called to order at 5 36 PM by Chairman Starling MEETING 05 - 15 - 2017 Ken Starling , Chairman There were present PRESENT John Bullock , Vice - Chairman Tim Stevens , Secretary Dwight Lowery Ray Hales Absent ABSENT Constituting a quorum of the Authority Phil Lanier , Airport Director Others present VISITORS Brigid Williams , W K Dickson Tom Slater , EAA Hugel family Don Beckett and Dan Moore , CAP Chris Devereaux A motion was made by Vice - Chairman Bullock to amend the minutes on page 2 MINUTES Wetlands should not be an issue This will be taken out Motion seconded by Secretary APPROVED Steven Motion carried April 17 , 2017 minutes approved after change was made Airport Operations Summary Report presented by Helen Simmons , Recorder FINANCIAL Period ending April 30 , 2017 Fund Balance including CD Bank of Four Oaks REPORT is 878,13673 with 114 based aircraft See Attachment One Members of the Authority were presented a copy of the Revenues and Expenditures BUDGET Statement for the period ending April 30 , 2017 , also , the Operations Revenue REVIEW for the period of April 2016 vs April 2017 was reviewed for Year - to - Date Report Comparisons Total Certificate of Deposit at Bank of Four Oaks ending April 30 , 2017 is 538,82499 including interest earned See Attachment Two , A , B and C Director Lanier presented the directors report DIRECTORS Curtis Venable would like to build and 80 x 100 corporate hangar Location needs to be REPORT selected WK Dickson construction phase contract An independent fee estimate was done by Aulick Engineering firm W K Dickson was about 113,000 less Director will send letter to the DOT with the results Board should be moving forward with the low bid contract DOT needs to come to the table with needed money to finish the project Project # 362444041 - Access Road Improvements PROJECTS th Update by Brigid Williams Bid opening was May 10 Fred Smith Company low bidder ON - GOING The base bid with additive bid NO 1 would cost 850,92885 Funding for project is 579,65700 1Page4Brigid Williams submitted a request to the DOT to consider additional funding for the project in the amount of 271,27185 A motion was made by Secretary Stevens to move forward with the base bid and additive bid NO I based on the approval by the DOT for additional funding in the amount of 271,27185 Motion was seconded by Vice - Chairman Bullock Motion carried Project will move forward See Attachment Three A second motion was made by Vice - Chairman Bullock to approve WK Dicksons Fee Schedule in the amount of 113,9431 l Motion was seconded by Member Lowery Motion carried See Attachment Four Project # 3623728151 - Corporate Hangars The signed grant is in place Pay request # I has been submitted to the DOT Project is at 90 and moving forward Bid advertisement around first of July Bid opening end of July Bid will include side lights , LED lighting , option for epoxy floor or polished concrete Radiant heating possible Back of hangar roll up door if wanted UNFINISHED The board would like to have more time to read through the new land lease agreement for corporate hangars build by tenants BUSINESS Duke modular office units Director is in contact with Duke No response yet A motion was made by Secretary Stevens to approve the new audit contract with NEW Thompson , Price , Scott and Adams & Co as presented Motion was seconded by Vice­ BUSINESS Chairman Bullock Motion carried Chairman , Secretary and Director signed the contract The Chairman and Secretary signed a five year lease agreement with Sparkchasers Aircraft Services as discussed at the April meeting Also signed was a land lease agreement with Dwight Lowery for T - hangar # 19 that he purchased The Access Project local fund match has increased After a brief discussion Secretary Stevens made a motion to authorize Director Lanier to go before the County Commissioners and ask for a local match in the amount of 173,000 Motion was seconded by Vice - Chairman Bullock Motion carried See Attachment Five The next regular monthly meeting of the Authority is scheduled for Monday evening , ANNOUNCE­ 19 , 2017 at 5 30 PM as announced by Chairman Starling MENTS June Tom Slater with EAA told the Board that EAA would relinquish ownership of the current PUBLIC trailer on the airport property to the airport if EAA can occupy one of the modular units COMMENTS the Authority is thinking about to purchase He would like to outfit the unit to be that able to hold social events for pilots EAA would be in favor of a new lease agreement up 500 annually to Don Beckett and Dan Moore with CAP would like to be able to have a facility where they can be a hub for CAP at the airport , too That would allow CAP to base an aircraft at Johnston Regional 2Page5Vice - Chainnan Bullock made a motion to go into closed session Motion was seconded CLOSED by Secretary Stevens Motion carried Board went into closed session at 6 25PM SESSION Secretary Stevensmade a motion to adjourn the closed session Motion was seconded by Vice - Chairman Bullock Motion carried Board went out of closed session at 6 50PM A motion was made by Secretary Stevens to go ahead with the selected new hire for the CSR position Motions was seconded by Member Lowery Motion carried Director will inform HR to offer position to the selected candidate The meeting was adjourned at 6 51PM by Chairman Starling ADJOURN­ MENT Submitted by Helen L Simmons Approved by Ken Starling , Chairman 0 , - 0 - - 011 Tim Stevens , Secretary Date Approved l 3Page6JOHNSTON COUNTY AIRPORT AUTHORITY REGULAR BUSINESS MEETING June 19 , 2017 regular business meeting of the Johnston County Ai The ort Authority was held REGULAR rp Monday , June 19 , 2017 at the Johnston Regional Ai ort Conference Room , BUSINESS rp Smithfield , N C The meeting was called to order at 5 38 PM by Chairman Starling MEETING 06 - 19 - 2017 There were present Ken Starling , Chairman PRESENT John Bullock , Vice - Chairman Ray Hales Dwight Lowery Absent Tim Stevens , Secretary ABSENT Constituting a quorum of the Authority Others present Phil Lanier , Airport Director VISITORS Brigid Williams , W K Dickson Tom Slater , EAA Bob Hugel Don Beckett James Crane The minutes of the regular business meeting held on May 15 , 2017 were approved MINUTES as submitted APPROVED Airport Operations Summary Report presented by Helen Simmons , Recorder FINANCIAL Period ending May 31 , 2017 Fund Balance including CD Bank of Four Oaks REPORT is 832,98028with114 based aircraft See Attachment One Members of the Authority were presented a copy of the Revenues and Expenditures BUDGET Statement for the period ending May 31 , 2017 , also , the Operations Revenue REVIEW Report for the period of May 2016 vs May 2017 was reviewed for Year - to - Date Comparisons Total Certificate of Deposit at Bank of Four Oaks ending May 31 , 2017 is 538,93571 including interest earned See Attachment Two , A , B and C Dale Parker would like to reserve Corp hangar # 5 spot Credit Card policy 95 in place DIRECTORS Should be available by next meeting DOT sent official letter of approval for more REPORT funding requested for Access Project JETGO GPU will arrive tomorrow Training session Thursday County matching funds County committed to 173,00000 local match Project # 362444041 - Access Road Improvements PROJECTS Update by Brigid Williams Contract sent to Fred Smith & Co Bonds , contracts and ON - GOING th insurance certificate should be available shortly Notice to proceed July 5 Material delivery time is 70 days Board signed Work Authorization NO 3 Additional funding for the project in the amount of 271,27200 was approved by the Division of Aviation 1Page7Project # 3623728151 - Corporate Hangars Brigid Williams will meet with director Lanier to discuss comments on the plans June 30 updated plans and specs go back to the director for approval Brigid Williams is also working on the scope for the new Airport Master Plan Airport and the DOT need to agree on it to be picked up for funding this fall Land Lease agreement - no change UNFINISHED Duke modular office units - no change BUSINES Dale Parker , Parker General Contractors LLC approached director Lanier to reserve NEW Corporate Hangar spot # 5 for about 2 years for a 60 x 60 hangar The director showed BUSINESS the board members the agreement with Mr Parker Mr Parker will pay 1,000 annually up to 2 years to hold spot # 5 If Mr Parker will build a 60 x 60 hangar in 2 years the amount that he paid up to this point will be deducted from his rent If hangar is not build after 2 years , airpmt will keep the deposit After a brief discussion by the board Member Lowery made a motion to approve and sign the contract as presented Motion was seconded by Member Bullock Motion carried Chairman Starling signed contract See Attachment Three The next regular monthly meeting of the Authority is scheduled for Monday evening , ANNOUNCE­ July 17 , 2017 at 5 30 PM as announced by Chairman Starling MENTS Tom Slater with EAA reported two new EAA members EAA members will clean up PUBLIC around the trailer and landscape in July Mr Slater remarked that the location of the COMMENTS clubhouse is very important now and for a future clubhouse The Chairman appreciated Mr Slaters comments Member Hales mentioned he e - mailed a proposal regarding Duke Life Flight to all members this morning It was decided to revisit this at the next meeting to allow members to fully review it See Attachment Four The meeting was adjourned at 6 02PM by Chairman Starling ADJOURN­ MENT Submitted by Helen L Simmons Approved by Ken Starling , Chairman o , - r , - ; } D Date Approved Tim Stevens , Secretary 2Page8JOHNSTON COUNTY AIRPORT AUTHORITY REGULAR BUSINESS MEETING July 17 , 2017 The regular business meeting of the Johnston County Airport Authority was held REGULAR Monday , July 17 , 2017 at the Johnston Regional Ai ort Conference Room , BUSINESS rp Smithfield , N C The meeting was called to order at 5 36 PM by Chairman Starling MEETING 07 - 17 - 2017 Ken Starling , Chairman There were present PRESENT Tim Stevens , Secretary Dwight Lowery John Bullock , Vice - Chairman Absent ABSENT Constituting a quorum of the Authority Phil Lanier , Ai Others present ort Director VISITORS rp Brigid Williams , W K Dickson Chris Devereaux Bob Hugel Chairman Starling informed the Board that he received a letter of resignation from Member Hales County Commissioners will appoint a new member by the August meeting The minutes of the regular business meeting held on June 19 , 2017 were approved MINUTES as submitted APPROVED Airport O perations Summary Report presented by Helen Simmons , Recorder FINANCIAL Period ending June 30 , 2017 Fund Balance including CD Bank of Four Oaks REPORT is 803,55152 with 114 based aircraft See Attachment One Members of the Authority were presented a copy of the Revenues and Expenditures BUDGET Statement for the period ending June 30 , 2017 , also , the Operations Revenue REVIEW Report for the period of June 2016 vs June 2017 was reviewed for Year - to - Date Comparisons Total Certificate of Deposit at Bank of Four Oaks ending June 30 , 2017 is 539,05015 including interest earned See Attachment Two , A , Band C Credit Card policy drafted Director likes to mimic Countys cost of living increase of DIRECTORS 19 for all employees Access Project will kick off Thursday Attorney Keith Merritt REPORT and director Lanier revisited the hangar and land lease agreements to meet all FAA requirements GPU user policy in the works Project # 362444041 Access Road Improvements PROJECTS Update by Brigid Williams Access Project is in full gear Contractor likes to accelerate ON - GOING the construction schedule Drop off of equipment this week Temporary parking set up for Duke ambulances this week July 31 new parking for all tenants available July 21 st official notice to proceed Completion I week of October 1Page9Proiect # 3623728151 - Corporate Hangars Plans and specs to Division of Aviation Updated schedule to Phil last Friday Ready to advertise soon Construction time is about six month for both hangars Brigid Williams told the board that the airport can reimburse itself with none - primary entitlement fund grants per DOA Land Hangar Lease agreement - Fully reviewed and revised by director and Attorney UNFINISHED Duke modular office units - Director is still working with Duke to find right solution BUSINES for growing business The Director presented the new credit card policy to the board After discussion Secretary NEW Stevens made a motion to accept the policy as presented Member Lowery seconded the BUSINESS motion Motion carried Policy was signed by Director and Chairman See Attachment Three The 19 cost of living increase for all county employees was brought before the board and recommended by Director Lanier Secretary Stevens made a motion to approve the increase in the amount of 19 retroactive July 1 , 2017 Member Lowery seconded the motion Motion passed HR will be informed of the decision by director The next regular monthly meeting of the Authority is scheduled for Monday evening , ANNOUNCE­ August 21 , 2017 at 5 30 PM as announced by Chairman Starling MENTS f Chris Devereaux asked questions about an Airport Master Plan and the Access Road PUBLIC Project Last Master Plan was approved in 1996 and updated 2008 New Master Plan is in COMMENTS the works and should span about 25 - 30 years Access Road drawing available to tenants Mr Devereaux would like to have restrooms and flowing water at the middle T - hangars Director Lanier thanked him for the input The meeting was adjourned at 6 12PM by Chairman Starling ADJOURN­ MENT Submitted by Helen L Simmons Approved by b ? Ken S ? a irman 0 · · I - - o I Date Approved Tim Stevens , Secretary 2Page0JOHNSTON COUNTY AIRPORT AUTHORITY REGULAR BUSINESS MEETING August 21 , 2017 The regular business meeting of the Johnston County Airport Authority was held REGULAR Monday , August 21 , 2017 at the Johnston Regional Airport Conference Room , BUSINESS Smithfield , N C The meeting was called to order at 5 30 PM by Chairman Starling MEETING 08 - 21 - 2017 There were present Ken Starling , Chairman PRESENT John Bullock , Vice - Chairman Tim Stevens , Secretary Dwight Lowery Bruce Johnson NONE Absent ABSENT Constituting a quorum of the Authority Phil Lanier , Ailport Director Others present VISITORS Brigid Williams , W K Dickson Michelle Ball , Clerk of Court Don Beckett and Dan Moore , CAP Jenna and Ron Oetjen , Sparkchasers Kelsey , Trey , Adam Walters and Trey Robinson , Blue Line Hugel and Family Bob Nancy Johnson The Chairman read the Ethics Awareness and Conflict of Interest Reminder to the Board per GS 138A , and as revised 1 - 16 - 07 Chairman Starling introduced new member Bruce Johnson Bruce Johnson was then sworn in by Michelle C Ball , Clerk of Court , as a new member of the Airport Authority The minutes of the regular business meeting held on July 17 , 2017 were approved MINUTES as submitted APPROVED Ai1port Operations Summary Report presented by Helen Simmons , Recorder FINANCIAL Period ending July 31 , 2017 Fund Balance including CD Bank of Four Oaks REPORT is 843,25716 with 114 based aircraft See Attachment One Members of the Authority were presented a copy of the Revenues and Expenditures BUDGET Statement for the period ending July 31 , 2017 , also , the Operations Revenue REVIEW Report for the period of July 2016 vs July 2017 was reviewed for Year - to - Date Comparisons Total Certificate of Deposit at Bank of Four Oaks ending July 31 , 2017 is 539,16092 including interest earned See Attachment Two , A , B and C Director Lanier reported that he hired three new employees Trish Burggraf , full - time DIRECTORS as a CSR for the wing desk , and two temporary part - time refuelers REPORT He also worked on changes with Brigid Williams regarding the construction project for the code access of the midfield tenants 1Page1Project # 362444041 - Access Road Improvements PROJECTS Update by Brigid Williams Project is well on its way Concrete will be poured this week ON - GOING for the heavy duty parking areas Asphalt paving will be completed by next week The project could be completed before October 2017 Project # 3623728151 - Corporate Hangars th The bid will be advertised at this Sundays paper September 7 pre - bid meeting Bid th • The construction time should be around 6 month opening September 26 Land Hangar Lease agreement - Board reviewed - no comments - closed UNFINISHED Presented lease will be used in the future BUSINESS Duke modular office units - Board discussed the issue again Issue was tabled for right now If airport would need more space it will be brought up again Consideration of proposal emailed by Mr Ray Hales to Authority Members After discussion a motion was made by Vice - Chairman Bullock to decline the proposal by Ray Hales to up fit FBO # 1 as presented The motion was seconded by Secretary Stevens Motion carried Request was denied The Attachment Three Ron and Jenna Oetjen with Sparkchasers , and Trey Walters with Blue Line Aviation and NEW Blue Line Technical Services gave a short presentation about their business and future BUSINESS plans to expand I It was on the table for Blue Line to vacate FBO # 3 so Sparkchasers could rent the bay Hangar space for overflow airplane storage Blue Line Aviation would move the Flight School into the offices of FBO # 4 with a new lease for 5 years for both businesses - Flight School and Technical Services - with the Authority Director Lanier recommended three separate leases direct with the Airport , and one land reservation agreement , as a package deal in order to accommodate both Blue Line and Sparkchasers growing needs at the airport After a lengthy discussion by the board and the parties involved the following motion by Vice - Chaim1an Bullock was made Change the wording in Section 1 , A of the lease agreements from Shall to May Approve the 5 year lease with Sparkchasers for FBO # 3 as presented Also approve the 5 year lease for Blue Line Aviation , LLC Office Space , and 5 year lease with Blue Line Technical Services in FBO # 4 as presented Blue Line Aviation will sign a General Reservation Agreement for the land adjacent to FBO # 4 for a period of 5 years 1,000 per year Motion was seconded by Member Lowery Motion carried All parties signed the leases and agreement The Attachment Four soon as the construction begins on the land adjacent to FBO # 4 , Authority will re - negotiate As a new lease agreement with Blue Line Aviation , LLC Trey Walters also signed an Agreement ofTe1mination of lease for FBO # 3 See Attachment Five st expiration of Hales Director Lanier and the Board discussed an upcoming August 31 Management sub - lease with Duke University Heath System , Inc Chairman Starling that the Board was willing to consider a Hales Management sublease with Duke stated University Health System , Inc Director Lanier stated that he had recent conversations 2Page2with Mr Hales , who had indicated his intention to extend the sublease Director Lanier stated he had requested multiple times from Mr Ray Hales , his proposed sublease also in order that it might be reviewed by Airport staff and be considered before the Authority prior to the expiration Director Lanier has yet to receive anything from Mr Ray Hales Because of this , the Board could not act on this issue The Board would have been willing to consider the sublease with Duke as presented for another year New lease agreement with Jim Stanford , T - Hangar # 82 A motion was made by Secretary Stevens to approve and sign the lease agreement Motion was seconded by Vice - Chairman Bullock Motion carried Chairman signed lease agreement A lease termination letter was presented to the board for Corporate Hangar # 1 , Brian Duncan Mr Duncan is moving out of state A motion to approve the termination was made by Vice - Chairman Bullock Motion was seconded by Member Lowery Motion carried Director and Chairman signed the agreement See Attachment Six Document will be forwarded to Mr Duncan to sign NONE PUBLIC COMMENTS The next regular monthly meeting of the Authority is scheduled for Monday evening , ANNOUNCE­ September 18 , 2017 at 5 30 PM as announced by Chairman Starling MENTS i - A motion was made by Member Johnson to go into closed session Motion was CLOSED seconded by Member Lowery Board went into closed session at 8 23PM SESSION A motion was made by Member Lowery and seconded by Member Johnson to go out of the closed session at 8 48 The meeting was adjourned at 8 49PM by Chairman Starling ADJOURN­ MENT Submitted by Helen L Simmons Approved by ~ lt; M ~ - ~ - - ~ Ken Starling , Ch o , - 18 - ? 0 @ j Date Approved Tim Stevens , Secretary 3Page3MINUTES JOHNSTON COUNTY AIRPORT AUTHORITY REGULAR BUSINESS MEETING SEPTEMBER 18,2017 ort Authority was held Mond The regular business meeting of the Johnston Cow1ty Ai , rp ay September 18 , 2017 at the Johnston Regional Airport Conference Room , Smithfield , NC The meeting was called to order at 5 32 PM by Chairman Starling There were present Ken Starling , Chairman John Bullock , Vice - Chairman Tim Stevens , Secretary Bruce Johnson Absent Dwight Lowery Constituting a quorum of the Authority Others present Phil Lanier , Airport Director Brigid Williams , W K Dickson James Crane Don Beckett , CAP Bob Hugel and Family Helen Simmons , Recorder The Chairman read the Ethics Awareness and Conflict oflnterest Reminder to the Board per GS 138A , and as revised 1 - 16 - 07 - Minutes Approved The minutes of the regular business meeting held on August 21 , 2017 were approved as submitted Motion by Secretary Stevens Seconded by Member Johnson Motion carried - Financial Reports Ai ort Operations Summary Report period ending August 31 , 2017 was presented to the Authority by rp Recorder Helen Simmons See Attachment One The Operations Revenue Report for the period of August 2016 vs August 2017 was reviewed for Year - to­ Date Comparison See Attachment Two , A , B - Directors Report Director recapped the Duke Life Flight tragedy He went to all tluee services for the two nurses 01t No rep01t on the cause yet and the pilot to represent the ai rp The latest accident on Swift Creek Road this morning was discussed with the board The issue needs to be addressed with the NCDOT again New access codes will be issued for the north end and mid - field tenants Ken Pridmore will program each individual code as soon as possible Ai ort website Trish Burggraf is working with the county IT department on a new and improved rp website Director Lanier and Brigid Williams , WK Dickson will discuss new Work Authorization for the Corporate Hangar Project Also discussed will be the upcoming Fuel Frum design 1Page4- Budget Review Members of the Authority were presented a copy of the Budget Performance Report for the period ending August 31 , 2017 See Attachment Three Projects On - Going Project # 362444041 - Access Road Improvements Update by Brigid Williams Project is almost completed Fence and gates are still in the works The steps at FBO 1 and 2 will be re - done Gate signs will be provided per contract Bump in driveway will be addressed Drainage issue Pipes under Swift Creek Road leading to the middle T - hangar area are both 36 Both pipes will merge into one 30 pipe This will lead to flooding after a heavy rainfall Ditch is acting like a holding basin A future project is needed to upgrade and solve the Storm Water issue in that area Project # 3623728151 - Corporate Hangars th Nine plan holders per Brigid Corporate hangars out for bid Pre - bid meeting was on the 7 th Williams She receive questions from several plan holders regarding the project September 26 is bid opening - Unfinished Business NONE - New Business Item # 1 - New reut structure for TDs aud airport owned T - hangars Director Lanier read the Sponsor Awards Letter regarding Paragraph 24 - Fee and Rental Structure See Attachment Four The director discussed with the board increase in hangar rent for ai ort owned hangars rp and TD fees A rough estimate showed an increase in revenues in the amount of 28,38000 annual The last increase in hangar rent was over 10 years ago After a brief discussion Secretary Stevens made a motion to approve the increase January 1 , 2018 as presented Member Johnson seconded the motion Motion carried See Attachment Four , A Item # 2 - FBO # 3 office lease with Duke Life Flight Director Lanier presented a lease agreement with Duke Life Flight for the two offices FBO # 3 to resolve the space issue that Duke has with pilots and mechanics in Also FBO # 3 got new door locks Civil Air Patrol will use part of the hangar for weekly meetings After a brief discussion Vice - Chairman Bullock made a motion to sign the office space lease for Duke Life Flight as presented Motion was seconded by Secretary Stevens Motion carried Chairman signed lease agreement The director will notify Duke Item # 3 - Purchase of a golf cart airport has more events going on now than in the past Also DOT - UAV research The project is going on at the ai ort People have to be transported from the terminal to different rp sites at the airport A large golf cart would be utilizes for this task of moving people around for events Initial figures are between 3,000 - 6,000 for a used one , and 5,000 - 10,000 for a new one 6 seats The board is in favor of the purchase Director will update the board when needed with 2Page5- Public Comments The Hugel family announced the one year anniversary of Sams Flying Scoops on the field - Announcements The next regular monthly meeting of the Authority is scheduled for Monday evening , October 16 , 2017 at 5 30 PM as announced by Chairman Starling Director Lanier announced the airport will host the NCAA Region 2 meeting on Friday October 13 , 2017 starting at 10 30AM Adjournment A motion to adjourn was made by Chairman Starling Motion was seconded by Vice - Chairman Bullock Motion passed Meeting was adjourned at 6 25PM Submitted by ? , f ? ½ Helen L Simmons Approved by Ken Starling , Chairman lO - L G - - J Dt l Tim Stevens , Secretary Date Approved 3Page6MINUTES JOHNSTON COUNTY AIRPORT AUTHORITY REGULAR BUSINESS MEETING October 16 , 2017 The regular business meeting of the Johnston County Airpot1 Authority was held Monday , October 16 , 2017 at the Johnston Regional Airport Conference Room , Smithfield , NC The meeting was called to order at 5 35 PM by Chaitman Starling There were present Ken Starling , Chairman John Bullock , Vice - Chairman Tim Stevens , Secretary Dwight Lowery Bruce Johnson Absent Constituting a quorum of the Authority Others present Phil Lanier , Airport Director Brigid Williams , W K Dickson James Crane Bob Hugel Helen Simmons , Recorder The Chairman read the Ethics Awareness and Conflict of Interest Reminder to the Board per GS 138A , and as revised 1 - 16 - 07 • Minutes Approved The minutes of the regular business meeting held on September 18 , 2017 were approved as submitted Motion by Member Lowery Seconded by Secretary Stevens Motion carried • Financial Reports Airport Operations Summary Report period ending September 30 , 2017 was presented to the Authority by Recorder Helen Simmons See Attachment One The Operations Revenue Report for the period of September 2016 vs September 2017 was reviewed for Year - to - Date Comparison See Attachment Two , A , B • Directors Report Letters for the new access codes have been sent out to tenants at the north end and mid - field hangar areas 1 st Director explained to members how this will work Old code will stop working on November Fee Schedule - director will have a policy in place soon NCAA meeting Friday 13 , 2017 went well Annual conference will be in Asheville , NC next March • Budget Review Members of the Authority were presented a copy of the Budget Performance Report for the period ending September 30 , 2017 See Attachment Three 1Page72 - 4 ~ · purchase the with ahead go will Director passed Motion Stevens Secretary by seconded was Motion 3,500 for trnck the purchase to Lowery Member by made was motion A 3,500 is price negotiated The purchase the discussed Members director the to according condition good in is Trnck places high in things other and lights pole fixed to airport the at used be can trnck The trnck bucket F700 Ford 1991 a purchase to like would Lanier Director truck bucket used a of Purchase - 4 # Item Member agreements lease land the signed Chairman carried Motion Lowery by seconded was Motion agreements lease land both approve to Stevens Secretary by made was motion A 14 T - hangar # regarding discussion the from himself excused Bullock Vice - Chairman # 48 T - hangar Walker J and 14 , T - hangar # Bullock J with agreements lease land Renew 3 - Item # hangar the purchase will Johnson Mr carried Motion Steven Secretary by seconded was Motion Johnson Brnce to sales the approve to Bullock Chairman Vice­ by made was motion A members the by unanimously declined was purchase The Hales Barry by owned 18 , # ofT - hangar purchase the in interested is Authority the if members the ask Chairman The discussion the from himself excused Johnson Member aivo l ; _ , S - 1 ¢ IQ 18 T - hangar # of Sale - 2 Item # terms final the negotiate to Baun Mr contact will Lanier Director agreement lease the signed Secretary and Chairman carried Motion Johnson Member by seconded was Motion Baun Mr with negations on depending lease year four or three a approve to Bullock Vice - Chairman by made was motion a discussion brief a After Baun Mr with agreement lease new the at look a took Board Aviation Sierra Baun , Dan Jessee , current the with be will lease new The Authority Airport the to back go will hangar The 7 201 31 , October expire will lease 7 # Hangar Corporate expires lease hangar - 7 Corp Moore , Dan - 1 # Item Business New • NONE Business Unfinished • Four Attachment The carried Motion Lowery Member by seconded was Motion meeting engineering value post decided , be to 2 # bid base additional and or Alternatives Inc Contracting , Diamond bidder low the to 1 hangar # bid base the award to Bullock Vice - Chairman by made was motion A engineering value the regarding week next contractor the with shop work a have to decided Chairman The Inc Contracting , Diamond is bidder Low Williams Ms with Sheet Tabulation Bid the discussed Board items additive plus 2 and # 1 # hangars for Bid Base shows spreadsheet The bidders seven with turnout great a was It Sheet Tabulation Bid the board the to provided Williams Brigid Hangars Corporate - 3623728151 Project # week next inspection Final fixed be will driveway in Bump sho1ily operational be should Gates soon up wrap will Project done is work of Bulk Williams Brigid by Update Improvements Road Access - 362444041 Project # On - Going Projects •Page8• Public Comments None • Announcements The next regular monthly meeting of the Authority is scheduled for Monday evening , November 20 , 2017 at 5 30 PM as announced by Chairman Starling • Adjournment A motion to adjourn was made by Chairman Starling Motion was seconded by Secretary Stevens Motion passed Meeting was adjourned at 6 36PM Submitted by Helen L Simmons Approved by Ken Starling , Chairman Tim Stevens , Secretary Date Approved • ; 3Page9MINUTES JOHNSTON COUNTY AIRPORT AUTHORITY REGULAR BUSINESS MEETING NOVEMBER 20 , 2017 The regular business meeting of the Johnston County Airport Authority was held Monday , November 20 , 2017 at the Johnston Regional Airport Conference Room , Smithfield , NC The meeting was called to order at 5 36 PM by Chairman Starling Ken Starling , Chairman There were present John Bullock , Vice - Chairman Tim Stevens , Secretary Dwight Lowery Bruce Johnson Absent Constituting a quorum of the Authority Phil Lanier , Airport Director Others present Brigid Williams , W K Dickson Chris Devereaux Bob Hugel and family Larry Wagner Helen Simmons , Recorder The Chairman read the Ethics Awareness and Conflict of Interest Reminder to the Board per GS 138A , and as revised 1 - 16 - 07 • Minutes Approved The minutes of the regular business meeting held on October 16 , 2017 were approved with one change to - New Business , Item # 2 Member Johnson excused himself from the discussion and voting - Motion Secretary Stevens Seconded by Member Lowery Motion carried • Financial Reports Airport Operations Summary Report period ending October 31 , 2017 was presented to the Authority by Recorder Helen Simmons See Attachment One The Operations Revenue Report for the period of October 2016 vs October 2017 was reviewed for Year­ ta - Date Comparison See Attachment Two , A , B • Directors Report Safety Item A fire and safety inspection for all hangars was conducted by Smithfield and Wilsons Mills fire departments Home school trip to the airport was a success Trish Burggraf , our customer service rep , coordinated with Duke Life Flight and CAP to interact with the families On display was the Duke helicopter , an ambulance and the CAP airplane Future projects Director is seeking econ mic development funding for parking phase # 2 o The beacon tower , glideslope and A WOS received a free paint job through the DOT Value is estimated at around 10,000 - 12,000 • • ~ · ~ · - · - 1 ~ · J · , ; · 7 1Page0• Budget Review Members of the Authority were presented a copy of the Budget Performance Report for the period ending October 31 , 2017 See Attaclunent Three • Projects On - Going Project # 362444041 - Access Road Improvements Update by Brigid Williams Project is mostly completed Bump in drive was fixed On November 14 , 2017 , Brigid Williams and Director Lanier generated a punch list for the contractor Contractor took a look at th items on the 20 • Project # 3623728151 - Corporate Hangars Brigid Williams Funding shortfall for hangar # 2 was discussed under Unfinished Business • Unfinished Business Corporate hangar award Funding for hangar # 2 - The Chairman explained to the members that the local government has to approve the loan Also County Commissioners , County Finance and the Airport Authority Our new audit report will be available in February 2018 The report package will be presented to the LGC for approval Bids on the hangar are good till January I t , 2018 County needs to secure the loan contracts for 550,000 until loan is approved Board can make decision today to move forward with hangar # 2 First motion Secretary Stevens made a motion to approve the remaining bid Alts for Corporate hangar # 1 as presented Motion seconded by Vice - Chairman Bullock Motion carried Second motion by Member Johnson to conditionally approve Corporate hangar # 2 plus all bid Alts pending additional funding approved by County and LGC Motion was seconded by Secretary Stevens Motion carried Request for a loan in the amount of 550,000 will be brought before the County Commissioners at their meeting on December 4 , 2017 , for consideratiou • New Business Item # 1 - The Chai1man and Secretary signed lease agreement with Jack Brinson as presented Item # 2 - Lease agreements with Dene Castleberry John Renfro , Chris McClure and Bernard Heimos were also signed by the Chairman and Secretary • Public Comments Chris Devereaux wanted to know if people can build their own hangars The Chairman responded that 60 x 60 corporate hangar sites are available The airport can build with federal money vs private individuals have to use their own money • Announcements The next regular monthly meeting of the Authority is scheduled for Monday evening , December 18 , 2017 at 5 30 PM as announced by Chairman Starling , • 1 • • · · _ 1 • • , , - , , - ~ - ~ · - • , ~ ~ · - ~ ~ - · ~ ~ - · · - t ~ - ~ jj_ ~ _ _i - , · ~ - , - ~ - - j , - ; ~ ; • · ~ _ ; ~ ~ ~ 2Page1 • Adjournment A motion to adjourn was made by Chai1man Starling Motion was seconded by Secretary Stevens Motion passed Meeting was adjourned at 6 08PM Submitted by ? ? i ? ? · Helen L Simmons Approved by Ken Starling , Chairman Date Approved Tim Stevens , Secretary - • · 3Page2MINUTES JOHNSTON COUNTY AIRPORT AUTHORITY REGULAR BUSINESS MEETING DECEMBER 18 , 2017 The regular business meeting of the Johnston County Ai ort Authority was held Monday , rp December 18 , 2017 at the Johnston Regional Airport Conference Room , Smithfield , NC The meeting was called to order at 5 35 PM by Chairman Starling Ken Starling , Chairman There were present John Bullock , Vice - Chairman Tim Stevens , Secretary Dwight Lowery Bruce Johnson Absent Constituting a quorum of the Authority Others present ort Director Phil Lanier , Ai rp Brigid Williams , W K Dickson Bob Hugel Helen Simmons , Recorder The Chairman read the Ethics Awareness and Conflict of Interest Reminder to the Board per GS 138A , and as revised 1 - 16 - 07 • Minutes Approved The minutes of the regular business meeting held on November 20 , 2017 , were approved as submitted Motion Secretary Stevens Seconded by Vice - Chairman Bullock Motion carried • Financial Reports Airpo1i Operations Summary Repo1i period ending November 30 , 2017 , was presented to the Authority by Recorder Helen Simmons See Attachment One The Operations Revenue Report for the period of November 2016 vs November 2017 was reviewed for Year - to - Date Comparison See Attachment Two , A , B • Directors Report The Franklin County Airport Manager , Steve Merritt , passed away after an aircraft accident on Saturday He was well known by many people and will be greatly missed Our airpmi was the host GA airport for UAV research by DOT and consulting engineers Ken Pridmore did a good job by taken care of the Wildlife program Paul Jones and Charles Handy updated the shirts for all refuelers They are now safety yellow for high visibility on the ramp Helen Simmons got the 20 new lease agreements ready for the airport owned hangars to be signed by the board Most all of the previous tenants si ed the new leases gn A Christmas gathering for all tenants and employees will be held on Wednesday , December 20 , 2017 , from 11 00 - 13 00 at the tem1inal IPage3• Budget Review Members of the Authority were presented a copy of the Budget Performance Report for the period ending November 30 , 2017 See Attachment Three • Projects On - Going Project # 362444041 - Access Road Improvements Update by Brigid Williams Project is finished Final inspection addressed punch list items Only a few items are left to be fixed Final grant close out with DOT will be done by Brigit Williams Project # 3623728151 - Corporate Hangars Brigid Williams Low bidder did not meet the DBE goal Good faith effort was submitted and is still under review Brigid Williams thinks there is a very good probability that it will be denied She did reached out to the second low bidder , Calvin Davenport , Inc He qualifies for the DBE Second hangar can be added in April Bid will be stable until that time Airport has to pay 93,000 more for second bidder Bids can be held up to 90 days The deadline is January 2018 The board can vote to award to second bidder if the first one is denied by DOT DOT will pick up the 93,000 short fall through additional grant money A motion was made by Vice - Chairman Bullock to rescind from original bidder , Diamond Contracting , and award to the second low bidder , Calvin Davenport , if Diamond Contractings good faith effo1t is rejected by DOT since they did not meet DBE requirements Motion was seconded by Member Johnson Motion carried See Attachment Four New Fuel Fann Director Lanier , Brigid Williams and Paul Jones had a scoping meeting via phone A subcontractor , Robert & Co , will be hired for the design • Unfinished Business - • New Business Item # 1 - Lease agreements with Bill Ballard , Danny Harden , Jr , Danny Evans , Charles Stevens , Scott Miller 2 , Wayne Sawyer , Eric Davis , David Addis , David Warren , Richard Danchi , Jim Stanford , Art Armani , Paul Forehand and Gordon Jackson were signed by the Chairman and Secretary Item # 2 - A motion was made by Member Lowery and seconded by Secretary Stevens to move the January 15 , 2018 meeting to Monday , January 22 , 2018 Motion carried • Public Comments - • Announcements The next regular monthly meeting of the Authority is scheduled for Monday evening , January 22 , 2018 , at 5 30 PM as announced by Chairman Starling • Adjournment A motion to adjourn was made by Secretary Stevens Motion was seconded by Member Lowery