Airport Authority Combined Minutes 2021

10 MINUTES JOHNSTON COUNTY AIRPORT AUTHORITY REGULAR BUSINESS MEETING JANUARY 25 , 2021 The regular business meeting of the Johnston County Airport Authority was held Monday , January 25 , 2021 , via Microsoft Teams virtual conference do to COVIDl 9 and the current mandatory social distancing restrictions All members were present in the conference room Social distancing was observed The meeting was called to order at 5 29 PM by Chairman Starling There were present Ken Starling , Chairman John Bullock , Vice - Chairman Bruce Johnson , Secretary Treasurer Freddie Stancil Bentley Powell Tim Stevens Absent Dwight Lowery Constituting a quorum of the Authority Others present Phil Lanier , Airport Director Helen Simmons , Recorder and Casey Huffman John Peterson , Relate Advocacy via Microsoft Teams Brigid Williams , WK Dickson Matt DuBose and Brian Fuerst , WSP Summer Marr , Marr A rnold Stuart Hill , CPA , Thompson , Price , Scott , Adams & Co , PA Scott Travis , Bob Hugel , Paul Forehand , Pastor Ric with A WA , and others The Chairman read the Ethics Awareness and Conflict of Interest Reminder to the Board Per GS 138A , and as revised 1 - 16 - 07 • Public Comments Pastor Ric with AWA was asking when his hangar will be constructed AWA is growing and they need more space Brigid Williams with WK Dickson told him that the airport has no funding source for this project identified right now • Financial Reports Airport Operations Executive Summary Report period ending December 31 , 2020 , was presented to the Authority by Recorder Helen Simmons See Attachment One A , B • Budget Review Members of the Authority were presented a copy of the Budget Performance Report for the period ending December 31 , 2020 See Attachment Two Several budget items had to be increased Chairman Starling moved this to New Business 1Page• Directors Report Team is stepping up to the challenge ofCOVID - 19 and coverage New budget for FY 22 will be presented to the board at the next meeting Budget workshop was recommended by the director Director has new economic development numbers from the DOA It will be posted on Teams RFP for corporate hangar office space development will be brought before the board for consideration next month • Strategic Funding Committee Update by Chairman Johnson No changes • Consent Item Item a Approval of minutes of the regular business meeting held on December 21 , 2020 Member Powell made a motion to approve consent items a as presented Motion seconded by Member Stevens Motion carried • Visitors via Microsoft Teams Brigid Williams , WK Dickson Matt DuBose and Brian Fuerst , WSP Summer Marr , Marr A rnold Stuart Hill , CPA • INFORMATION SECTION a Development Proiect Status Report Project # 1 36244 - 4042 - Fuel Farm - Brigid Williams Conducted design charrette with fuel subconsultant , WKD , and JNX on 1 7 21 Design , Permitting , and Plan Review Approval is ongoing and should be completed by July Currently working on developing schematic layout options for the facility and summary of design program and estimated construction costs Schematic design available by February Project # 2 362444062 - Apron Expansion and Site Development for FBO - Brigid Williams Construction is on hold until start of Phase 3 work Updated schedule has been received by Bobbitt WKD is evaluating the schedule to determine when to start Phase 3 construction Will likely be April May timeframe Shop drawing submittal review underway for Phase 3 portions of work Monument Sign o Sign & Awnings Systems has indicated they will be onsite the week of January 25 to dig a test hole for the sign foundation There is some concern about the water table elevation at this time of year They are hopeful they will be able to pour the foundation the following week if water is not encountered o Working on finalizing 3 landscape plan concepts and cost estimates to bring to the Board for consideration 2PageProject # 3 3623728171 - Three new Corporate Hangars # 4 , # 5 and # 12 Design - Brigid Williams Design Complete & Bid documents are ready Funding source for construction to be identified Project # 4 TBD - Perimeter Security Fence - Brigid Williams Wetland and stream investigation completed CatEx for Perimeter Fence and Sanitary Sewer Land Release to be completed early February Design and Permitting is ongoing and anticipated to be completed by May 2021 Bidding should occur shortly thereafter in June Project # 5 TBD - New A WOS & Glideslope Power Circuit - Brigid Williams Prepared new Work Authorization No 7 for design and bidding This new contract is being presented under Agenda item 1O d Scope of the project includes o Installation of a new dedicated A WOS electrical service from the utility company o Reconfiguration of A WOS power rack to allow for future runway extension ; replacement of equipment on power rack as necessary o Grading , foundation , and installation of new localizer equipment shelter , potentially using NC Federal Surplus Container o Relocation of existing localizer equipment to new shelter o Procurement , installation , and commissioning new DME o New emergency generator for localizer equipment shelter o Grading and construction of new gravel access road from localizer shelter to localizer array o Replace GCO with RCO or RTR , coordinating with FAA for new facilities , and cost evaluation Project # 6 362444051 - Drainage Improvements - Matt DuBose Project approved by DOA to bid Moving to 100 design and bidding in Summer of2021 Project # 7 TBD - A WOS Critical Area Clearing - Matt DuBose Project approved for Design using NPE money NCDOA has committed to supporting a future state grant for construction USACE is concerned about working around Swift Creek , including access to east side of the feature ; wants to know how a Contractor will access this area A scope amendment will be also submitted related to required field exploration for Red Cockaded Woodpeckers and Michaux Sumac - surveys are needed for these areas from FWS 3PageProiect # 8 TBD - Self Serve Fuel Tank - Matt DuBose Project on hold pending DOA review of FY21 budget Preferred tank site is proposed to be located on the south side of the common - roof T - Hangars Currently reflecting additional apron expansion to the east Coordination on location with the Master Plan team is on - going Project # 9 TBD - Runway 3 Approach Clearing - Matt DuBose Obstructions have been identified through the Master Plan 18b survey Contract scoping is underway Project # 10 TBD - Corp Hangar Site Prep - Ph 1 - Matt DuBose Project kickoff occurred in December 2020 Field services underway Project renderings to be discussed at the January Authority meeting Project # 11 3623728161 - Airport Master Plan - Summer Marr Working Paper # 3 and Draft ALP set have been delivered to DOA right before Christmas In early January , the consultant team had a virtual meeting with DOA to walk through the deliverables and discuss next steps Blue Line Project update by Phil Lanier - Project on track Blue Line will connect to fiber service soon • Old Business NONE • New Business Item a Election of new officers for calendar year 2021 Chairman Starling announced to the board that the members must elect officers for 2021 Ken Starling was nominated and re - elected as Chaimmn John Bullock was nominated and re - elected as Vice - Chairman Bruce Johnson was nominated and re - elected as Secretary Treasurer Item b Presentation of the fiscal year 2020 audit & financial statement Chairman Starling introduced Stuart Hill , CPA with Thompson , Price , Scott , Adams & Co PA , Certified Public Accountants Mr Hill presented the Financial Statement for the year ending June 30 , 2020 as prepared in accordance with Government Auditing Standards The Authority had a clean audit with no findings The Financial Statement will be filed See Attachment Three Item c Presentation and discussion of terminal building business center expansion options Brian Fuerst with WSP presented a conceptual design for the JNX Terminal Expansion In the scop of work that was approved at a previous meeting we will see a one - story and a two - story option Board discussed both options One - story complex about 3,000 square feet , and two - story option about 20,000 square feet of space Further discussion is needed in the future See Attachment Four 4PagePage pageNumber5Item d Approve Work Authorization No 7 with WK Dickson , for AWOS and Localizer Upgrades Brigid Williams gave a short presentation to the board regarding the A WOS improvements Design and Bidding costs will be 204,87800 per Work Authorization No 7 Director Lanier explained the project to the board RCO RTR could be funded by the DOA Contract documents at the end of April Bid opening at the end of May Approval at the June board meeting Project can start right after approval Motion to approve as presented by Member Stevens Motion seconded by Member Stancil Motion carried Chairman signed Work Authorization No 7 Other John Peterson with Relate Advocacy gave a short presentation on how the legislator can support local airports Our airport just received another grant in the amount of 2,500,000 Rules and Regulations and Minimum Standards Per Director Lanier Mr Merritt is still working on the updates to be finalized Vote on budget amendments All four budget variances as shown on the December Summary Report have been approved by the Board Motion by Secretary Johnson to approve as presented Seconded by Member Stancil Motion carried Adjustments will be forwarded to County Finance • Announcements The next regular monthly meeting of the Authority is scheduled for Monday evening , February 15 , 2021 , at 5 30 PM as announced by Chairman Starling • Adjournment A motion to adjourn was made by Chairman Starling and seconded by Member Powell Motion carried Meeting was adjourned at 7 16 PM by Chairman Starling Submitted by Helen L Simmons , Recorder Approved by & ~ - ~ s ~ · Ken tar mg , a1rman Bruce Johnson , Se ~ easurer cJc2 ~ IS - JcJi Date Approved 5PagePage pageNumber6MINUTES JOHNSTON COUNTY AIRPORT AUTHORITY REGULAR BUSINESS MEETING FEBRUARY 15 , 2021 The regular business meeting of the Johnston County Airport Authority was held Monday , February 15 , 2021 , via Microsoft Teams virtual conference do to COVID19 and the current mandatory social distancing restrictions All members were present in the conference room Social distancing was observed The meeting was called to order at 5 32 PM by Chairman Starling There were present Ken Starling , Chairman John Bullock , Vice - Chairman Bruce Johnson , Secretary Treasurer Bentley Powell Tim Stevens Dwight Lowery Absent Freddie Stancil Constituting a quorum of the Authority Others present Helen Simmons , Recorder and Casey Huffman Phil Lanier , Director via Microsoft Teams Brigid Williams , WK Dickson Brian Fuerst , WSP Summer Marr , Marr A rnold Keith Merritt , Attorney Sparkchasers , Pastor Ric with A WA , Jean Garvey , and others The Chairman read the Ethics Awareness and Conflict of Interest Reminder to the Board Per GS 138A , and as revised 1 - 16 - 07 • Public Comments No Comments • Financial Reports Airport Operations Executive Summary Report period ending January 31 , 2021 , was presented to the Authority by Recorder Helen Simmons See Attachment One A , B • Budget Review Members of the Authority were presented a copy of the Budget Performance Report for the period ending January 31 , 2021 See Attachment Two • Directors Report NC DOT gave an annual free subscription of the VIRTOWER ADSB technology , to six airports incl JNX The DOA is looking for the flow of traffic around the RDU airport Katie Smith and Chance Lambeth from Congressman Ro users office visited the airport Secretary Johnson was present and gave an update to the board Also , Senator Lisa Barnes came to the airport to visit She talked with Director Lanier and Chris Johnson , Director of Economic Development 1PagePage pageNumber7We purchased an AED for the airport that will be kept at the terminal Staff will receive training from the fire department Director Lanier received a proposal from Bradley Stancil to upgrade Corp hangar # 1 that he is renting The hangar is not insulated and has no good bathroom facilities Mr Stancil is willing to pay for these upgrades to Corp 1 for exchange of rent abatement Director Lanier wants to do more research on this This item will be back under New Business for consideration by the board at the next meeting • Strategic Funding Committee Update by Chairman Johnson No changes • Consent Item Item a Approval of minutes of the regular business meeting held on January 25 , 2021 Item b Approval of COVID Family Relief Leave Time Item c Sign Critical Need Resolution adopted on December 12 , 2020 Chairman Starling pulled out item b for further discussion Secretary Johnson made a motion to approve consent items a and c as presented Motion seconded by Member Powell Motion carried Item b Director Lanier talked to the board regarding the COVID Family Relief Leave Time extension The County approved the extend leave January 1 - March 31 , 2021 , for employees Board members discussed the 80 hours of paid leave for COVID related illnesses for full time employees of the airport Employee in quarantine only can work from home A motion was made by Vice - Chairman Bullock and seconded by Member Stevens to approve the COVID Family Relief Leave Time extension as presented Motion carried See Attachment Three • Visitors via Microsoft Teams Phil Lanier , Director Brigid Williams , WK Dickson Brian Fuerst , WSP Summer Marr , Marr Arnold • INFORMATION SECTION a Development Project Status Report Project # 1 36244 - 4042 - Fuel Farm - Brigid Williams Design , Permitting , and Plan Review Approval is ongoing and should be completed by July Currently working on developing schematic layout options for the facility and summary of design program and estimated construction costs Expect to deliver schematic design in late February and conduct schematic design review meeting and site visit in early March 2PagePage pageNumber8Project # 2 362444062 - Apron Expansion and Site Development for FBO - Brigid Williams Construction is on hold until start of Phase 3 work Updated schedule has been received from Bobbitt WKD is evaluating the schedule and coordinating with FSC to determine when all materials will be on hand to start Phase 3 construction Will likely be April time frame Shop drawing submittal review on - going for Phase 3 portions of work Sign & Awnings Systems is still waiting on dryer weather to begin construction of the sign foundation Working on finalizing 3 landscape plan concepts and cost estimates to bring to the Board for consideration Project # 3 3623728171 - Three new Corporate Hangars # 4 , # 5 and # 12 Design - Brigid Williams Design Complete & Bid documents are ready Funding source for construction to be identified Project # 4 TBD - Perimeter Security Fence - Brigid Williams CatEx for Perimeter Safety Fence and Sanitary Sewer Land Release to be completed mid - February Design and Permitting is ongoing and anticipated to be complete by May Bidding planned for June 30 design review meeting was held on - site Feb 3rd to review preliminary fence alignment , driveway , and gate improvements Coordination with Johnston County Public Utilities and Rivers and Associates is on - going to coordinate fence and sewer projects Coordination with Piedmont Natural Gas to bring natural gas to the airport Working to open grant using Non - Primary Entitlement funds for design Project # 5 TBD - New A WOS & Glideslope Power Circuit - Brigid Williams Kickoff meeting conducted on 2 3 21 Survey for new access road and equipment shelter location has been completed and is being reviewed Coordination with Duke Energy and FAA has started for the localizer Plan production is underway Based on comments from last Board meeting , project schedule has been shortened by one month to allow for construction contract approval at May Authority meeting Project # 6 362444051 - Drainage Improvements - Matt DuBose Project approved by DOA to bid Moving to 100 design and bidding in Summer of 2021 Coordinating drainage design with NCDOT Project # 7 TBD - AW OS Critical Area Clearing - Matt DuBose Finalizing scope amendment Project approved for Design using NPE money NCDOA has committed to supporting a future state grant for construction USA CE is concerned about working around Swift Creek , including access to east side of the feature ; wants to know how a Contractor will access this area 3PagePage pageNumber9A scope amendment will be also submitted related to required field exploration for Red Cockaded Woodpeckers and Michaux Sumac - surveys are needed for these areas from FWS Project # 8 TBD - Self Serve Fuel Tank - Matt DuBose Developing a design contract Preferred tank site is proposed to be located on the south side of the common - roof T - Hangars Currently reflecting additional apron expansion to the east Coordination on location of connecting taxiways and determining apron expansion requirements Project # 9 TBD - Runway 3 Approach Clearing - Matt DuBose Finalizing scope & fee Obstructions have been identified through the Master Plan 18b survey Project # 10 TBD - Corp Hangar Site Prep - Ph 1 - Matt DuBose Project renderings discussed at the January Authority meeting 30 design submittal occurred in January 30 design review meeting held on 2 10 21 90 design submittal to occur in late March Project # 11 3623728161 - Airport Master Plan - Summer Marr Comments were received from DOA and Phil in early February on the final Working Paper # 3 and Draft ALP Comments on the ALP are being addressed currently and all working papers are being combined into one technical report These deliverables will be resubmitted for agency review in March Blue Line Project update by Phil Lanier - Project on track • Old Business NONE Rules and Regulations are being still fine tuned with Attorney Merritt Finished product should be available to the board at the next meeting • New Business Item a Discussion and approval of Request for Proposals RFP for Hangar and Office Space Director Lanier presented the Request for Proposal to the board He prior discussed this with Attorney Merritt and Matt DuBose with WSP It is a 30 - day advertisement for a proposal for hangar and officer space Brian Fuerst with WSP explained this RFP more in depth The board will have the option to select one proposal and start negotiations The board needs to approve the RFP to move forward with the advertisement for 30 - days A motion was made by Vice - Chairman Bullock to approve the RFP as presented and seconded by Secretary Johnson Motion carried See Attachment Four 4Page0Item b Discussion and update Rates and Charges for Mobile Service Providers Director Lanier explained the reason for the permitting process for doing business at the airport as a Mobile Service Provider for aeronautical services The new charge would be an annual permit fee in the amount of 25000 Example aircraft detailing , A & Ps , flight instructions , etc Attorney Merritt answered board questions The Airport will be able to deny a permit for a mobile service provider if a provider cannot provide the insurance and requirements to operate on the airport per new Rules and Regulations and Minimum Standards The airport can also deny a mobile service provider permit if someone on the airport is renting space from the airport FBO and offers the same service This permit will be only for people who provide an aeronautical service per FAA regulations Mobile service providers will receive a code to access the airfield Motion by Vice - Chairman Bullock to approve the Rates and Charge for a Mobile Service Provider in the amount of 25000 annual and the permitting process Motion seconded by Member Stevens Motion carried See Attachment Five Other A budget workshop was requested by Chairman Starling The Board agreed on a Special Budget Meeting that will be held on March 15 , 2021 , at 3 00PM • Announcements The next regular monthly meeting of the Authority is scheduled for Monday evening , March 15 , 2021 , at 5 30 PM as announced by Chairman Starling • Adjournment A request for a motion to adjourn was made by Chainnan Starling Motion by Secretary Johnson and seconded by Member Stevens Motion carried Meeting was adjourned at 6 55 PM by Chairman Starling Submitted by Helen L Simmons , Recorder Approved by Ken Starling , Chairman o ~ - I 5 - , ; YJ t Date Approved 5Page1MINUTES JOHNSTON COUNTY AIRPORT AUTHORITY REGULAR BUSINESS MEETING MARCH 15 , 2021 The regular business meeting of the Johnston County Airport Authority was held Monday , March 15 , 2021 , via Microsoft Teams virtual conference do to COVID19 and the cmTent mandatory social distancing restrictions All members were present in the conference room Social distancing was observed The meeting was called to order at 5 38 PM by Chairman Starling There were present Ken Starling , Chairman John Bullock , Vice - Chairman Bruce Johnson , Secretary Treasurer Dwight Lowery Freddie Stancil Bentley Powell Tim Stevens Absent NONE Constituting a quorum of the Authority Others present Phil Lanier , Director Helen Simmons , Recorder and Casey Huffman Nancy Bunn Brigid Williams , WK Dickson via Microsoft Teams Brian Fuerst and Matt DuBose WSP Other participants The Chairman read the Ethics Awareness and Conflict of Interest Reminder to the Board Per GS 138A , and as revised 1 - 16 - 07 • Public Comments No Comments • Financial Reports Airport Operations Executive Summary Report period ending February 28 , 2021 , was presented to the Authority by Recorder Helen Simmons See Attachment One A , B • Budget Review Members of the Authority were presented a copy of the Budget Performance Report for the period ending February 28 , 2021 See Attachment Two • Directors Report Director explained to the board Virtower and Aerol200 shown on the Executive Summary This equipment will help the director with reporting of activity level , etc Aero 1200 is a free service , Virtower is a paid service A WOS still on generators Project was fast tracked by WK Dickson Line Service employees and Zack McLamb are making sure the generators are running One generator was upfitted by maintenance with a 30 - gallon fuel tank Annual Planning meeting scheduled with DOT this week Mid - field development project will be discussed 1Page2• Strategic Funding Committee Update by Chairman Johnson No changes • Consent Items Item a Approval of minutes of the regular business meeting held on February 15 , 2021 Item b Sign new Audit Contract with Thompson , Price , Scott , Adams & Co PA for FY21 Item c Approve new budget for FY 22 as presented Chairman Starling pulled out Item c for discussion in new business Member Powell made a motion to approve consent items a and b as presented Motion seconded by Member Steven Motion carried Chairman signed contract • Visitors via Microsoft Teams Brigid Williams , WK Dickson Matt DuBose and Brian Fuerst , WSP Summer Marr , Marr Arnold • INFORMATION SECTION a Development Project Status Report Proiect # 1 36244 - 4042 - Fuel Farm - Brigid Williams Preliminary design report and schematic design facility and site plans have been submitted to Phil for review Recommended facility includes o 25,000 - gallon Jet A tank o 15,000 - gallon Avgas lO0LL tank o 1,000 - gallon Gasoline tank o 1,000 - gallon Diesel tank o Parking for 4 mobile refueler trucks within the containment area o Permanent emergency generator 30 Schematic Design review meeting with design team and JNX is scheduled for 3 16 Design , Permitting , and Plan Review A pproval is ongoing and should be completed by July Proiect # 2 362444062 - Apron Expansion and Site Development for FBO - Brigid Williams Construction is on hold until start of Phase 3 work Updated schedule has been received from Bobbitt WKD is evaluating the schedule and coordinating with FSC to determine when all materials will be on hand to start Phase 3 construction Will likely be April timeframe Shop drawing submittal review on - going for Phase 3 portions of work Sign and Awning Systems has indicated they plan to dig and pour the sign foundation the th week ofMarch 15 They anticipate total construction time to take 60 days Proiect # 3 3623728171 - Three new Corporate Hangars # 4 , # 5 and # 12 Design - Brigid Williams Design Complete & Bid documents are ready Funding source for construction to be identified 2Page3Project # 4 TBD - Perimeter Security Fence - Brigid Williams Request for Aid Application has been submitted to open the grant for this project Design and Permitting is ongoing and anticipated to be complete by May 2021 Bidding should occur shortly thereafter in June 60 design review meeting was held on - site on March 4th CatEx for Perimeter Safety Fence and Sanitary Sewer Land Release is on - going Waiting on agency review and comments from SHPO Coordination with Johnston County Public Utilities and Rivers and Associates is on - going to coordinate fence and sewer projects Coordination with Piedmont Natural Gas has started to determine feasibility of extending natural gas to the airport Project # 5 TBD - New A WOS & Glideslope Power Circuit - Brigid Williams Design review meeting conducted on 3 4 21 Plans are approximately 40 complete Bid alternate is being added to replace all of the equipment inside the localizer shelter , rather than relocate equipment Preparing preliminary cost estimate for installing conduit from A WOS to terminal building to create a communications backbone for future communications needs Coordination with Duke Energy and FAA has started for the localizer Project # 6 362444051 - Drainage Improvements - Matt DuBose - NCDOT design coordination call occurred on March 3rd to discuss drainage design NCDOT requests currently being analyzed , including pipe sizing and ultimate design Design plans and specs will be finalized upon NCDOT concurrence with design , and the job advertised for bidding Planning to Bid project in Summer of 2021 Project # 7 TBD - A WOS Critical Area Clearing - Matt DuBose Design amendment to include environmental permitting and Phase 2 final design is being presented tonight Previous project updates included everything associated with Phase 1 , which required Phase 2 coordination and final design efforts Project # 8 TBD - Self Serve Fuel Tank - Matt DuBose Currently scoping a work authorization for final design Phase 2 Project # 9 TBD - Runway 3 Approach Clearing - Matt DuBose Obstructions have been identified through the Master Plan - 18B survey Work Authorization for final design is being presented tonight Project # 10 TBD - Corp Hangar Site Prep - Ph 1 - Matt DuBose Renderings and graphics previously provided showing ultimate build out 30 Design review meeting held in February Plans have been progressing to 90 design effort , with anticipated submittal at the end of March 3Page4Project # 11 3623728161 - Airport Master Plan - Phil Lanier The Master Plan Technical Report and ALP Set are being finalized for submittal to NCDOT nd and FAA for the 2 round of agency review comments Blue Line Project update by Phil Lanier - Project on track • Old Business NONE Director Lanier gave an update on the Rules and Regulations and the By - Laws Rules and Regulations posted on the website By - Laws will be finished at the next meeting Director Lanier informed the board about the RFP that the airport has put out Director Lanier and the board would like to separate the airplane storage from office space The airport has received one proposal to develop FBO 3 This is a public private partnership between the Authority and an interested party This would be a mix between aircraft storage and office space Board will discuss this further after all members looked at the proposal at the next meeting • New Business Item a Discuss and consider purchasing property owned by Mrs Nancy Bunn Director Lanier introduced Nancy Bunn to the board Mrs Bunn contacted the director about a parcel of land across the airport terminal that she would like to sell Chairman Starling explained why it would be of value for the airport to buy this land Airport could put mobile office trailers on the property since it has connections for utilities Property could also be used as overflow parking Mrs Bunn has an appraisal for 69,000 Tax value 34,000 as residential property Value as commercial property approximately 55,000 Mrs Bunn would like to get the desktop appraisal in the amount of 55,000 Board discussed A motion was made by Member Stancil to table this item until the next meeting to get the cost estimate to make this into a commercial property Motion seconded by Member Lowery Motion carried Item tabled See Attachment Three Item b Discuss Bradley Stancils proposal to upgrade Corp Hangar # 1 Director Lanier talked about Corp Hangar # 1 It is one of the airport oldest corporate hangars It has no insulation , no HV AC system , minimal lighting and only a very small bathroom that was built by the previous owner Mr Stancil is ready to improve the hangar Per Director Lanier a new 60x60 hangar would be about 600,000 Mr Stancils proposal includes floor improvements , insulating the hangar , lights , etc The airports half would be in the fonn ofrent abatement New hangar rent for a 60x60 in the amount of 1 , I 00 month will be used Board discussed the option Motion by Secretary Johnson to give the director authority to seek out two more informal bids and to proceed with the upfits to Corp hangar # 1 Criteria is 6 months to finish and lowest bidder Motion seconded by Member Lowery Motion carried Item c Discussion and Approval of Final Design Work Authorization # 8 with WSP for AWOS Critical Area Clearing Matt Du Bose with WSP talked to the board about Work Authorization # 8 Board discussed A motion was made by Member Lowery to approve Work Authorization # 8 as presented Seconded by Vice - Chairman Bullock Motion carried Chairman signed contract 4Page5Item d Discussion and Approval of Final Design Work Authorization # 9 with WSP for RWY 3 Approach Clearing Matt DuBose also presented to the board Work Authorization # 9 This will be a 100 grant Board discussed A motion was made by Member Stevens to approve Work Authorization # 9 as presented Seconded by Vice - Chairman Bullock Motion carried Chairman signed contract Closed Session The board went into closed session per North Carolina General Statutes 143 - 31811 a 6 to discuss employee issues Motion to go into closed session by Chairman Starling Motion seconded by Member Stevens Board went into closed session at 5 4 7PM Motion to come out of closed session by Member Stancil Seconded by Member Powell Board went out of closed session at 6 05PM No action has been taken in closed session Consent Items Item c Approve new budget for FY 22 as presented This item has been pulled out of the consent items for further discussion after the budget workshop Secretary Johnson made a motion to approve the presented budget with an increase of 8,000 for Salaries and Wages , line item 0200 Motion seconded by Member Stancil Motion carried • Announcements The next regular monthly meeting of the Authority is scheduled for Monday evening , April 19 , 2021 , at 5 30 PM as announced by Chairman Starling • Adjournment A request for a motion to adjourn was made by Chairman Starling Motion by Member Stancil and seconded by Member Stevens Motion carried Meeting was adjourned at 7 24PM by Chairman Starling Submitted by Helen L Simmons , Recorder Approved by Olf ~ I S - 2 o ~ , Date Approved 5Page6MINUTES JOHNSTON COUNTY AIRPORT AUTHORITY BUDGET WORKSHOP March 15 , 2021 A budget workshop meeting of the Johnston County Airport Authority was held Monday , March 15 , 2021 , at the Johnston Regional Airport Conference Room , Smithfield , NC to discuss new budget for FY 22 This meeting was a Microsoft Teams virtual conference do to COVID19 and the current mandatory social distancing restrictions All members were present in the conference room Social distancing was observed The meeting was called to order at 3 00 PM by Chairman Startling Ken Starling , Chairman There were present John Bullock , Vice - Chairman Bruce Johnson Secretary Treasurer Dwight Lowery Freddie Stancil Bentley Power Tim Stevens Absent None Constituting a quorum of the Authority Phil Lanier , Director Others present Helen Simmons , Recorder via Microsoft Teams Jane Garvey and other misc callers Director Lanier presented the new budget for FY 22 to the board Worksheets were posted in Microsoft Teams to allow all members access to review them before the meeting Director Lanier and Helen Simmons went through each line item of revenues and expenditures accounts and explained what each account can contain Members asked questions and discussed When covering the capital revenues and expenditures , the Chairman explained to the board the value of the airport to the county and state He would like to see property taxes on hangars and airplanes being shared with the airport as matching funds from the county for projects Salaries and Wages , account 0200 , needed some further discussion The Chairman suggested to go into closed session at the beginning of the regular board meeting at 5 30PM to discuss this matter further No action has been taken in the budget workshop session After a lively discussion by the board , a motion to adjourn was made by Chairman Starling Motion seconded by Vice - Chairman Bullock Motion carried Meeting was adjourned at 4 55PM by Chairman Starling Page7Submitted by Helen L Simmons , Recorder Approved by ~ - re - a - su_r_e_r _____ _ Ken Starling , Chairman OY - ° 1 · Ol 1 Date approved 2Page8MINUTES JOHNSTON COUNTY AIRPORT AUTHORITY REGULAR BUSINESS MEETING APRIL 19 , 2021 The regular business meeting of the Johnston County Airport Authority was held Monday , April 19 , 2021 , via Microsoft Teams virtual conference do to COVID 19 and the current mandatory social distancing restrictions All members were present in the conference room Social distancing was observed The meeting was called to order at 5 33 PM by Chairman Starling Ken Starling , Chairman There were present Bruce Johnson , Secretary Treasurer Dwight Lowery Bentley Powell Tim Stevens Freddie Stancil and John Bullock Absent Constituting a quorum of the Authority Phil Lanier , Director Others present Helen Simmons , Recorder and Casey Huffman Todd Huvard with Aircraft Merchants Brigid Williams , WK Dickson via Microsoft Teams Matt DuBose WSP Summer Marr , Marr A rnold John Everette , misc callers The Chairman read the Ethics Awareness and Conflict of Interest Reminder to the Board Per GS 138A , and as revised 1 - 16 - 07 • Public Comments No Comments • Financial Reports Airport Operations Executive Summary Report period ending March 31 , 2021 , was presented to the Authority by Recorder Helen Simmons See Attachment One A , B Per Chairman Starling , Budget Amendment Request will be put under Consent Items for approval • Budget Review Members of the Authority were presented a copy of the Budget Performance Report for the period ending March 31 , 2021 See Attachment Two • Directors Report Local fund needs for Grant Matching Director updated the board on 90 10 grants The 10 need to be matched either by the county or the airport He is encouraging board members to talk to county commissioners about the need for matching funds for projects Upgrades to Corp # 1 Director reported the insulation and new heaters have been installed Sky Fest update Different solutions have been discussed because of COVID Director will keep the conversation up since we do not know what kind of restrictions we will have in October 1Page9Pilots reported that the localizer can be intermittent We have a localizer shelter and A WOS improvement project in the works Also , there are preliminary talks about a new localizer • Strategic Funding Committee Update by Chairman Johnson No changes Board members received new , updated minutes for the regular business meeting to review • Consent Items Item a Approval of minutes of the regular business meeting held on March 15 , 2021 Item b Approval of minutes of the budget workshop meeting held on March 15 , 2021 Item c Approval of minutes of the closed session meeting held on March 15 , 2021 Item d Approval to amend budget item Board Members Stipend by 56000 to cover new members Member Powell made a motion to approve consent items a through d as presented Motion seconded by Member Stevens Motion carried • Visitors via Microsoft Teams Brigid Williams , WK Dickson Matt DuBose , WSP Summer Marr , Marr A rnold • INFORMATION SECTION a Development Project Status Report Project # 1 36244 - 4042 - Fuel Farm - update by Brigid Williams • 30 Schematic Design review meeting was held on 3 16 • Recommended facility includes o 25,000 - gallon Jet A tank o 15,000 - gallon Avgas I00LL tank o 1,000 - gallon Gasoline tank o 1,000 - gallon Diesel tank o Parking for 3 mobile refueler trucks within the containment area o Pern1anent emergency generator • Making updates to the preliminary layout to minimize floodplain impacts and reconfigure refuel er truck parking area for pull - through access • Design , Permitting , and Plan Review A pproval is ongoing and should be complete by August Project # 2 362444062 - Apron Expansion and Site Development for FBO - Brigid Williams • Construction of the monument sign foundation and electrical service is underway • Value engineering items removed from the original contract award have been added back and will begin work in early May • Phase 3 work will begin in late May Start for Phase 3 will be dependent on Bobbitt having the building closed in so work can begin on the apron expansion Project # 3 3623728171 - Three new Corporate Hangars Design - update by Brigid Williams Design Complete & Bid documents are ready Funding source for construction to be identified 2Page0Project # 4 TBD - Perimeter Security Fencing - update by Brigid Williams • Design grant is now open • 60 design review meeting was held in early March • CatEx for Perimeter Safety Fence has been submitted to State Clearinghouse for agency review and comment • CatEx for Sanitary Sewer Land Release has been approved by DOA • Evaluating design options for creek crossing to allow for perimeter road along the fence line • Coordination with Johnston County Public Utilities and Rivers and Associates is on - going to coordinate fence and sewer projects Some driveway elements are being moved from fence project into the County project Project # 5 TBD - New A WOS & Glideslope Power Circuit - update by Brigid Williams Obtained pricing from Fred Smith Company to complete the A WOS power circuit work via • change order to the Apron Expansion & Site Development for FBO project Pricing and schedule is under review Based on age of existing localizer array , equipment in the shelter cannot be replaced with • new equipment because it is not compatible Bid package will include o Base Bid to install new shelter and relcate the existing equipment in the shelter o Alternate Bid to replace the localizer array and install new equipment in the shelter Localizer project to be bid in May for approval of contract at June meeting • CatEx for localizer has been submitted to State Clearinghouse for agency review and • comment Project # 6 362444051 - Drainage Improvements - update by Matt DuBose Coordination with NCDOT , NCDEQ and USACE is complete Pipes are required to be redesigned and upsized to accommodate NCDOT comments Pipe redesign underway , 100 plans and specs anticipated to be complete by May 2021 Project # 7 TBD - A WOS Critical Area Clearing - update by Matt DuBose th Phase 2 contract executed , and internal kickoff conducted April 19 DOA WA comments and review underway th External kickoff and JNX field visit coordination occurring week of April 19 30 plans completed by May 2021 Project # 8 TBD - Self Serve Fuel Tank - update by Matt DuBose No update at this time - contract scoping will commence soon Project # 9 TBD - Runway 3 Approach Clearing - update by Matt DuBose th Phase 2 contract executed , and internal kickoff conducted April 19 DOA WA comments and review underway th External kickoff and JNX field visit coordination occurring week of April 19 Project # 10 TBD - Corp Hangar Site Prep - Ph 1 - update by Matt DuBose th 90 design plans and specifications submitted by April 30 3Page1Project # 11 3623728161 - Airport Master Plan - update by Summer Marr The Master Plan Technical Report and Final Draft Airport Layout Plan set were resubmitted to NCDOA for their review and for FAAs airspace review All previous comments were addressed and working papers were combined into one technical report Blue Line Proiect update by Phil Lanier Trey Walters anticipates the Grand Opening by late July , early August • Old Business Item a Further discuss RFP for FBO 3 development RFP was advertised Director received numerous inquiries One serios RFP was received from Mr David Stallings Director Lanier asked board for approval or denial of this RFP If approved , director will work on a lease agreement for the board to consider Board discussed Member Stevens made a motion to approve the RFP as presented to move forward with the development and a business plan for FBO 3 for later approval Member Lowery seconded the motion Motion passed Project will move forward Item b Discuss and consider purchasing property owned by Mrs Nancy Bunn , tabled at the March meeting Per Chairman Starling , the board will discuss this in closed session at the end of the meeting per North Carolina General Statutes 143 - 31811 a 5 to come up with an offer for the property • New Business Item a Present Aircraft Merchants application for SFBO business Mr Huvard with Aircraft Merchants presented a business proposal to the board Mr Huvard is an aircraft broker He lives in Clayton and his business is located at the Franklin County Airport Triangle North Executive He is asking for hangar and TD space for his business There will be light maintenance done on the airplane that is ready for sale Pre - buy , etc After a brief discussion by the board , a motion was made by Member Lowery and second by Member Stevens to approve that Mr Huvard can do business at the airport per the requirements of the minimum standards Motion passed SFBO lease will be provided to the board for approval by director Lanier when received from our Attorney See Attachment Three Item b Discuss disposition of surplus airport property - Isuzu Avgas truck and Scag Zero Turn Mower Per director Lanier , the 1999 Isuzu A vgas truck and Scag Zero Tum Mower have seen better days Director answered questions regarding these two items Member Powell made a motion to declare the two items surplus and to authorize the director to find a proper way of disposing the items Motion seconded by Secretary Johnson Motion carried • Announcements The next regular monthly meeting of the Authority is scheduled for Monday evening , May 17 , 2021 , at 5 30 PM as announced by Chairman Starling Chairman Starling made a motion to go into closed session to discuss the purchase of property owned by Nancy Bunn , Old Business , Item b Motion was seconded by Member Lowery Motion passed Board went into closed session at 7 07PM 4Page2A motion to come out of closed session was made by Member Steven and seconded by Member Lowery Motion carried Board went back into regular session at 7 27PM The board acted in the closed session to make Mrs Bunn an offer on the property in question • Adjournment A request for a motion to adjourn was made by Chairman Starling Motion by Member Powell and seconded by Member Stevens Motion carried Meeting was adjourned at 7 28PM by Chairman Starling Submitted by Helen L Simmons , Recorder Approved by 11 L - ~ Ken Starling , Chatrman Btuce Johnson , ~ ecretary Treasurer ; _ _ , J os - l_ 262 Date Approved 5Page8MINUTES JOHNSTON COUNTY AIRPORT AUTHORITY REGULAR BUSINESS MEETING JUNE 21 , 2021 The regular business meeting of the Johnston County Airport Authority was held Monday , June 21 , 2021 , via Microsoft Teams virtual conference do to COVID19 and the current mandatory social distancing restrictions All members were present in the conference room Social distancing was observed The meeting was called to order at 5 32 PM by Chairman Starling There were present Ken Starling , Chairman John Bullock , Vice - Chairman Bruce Johnson , Secretary Treasurer Dwight Lowery Bentley Powell Tim Stevens Freddie Stancil NONE Absent Constituting a quorum of the Authority Phil Lanier , Director Others present Helen Simmons , Recorder and Laura Smith Brigid Williams , WK Dickson Matt DuBose , WSP via Microsoft Teams Summer Marr , Marr A rnold Planning ZakMcLamb Misc callers online The Chairman read the Ethics Awareness and Conflict oflnterest Reminder to the Board Per GS 138A , and as revised 1 - 16 - 07 Member Stevens cannot vote on Consent Item b because of conflict of interest • Public Comments No Comments • Financial Reports Airport Operations Executive SlJ11111lary Report period ending May 31 , 2021 , was presented to the Authority by Recorder Helen Simmons See Attachment One A , B Chairman Starling and Director Lanier explained the loss because of the unplanned purchase of the 10 0LL fuel truck this spring • Budget Review Members of the Authority were presented a copy of the Budget Performance Report for the period ending May 31 , 2021 See Attachment Two • Directors Report Director Lanier introduced the new Line Service Supervisor Mr Keegan Lax to the board Chairman Starling welcomed him to the Airport 1Page9New State Grant Award for 482,400 The airport will receive an A WOS Glideslope Critical Clearing Grant from the DOA This is a 90 10 grant New Cares Act 2 Grant Award for 23,000 Second amount of COVID relieve fund that the airport is receiving Director Lanier is getting the reimbursement ready as soon as possible Director Lanier briefed the board on the Commissioners Budget Meeting that he and Chairman Starling attended on June 14 , 2021 , to get grant matching funds from the county • Strategic Funding Committee Update by Chairman Johnson No changes • Consent Items Item a Approval of minutes of the regular business meeting held on May 17 , 2021 Motion to approve Item a as presented by Vice - Chairman Bullock Seconded by Member Lowery Motion passed • Item b Sign land lease agreement with Tim Stevens , T - hangar # 39 Member Stevens did not discuss or vote on this item Motion by Member Stancil to approve the lease agreement Motion seconded by Member Powell Motion carried Chairman will sign lease agreement • Visitors Brigid Williams , WK Dickson Matt DuBose , WSP Summer Marr , Marr Arnold Planning via Microsoft Teams • INFORMATION SECTION a Deveiopment Project Status Report Project # 1 36244 - 4042 - Fuel Farm - update by Brigid Williams • 60 submittal mid - May • Held 60 design review meeting on 6 9 21 with design team and Airport • Design , Permitting , and Plan Review A pproval is ongoing and should be complete by September Project # 2 362444062 - Apron Expansion and Site Development for FBO - Brigid Williams • Duke Energy installation for monU1Tient sign is underway and meter is expected to be set the week of June 21 Monument sign foundation is complete Sign and Awning Systems is estimating starting construction of the sign in early July • Grading for apron expansion is underway • Construction of the new covered vehicle ground service equipment parking pad is underway • Fire Lane construction is underway • Gas line installation for new propane tanks is complete 2Page0Project # 3 3623728171 - Three new Corporate Hangars Design - update by Brigid Williams • Design Complete & Bid documents are ready • Funding source for construction to be identified Project # 4 TBD - Perimeter Security Fencing - update by Brigid Williams • CatEx ready for submittal to DOA • Based on environmental impacts and permitting requirements , have decided not to include the Reedy Branch crossing to allow for perimeter road along the fence line • 90 design review meeting was held on 5 5 21 • Held coordination meeting on 5 5 21with XceedIT to coordinate new fiber service and IT and security services for the gate improvements to be included in the perimeter fence project Project # 5 TBD - New A WOS & Glideslope Power Circuit - update by Brigid Williams • Held coordination meeting on 5 5 21 with XceedIT to coordinate IT monitoring services to be included in the localizer project • 90 plans and specifications submitted to DOA for review • CatEx has been approved • Permit applications and plans have been submitted to Town of Smithfield for Site Plan , Zoning , and Stormwater approval Project # 6 362444051 - Drainage Improvements - update by Matt DuBose • Drainage improvements will be bid with the Corporate Hangar Site Prep project and included as a separate schedule of work • All permitting and approvals in - place re drainage design • Inclusion of project with Corporate Hangar Site prep will require Town of Smithfield approval • Plans and specs currently being incorporated • CSPP & 7460 being prepared for final submission Project # 7 TBD - AW OS Critical Area Clearing - update by Matt DuBose • Project design progressing from 30 to 90 , including environmental permitting - Environmental site work is complete • Preliminary Jurisdictional Determination PJD has been submitted for ruling on wetland stream locations • PJD request will be reviewed by USACE in coming weeks and determined • Mitigation and clearing game plan developed from there • State grant for construction has been awarded , working through grant execution now with DOA Project # 8 TBD - Self Serve Fuel Tank - update by Matt DuBose • No update at this time - contract scoping will cormnence soon Project # 9 TBD - Runway 3 Approach Clearing - update by Matt DuBose • Work is on - going in conjunction with A WOS Clearing • Project design progressing from 30 to 90 , including environmental permitting • Environmental site work is complete • Preliminary Jurisdictional Determination PJD has been submitted for ruling on wetland stream locations 3Page1• P JD request will be reviewed by USAC E in coming weeks and determined • Mitigation and clearing game plan developed from there Project # 10 TBD - Corp Hangar Site Prep - Ph 1 - update by Matt DuBose • Coordination efforts underway with Capital Properties re building footprint • Coordination underway re future parking lot expansion • Design plans and specs prepared to 90 , will prepare for bidding after building footprint more refined Project # 11 3623728161 - Airport Master Plan - update by Summer Marr nd • No changes or updates DOA FAA are reviewing the 2 submission of the ALP set This is a work in progress Estimated 3 - 5 months Chairman Starling was asking about the requirements for a towered airport The key is a lot of data regarding take offs and landings We have two services to provide the data Virtower and aero 1200 Airport will need at least one year of data per Summer Marr If the trend is continuing to go up , talks with FAA could be possible by 2023 Blue Line Project update by Phil Lanier Project on track • Old Business Item a FBO 3 development Per Director Lanier the next order of business is a development plan of the proposed hangar facility by the ne ~ t monthly meeting This will be formalized into a development agreement All the details into this agreement will be transferred to a lease agreement Attorney Keith Merritt is putting this document together Item b Property t gt; wned by Mrs Nancy Bunn Director Lanier briefed the board that Mrs Bunn declined the second offer and will keep the property for right now Board will not pursue this matter any further at this time May Closed Session Minutes will be approved in a closed session to keep the offers confidential • New Business Item a Discuss and consider across - the - board employee salary increase of 21 e ffective July 1 , 2021 , and up to 15 merit increase effective September 1 , 2021 Director presented some data to the members Members discussed Motion by Secretary Johnson and seconded by Member Stancil to consider the salary increase of 21 July 1 , 2021 , and up to 15 merit increase based on the county merit system effective September 1,2021 Motion carried Item b Director to present modified permanent and temporary construction easements with Johnston County for water & sewer utility improvements The legal description was changed by County Attorney because the easement was adjusted to the new acreage account County Attorney will provide the board with the updated documents for the Chairman to sign later Brigid Williams talked to the board about costs and reimbursements associated with this project Motion by Member Lowery to approve the modified construction easement with Johnston County for water and sewer utility improvements Motion seconded by Member Stevens Motion carried 4Page2• Announcements The next regular monthly meeting of the Authority is scheduled for Monday evening , July 19 , 2021 , at 5 30 PM as announced by Chairman Starling Chairman Starling requested to go into closed session to approve May 17 , 2021 , closed session minutes , per North Carolina General Statutes 143 - 31811 a 5 Motion by Member Powell Motion was seconded by Member Stancil Motion passed Board went into closed session at 6 45PM In the closed session Member Stevens made a motion to approve the minutes as presented Motion seconded by Member Powell Motion carried A motion to come out of closed session was made by Member Powell and seconded by Member Stancil Motion carried Board went back into regular session at 6 50PM • Adjournment A request for a motion to adjourn was made by Chairman Starling Motion by Vice - Chairman Bullock and seconded by Member Lowery Motion carried Meeting was adjourned at 6 52PM by Chairman Starling Submitted by Helen L Simmons , Recorder Approved by Date Approved 5Page4MINUTES JOHNSTON COUNTY AIRPORT AUTHORITY REGULAR BUSINESS MEETING SEPTEMBER 20 , 2021 The regular business meeting of the Johnston County Airport Authority was held Monday , September 20 , 2021 , via Microsoft Teams virtual conference All members were present in the conference room Social distancing was observed The meeting was called to order at 5 31PM by Chairman Starling There were present Ken Starling , Chairman John Bullock , Vice - Chairman Bruce Johnson , Secretary Treasurer Dwight Lowery Freddy Stancil Tim Stevens Absent Bentley Powell Constituting a quorum of the Authority Others present Phil Lanier , Director Helen Simmons , Recorder , via TEAMS Casey Huffman Dana Wooten , Clayton Chamber of Commerce Brigid Williams , WK Dickson Brian Fuerst , Aecom Jael Wagoner , SEPI Trey Walters and Rick Laviano with Blue Line Reid Smith , River Wild , LLC Pastor Rick with AWA via Microsoft Teams Misc callers online Chairman Starling read the Ethics Awareness and Conflict of Interest Reminder to the Board Per GS 138A , and as revised 1 - 16 - 07 • Public Comments No Comments • Financial Reports Airport Operations Executive Summary Report period ending August 31 , 2021 , was presented to the Authority by Recorder Helen Simmons See Attachment One A , B • Budget Review Members of the Authority were presented a copy of the Budget Perfo1mance Report for the period ending August 31 , 2021 See Attachment Two • Directors Report Senator Jackson is still supporting the airport NC Assemble is a couple of months late Process takes a while Airport is thankful for their support Director is thanking the team for a great job done and keeping the airport is safe 1Page5• Strategic Funding Committee Update by Chairman Johnson No change Bruce Johnson introduced Dana Wooten , CEO of the Clayton Chamber of Commerce She gave a short presentation to let the Board know that the Chamber appreciates the airport for all we do • Consent Items Item a Approval of minutes of the regular business meeting held on August 16 , 2021 Chairman Starling mentioned to the board that the Public Hearing as mentioned in the minutes under Old Business has been delayed per our attorney Motion by Member Stancil to approve Item a as presented Seconded by Member Lowery Motion canied • Visitors Brigid Williams , WK Dickson Rich Bauer , WSP - via TEAMS Trey Walters , Rick Laviano , Blue Line Reid Smith with River Wild Team , Clayton • INFORMATION SECTION a Development Project Status Report Project # 1 36244 - 4042 - Fuel Farm - update by Brigid Williams • Held 90 design review meeting with the Airport on 9 16 21 • 90 plans and specs have been submitted to DOA for review • 90 plans have been submitted to Town of Smithfield for Zoning and Site Plan Approval • 90 plans have been submitted to the Town of Smithfield Fire Marshall for review and comment Project # 2 362444062 - Apron Expansion and Site Development for FBO - Brigid Williams • Stone base construction for the apron expansion is complete and accepted • Construction of the new covered vehicle ground service equipment parking pad is underway • Pre - installation meeting for the concrete was held on 9 15 21 - concrete construction to begin the week of 9 20 • Propane tanks installed • Sign and Awnings Systems has installed and welded the steel framing for the Monument Sign Project # 3 3623728171 - Three new Corporate Hangars Design - update by Brigid William • Design Complete & Bid documents are ready • Funding source or private partner needing to be identified in order to move towards construction 2Page6Project # 4 TBD - Perimeter Security Fencing - update by Brigid Williams • CatEx approved by DOA on 6 28 21 • Coordinating with Town of Smithfield to determine permitting requirements permits may not be required • Finalizing submittal for DOA review Project # 5 TBD - New Localizer Shelter - update by Brigid Williams • DOA 90 review comments have been addressed • MBE WBE goal has been received from DOA 1 total • Coordinating final plan review meeting with the Airport • Coordinating with the Airport on bidding schedule Project # 6 362444051 - Drainage Improvements - update by Rich Bauer • Drainage improvements will be bid with the Corporate Hangar Site Prep project and included as a separate schedule of work • All permitting and approvals in - place re drainage design • 95 with the combined set submitted to JNX and delivered to Town of Smithfield for review • Bid Set target is mid to late October • CSPP & 7460 being prepared for final submission Project # 7 TBD - A WOS Critical Area Clearing - update by Rich Bauer • Project design progressing from 30 to 90 , including environmental permitting • Environmental site work is complete • Preliminary Jurisdictional Determination PJD has been submitted for ruling on wetland stream locations • Coordination with USACE is underway for permitting requirements and restrictions on work within the wetlands • Coordination with USFWS is underway with initial submission of the USFWS Project Review Package • Working on preliminary access plan • Mitigation and clearing game plan developed from there Project # 8 TBD - Self Serve Fuel Tank - update by Rich Bauer • No update at this time - contract scoping will commence soon Project # 9 TBD - Runway 3 Approach Clearing - update by Rich Bauer • Work is on - going in conjunction with A WOS Clearing • Project design progressing from 30 to 90 , including environmental permitting • Environmental site work is complete • Preliminary Jurisdictional Determination PJD has been submitted for ruling on wetland stream locations 3Page7• Coordination with USACE is underway for permitting requirements and restrictions on work within the wetlands • Coordination with USFWS is underway with initial submission of the USFWS Project Review Package • Working on preliminary access plan • Mitigation and clearing game plan developed from there Project # 10 TBD - Corp Hangar Site Prep - Ph 1 update by Rich Bauer • Coordination will continue with Capital Properties re building footprint • The SWR CA TEX has been approved • 95 with the combined set submitted to JNX and delivered to Town of Smithfield for review • Bid Set target is mid to late October • Preparing amendment to scope and fee for inclusion of EV , Cameras , Wi - Fi , Gate Infrastructure and associated coordination to be addendum to bid plans Project # 11 3623728161 - Airport Master Plan - update by Phil Lanier nd • No changes or updates DOA FAA are reviewing the 2 submission of the ALP set This is a work in progress Estimated 3 - 5 months Blue Line Construction Status Update - Trey Walters Mr Walters gave a presentation to the board regarding the flight school business in the new building Blue Line has 17 airplanes right now , and many more on order including a Citation Jet He was also talking about a development plan for the next couple of years Blue Line recently purchased Sparkchasers Avionic Sales and Services here on the field Because of that , more office space is needed Mr Walters is interested in putting up mobile units between the north end I - hangars and the new building Board discussed Mr Walters also wants to acquire modular units for dormitories He would like to set these up beside the new flight school in place of the I - hangars until a permanent structure has been erected in the future Blue Line also needs TD space for their aircrafts Land Lease for modular office units was discussed Chairman wants a separate lease agreement for the mobile office units Mr Walters offered 250 for both units Vice - Chairman Bullock made a motion to approve the concept of putting mobile office units behind the new Blue Line building and between the I - hangars Blue Line needs to get with the Fire Marshal and is responsible for all the permits needed Motion seconded by Member Stancil Motion carried Concept of office units was approved Finalize Blue Line Lease agreement Director Lanier mentioned to the board that the final 25 - year lease agreement is based on the total footprint of the building The final total footprint is 26,312 square foot Ramp space or TD space is not included in the 25 - year lease This will be a separate lease Board took no action 4Page8• Old Business Item a FBO 3 development - RFP for Public Privat Partnership Ad has been placed again in the paper for 30 days after some numbers changed Motion to approve the new RFP by Member Stevens Seconded by Member Stancil Motion carried • New Business Item a Approval of Corp # 2 Hangar Lease with David Stallings Blue Line will vacate Corporate hangar # 2 when their building is finished Director and board discussed David Stallings