Airport Authority Combined Minutes 2022

10 MINUTES JOHNSTON COUNTY AIRPORT AUTHORITY REGULAR BUSINESS MEETING JANUARY 24 , 2022 The regular business meeting of the Johnston County Airport Authority was held Monday , January 24 , 2022 , via Microsoft Teams virtual conference Members were present in the conference room Social distancing was observed The meeting was called to order at 5 31PM by Chairman Starling There were present Ken Starling , Chairman John Bullock , Vice - Chainnan Bruce Johnson , Secretary Treasurer via TEAMS Dwight Lowery Bentley Powell Tim Stevens Freddie Stancil Absent None Constituting a quorum of the Authority Phil Lanier , Director Others present Brigid Williams , WK Dickson Stuart Hill , CPA , Thompson , Price , Scott David Adams , Adams Aviation Dan Moore and Barry Partlo via Microsoft Teams Helen Simmons , Recorder , and Casey Huffman Rich Bauer , WSP and Ed Edens , AECO Keith Merritt , Attorney Bruce Johnson and other callers The Chairman read the Ethics Awareness and Conflict of Interest Reminder to the Board Per GS 138A , and as revised 1 - 16 - 07 • Agenda Approval Motion to approve the presented agenda by Member Powell Motion seconded by Member Lowery Motion carried • Election of Officers for CY2022 • Chairman Starling announced to the board that the members must elect officers for 2022 Ken Starling was nominated and re - elected as Chairman John Bullock was nominated and re - elected as Vice - Chairman Bruce Johnson was nominated and re - elected as Secretary Treasurer • Annual Audit Report for SFY 2021 by Stuart Hill Chairman Starling introduced Stumi Hill , CPA with Thompson , Price , Scott , Admns & Co PA , Certified Public Accountants Mr Hill presented the Financial Statement for the year ending June 30 , 2021 as prepared in accordance with Government Auditing Standards The Authority had a clean audit with no findings The Financial Statement will be filed See Attachment Three 1Page• Consent Items Item a Approval of minutes of the regular business meeting held on December 20 , 2021 Motion to approve Item a as presented by Member Stevens and seconded by Member Stancil Motion carried • Public Comments Dan Moore and Barry Partlo informed the Board they desire to start a Tenants Association at the airport Chairman Starling and the board recognized the request • Financial Reports ort Operations Executive Summary Report period ending December 31 , 2021 , was presented to the Ai rp Authority by Recorder Helen Simmons See Attachment One Director requested to amend budget item 6065000400 - Legal fees - from 48,000 to 138,000 , and account 6065003318 - Credit Card Processing - from 15,000 to 30,000 Motion to approve the increase of the budget in the amount of 90,000 by Vice - Chairman Bullock Seconded by Member Lowery Motion carried After a brief discussion by the board , a motion to increase the Credit Card Processing fee by 15,000 was made by Member Powell and seconded by Member Stevens Motion carried • Budget Review Members of the Authority were presented a copy of the Budget Performance Report for the period ending December 31 , 2021 See Attachment Two • Directors Report New COVID relief grant in the amount of 59,000 will be available • Strategic Funding Committee Update by Chairman Johnson No change • Visitors Brigid Williams , WK Dickson Rich Bauer , WSP and Ed Edens , AECOM , via TEAMS David Adams , Adams Aviation Dan Moore and Barry Partlo • INFORMATION SECTION a Development Project Status Report Project # 1 36244 - 4042 - Fuel Farm - update by Brigid Williams • Coordinating with Airport on possible revisions to layout to accommodate additional future growth of fuel facilities • Working on scheduling final plan review meeting with Airport and design team • 90 review comments have been received from DOA Design team is working on addressing the review comments • Erosion control permit approved • Preparing Site Plan and Storm water submittals to the Town of Smithfield Will submit after final review meeting with Airport and design team • Town of Smithfield Fire Marshall has requested plans be resubmitted for review Will resubmit plans after final review meeting with Ai ort rp 2PageProject # 2 362444062 - Apron Expansion and Site Development for FBO - Brigid William • Substantial completion for Phase 3 was issued 12 21 • Final punch list inspection to be completed first week of February • Minor work related to fence and gate installation still to be completed • AWOS - All conduit , junction boxes , and handholes for new power circuit have been installed Currently waiting on Duke to set transformer and pull cable by Brigid Williams Project # 3 TBD - Perimeter Security Fencing - update • Finalizing submittal for DOA review Project # 4 TBD - New Localizer Shelter - update by Brigid William • ort on new survey , grading , and layout revisions due to newly placed Coordinating with ai rp fill material in the area of the localizer shelter and localizer array An erosion control permit will be required for the project • Working on plan updates to inco orate Airport review comments and additional items to be rp added to the project • Coordinating with Hali - Brite and ADB for quotes for new beacon tower and LED beacon Have receive some cost information from ADB Waiting on information from Hali - Brite • ort on bidding schedule based on construction funding Coordinating with the Ai rp availability Project # 5 362444051 - Drainage Improvements - update by Rich Bauer , WSP • Drainage improvements was advertised for bids with the Co orate Hangar Site Prep rp project on November 19 , 2021 • Bids were Due January 18 , 2021 o No Bids Received • Working on determining reasons for no bids to incorporate required changes in re - bid - update by Rich Bauer , WSP Project # 6 3624440 72 - Corp Hangar Site Prep - Ph 1 • orate Hangar Site Prep was advertised for bids with the Drainage Improvements on Co rp November 19 , 2021 • Bids were Due January 18 , 2021 o No Bids Received • Working on determining reasons for no bids to incorporate required changes in re - bid Project # 7 TBD - AW OS Critical Area Clearing - update by Rich Bauer , WSP • Preliminary Jurisdictional Determination PJD has been submitted for ruling on wetland stream locations • Coordination with USACE , USFWS , and NCDWR is underway Coordination meeting held on November 22 , 2021 o o WSP preparing list of methods clearing , access , stream crossings to garnish feedback from agencies on what those different methods would trigger • th 5 ry • Will be sent by Tuesday Janua 2 Buffer Determination was sent to NCDWR based on the discussion from the o meeting • Site Visit dates are being finalized for end of January or first part of February 3PageProject # 8 TBD - Runway 3 Approach Clearing - update by Rich Bauer , WSP • Work is on - going in conjunction with AWOS Clearing • Preliminary Jurisdictional Determination P JD has been submitted for ruling on wetland stream locations • Coordination with USACE , USFWS , and NCDWR is underw ay o Coordination meeting held on November 22 , 2021 o WSP preparing list of methods clearing , access , stream crossings to garnish feedback from agencies on what those different methods would trigger th ¦ Will be sent by Tuesd January 25 ay Buffer Determination was sent to NCDWR based on the discussion from the o meeting Project # 9 362444072 - FBO 3 Facility Site Development - update Ed Edens , AECOM • All final addenda were completed and added to the bid package for the additional schedule 4 work associated with electrical , lighting , Wi - Fi , and EV charging stations • The Project bid opening was held on 1 18 22 Only 1 bid was received Project will be rebid in the next few weeks • Project team is reaching out to local contractors to encourage additional interest in the project for the re - bid date TBD Project # 10 3623728161 - Airport Master Plan - update by Phil Lanier • FAA provided conditional approval of the master plan and ALP with very minor comments on January 10 , 2022 • Comments are being addressed and consultant team is underway with finalizing documents , preparing deliverables • Planning for the final Master Plan Advisory Committee meeting and public information meeting has been initiated • Old Business Item a FBO 3 development - RFP for Public Privat Partnership Keith Merritt , Attorney , provided documents of agreements and contracts to the LGC for review There are no further actions required from the LGC Next step is to execute those documents , agreement , land lease and lease back • New Business Item a Discuss Regular Meeting time change Secretary Johnson wanted to change the regular meeting time from 5 30PM to 4 00PM Board discussed Motion to meet at the February meeting until further notice at 4 00PM by Secretary Johnson Motion did not carry - 4 to 2 New motion to staii at 5 00PM by Member Lowery Motion seconded by Member Powell Motion carried New regular meeting time at the February meeting is 5 00PM until further notice Item b Adams Aviation SFBO business plan David Adams with Adams Aviation gave a short presentation regarding his business plan , and that he is interested in renting FBO # 2 Blue Line did not communicate with the Director of their intensions when the lease is up April 2022 The Chairman thanked Mr Adams for his presentation See Attachment Four 4PagePage pageNumber5Item c Discuss extended COVID leave for Airport Employees Board discussed new extended COVID leave time of 40hrs from January 1 , through March 31 , 2022 , that the Commissioners approved for all county employees Motion by Member Powell to extend the COVID leave mirroring the countys policy until the end of March 2022 Motion seconded by Member Stevens Motion carried Item d Corporate Hangar # 7 Lease Agreement Director Lanier discussed with the board the usage of Corporate hangar # 7 by Go Marketing Services , Inc The lease with River Wild is on hold for right now until they have an airplane Go Marketing lease will be month - to - month A motion was made by Member Stancil and seconded by Member Stevens to approve the lease agreement for Corporate hangar # 7 with Go Marketing Services , Inc Motion carried Chairman signed lease The next regular monthly meeting of the Authority is scheduled for Monday evening , February 21 , 2022 , at 5 00 PM as announced by Chairman Starling Chairman Starling requested to go into closed session to approve the Minutes of the closed session December 20 , 2021 , and to discuss with the Airport Attorney legal matters per North Carolina General Statutes 143 - 31811 a 3 Motion to go into closed session by Member Lowery Motion was seconded by Vice - Chairman Bullock Motion passed Board went into closed session at 6 54PM A motion to come out of closed session was made by Member Powell and seconded by Member Stevens Motion carried Board went back into regular session at 7 50PM • Adjournment A request for a motion to adjourn was made by Chairman Starling Motion made by Member Stevens Motion seconded by Member Powell Motion carried Meeting was adjourned at 7 55PM by Chairman Starling Submitted by Helen L Simmons , Recorder Approved by r on , Bruce urer Ken Starling , Chairman T - r · - ir , _______ ~ _ { _ ~ • , _j Date Approved 5PagePage pageNumber6MINUTES JOHNSTON COUNTY AIRPORT AUTHORITY REGULAR BUSINESS MEETING FEBRUARY 21 , 2022 , The regular business meeting of the Jolu1ston County Airport Authority was held Mond ay February 21 , 2022 , via Microsoft Teams vi1iual conference Members were present in the conference room Social distancing was observed The meeting was called to order at 5 10PM by Chairman Starling There were present Ken Starling , Chairman John Bullock , Vice - Chairman Bruce Johnson , Secretary Treasurer via TEAMS Dwight Lowery Bentley Powell Tim Stevens Freddie Stancil via TEAMS Absent None Constituting a quorum of the Authority Others present Phil Lanier , Director Barry Partlo , Michael Haller , Larry Wagner , Dan Moore , James Crane Trey Walters , Blue Line , Christian Butler , Sparkchasers Andrew Baird , Vector Air Ambulance Lamar Armstrong , Attorney via Microsoft Teams Helen Simmons , Recorder , and Casey Huffman Brigid Williams , WK Dickson Rich Bauer , WSP and Ed Edens , AECO Justin Watlington , Rampart Freddie Stancil , Bruce Johnson and other callers Casey Huffman read the Ethics Awareness and Conflict oflnterest Reminder to the Board Per GS 138A , and as revised 1 - 16 - 07 • Agenda Approval Motion to approve the presented agenda by Member Powell Motion seconded by Member Stevens Motion carried • Consent Items Item a Approval of minutes of the regular business meeting held on January 24 , 2022 , and February 14 , 2022 , special meeting minutes Motion to approve Item a as presented by Vice - Chairman Bullock and seconded by Member Lowery Motion carried • Public Comments NONE 1PagePage pageNumber7• Financial Reports Airport Operations Executive Summary Report period ending January 31 , 2022 , was presented to the Authority by Recorder Helen Simmons See Attachment One Director requested to amend budget item 6065001300 - Utilities - from 45,000 to 85,000 for propane purchases Board discussed under New Business • Budget Review Members of the Authority were presented a copy of the Budget Performance Report for the period ending January 31 , 2022 See Attachment Two • Directors Report DOT awarded the ai ort a new grant in the amount of 7,500,00000 Possible rp need to open up news checking account for this special grant We need to keep up with interested paid on this money Chairman informed the board that our A WOS generator burned up We need to be hooked up with power as soon as possible Chairman was wondering if we can use this grant money for it • Strategic Funding Committee Update by Chairman Johnson No change • Visitors Brigid Williams , WK Dickson , via TEAMS Rich Bauer , WSP and Ed Edens , AECOM , via TEAMS Trey Walters , Blue Line and Christian Butler , Sparkchasers Andrew Baird , Vector Air Medical Justin Watlington , Rampart , vie TEAMS Lamar Armstrong , Attorney • INFORMATION SECTION a Development Project Status Report Project # 1 36244 - 4042 - Fuel Farm - update by Brigid Williams • Final plan review meeting held with design team , Airport , and Fire Marshall on 1 31 22 • Coordination with Spectrum has started to run fiber to the new fuel farm • Final IT coordination meeting to be held on 2 24 • Erosion control permit approved • Site Plan and Stormwater permit applications to the Town of Smithfield will be submitted the week of 2 21 • Final plans will be submitted to the Fire Marshall for review the week of 2 21 • Coordinating with the Airport on bidding schedule based on construction funding availability - Brigid William Project # 2 362444062 - Apron Expansion and Site Development for FBO • Substantial completion for Phase 3 was issued 12 21 • Final punch list inspection held on 2 3 • AWOS - All conduit , junction boxes , and handholes for new power circuit have been installed Currently waiting on Duke to set transformer and pull cable 2PagePage pageNumber8Project # 3 TBD - Perimeter Security Fencing - update by Brigid Williams • Finalizing submittal for DOA review Project # 4 TBD - New Localizer Shelter - update by Brigid William • Coordinating with airport on new survey , grading , and layout revisions due to newly placed fill material in the area of the localizer shelter and localizer array An erosion control permit will be required for the project • Working on plan updates to incorporate Airport review comments and additional items to be added to the project • Coordinating with Hali - Brite and ADB for quotes for new beacon tower and LED beacon Have receive some cost information from ADB Waiting on information from Hali - Brite - update by Rich Bauer , WSP Project # 5 362444051 - Drainage Improvements • Concern regarding pe1mitting Permit has been extended to March 2023 • Working on re - bid Info back from three contractors • Smithfield permit will be discussed this week Project # 6 362444072 - Corp Hangar Site Prep - Ph 1 - update by Rich Bauer , WSP • Corporate Hangar Site Prep was advertised for bids with the Drainage Improvements on November 19 , 2021 • Bids were Due January 18 , 2021 o No Bids Received • Working on determining reasons for no bids to incorporate required changes in re - bid Project # 7 TBD - AWOS Critical Area Clearing - update by Rich Bauer , WSP • Preliminary Jurisdictional Determination PJD has been submitted for ruling on wetland stream locations • Coordination with USACE , USFWS , and NCDWR is underway o Coordination meeting held on November 22 , 2021 o WSP preparing list of methods clearing , access , stream crossings to garnish feedback from agencies on what those different methods would trigger th • 5 ¦ Will be sent by Tuesday January 2 o Buffer Determination was sent to NCDWR based on the discussion from the meeting ¦ Site Visit dates are being finalized for end of January or first part of February Project # 8 TBD - Runway 3 Approach Clearing - update by Rich Bauer , WSP • Work is on - going in conjunction with AW OS Clearing • Preliminary Jurisdictional Determination PJD has been submitted for ruling on wetland stream locations • Coordination with USACE , USFWS , and NCDWR is underway o Coordination meeting held on November 22 , 2021 o WSP preparing list of methods clearing , access , stream crossings to garnish feedback from agencies on what those different methods would trigger th • 2 5 ¦ Will be sent by Tuesday January o Buffer Determination was sent to NCDWR based on the discussion from the meeting 3PagePage pageNumber9Project # 9 362444072 - FBO 3 Facility Site Development - update Ed Edens , AECOM • Original Bid Date was 1 18 22 One bidder was present to submit a bid Bid was held and not opened • Project re - bid Date is still being finalized by the WSP team for all 4 schedules • Additional scope coordination with Hangar Team being completed to incorporate some project elements that will be needed by the Hangar team Project # 10 3623728161 - Airport Master Plan - update by Phil Lanier • No changes from last month Sky Fest 2022 Update Director Lanier talked with the United States Veterans Corp We have three options Crowd of 2,500 with suggested donations for parking Or crowd size 5,000 with suggested parking donation , all in October In spring 2023 , crowed size about 10,000 with suggested donation for parking Parking handled by Civil Air Patrol Time frame 9AM - 3PM Parking was discussed US Veterans Corp will control the crowd by signing people up for the event Board discussed No action has been taken This will be discussed more in future meetings • Old Business Item a FBO 3 development - RFP for Public Privat Partnership - Execute Development , Land Lease and Development Agreement Director Lanier wants the board to look over paperwork in the next month Item b Announce upcoming Public Hearing for FBO # 3 PPP Development Agreement This will be posted on our website Motion by Member Powell to have a public hearing at the next scheduled meeting on March 21 , 2022 , to address the public private partnership Motion was seconded by Vice - Chairman Bullock Motion carried • New Business Requested Budged Amendment account 1300 - Utilities - in the amount of 40,000 for propane purchases was discussed Motion by Secretary Johnson to amend the budget from 45,000 to 85,000 Motion seconded by Member Stevens Motion carried Item a SFBO Blue Line Aviation - Lease renewal request for FBO # 2 facility Trey Walters with Blue Line and Christian Butler with Sparkchasers gave a short presentation to propose that Blue Line would like to renew the lease agreement for FBO # 2 Chairman thanked Mr Walters for this presentation Item b SFBO business plan Rampart Aviation for FBO # 2 facility Justin Watlington , Director of Operations at Rampart Aviation , gave a short presentation to the board regarding leasing FBO # 2 facility They are looking for hangar space for 2 to 3 aircraft for their operations Chairman thanked Mr Watlington for his presentation Item c SFBO business plan Andrew Baird , Vector Air Medical - request to lease FBO # 2 facility Andrew Baird also gave a short presentation to the board He is interested in FBO # 2 to expend his Air Ambulance business Chairman thanked Mr Baird Chairman and Director also mentioned Adams Aviation , another company interested in FBO # 2 He gave a presentation at the January 2022 meeting 4Page0Item d Direct Staff to negotiate an SFBO Lease for FBO # 2 with SFBO provider The lease will renew on May 1 2022 Director will negotiate the lease terms with new lessee Secretary Johnson made a motion to give the lease for FBO # 2 to Rampart Aviation Motion was not supported Motion died Director will have a blank lease at the March meeting for the board to have a look at Vice - Chairman Bullock would like to have more time to discuss who will get FBO # 2 Motion by Vice - Chairman Bullock to table item d for further discussion Motion seconded by Member Powell Secretary Johnson did not approve the motion Motion carried Item tabled Item e Approve Work Authorization # 2 with AECOM - Midfield Apron Development Ed Edens explained to the board what Work Authorization # 2 includes Chairman Starling wanted to know how long this will take Per Ed Edens , after 30 design stage and meeting with permitting agency , it will take about one to two years before the trees will be removed Motion to move forward by Member Stevens Motion seconded by Member Lowery Motion carried Item f SEPI - Approve Task Order # 9 , North Hangar Area Site Improvements Jael Wagoner explained this is the initial conceptual development regarding the old fuel farm area and north of the terminal Motion to accept Task Order # 9 as presented by Member Stevens Seconded by Member Lowery Motion carried Item g SEPI - Approve Task Order # 3 , Amendment # 1 Fence sign improvement Maintenance and erosion challenges per Jael Wagoner Will benefit the view of the sign Motion to accept Task Order # 3 , Amendment # 1 by Member Powell Seconded by Member Stevens Motion carried Item h SEPI - Approve Task Order # 1 , Amendment # 1 Landscape architecture master contract , Amendment # 1 per Jael Wagoner Board discussed Motion by Member Stevens to approve item h Motion seconded by Member Powell Motion carried The next regular monthly meeting of the Authority is scheduled for Monday evening , March 21 , 2022 , at 5 00 PM as announced by Chairman Starling Chairman requested a Budget Workshop sometimes in March March 21 , 2022 , at 1 00PM was suggested by the Chairman Board discussed Budget Workshop will be on March 21 , 2022 at 1 00PM Chairman Starling requested to go into closed session to approve the Minutes of the closed session January 24 , 2022 , special closed session meeting February 14 , 2022 , and to discuss with the Airport Attorney legal matters per North Carolina General Statutes 143 - 31811 a 3 Motion to go into closed session by Member Powell Motion was seconded by Member Lowery Motion passed Board went into closed session at 6 25PM A motion to come out of closed session was made by Member Powell and seconded by Member Stevens Motion carried Board went back into regular session at 7 33PM 5Page1• Adjournment A request for a motion to adjourn was made by Chairman Starling Motion made by Member Powell Motion seconded by Member Lowery Motion carried Meeting was adjourned at 7 34PM by Chairman Starling Submitted by Helen L Simmons , Recorder Approved by t SecretaryI Tr easurer Bruce Johnson , Ken , · , , , , Approved ~ , ~ _ 6Page2MINUTES JOHNSTON COUNTY AIRPORT AUTHORITY SPECIAL MEETING FEBRUARY 14 , 2022 A special meeting of the Johnston County Ai ort Authority was held Monday , rp February 14 , 2022 , at the Johnston Regional Airport Conference Room , Smithfield , NC ort website and social media This meeting was advertised on ai rp The meeting was called to order at 9 33 AM by Chairman Starling Ken Starling , Chairman There were present John Bullock , Vice - Chairman Bruce Johnson , Secretary Treasurer Freddie Stancil Dwight Lowery Bentley Powell Tim Stevens None Absent Constituting a quorum of the Authority Others present Phil Lanier , Director Helen Simmons , Recorder Attorney Keith Merritt and Attorney Lamar Armstrong via TEAMS The Chairman read the Ethics Awareness and Conflict of Interest Reminder to the Board Per GS 138A , and as revised 1 - 16 - 07 Chairman Starling requested to go into closed session to discuss with the Airport Attorneys legal matters per North Carolina General Statutes 143 - 31811 a 3 A motion was made by Member Powell and seconded by Member Stancil to go into closed session Motion carried Board went into closed session at 9 34AM A motion to come out of closed session was made by Member Stevens and seconded by Member Powell Motion carried Board went back into regular , special session at 10 23AM A motion to adjourn was made by Member Powell Motion was seconded by Member Stevens Motion carried Special meeting was adjourned at 10 24AM by Chairman Starling Helen Simmons , Recorder Approved by Ken Starling , Chairman FoR , , B I Od - - J f - JO ? lt; , Date approved 1Page3MINUTES JOHNSTON COUNTY AIRPORT AUTHORITY REGULAR BUSINESS MEETING MARCH 21 , 2022 ort Authority was held Monday , The regular business meeting of the Johnston County Ai rp March 21 , 2022 , via Microsoft Teams virtual conference Members were present in the conference room Social distancing was observed The meeting was called to order at 5 09PM by Vice - Chairman Bullock There were present Ken Starling , Chairman - via TEAMS John Bullock , Vice - Chairman Bruce Johnson , Secretary Treasurer - via TEAMS Dwight Lowery Tim Stevens Freddie Stancil Bentley Powell Absent Constituting a quorum of the Authority Phil Lanier , Director Other present visitors Brigid Williams , WK Dickson Jael Wagoner , SEPI Barry Partlo , Michael Haller , Larry Wagner , Dan Moore , James Crane and Mark Huddleston with JO Privat Tenants Association Andrew Baird , Vector Air Ambulance Helen Simmons , Recorder , and Casey Huffman via Microsoft Teams Ken Starling , Bruce Johnson Rich Bauer - WSP , Ed Edens - AECO Justin Watlington with Rampart Keith Merritt , Attorney Misc callers Casey Huffman read the Ethics Awareness and Conflict of Interest Reminder to the Board Per GS 138A , and as revised 1 - 16 - 07 Agenda Approval Motion to approve the presented agenda by Member Stevens Motion seconded • by Member Stancil Motion carried • Consent Items Item a Approval of minutes of the regular business meeting held on February 21 , 2022 Motion to approve as presented by Member Stancil and seconded by Member Stevens Motion carried • Public Comments Dan Moore with Civil Air Patrol had a conversation with Andrew Baird about a new home for Civil Air Patrol He was promotion Mr Baird to receive FBO # 2 new lease agreement 1Page4lanes block other Barry Partlo Wants the Memorandum to be posted online Run - up area is needed Ai rp planes from leaving Director should designate a specific area for that Johnston County Privat Tenant lanes Association will be official formed Also , weekend shift needs park marshal incoming ai rp Vice - Chairman thanked Dan Moore and Barry Partlo for their comments • Financial Reports ort Operations Executive Summary Report period ending February 28 , 2022 , was presented to the Ai rp Authority by Recorder Helen Simmons See Attachment One Director requested to amend budget items This will be discussed under New Business • Budget Review Members of the Authority were presented a copy of the Budget Performance Report for the period ending February 28 , 2022 See Attachment Two • Directors Report Dumpsters on North Ramp Director had wildlife concerns Wildlife was noticed around the dumpster area This needs to be discussed in the future Good news about the A WO will be discussed with Brigid Williams in the Development Status Report • Strategic Funding Committee Update by Chairman Johnson No change • Consultant present Brigid Williams , WK Dickson Jael Wagoner , SEPI Rich Bauer , WSP and Ed Edens , AECOM , via TEAMS • INFORMATION SECTION a Development Project Status Report - update by Brigid Williams Project # 1 36244 - 4042 - Fuel Farm • Final plans submitted to Fire Marshal for review and comment • Site Plan and Stormwater permit applications ready to be submitted to the Town of Smithfield once checks are received • Coordinating with the Ai ort on bidding schedule based on construction funding rp availability - Brigid William Project # 2 362444062 - Apron Expansion and Site Development for FBO • Substantial completion for Phase 3 was issued 12 21 • Final punch list inspection held on 2 3 • Working on record drawings • We are OFF Generator power Transitioned from Generator Power to Duke Energy Line Power on 3 14 • Recommendations for LED beacon and beacon tower have been provided to the Ai ort rp Preparing plans to obtain quotes for the construction of the new tower 2Page5- update by Brigid Williams Project # 3 TBD - Perimeter Security Fencing • Finalizing submittal for DOA review by Brigid William Project # 4 TBD , New Localizer Shelter - update • Plans are being finalized based on original design • Localizer shelter fabrication drawing has been provided to the Airport to proceed with shelter modifications by a local welder Project # 5 362444051 - Drainage Improvements - update by Rich Bauer , WSP • Revised set of plans will be ready by April 30th that include the additional work items requested and ready for bidding • Working on coordinating a bid date with DOT Bid Letting schedule and AECOM - update by Rich Bauer , WSP Project # 6 362444072 - Corp Hangar Site Prep - PhI • Revised set of plans will be ready by April 30th that include the additional work items requested and ready for bidding • Working on coordinating a bid date with DOT Bid Letting schedule and AECOM - update by Rich Bauer , WSP Proiect # 7 TBD - AW OS Critical Area Clearing • The buffer determination was completed by NCDWR • A fastest track approach is now being taken in place of optimizing for costs • Preliminary plan will be sent to agencies for feedback on permitting requirements in April - update by Rich Bauer , WSP Project # 8 TBD - Runway 3 Approach Clearing • The buffer determination was completed by NCDWR • A fastest track approach is now being taken in place of optimizing for costs • Preliminary plan will be sent to agencies for feedback on permitting requirements in April Project # 9 362444072 - FBO 3 Facility Site Development - update Ed Edens , AECOM • Original Bid Date was 1 18 22 One bidder was present to submit a bid Bid was held and not opened • Project re - bid Date is still being finalized by the WSP team for all 4 schedules • Additional scope coordination is still going on with Hangar Design Team These items will be added into the project to incorporate some project elements needed by the Hangar team - update by Phil Lanier roject # 10 3623728161 - Airport Master Plan P • FAA provided conditional approval of the master plan and ALP with very minor comments on January 10 , 2022 • Finalizing documents , preparing deliverables • Planning for the final Master Plan Advisory Committee meeting and public information meeting has been initiated for May 3Page6Project # 11 362444072 - Landscaping and Design - update by Jael Wagoner • TO # l - Program Management o Site Inventory Report is being finalized o Updated Overall Concept Exhibit • TO # 2 - FBO # 2 Site Improvements o FBO # 3 , Main Terminal Entrance , FBO # 4 Park Area Concepts Completed for Review • TO # 3 - Fin Sign Site Enhanced Landscape Architecture o Survey and Landscape Design Completed , Grading underway • TO # 4 - Main Terminal Site Improvements Pre - Design o FBO # 3 , Main Terminal Entrance , FBO # 4 Park Area Concepts Completed for Review • TO # 5 - Streetscape , Security Access Road , and Greenway Pre - Design o Conceptual Options Underway • TO # 6 - FBO # 3 Site Improvements Pre - Design o FBO # 3 , Main Terminal Entrance , FBO # 4 Park Area Concepts Completed for Review • TO # 7 - TO # s 2 - 4 , & 6 Bidding Assistance Not Started • TO # 8 - TO # 5 Bidding Assistance Not Started • TO # 9 - Northem Hangar Area Site Improvements Conceptual Options Underway Sky Fest 2023 Update No update at this time • Old Business Item a Public Hearing for FBO # 3 PPP Development Agreement Director gave a short presentation about the partnership contract Land Lease Agreement with Capital Aircrafts 100x120 hangar Airport will receive office and hangar space for transients Airport will contribute 49 , up to a maximum of 2,000,000 Twenty - year lease with two five years options After that , airport will take over whole building Vice - Chairman Bullock opened up the floor to the public for questions Davis Stallings with Capital Aircraft answered questions How will this mix with the flight school traffic Enough ramp space was another question Ramp will be pushed back to add parking spaces per Director Lanier This could be a 24 7 hrs operation Director Lanier will hire more staff to accommodate this After no more questions , the Public Hearing was ended by Vice - Chairman Bullock Item b FBO 3 development - RFP for Public Privat Partnership - Execute Development , Land Lease and Development Agreement Director and board discussed the lease agreement Motion by Member Stancil to move forward with the project Seconded by Member Lowery Motion carried Vice - Chairman signed all agreements Item c Direct staff to negotiate and finalize an SFBO lease for FBO # 2 with SFBO provider tabled at the February meeting After a number of presentations to lease FBO # 2 by Adams Aviation , Blue Line and Sparkchasers , Vector Air Medical and Rampart Aviation at prior meetings , board discussed new lease tenant Secretary Johnson made a motion to instruct director to negotiate and finalized an SFBO lease for FBO # 2 with Rampart Aviation Motion seconded by Member Lowery Motion carried Director Lanier will have lease agreement for Board to sign at the next meeting 4Page7• New Business Item a Approve budget amendments for SFY 22 as requested Account 3300 - Departmental Supplies - in the amount of 15,000 , Account 3102 - Jet A fuel - in the amount of 300,000 , Account 1600 - Maintenance & Repairs - in the amount of 25,000 , Account 3801 - NC Sales and Use Tax - in the amount of 25,000 and Account 1400 - Travel Expenses - in the amount of 2,000 Total request to adjust FY 22 budget 367,000 Motion by Member Stevens to amend the budget by 367,000 Seconded by Member Stancil Motion carried Item b Approve new budget for SFY 23 as discussed Vice - Chairman Bullock made a motion to table this item until the April meeting Motion seconded by Member Lowery Motion carried Item tabled Item c Discuss Corporate Hangar # 3 Lease Director advised the board that a tenant has a TBM that needs a Corporate hangar Corporate # 3 has a month - to - month lease Director wants to offer current tenant of Corp 3 TD spots and or regular T - hangars for his planes Director Lanier looking for concurrence to move TBM to the airport into Corporate hangar # 3 After a brief discussion , Vice - Chairman Bullock requested a motion to approve this change Motion to approve by Member Stancil Motion seconded by Member Stevens Motion carried Item d Direct Staff to negotiate and finalize an SFBO lease for Corp 12 with SFBO provider NC State Highway Patrol wants to base their helicopter operations at JNX Director wants to finalize a SFBO lease and build a new corporate hangar # 12 Money is available to build Board discussed Motion to move forward and negotiate with the Highway Patrol by Member Lowery Seconded by Member Stevens Motion carried Item e Sign WA # 2 amendment with AECOM AECOM lowered the contract price in the new WA # 2 amendment Motion to accept WA # 2 amendment by Member Stevens Seconded by Member Stancil Motion carried The next regular monthly meeting of the Authority is scheduled for Monday evening , April 18 , 2022 , at 5 00 PM as announced by Vice - Chairman Bullock Director announced the NCAA conference in Winston - Salem , April 20 - 22 , 2022 Vice - Chairman Bullock requested to go into closed session to approve the Minutes of the closed session February 21 , 2022 , and to discuss with the Airport Attorney legal matters per North Carolina General Statutes 143 - 31811 a 3 Motion to go into closed session by Member Stevens Motion was seconded by Member Stancil Motion carried Board went into closed session at 6 31 PM A motion to come out of closed session was made by Member Stancil and seconded by Member Stevens Motion carried Board went back into regular session at 7 07PM 5Page8• Adjournment A request for a motion to adjourn was made by Vice - Chairman Bullock Motion made by Member Stancil Motion seconded by Member Lowery Motion carried Meeting was adjourned at 7 08PM by Vice­ Chairman Bullock Submitted by Helen L Simmons , Recorder Approved by Bnke Johnson , Secretary Treasurer Date Approved 6Page9MINUTES JOHNSTON COUNTY AIRPORT AUTHORITY SPECIAL BUDGET MEETING MARCH 21 , 2022 A special budget meeting of the Johnston County Ai ort Authority was held Monday , rp March 21 , 2022 , at the Johnston Regional Ai ort Conference Room , Smithfield , NC rp This meeting was advertised as required The meeting was called to order at 4 09PM by Vice - Chairman Bullock Ken Starling , Chairman - via TEAMS There were present John Bullock , Vice - Chairman Bruce Johnson , Secretary Treasurer - via TEAMS Freddie Stancil Dwight Lowery Tim Stevens Bentley Powell Absent Constituting a quorum of the Authority Phil Lanier , Director Others present Helen Simmons , Recorder Wendy Oldham , Town of Wilsons Mills Development Compliance Officer Casey Huffman read the Ethics Awareness and Conflict of Interest Reminder to the Board Per GS 138A , and as revised 1 - 16 - 07 Director Lanier presented the new budget for FY 2023 to the board Members asked questions and discussed Member Stevens requested updated quotes on the capital equipment Also , personnel needs and fuel sales have been discussed No action has been taking in this meeting A motion to adjourn was made by Member Stevens Motion was seconded by Member Stancil Motion carried Special budget meeting was adjourned at 4 51AM by Vice - Chairman Bullock Helen Simmons , Recorder Bluce Johnson , 1Page0MINUTES JOHNSTON COUNTY AIRPORT AUTHORITY REGULAR BUSINESS MEETING APRIL 18 , 2022 The regular business meeting of the Johnston County Airport Authority was held Monday , April 18 , 2022 , via Microsoft Teams virtual conference Members were present in the conference room Social distancing was observed The meeting was called to order at 5 02PM by Vice - Chairman Bullock There were present Ken Starling , Chairman - via TEAMS John Bullock , Vice - Chairman Bruce Johnson , Secretary Treasurer Dwight Lowery Tim Stevens Freddie Stancil via TEAMS Bentley Powell Absent NONE Constituting a quorum of the Authority Other present visitors Phil Lanier , Director Brigid Williams , WK Dickson Barry Partlo , Michael Haller , Dan Moore , James Crane , Marc Goldberg , and Mark Huddleston with JNX PT A Dale Parker and guests , Ed Aldridge Ric Swaningson with AW A and team arrived 13 Minutes late via Microsoft Teams Helen Simmons , Recorder , and Casey Huffman Ken Starling , Freddie Stancil Rich Bauer - WSP , Ed Edens - AECO , Jael Wagoner , SEPT Keith Merritt , Attorney Misc callers Casey Huffman read the Ethics Awareness and Conflict oflnterest Reminder to the Board Per GS 138A , and as revised 1 - 16 - 07 • Agenda Approval Motion to approve the presented agenda by Member Powell Motion seconded by Member Lowery Motion carried • Consent Items Item a Approval of minutes of the Regular Business Meeting and Special Budget Meeting on March 21 , 2022 Item b Sign State Grant Certification on Tax Debts Motion to approve Consent Items as presented by Member Stevens and seconded by Member Powell Motion carried Vice - Chairman Bullock presented an award for 12 years of service to Member Lowery The open seat will be filled by Ed Aldridge at the next meeting 1Page1• Public Comments Vice - Chairman advised that Ric Swaningson with A WA and Barry Partlo with the JNX PTA had requested to speak on the public comment section , Ric was on the agenda to speak first , Ric was not present in the terminal or conference room , so Barry Partlo gave a brief update on the status of the Association Director Lanier asked if Ric was online , no one responded so Secretary Johnson texted Ric reminding him the meeting started at 17 00 , a few minutes later Director Lanier again asked to see if Ric was online , and Secretary Johnson called to no avail Ric arrived 13 minutes late with several other people to address the board , upon arrival Ric stated that he misunderstood the time of the meeting he thought it was still at 17 30 Vice - Chairman Bullock allowed Ric Swaningson with A WA to have the floor outside of the public comment section and advised that he would have 5 minutes to speak Ric handed out pamphlets about his organization and introduced all the members of his organization that were present , he stated that AW A will file a complaint with the FAA depending on the outcome of this ort , he confirmed that a meeting Ric stated that he has requested more hangar and office space from the ai rp large portion of their operation has now moved to Wilson Ric advised that AWA enlarged the existing office space in Co 3 out of pocket and expects full reimbursement of the 20,000 if they are kicked out of rp their hangar He stated that the board had promised AW A that they can keep the hangar to recoup the money invested in the office space He said that Co # 3 is a base for Angel and disaster flights for AW A rp Ric was getting more upset throughout his presentation , he states that he has and will continue to speak to News reports , he also spoke with a FAA compliance specialist He stated that it is unfair , dishonest and disingenuous After Ric concluded his presentation , he opened it up for questions and for other members to share their statements , Vice - Chairman said we are well beyond our 5 minutes now to which Secretary Johnson asked where the 5 minutes came from , he asked Ric if he knew he had 5 minutes and Ric replied no I did not Doug a representative of wings of humanity also spoke up and was argumentative toward the board and Director Lanier , Ric then proceeded to request Stephen disaster relief specialist to go ahead with his statement he introduced himself , and the Vice - Chairman advised that they were well over the allotted time , Stephen proceeded to speak Ric then asked the Vice - Chairman to reconsider the decision and keep the hangar an additional 5 years Vice - Chairman Bullock ended the conversation stating he appreciates their comments Secretary Treasurer Johnson requested to suspend the rules and to amend the agenda to include discussion on Co 3 hangar Motion was seconded by Member Lowery Board voted 2 yay and 4 nays Motion did rp not carry Ric then interrupted the project section and asked several times what will happen to AWA He was getting increasingly upset The Vice - Chairman attempted to calm Ric down and explained that the motion didnt go through , Ric got more upset and said he will follow through with his complaint and wants to know what is your provision for us Director Lanier explained again we arent kicking out A WA we just need to move these planes to smaller more appropriately sized hangars TD Ric stated assertively that this does not work for AWA Vice - Chairman Bullock explained that AWA has a month - to - month lease with the ai ort , he rp requested that Ric keeps the meeting orderly , Ric refused to leave the floor or to stop the attacks on the Board and the director , he also verbally challenged Member Powell , Vice - Chairman repeatedly requested 2Page2Ric to connect with Phil about potentially extending time to vacate for a couple of days weeks , he then thanked them again for coming and that this discussion is over After 30 minutes of being in the meeting Ric left The vice - chairman directed Phil to reach out to Ric about offering more time Secretary Johnson then proceeded to leave the meeting and came back a few minutes later • Financial Reports Airport Operations Executive Summary Report period ending March 31 , 2022 , was presented to the Authority by Recorder Helen Simmons See Attachment One • Budget Review Members of the Authority were presented a copy of the Budget Perfonnance Report for the period ending March 31 , 2022 See Attachment Two • Directors Report Director Lanier said some parting words to Member Lowery He will be missed as a board member Ai ort hosted an Economic Development event on March 5 , and VIP event on March 9 , 2022 rp Aircraft accident close to the ai ort Response was very good Director thanked team for the good rp work • Strategic Funding Committee Update by Chairman Johnson No change • Consultant present Brigid Williams , WK Dickson Rich Bauer with WSP , Ed Edens with AECOM , and Jael Wagoner with SEPI , all via TEAMS • INFORMATION SECTION a Development Project Status Report - update by Brigid Williams Project # 1 36244 - 4042 - Fuel Farm • Final plans submitted to Fire Marshal for review and comment • Site Plan approval received from the Town of Smithfield • Working on Stormwater permit applications for Town of Smithfield • Plans and specifications ready for bidding • ort on bidding schedule based on construction funding Coordinating with the Ai rp availability Project # 2 362444062 - Apron Expansion and Site Development for FBO - Brigid William • Substantial completion for Phase 3 was issued 12 21 • Final punch - list inspection held on 2 3 • Working on record drawing - • Recommendations for LED beacon and beacon tower have been provided to the Airport Preparing plans to obtain quotes for the construction of the new tower Project # 3 TBD - Perimeter Securitv Fencing - update by Brigid Williams • Finalizing submittal for DOA review Project # 4 TBD - New Localizer Shelter - update by Brigid William 3Page3• Plans are being finalized • Sealed Localizer shelter fabrication drawing has been provided to the Airport to proceed with shelter modifications by a local welder Project # 5 362444051 - Drainage Improvements - update by Rich Bauer , WSP • Project is being re - bid with the Corporate Hangar • Pre - bid meeting held today nd • 2 Bids due May Project # 6 362444072 - Corp Hangar Site Prep - Ph 1 - update by Rich Bauer , WSP • Project is re - bid with the Drainage Improvements • Pre - bid meeting held today nd • 2 Bids due May • Project # 7 TBD - AW OS Critical Area Clearing - update by Rich Bauer , WSP • The buffer determination was completed by NCDWR @ A fastest track approach is now being taken in place of optimizing for costs • Preliminary plan of action has been sent to agencies for feedback on permitting requirements Project # 8 TBD - Runway 3 Approach Clearing - update by Rich Bauer , WSP • The buffer determination was completed by NCDWR • A fastest track approach is now being taken in place of optimizing for costs Preliminary plan of action has been sent to agencies for feedback on permitting requirements update Ed Edens , AECOM Project # 9 362444072 - FBO 3 Facility Site Development - 1 • Original Bid Date was 1 8 22 One bidder was present to submit a bid Bid was held and not opened th • with a May 2 bid opening Project Re - Advertisement Date now set for April 8 0 Additional scope elements needed by the Hangar team were incorporated into the bid plans Project # 10 3623728161 - Airport Master Plan - update by Phil Lanier • Final deliverables are being prepared for delivery ALP o set will go to DOA for approval signature in early May after property deed information is collected Executive Summary , Master Plan Report , and other deliverables will be delivered to o rd 3 · Airport prior to May rd 3 • Final MPAG and Public Meeting will be held on May 5th 1 ° Final invoice will be submitted by May Project # 11 362444072 - Landscaping and Design - update by Jae Wagoner FBO # 2 Site Improvements o Finalizing Concept Exhibit , moving into detailed site design • Fin Sign Site Enhanced Landscape Architecture 4Page4o Completing CDs Main Terminal Site Improvements o Finalizing Concept Exhibit Streetscape , Security Access Road , and Greenway o Conceptual O ptions Underway FBO # 3 Site Improvements o Finalizing Concept Exhibit o Contract Amendment for the Design Phase Bidding Assistance Not Started Northern Hangar Area Site Improvements Programing Discussion pending Sky Fest 2023 Update No update at this time • Old Business Item a Discuss and approve SFY 23 Budget , Rates & Charges , Capital Acquisition requests Tabled at the March meeting Director Lanier started the discussion regarding the FY 23 budget , Rates and Charges increase and three capital acquisitions in FY 23 with the board Grants are in place to allow the airport to purchase equipment Board also discussed special ID batches for tenants and employees After a brief discussion , motion to approve the budget and Rates and Charges increase as presented was made by Member Stevens Seconded by Secretary Johnson Motion carried Director Lanier will provide notice to tenants regarding the new Rates and Charges increase • New Business Item a Discuss and approve Corporate Hangar # 3 storage lease Board discussed new tenant Motion to approve to move the TBM into Corp # 3 Secretary Johnson ask how much the new hangar rent will be Per Director Lanier , the rent will be 1 , 100 month until new rates and charges increase July 1 , 2022 This is a non - commercial storage lease Motion by Member Stancil to approve lease for Corp # 3 with new tenant Motion seconded by Member Stevens 1 nay , all other members voted yay Chairman did not vote Motion carried Item b Rampart Aviation - no update Item c Discuss land lease and site work for Parker hangar construction Dale Parker gave a presentation to the board regarding building a hangar for his new Citation 2 Per Director Lanier a land lease for consideration will be available to the board by the next meeting There are different options to finance this project This will be discussed later in more details Vice - Chainnan Bullock thanked Mr Parker for his presentation The next regular monthly meeting of the Authority is scheduled for Monday evening , May 16 , 2022 , at 5 00 PM as announced by Vice - Chairman Bullock Director announced the NCAA conference in Winston - Salem , April 20 - 22 , 2022 Also , Master Plan MPAG Meeting # 4 on May 3 , 2022 , from 1 0AM - 11 30AM Master Plan Public Information Open House , May 3 , 2022 , from 12 30PM - 2PM 5Page5Vice - Chairman Bullock requested to go into closed session to approve the Minutes of the closed session March 21 , 2022 , and to discuss with the Airport Attorney legal matters per North Carolina General Statutes I 43 - 31811 a 3 Motion to go into closed session by Member Lowery Motion was seconded by Member Stevens Motion carried Board went into closed session at 6 54PM A motion to come out of closed session was made by Member Stevens and seconded by Member Lowery Motion carried Board went back into regular session at 7 28PM • Adjournment A request for a motion to adjourn was made by Vice - Chairman Bullock Motion made by Member Powell Motion seconded by Member Stevens Motion carried Meeting was adjourned at 7 29PM by Vice­ Chairman Bullock Submitted by Helen L Simmons , Recorder Approved by 1 ? - l - , - · - - A - r gt; _ lt; ? a - ? , ; ? · , - - _ - ii - c , , - - - - ? • , I 3 - uce Johnson Secretary Treasurer DS·IG - J02 , , Date Approved 6Page6MINUTES JOHNSTON COUNTY AIRPORT AUTHORITY REGULAR BUSINESS MEETING MAY 16 , 2022 The regular business meeting of the Johnston County Airport Authority was held Monday , May 16 , 2022 , via Microsoft Teams virtual conference Members were present in the conference room Social distancing was observed The meeting was called to order at 5 04PM by Chairman Starling There were present Ken Starling , Chairman John Bullock , Vice - Chairman Bruce Johnson , Secretary Treasurer Ed Aldridge , Jr Freddie Stancil Bentley Powell - via TEAMS Absent Tim Stevens Constituting a quorum of the Authority Other present visitors Phil Lanier , Director Brigid Williams , WK Dickson Barry Pmilo , Dan Moore , and Mark Huddleston with JNX PTA Andrew Laudner , Skyfest - US Veterans Corps Micheile Ball , Clerk of Court via Microsoft Teams Helen Simmons , Recorder Trey Walters , Blue Line Aviation Rich Bauer - WSP , Ed Edens - AECO , Jael Wagoner , SEPI Misc callers Phil Lanier read the Ethics Awareness and Conflict of Interest Reminder to the Board Per GS 138A , and as revised 1 - 16 - 07 • Swearing in new Member Ed Aldridge , Jr , and reappointed Member Starling and Bullock by Clerk of Court Member Stevens was not present • Agenda Approval Motion to approve the presented agenda by Vice - Chairman Bullock Motion seconded by Secretary Johnson Motion carried Chairman advised that two members are absent Member Powell is on - line Constituting a quorum • Consent Items Item a Approval of minutes of the Regular Business Meeting April 18 , 2022 Motion to approve Consent Items as presented by Vice - Chairman Bullock and seconded by Member Stancil Motion carried 1Page7• Public Comments None scheduled - Trey , valters with Blue Line , and Dan Moore with JNX PTA wanted to comment Chairman Starling advised Mr Walters that he has five - minute time limit Mr Walters is not in agreement with the new Rates & Charges changes He stated that it is improper and inappropriate to make these changes that will negatively affect Blue Line in the midst of pending litigations and a FAA complaint He wanted the Authority to hold back until these issues are resolved Also , pending change in processes that have not been discussed with Blue Line Especially vehicle parking and batching Mr Walters wanted to know how the ai ort will implement those changes He also spoke in opposition of rp Skyfest because the Authority did not allow Blue Lines Airshow event in 2021 Mr Walters stated that he spent about 50,000 getting the process going but the event was denied because the Authority did not want to have any airshows at this time Mr Walters also mentioned a number of public records requests that he sent in as far back as December These items have still not been produced He wanted do know why it is taking so long and he wanted to voice this on record He is looking forward with the Authoritys compliance under North Carolina General Statutes Chairman Starling thanked Mr Walters for his input Dan Moore with JNX PTA announced a kick - off party for JNX PTA on June 5 , 2022 No further comments were received • Financial Reports Ai ort Operations Executive Summary Report period ending April 30 , 2022 , was presented to the rp Authority by Recorder Helen Simmons See Attachment One Chairman Starling asked the director why we have 69 hours in overtime in April Director Lanier responded the ai ort had two after hours events to take care off with full and part - time staff Chairman rp was satisfied • Budget Review Members of the Authority were presented a copy of the Budget Performance Report for the period ending April 30 , 2022 See Attachment Two • Directors Report FAAST eam safety seminar planned for June at the ai ort rp BCA for Contract Tower This will not be in the near future , but the board should have a conversation about it Traffic picked up and a tower maybe needed at one point New subdivision is planned in close proximity to the ai ort About 700 residential units are expected rp Ai ort should be part of the discussion so owner of parcels would know there is an ai ort nearby rp rp New Rates and Charges have been sent out to tenants per e - mail Website has been updated Mr Partlo requested to put the Agenda on the website for people to have access This has been done • Strategic Funding Committee Update by Chairman Johnson Chairman Johnson stayed in touch with ai ort representatives to remind rp them that we are here and in need of support Chairman Johnson is still asking people industries if they want to give money for naming rights etc to the Ai mi rp Chairman Starling announced that he is suspending the committee at this point No updates are needed at future meetings 2Page8• Consultant present Brigid Williams , WK Dickson Rich Bauer with WSP , Ed Edens with AECOM , and Jael Wagoner with SEPI , all via TEAMS • INFORMATION SECTION a Development Project Status Report Project # 1 36244 - 4042 - Fuel Farm - update by Brigid Williams • Received comments from the Town of Smithfield Fire Marshal Working on updating plans to address review comments • Plans submitted to the Town of Smithfield for Stormwater permit approval • Coordinating with the Airport on contractor pre - qualification for the project • Coordinating with the Airport on bidding schedule based on construction funding availability Project # 2 362444062 - Apron Expansion and Site Development for FBO - Brigid William • Final punch list inspection held on 2 3 • Working on record drawings • Working on contract closeout with the contractor • Reviewing shop drawings for new beacon tower Once shop drawing is approved order will be released for manufacturing Anticipate delivery in August Project # 3 TBD - Perimeter Security Fencing update by Brigid Williams • Coordinating perimeter fence plans with plans prepared by SEPI for the improvements around the monument sign • Finalizing submittal for DOA review Project # 4 TBD - New Localizer Shelter - update by Brigid William • After further discussions with the Airport , recently placed fill material in the area of the localizer shelter and localizer array will be relocated by others Plans are being finalized based on original design • Sealed Localizer shelter fabrication drawing has been provided to the Airport to proceed with shelter modifications by a local welder Project # 5 362444051 - Drainage Improvements - update by Rich Bauer , WSP • Project was re - bid with the Corporate Hangar • Received 2 bids • Recommendation to award update by Rich Bauer , WSP Project # 6 362444072 - Corp Hangar Site Prep - Ph 1 - • Project was re - bid with the Drainage Improvements • Received 2 bids • Recommendation to award 3Page9Project # 7 TBD - AWOS Critical Area Clearing - update by Rich Bauer , WSP • The buffer determination was completed by NCDWR • A fastest track approach is now being taken in place of optimizing for costs • Preliminary plan of action has been sent to agencies for feedback on permitting requirements • Based on expediting progress , project is being broken into 2 phases , with Phase 1 being those areas without agency restrictions Project # 8 TBD - Runway 3 Approach Clearing - update by Rich Bauer , WSP • The buffer determination was completed by NCDWR • A fastest track approach is now being taken in place of optimizing for costs • Preliminary plan of action has been sent to agencies for feedback on permitting requirements • Based on expediting progress , project is being broken into 2 phases , with Phase 1 being those areas without agency restrictions - update Ed Edens , AECOM Project # 9 362444072 - FBO 3 Facility Site Development • Original Bid Date was 1 18 22 One bidder was present to submit a bid Bid was held and not opened th • Project Re - Advertisement Date was set for April 8 with a May 9th bid opening • Additional scope elements needed by the Hangar team were incorporated into the bid plans th • Kickoff Meeting with Construction CA RPR Team scheduled for May 10 - update by Phil Lanier Project # 10 3623728161 - Airport Master Plan • All final deliverables have been sent to DOA for approval • Final invoice sent 5 13 • Project is ready to be closed out after invoice is submitted - update by Jael Wagoner Project # 11 362444072 - Landscaping and Design • T02 FB0 # 2 Site Improvements Working on Detailed Site design • T03 Fin Sign Site Enhanced Landscape Architecture Completing CDs , coordinating with WKD • T04 Main Terminal Site Improvements Waiting on Contract Amendment to start Schematic Design • T05 Multi - Use Path Conceptual Options Underway • T06 FB0 # 3 Site Improvements Waiting on Contract Amendment to start Schematic Design Coordinating with WSP • T07 & 8 Bidding Assistance Not Started • T09 Northern Hangar Area Site Improvements Waiting on Master Plan update to continue Concept Design 4Page0Sky Fest 2023 Update see under New Business • Old Business Item a Discuss SFBO application and lease with Rampart Aviation Director Lanier reported that Rampart Aviation found a different ai ort that had the perfect hangar rp Director is looking forward to future conversations and negotiations with Rampart Item b Discuss land lease and site work for Parker hangar construction Mr Parker had a talk with Director Lanier regarding the hangar design No other updates • New Business Item a Approval of Sky Fest date for March 2023 Andrew Laudner with US Veterans Co s distributed pamphlets to the board and explained his rp organization The show is a one - day event He is asking the board to consider this and also make it an annual event Mr Laudner would need an approved date to move forward tonight Chairman Starling wanted to make clear that the board has the authority to change the event until the board has all the information , size of event , amount of people , charges etc This will be discussed on a monthly basis by the event committee After a brief discussion a motion to approve March 25 , 2023 , and backup date March 26 , 2023 , was made by Member Stancil Motion seconded by Vice - Chairman Bullock Motion carried Item b Discuss and approve sublease for Hangar # 35 Director Lanier received a sublease request to a business The hangar owner , Mr Huddleston , is asking the board for approval to rent his hangar to Aviators Unlimited He is leasing his hangar to store an aircraft The tenant is not running his business out of Mr Huddlestons hangar Board discussed Motion to approve the sublease of hangar # 35 for aircraft storage by Vice - Chairman Bullock Seconded by Member Stancil Motion carried Item c Discuss SASO Business Application - Aviators Unlimited Director Lanier introduces Brett Pearce , owner and chief flight instructor for Aviators Unlimited Mr Pearce introduced Matthew Cowan , co - owner , and Johnny White , flight instructor He gave a long presentation regarding his business Director asked what the hours of business are Mr Cowan responded they will operate without regular business hours Spin training package is ground school and hours of instruction 4 to 8 students day possible They will also offer upgrades for B