October 24, 2024 - 9:00 AM - Fire Commission Board Cost Share Subcommittee Meeting Minutes

10 + JOHNSTONCOUNTY FIREPROTECTIONSERVICE DISTRICT COSTSHARESUBCOMMITTEE October 24 , 2024 The JohnstonCountyFire ProtectionService District Cost Share Subcommittee meetingwas heldonThursday , October 24 , 2024 at 9 00 am in the JohnstonCountyEmergencyServices JCES 911 Training room Present ChairmanBarryStanley , JeremeyDaughtry , Alan Johnson , David Ranes , BrannanBarbee , PhillipDriver , Paul Whitehurst , Joseph Radford AlsoPresent Director KevinHubbard JohnstonCountyEmergencyServices , Ryan Parker JohnstonCountyFire Marshal , JordanPiper JohnstonCounty DeputyFire Marshal , DevinCreech JohnstonCountyAdmin Assistant 1 Meeting Called to Order ChairmanBarryStanley called the meeting toorder at 9 am JeremeyDaughtryopened the meetingwith a prayer 2 Approval Discussion of Agenda Upon a motionby JeremeyDaughtry , secondedbyBrannanBarbee , and carriedunanimouslyby the cost share subcommittee members ChairmanBarryStanley , Alan Johnson , DavidRanes , Phillip Driver , Paul Whitehurst , the Board approved the presented agenda 3 Approval Discussion of Meeting Schedule ChairmanBarryStanleypresented the proposed regular meeting schedule to the board and proposed changing the meetingdate inNovember to the 21st , and the meetingdate inDecember to the 19th Amotion to adopt the schedule was made by JeremeyDaughtry and secondedbyPhillipDriver The motionwas carriedunanimouslyby the cost share subcommittee members ChairmanBarry Stanley , Alan Johnson , DavidRanes , BrannanBarbee , andPaul Whitehurst Page+ 4 Review of previous meeting and funding formula ChairmanBarryStanleyopened the discussionof model three as a formal recommendation to the Fire Commission The percentage of data points for model three were as follows ? Call Volume 40 , Real PropertyValue 30 , Population20 , Square Miles 10 The cost share subcommittee discussed the individual bases of various departments and proposed several questions for the Commission Can a town , by adoptionof a resolution , be included in the JohnstonCountyFPSDbut then later decide theydonot want tobe includedwithin the service district If a town says they cannot or will not participate in the defined cost share model , what would happen at that point as it relates to fire department funding It was decidedby the cost share subcommittee that the formal recommendation to the Fire Commission shouldbe the formula of model three , a recommendedphased - inplanover a maximumof five years , anddiscussedvarious considerations with the towns ChairmanBarryStanleywould like to provide a recommendation to the towns within enough time that they couldbudget for the cost - sharing model in conjunctionwith the upcoming county tax revaluation 5 Discussion of qualified expenses ChairmanBarryStanleymentioned that JohnstonCountywill be completing a study to identify potential locations for new stations in the county RyanParker mentioned that if an individual department has completed its own study , the countywould like to incorporate that information into the county - wide study The discussionof joint payment arrangements wouldbe planned accordingly , including the percentage of howmuch the area of coverage wouldbenefit the county JordanPiper sharedWake County’s funding tree During the discussion , it was askedwhowouldown the building andbe responsible for maintenance if a station is built through a cost - sharing arrangement between the town and county , and if payments are anoption The cost share subcommittee decided toholdoff ondiscussingwhether apparatus andpersonnel wouldbe consideredqualified expenses until the subcommittee couldmeet withChief’s fromWake County andgain their insight from experience Upon a motionby JeremeyDaughtry , secondedbyBrannanBarbee , and carriedbyunanimous vote , the board suggested that matrix supplemental fundingwill be included in calculationof the cost share model Page+ 6 Consideration of aFormalRecommendation to the Fire Commission The goal of the cost share subcommittee is topresent their cost share model formal recommendation to the Fire Commission at their January9 , 2025meeting There will be a draft proposed recommendationpresented for the cost share subcommittee at their November meeting , for them to further construct 7 Communication Plan with Municipal Partners The cost share subcommittee , alongwith JohnstonCountyEmergencyServices Staff , plans to hold anopenmeetingwith town representatives inFebruary2025 , followedbypotential one - on - one meetings These meetings will be scheduledonce they receive approval from the Fire Commission 8 Staff Updates JohnstonCountyStaff gave a recapof the materials theywill present at the next cost share subcommittee meeting inNovember for further deliberation , and the questions that will be offered to CountyAdministration 9 Committee Member Comments ChairmanBarryStanley aims to ensure that all affectedparties are aware of the upcoming cost share developments so they canplan accordingly There beingno further business , PhillipDriver moved to adjourn BrannanBarbee seconded the motion , whichwas carriedbyunanimous vote The meeting adjourned at 10 10 am Page