October 7, 2024 - 10:00 AM - Board of Commissioners Agenda Packet

10 PUBLIC NOTICE OF JOHNSTON COUNTY BOARD MEETING October 7 , 2024 10 00 am The Johnston County Board of Commissioners will meet in Regular Session on Monday , October 7 , 2024 at 10 00 am or as soon thereafter as possible in the Commissioners Meeting Room located in the Johnston County Courthouse at 207 E Johnston Street , Smithfield , NC The purpose of the meeting is to transact business as presented during the meeting Auxiliary aids for the handicapped will be made available upon reasonable notice Citizens that would like to address the Board for Public Comment but have concerns with physically attending the meeting , may email those comments to Clerk to the Board Dana Cuddington at danacuddington @ johnstonnccom The meeting will also be livestreamed through YouTube at https wwwyoutubecom jocogovnc 1 Approval Discussion of Agenda 2 Consent Agenda Items 8 3 Public Comments 4 Proclamation – Employee Appreciation Week 59 5 Johnston County Cooperative Extension - Proclamation – National 4 - H Week 60 6 Harbor - Proclamation for Domestic Violence Awareness Month 61 7 Antioch Fire Department – Request to Purchase Fire Apparatus 8 Strickland Crossroads Fire Department – Request to Purchase Fire Apparatus 9 Fire Protection Service District Commission and Strategic Plan Update 10 Johnston County Rebranding Project 11 Appointments 62 12 Delinquent Tax Collection Report 13 Tax Department – Adoption of Proposed Schedule of Values & Use Value Schedule for the 2025 Tax Revaluation 14 Manager Reports and Comments 15 Board Reports and Comments 16 Closed Session If Requested Page 1 of 79PageOctober 7 , 2024 10 00 am 1 Approval Discussion of Agenda 2 Consent Agenda Items Note All items on the Consent Agenda are considered to be routine and may be enacted by one motion The items have been reviewed by the County Manager and are recommended for approval If a Commissioner requests discussion on an item , upon a motion , the item will be removed from the Consent Agenda A Approval of Minutes – August 19 , 2024 ; September 3 , 2024 - 10 00 am and 6 00 pm B Department of Transportation – Additions to System NC DOT is requesting the Board to concur with their recommendation to add the following roads to the State Maintained System North Creek Meadows - Northview Drive , Timbercreek Lane and Meadowview Lane – O’Neals Township Friendship Crossing – Social Lane , N Sunny Dale Drive , S Sunny Drive , Patrons Court , and Friendly Circle – O’Neals Township C Animal Cruelty Officers Reappointment Request Animal Services Director Chad Massengill is requesting the Board to reappoint Bryan Bryant and Chad Massengill as the Animal Cruelty Officers to serve Johnston County for one year terms See memo This is an annual administrative action and does not require any additional funding D Town of Pine Level – Appointment to Pine Level Planning Board The Town of Pine Level is requesting the Board to make the following appointment to the Pine Level Planning Board representing the ETJ area of the Town See request Tammy Register regular ETJ member – 112 Pine South Drive , Selma term expiring October 31 , 2027 E Environmental Health Sole Source Johnston County Environmental Health is utilizing a legacy data and reporting system to meet state food and lodging reporting requirements The Johnston County Health Department would like to transition to the CDP system The CDP system is utilized by 88 of 100 counties in the State of North Carolina and is the only system available meeting all the requirements of Johnston County This request meets sole source requirements because it is a needed product that provides a division - wide software application system that is available from only one source of supply and is compatible with our current software systems and meets county system requirements , enhancing effective and efficient operations The proposed scope of work and quote were fully negotiated , and the proposal has been reviewed by IT staff Funds are available within the current budget for the procurement Staff requests approval for Sole Source Procurement for CDPims CDPmobile software for Johnston County Environmental Health from Custom Data Processing , Inc with a one - time implementation Page 2 of 79Pagecost and software subscription and licensing at a cost of 39,620 for year one and 14,520 in year two F Public Utilities – Proposed Stormwater Coordination Policy Johnston County Town of Benson On December 10 , 2019 , Johnston County and the Town of Benson entered into an agreement concerning stormwater management The agreement requires new development with the Town of Benson to comply with the County’s Stormwater Ordinance delegates the County the authority to administer and enforce the Johnston County Stormwater Ordinance within the Town’s corporate limits and ETJ The agreement includes a provision for the Town and County to develop a “ Coordination Policy ” outlining mutual contacts in each jurisdiction and enforcement coordination Town and County staff have worked together to develop a proposed “ Coordination Policy ” Staff respectfully requests the Board’s approval of the attached proposed “ Town of Benson Johnston County New Development Coordination Policy See memo and policy G Public Utilities – Buffalo Road Force Main Offer and Acceptance for Funding Assistance On September 4 , 2024 , the County received a funding offer for the Buffalo Road Force Main project , which is included in the approved CIP and currently under design The proposed project will allow the County to divert wastewater from the Towns of Selma and Pine Level to the 210 WWTF The proposed offer is based on a State Reserve Earmark SL 2023 - 134 in the amount of 4,482,700 No payment is required Staff respectfully request the Board’s consideration of the attached resolution accepting the funding offer After the construction contract is bid , staff will present an updated Capital Project Budget for approval See memo and resolution H Public Utilities – Austin Pond WWPS Upgrade Budget Revision Offer and Acceptance for Funding Assistance On September 4 , 2024 , the County received a funding offer for the Austin Pond WWPS Upgrade project , which the Board of Commissioners awarded for construction on September 16 , 2024 The proposed offer is based on a State Reserve Earmark SL 2023 - 134 in the amount of 3,100,000 No repayment is required Staff proposes a revised project budget , as follows Existing Proposed Technical Services 306,00000 306,00000 Construction 3,306,40000 3,306,40000 Contingency 164,60000 164,60000 Easements 10,00000 10,00000 Total Project Cost 3,787,00000 3,787,00000 Fund 68 Balance 306,00000 306,00000 SDF Sewer Reserve Fund 681,00000 381,00000 2023 State Appropriations Funding 2,800,00000 3,100,00000 Total Project Funds 3,787,00000 3,787,00000 Staff respectfully request the Board’s consideration of the attached resolution accepting the funding offer and approval of the revised project budget See memo , capital project ordinance and resolution Page 3 of 79PageI Appointments i Airport Authority – 1 position to fill an unexpired term ending March 31 , 2028 Bradley L Stancil has applied for appointment For further information , please see the Board Information Sheet ii Firefighter’s Relief Fund Board of Trustees – 2 year terms except where noted in order to create staggered terms For further information , please see the summary of appointment requests One 1 position representing each of the following fire districts - indicates the need for a waiver in the length of service policy Beulah – no applications received Blackman’s Crossroads – Charles E Wood has applied for reappointment Corinth - Holder – Sherwood Creech has applied for reappointment Meadow - no applications received Shoeheel - no applications received Two 2 position representing each of the following fire districts - indicates the need for a waiver in the length of service policy Boon Hill – Adam Stanley has applied for reappointment Brogden – Allan Daughtry has applied for reappointment Elevation – Timmy W Stanley has applied for reappointment 50 - 210 – Andy Mack Penny has applied for reappointment McLemore – William F Jordan , III has applied for reappointment Micro – Joey Creech has applied for reappointment O’Neals – Sammy Price has applied for reappointment PI - LE – Stephen Holloman and Greg Johnson have applied for reappointment Strickland’s Crossroads – Dennis Max Johnson has applied for reappointment and Travis C Johnson has applied for appointment Wilson’s Mills – Danny Lee Harden , Jr has applied for reappointment Wynn - no applications received J Budget Revisions i Finance – 30,000,00000 – To appropriate funds from the General Fund for Johnston County Public School capital projects 2022 referendum pending sale of general obligation school bonds in March 2025 These funds will be reimbursed to the General Fund at closing of the bonds to be sold in March 2025 300,00000 – To appropriate Fund 67 fund balance to complete an updated rate study , an updated System Development Fee analysis , an America’s Infrastructure Act Compliance Plan federal mandate related to water security , an Page 4 of 79PagePage pageNumber5amendment to the County’s Long Term Water Supply Plan final updates and approval from the State for the County’s Lower Neuse Water Supply , and a Construction Management Maintenance Program Policy with an on - call services contract with the County’s consultant ii Health - 37,54350 – To budget grant funds from Community Care of North Carolina awarded to JCPHD for a one - time capacity building grant representing 1350 per member as calculated based on the total April 2024 attribution of 2,781 members as reported in the member files provided to CCNC by each of the Medicaid Prepaid Health Plans PHP for that month iii Jail - 1,13097 – To budget revenue Miscellaneous Revenue into appropriate expenditure line items iv Library - 55,85500 – To budget funds to add COVID Grant & Donation funds into the 2024 - 2025 budget v Sheriff – 5,80875 – To budget revenue Insurance Recovery , Miscellaneous Revenue and Sheriff Fees into appropriate expenditure line items K Tax Releases & Refunds – 08 16 2024 – 09 15 2024 3 Public Comments 4 Proclamation - Employee Appreciation Week – October 21 - 25 , 2024 Staff requests the Board to adopt a proclamation declaring the week of October 21 - 25 , 2024 as Employee Appreciation Week See proclamation 5 Johnston County Cooperative Extension - Proclamation – National 4 - H Week Johnston County Cooperative Extension requests the Board to adopt a proclamation declaring the week of October 6 - 12 , 2024 as 4 - H Week See proclamation 6 Harbor - Proclamation for Domestic Violence Awareness Month Harbor is requesting the Board to adopt a proclamation for October 2024 as domestic violence awareness month See proclamation 7 Antioch Fire Department – Request to Purchase Fire Apparatus Antioch Fire Department requests the Board’s approval to purchase a rescue pumper to replace a 2000 International Pierce Rescue Utility Truck The requested rescue pumper will have a 1500 gpm pump and carry 750 gallons of water Antioch Fire Department proposes to finance this purchase and utilize capital outlay funds for this projected 1,000,000 purchase There is no proposed impact to the Fire Protection Service District tax rate 8 Strickland Crossroads Fire Department - Request to Purchase Fire Apparatus Strickland Crossroads Fire Department requests the Board’s approval to purchase a new tanker to replace Engine 4 1994 Ford 1000 gallon pumper tanker The requested tanker will have a 1500 gpm pump Page 5 of 79PagePage pageNumber6and carry 2000 gallons of water Strickland Crossroads Fire Department proposes to purchase this apparatus utilizing capital outlay funds There is no proposed impact to the Fire Protection Service District tax rate 9 Fire Protection Service District Commission and Strategic Plan Update Cleveland Fire Chief Chris Ellington will give an update to the Board on the Fire Protection Service District Commission and the Strategic Plan 10 Johnston County Rebranding Project Public Information Officer , Adam Carroll will provide a presentation to the Board on the Johnston County Rebranding Project 11 Appointments i Johnston County Heritage Commission – 8 positions ; 2 year terms Pam Lipscomb Baumgartner , Dr John M Booker , Suzanne Benton Cook , Matthew Dean , Warren Grimes , Raymond “ Frank ” Knott , Jr , Pascual Goicoechea , and Angelique Legette have applied for reappointment indicates the need for a waiver in the length of service policy For further information , please see the Board Information Sheet as well as summary of appointment requests Nathaniel L Sanders , Jr and Martha Stovall have applied for appointment For further information , please see the Board Information Sheet as well as summary of appointment requests ii Moccasin Creek Service District Board – 3 positions ; 2 year terms Applicants must reside or own real property in the District and be a resident of Johnston County Two positions represent the Rural Area of the District and one position represents the Town of Selma Rodney Cabe and John T Stallings have applied for reappointment to represent the Rural Area of the District Mr Cabe and Mr Stallings would require waivers in the length of service policy Gray Sasser has applied for reappointment to represent the Town of Selma the Selma Town Council has recommended Mr Sasser’s reappointment For further information , please see the Board Information Sheet as well as summary of appointment requests Debra T Heuertz has applied for appointment Rural Area of the District For further information , please see the Board Information Sheet as well as summary of appointment requests 12 Delinquent Tax Collection Report 13 Tax Department – Adoption of Proposed Schedule of Values and Use Value Schedule for the 2025 Property Tax Revaluation The proposed Schedule of Values and Use Value Schedule to be used by Johnston County when appraising real property for the 2025 Property Tax Revaluation was submitted to the Board at their September 3 , 2024 regular meeting The Board held a public hearing on September 16 , 2024 at 6 00 pm to allow for public comment on the proposed Schedule of Values and Use Value Schedule The proposed documents have also been on file in the Johnston County Tax Office and available for public inspection Page 6 of 79PagePage pageNumber7Staff is requesting the Board to adopt the proposed Schedule of Values and Use Value Schedule for the 2025 Property Tax Valuation 14 Manager Reports and Comments 15 Board Reports and Comments 16 Closed Session If Requested Page 7 of 79PagePage pageNumber8Page 8 of 79PagePage pageNumber9Page 9 of 79Page0Page 10 of 79Page1Page 11 of 79Page2Page 12 of 79Page3Page 13 of 79Page4Page 14 of 79Page5Page 15 of 79Page6Page 16 of 79Page7Page 17 of 79Page8Page 18 of 79Page9Page 19 of 79Page0Page 20 of 79Page1Page 21 of 79Page2Page 22 of 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