August 5, 2023 - 10:00 AM - Board of Commissioners Agenda Packet

10 PUBLIC NOTICE OF JOHNSTON COUNTY BOARD MEETING August 5 , 2024 10 00 am The Johnston County Board of Commissioners will meet in Regular Session on Monday , August 5 , 2024 at 10 00 am or as soon thereafter as possible in the Commissioners Meeting Room located in the Johnston County Courthouse at 207 E Johnston Street , Smithfield , NC The purpose of the meeting is to transact business as presented during the meeting Auxiliary aids for the handicapped will be made available upon reasonable notice Citizens that would like to address the Board for Public Comment but have concerns with physically attending the meeting , may email those comments to Clerk to the Board Dana Cuddington at danacuddington @ johnstonnccom The meeting will also be livestreamed through YouTube at https wwwyoutubecom jocogovnc 1 Approval Discussion of Agenda 2 Consent Agenda Items 8 3 Public Comments 4 Child Support Proclamation – Child Support Awareness Month – August 2024 29 5 Comprehensive Transportation Plan CTP Update 6 Public Utilities – 210 WWTF 40 to 80 MGD Expansion Contract Award 31 7 Public Utilities – Selma Wastewater Flow Equalization & Pumping Facility Improvements 35 8 Public Utilities – Nitrogen Acquisition for Expanded NPDES Permit Revised Project Budget 38 9 Public Utilities – CJCRWWTF SCADA Improvements Proposed Project Budget 42 10 Public Utilities – City of Wilson Water Supply Purchase Proposed Project Budget 45 11 Public Utilities – Little River Water District - Transmission Upgrades for Wilson Water Purchase Proposed Project Budget 48 12 Appointments 51 13 Delinquent Tax Collection Report 14 Annual Tax Settlement and Charge to Collect Taxes for 2024 61 15 Manager Reports and Comments 16 Board Reports and Comments 17 Closed Session If Requested Page 1 of 66PageAugust 5 , 2024 10 00 am 1 Approval Discussion of Agenda 2 Consent Agenda Items Note All items on the Consent Agenda are considered to be routine and may be enacted by one motion The items have been reviewed by the County Manager and are recommended for approval If a Commissioner requests discussion on an item , upon a motion , the item will be removed from the Consent Agenda A Approval of Minutes – June 24 , 2024 11 00 am B Antioch Fire Department Antioch Fire Department requests the Board to approve funding in the amount of 70,00000 for staffing and associated staffing expenses for the fire department The county wide fire tax revenue will reimburse the County general fund if approved These discussions were held prior to the creation of the county wide fire protection service district C Proclamation – Farmers Market Week – August 4 - 10 , 2024 The Clayton Farm and Community Market Board is requesting the Board to adopt a proclamation proclaiming August 4 - 10 , 2024 as “ Farmers Market Week ” in Johnston County D Budget Revisions • Health - 132,43700 – To budget AA719 Bridge Access Program for COVID - 19 Vaccines This provides operational support to improve COVID - 19 vaccine access for uninsured and underinsured adults through the CDC Bridge Access Program , vaccine administration fee , staff cost , educational materials , media advertising and operational costs associated with a vaccine clinic and equipment 37,54400 – To budget funds received in FY24 for Electronic Medical software to be purchased 6,05027 – To budget funds for diaper grant expense account for CMARC • Jail - 9,98663 – to move revenues into appropriate expenditure line items • Library - 33,50000 – to amend 2024 2025 proposed budget based on our allotments from the County and Town • Sheriff - 12,14706 – to move revenues into appropriate expenditure line items E Appointments i Hospital Authority Board of Commissioners – 2 positions ; 3 year term Please note the Johnston County Board of Commissioners will nominate the appointments at their August 5 , 2024 meeting ; the nominations will then be sent to the Hospital Authority for review Upon review and recommendation by the Authority , Chairman RS “ Butch ” Lawter , Jr will make the final appointments at the Johnston County Board of Commissioners September 3 , 2024 meeting David F Mills and Dr Marilyn Pearson have applied for reappointment For further information , please see the Board Information Sheet as well as summary of appointment requests Page 2 of 66Pageii Johnston County Board of Health – 3 positions ; 3 year term Applicants must be a Professional Engineer , Dentist or Optometrist Tim Little , PE has applied for reappointment For further information , please see the Board Information Sheet as well as summary of appointment requests iii Juvenile Crime Prevention Council – 9 positions ; 2 year term Applicants must represent one of the following areas Chief of Police ; Representative of United Way or other nonprofit agency , Representative of Local Parks & Rec , Member of the Business Community , three General Public , and two individuals under the age of 21 Arica Brown and Bobby Foreman representing General Public have applied for appointment For further information , please see the Board Information Sheet as well as summary of appointment requests F Tax Releases & Refunds – 6 16 2024 – 07 15 2024 3 Public Comments 4 Child Support Proclamation – Child Support Awareness Month – August 2024 Child Support Awareness Month is an annual time to raise awareness and educate the public about the child support program that helps millions of children and families Further , it is a time to recognize the effort , hard work , and dedication of the child support professionals , as well as their community partners Staff respectfully requests the Board to consider adoption of a proclamation for August 2024 as “ Child Support Awareness Month ” in Johnston County See memo and proclamation 5 Comprehensive Transportation Plan CTP Update McAdams Vice President of Transportation and Engineer Will Letchworth will provide an update to the Board on the Comprehensive Transportation Plan 6 Public Utilities – 210 WWTF 40 to 80 MGD Expansion Proposed Construction Contract Award & Budget Revision The County received bids on June 27 , 2024 for the 210 WWTF 40 to 80 MGD Expansion project The project is included in the County’s previously approved Capital Improvements Plan and includes a 40 MGD treatment capacity expansion at the County’s new 210 WWTF The County received two 2 bids , after completing the re - advertisement process Adams Robinson Enterprises , Inc of Dayton , OH submitted the lowest responsive bid in the amount of 39,951,00000 Adams Robinson is properly licensed and experienced in the type of construction involved and appears to have the financial , labor and equipment resources required to complete the construction within the stipulated contract completion time See below the previously approved and proposed project budget Existing Proposed Construction - Adams Robinson Company 000 39,951,00000 Contingency 000 1,997,55000 Technical Services Engineering Survey Construct Admin 2,003,00000 5,003,00000 Cost of Revenue Bond Issuance 000 237,13100 Total Project Cost 2,003,00000 47,188,68100 Staff recommends award of the 210 WWTF 40 to 80 MGD Expansion project to Adams Robinson in the amount of 39,951,00000 , approval of the revised project budget and approval of the Capital Project Ordinance contingent upon revenue bond sales approval from LGC See memo , bid tabulation and capital project ordinance Page 3 of 66Page7 Public Utilities – Selma Wastewater Flow Equalization and Pumping Facility Improvements Proposed Construction Contract Award & Budget Revision The County received bids on July 11 , 2024 for the Selma Wastewater Flow Equalization and Pumping Facility Improvements project The project is included in the County’s previously approved Capital Improvements Plan and includes upgrades to the County’s existing Selma Wastewater Pump Station & Equalization Facility to allow for increased capacity The County received three 3 bids TA Loving Company of Goldsboro , NC submitted the lowest responsive base bid in the amount of 17,678,50000 TA Loving Company is properly licensed and experienced in the type of construction involved and appears to have the financial , labor and equipment resources required to complete the construction within the stipulated contract completion time See below the previously approved and proposed project budget Existing Proposed Construction TA Loving Company 000 17,702,50000 Electrical Service Upgrade 000 14,00000 Contingency 000 900,00000 Technical Services Engineering Survey Construct Admin 1,379,77200 1,663,27200 Cost of Revenue Bond Issuance 000 159,21800 Total Project Cost 1,379,77200 20,438,99000 Funding for the proposed project is as follows Sewer System Development Fee Reserve 90,00000 90,00000 Fund 68 Balance 1,289,77200 1,289,77200 Water Sewer Revenue Bonds 000 19,059,21800 Total Project Funds 1,379,77200 20,438,99000 Staff recommends award of the Selma Wastewater Flow Equalization and Pumping Facility Improvements project to TA Loving Company in the amount of 17,702,50000 base bid 17,678,50000 plus Multiple Rake Bar Screen Alternative 24,00000 , approval of the revised project budget and approval of the Capital Project Ordinance contingent upon revenue bond sales approval from LGC See memo and capital project ordinance 8 Public Utilities – Nitrogen Acquisition for Expanded NPDES Permit Revised Project Budget In March 2022 , the Board of Commissioners approved an agreement with Restoration Systems , LLC for the acquisition of nitrogen offset credits for future wastewater treatment expansion projects In total , the approved agreement releases 27,398 lbs of nitrogen credits to the County over the next seven years and requires routine payment installments during this period Furthermore , the County purchased an additional 10,000 lbs 20,000 lbs in County permit of estuary nitrogen from International Paper in FY 23 24 These purchases , combined with the County’s existing allocation and contracted credits , are sufficient to discharge up to 180 MGD The County anticipates an expanded NPDES permit within the next 45 days to increase the effluent flow discharge to 180 MGD in order to meet future growth demands We will continue to utilize technology to minimize nitrogen discharge to very low concentrations However , since nitrogen is measured on a mass limit lbs , these purchases of additional allocation were necessary in order to increase the volume of flow treated and discharged Staff recommends the following revised capital project budget for nitrogen allocation , in order to continue requirement payment allocations for the nitrogen acquisition Existing Proposed Expenses Nitrogen Nutrient Credit Acquisition 15,800,00000 15,800,00000 Cost of 2021 Revenue Bond Issuance 127,83900 127,83900 Cost of Future Revenue Bond Issuance 000 31,30100 Total Project Cost 15,927,83900 15,959,14000 Page 4 of 66PagePage pageNumber5Funding for the proposed project is as follows 2021 Water Sewer Revenue Bonds 6,500,00000 8,000,00000 2024 Water Sewer Revenue Bonds 000 2,151,30100 Wastewater SDF Reserve Funds 2,500,00000 2,500,00000 County ARPA Funds 000 2,500,00000 Fund 68 Balance Appropriation for FY 23 24 1,427,83900 807,83900 Total Project Funds 15,927,83900 15,959,14000 All remaining unencumbered 2021 Water Sewer Revenue Bond proceeds will be budgeted to this project The proposed 6,500,000 includes an appropriation of 1,637,792 from the “ 16 ” Force Main to Buffalo WWPS ” Construction for “ 16 ” Force Main to Buffalo WWPS ” will be funded at a later date FY 23 24 Appropriation from Sewer SDFs will be reduced if additional remaining funds are available from 2021 Water Sewer Revenue Bond proceeds Staff recommends approval of the revised capital project budget and revised capital project ordinance See memo and capital project ordinance 9 Public Utilities – Central Johnston County Regional Wastewater Treatment Facility CJCRWWTF SCADA Improvements , Proposed Project Budget The previously approved 2024 Johnston County Water and Sewer Capital Improvements Plan includes replacement of the instrumentation and control system at the CJCRWWTF The existing system is outdated and incompatible with the new system installed at the 210 WWTF The upgraded system will allow the CJCRWWTF controls to match the controls at the 210 WWTF for more efficient operations , increase system resiliency and improve cybersecurity The majority of the project design has been completed However , in order to complete the project and include the project in the upcoming revenue bond funding , staff recommends adoption of a capital project budget , as follows Construction 3,674,00000 Technical Services 378,60000 Contingency 367,40000 Cost of Revenue Bond Issuance 29,94600 Total Project Cost 4,449,94600 Funding for the proposed project is as follows County ARPA Funds 2,421,00000 Water Sewer Revenue Bonds 2,028,94600 Total Project Funds 4,449,94600 Staff recommends approval of the project budget and Capital Project Ordinance contingent upon revenue bond sale approval from LGC See memo and capital project ordinance 10 Public Utilities – City of Wilson Water Supply Purchase Proposed Project Budget The previously approved 2024 Johnston County Water and Sewer Capital Improvements Plan includes the purchase of additional water supply Staff has worked with the City of Wilson to purchase an additional bulk water supply of 0499 MGD at our existing interconnect on NC 42 at the Johnston Wilson County line The additional water supply will be important over the next few years , while the County is working to complete the Lower Neuse Supply In addition , the increased capacity at the interconnect will continue to improve system resiliency and redundancy Staff will present an interlocal agreement to the Board for consideration after additional details are worked out However , in order to include this project in the upcoming revenue bond funding , staff recommends adoption of a capital project budget , as follows Page 5 of 66PagePage pageNumber6 3,333,81900 Water Capacity Purchase Cost of Revenue Bond Issuance 22,58700 Total Project Cost 3,356,40600 Funding for the proposed project is as follows Water Sewer Revenue Bonds 3,356,40600 Total Project Funds 3,356,40600 Staff recommends approval of the project budget and Capital Project Ordinance contingent upon revenue bond sale approval from LGC See memo and capital project ordinance 11 Public Utilities – Little River Water District – Transmission Upgrades for Wilson Water Purchase Proposed Project Budget Sitting as the Little River Water District The previously approved 2024 Johnston County Water and Sewer Capital Improvements Plan includes the purchase of additional water supply Staff has worked with the City of Wilson to purchase an additional bulk water supply of 0499 MGD at our existing interconnect on NC 42 at the Johnston Wilson County line The additional water supply will be important over the next few years , while the County is working to complete the Lower Neuse Supply In addition , the increased capacity at the interconnect will continue to improve system resiliency and redundancy However , the additional water supply will require approximately 5,700 LF of additional 16 ” water main within the Little River Water District that will be operated under the Johnston County water system In order to include this pipeline project in the upcoming revenue bond funding , staff recommends adoption of a capital project budget , as follows Construction 1,094,00000 Technical Services 245,60000 Contingency 109,40000 Cost of Revenue Bond Issuance 9,81700 Total Project Cost 1,458,81700 Funding for the proposed project is as follows Water Sewer Revenue Bonds 1,458,81700 Total Project Funds 1,458,81700 Staff recommends approval of the project budget and Capital Project Ordinance contingent upon revenue bond sales approval from LGC See memo and capital project ordinance 12 Appointments A Alcoholic Beverage Control Board – 1 position ; 3 year term Craig Williams has applied for reappointment Randall Randy A Davis has applied for appointment For further information , please see the Board Information Sheet as well as summary of appointment requests B Library Board of Trustees – 1 position ; 3 year term Gary Underwood has applied for reappointment Courtney Powell and Brent Haumont have applied for appointment For further information , please see the Board Information Sheet as well as summary of appointment requests 13 Delinquent Tax Collection Report Page 6 of 66PagePage pageNumber714 Annual Tax Settlement and Charge to Collect Taxes for 2024 Tax Administrator Jocelyn Andrews will present the annual tax settlement for 2023 and request the Board to formally adopt an order to collect taxes for 2024 See annual settlement for 2023 and order to collect taxes for 2024 15 Manager Reports and Comments 16 Board Reports and Comments 17 Closed Session If Requested Page 7 of 66PagePage pageNumber8Page 8 of 66PagePage pageNumber9Page 9 of 66Page0Page 10 of 66Page1Page 11 of 66Page2Page 12 of 66Page3Page 13 of 66Page4Page 14 of 66Page5Page 15 of 66Page6Page 16 of 66Page7Page 17 of 66Page8Page 18 of 66Page9Page 19 of 66Page0Page 20 of 66Page1Page 21 of 66Page2Page 22 of 66Page3Page 23 of 66Page4Page 24 of 66Page5Page 25 of 66Page6Page 26 of 66Page7Page 27 of 66Page8Page 28 of 66Page9Page 29 of 66Page0Page 30 of 66Page1Page 31 of 66Page2Page 32 of 66Page3Page 33 of 66Page4Page 34 of 66Page5Page 35 of 66Page6Page 36 of 66Page7Page 37 of 66Page8Page 38 of 66Page9Page 39 of 66Page0Page 40 of 66Page1Page 41 of 66Page2Page 42 of 66Page3Page 43 of 66Page4Page 44 of 66Page5Page 45 of 66Page6Page 46 of 66Page7Page 47 of 66Page8Page 48 of 66Page9Page 49 of 66PagePage pageNumber50Page 50 of 66PagePage pageNumber51Page 51 of 66PagePage pageNumber52Page 52 of 66PagePage pageNumber53Page 53 of 66PagePage pageNumber54Page 54 of 66PagePage pageNumber55Page 55 of 66PagePage pageNumber56Page 56 of 66PagePage pageNumber57Page 57 of 66PagePage pageNumber58Page 58 of 66PagePage pageNumber59Page 59 of 66PagePage pageNumber60Page 60 of 66PagePage pageNumber61Page 61 of 66PagePage pageNumber62Page 62 of 66PagePage pageNumber63Page 63 of 66PagePage pageNumber64Page 64 of 66PagePage pageNumber65Page 65 of 66PagePage pageNumber66Page 66 of 66Page