November 7, 2022 - 10:00 AM - Board of Commissioners Agenda Packet

10 PUBLIC NOTICE OF JOHNSTON COUNTY BOARD MEETING November 7 , 2022 10 00 am The Johnston County Board of Commissioners will meet in Regular Session on Monday , November 7 , 2022 at 10 00 am or as soon thereafter as possible in the Commissioners Meeting Room located in the Johnston County Courthouse at 207 E Johnston Street , Smithfield , NC The purpose of the meeting is to transact business as presented during the meeting Auxiliary aids for the handicapped will be made available upon reasonable notice Citizens that would like to address the Board for Public Comment but have concerns with physically attending the meeting , may email those comments to Clerk to the Board Paula Woodard at paulawoodard @ johnstonnccom The meeting will also be livestreamed through YouTube at https wwwyoutubecom jocogovnc 1 Veterans Services Office – Proclamation for Veterans Day 2022 6 2 Approval Discussion of Agenda 3 Consent Agenda Items 7 4 Public Comments 5 NC Department of Transportation – Easement Request 29 6 Building & Grounds – Request for Additional Skilled Trades Position 37 7 Public Utilities - 210 WWTF 40 – 80 MGD Expansion Capital Project Budget 38 8 Public Utilities – TGB Water Treatment Plant Design Build 14 - 18 MGD Expansion 40 9 Public Utilities – Effluent Force Main – 210 Wastewater Treatment Facility Contract Award 44 10 Tax Administration – 2025 Real Property Revaluation Contract 51 11 Delinquent Tax Collection Report 12 Voting Delegate for the 2022 NCACC Legislative Goals Conference 13 Discussion of Draft Board Rules of Procedure 78 14 Manager Reports and Comments 15 Board Reports and Comments 16 Closed Session If Requested Page 1 of 103PageNovember 7 , 2022 10 00 am 1 Veterans Services Office – Proclamation for Veterans Day 2022 The Veterans Services Office will present the 2022 Veterans Day Proclamation to the Board and request its adoption Veterans Services Officer Robert Boyette will also update the Board regarding planned activities See proclamation 2 Approval Discussion of Agenda 3 Consent Agenda Items Note All items on the Consent Agenda are considered to be routine and may be enacted by one motion The items have been reviewed by the County Manager and are recommended for approval If a Commissioner requests discussion on an item , upon a motion , the item will be removed from the Consent Agenda A Bulk Wastewater Agreement with the Town of Four Oaks Staff requests the Board to approve a Bulk Wastewater Agreement with the Town of Four Oaks See agreement B Town of Benson – Appointment to Benson Board of Adjustment The Town of Benson is requesting the Board to make the following appointment to the Benson Board of Adjustment representing the ETJ area of the Town See request Charlie Harper , 2281 Tarheel Road , Benson term expiring 12 31 2025 C Appointments O’Neals Firefighters Relief Fund Board Advertised in October – 1 position for a one year term to create staggered terms Thelbert Hocutt has applied for appointment D Budget Revisions i Library – 24,73200 – To budget revenue Miscellaneous Revenue , Town of Smithfield funds , and Book Sales into appropriate expenditure line items ii Sheriff – 27,64314 – To budget revenue Controlled Substance Tax , Insurance Recovery , and Miscellaneous Revenue into appropriate expenditure line items E Tax Releases & Refunds – 09 15 2022 – 10 15 2022 4 Public Comments 5 NC Department of Transportation – Easement Request At the October 17 , 2022 Board meeting , the North Carolina Department of Transportation requested the Board to grant an easement on property identified as Tax ID 15I09033B at the bridge on NC Hwy 210 , just before the Johnston County Agricultural Center The NCDOT will be replacing the bridge at this location Page 2 of 103Pageand requests a drainage easement from Johnston County The Board took no action on the request and instead asked the DOT to review an alternate plan versus closing the road during the bridge replacement project to avoid lengthy traffic detours in the area The DOT evaluated an on - site detour versus and off - site detour and reports that due to the additional cost and footprint associated with an on - site detour , the off - site detour was selected See memo regarding on - site and off - site options and original drainage easement request 6 Buildings & Grounds – Request for Additional Skilled Trades Position The Buildings & Grounds Department is requesting the Board to approve one additional Skilled Trades Position due to the addition of the new Detention Center and Public Safety Center This position will allow Buildings & Grounds to handle the preventive maintenance and other duties required with the addition of these buildings Buildings & Grounds has sufficient funds within their current budget to cover the cost of the position so no additional funding is requested See memo 7 Public Utilities – 210 WWTF 40 – 80 MGD Expansion Capital Project Budget Based on demand projections and in accordance with the approved Capital Improvements Plan , the County will continue to need additional near - term wastewater treatment capacity Therefore , staff recommends proceeding with design of the first expansion of the 210 WWTF 4 to 8 MGD Staff completed the Request for Qualifications process and negotiated with a consultant for the project design The scope includes all project coordination meetings , complete project design , sub - consultants , permitting and bidding award The proposed project budget is as follows Technical Services 2,003,00000 Total Project Cost 2,003,00000 Funding for the proposed project is as follows Wastewater Fund Balance Fund 68 2,003,00000 Total Project Funds 2,003,00000 Staff recommends approval of the proposed capital project budget and adoption of the associated capital project budget ordinance See memo and capital project ordinance 8 Public Utilities – Timothy G Broome Water Treatment Plant Design Build 14 - 18 MGD Expansion – Proposed Contract and Capital Project Budget On June 20 , 2022 , the Board of Commissioners authorized the design - build project delivery method for the proposed 14 - 18 MGD Expansion at the Timothy G Broome Water Treatment Plant County staff worked with the project consultant HDR Engineering and legal consultant to complete the Request for Proposals and interview process Staff selected TA Loving Company as the Design - Builder for the project The team also includes Hazen & Sawyer and McKim & Creed for design services The project team negotiated a proposed Phase 1 project agreement The scope of services for Phase 1 are on a lump sum basis and include • Phase 1A 4,714,41749 - Overall project scoping design workshops development of an initial opinion of cost , design services through a 30 submittal package with cost opinion update ; and • Phase 1B 1,549,99930 - Design completion to 100 with the preparation and delivery of a Guaranteed Maximum Price GMP and schedule for Phase 2 At the completion of Phase 1 , the County will consider the GMP , work breakdown structure , scope , schedule , performance guarantees , any changes to the Design - Builder team members , in preparing and finalizing a Phase 2 contract In order to proceed with Phase 1 , staff recommends the following revised capital project budget Page 3 of 103PageExisting Proposed Expenses Technical Services 225,00000 765,00000 Construction Design Build Phase 1 000 6,264,41700 TOTAL 225,00000 7,029,41700 Revenues Water SDF Reserve Fund 225,00000 7,029,41700 TOTAL 225,00000 7,029,41700 Staff respectfully requests the Board’s approval to proceed with the Phase 1 contract , approval of the proposed revised capital project budget and approval of the capital project ordinance See memo and capital project ordinance 9 Public Utilities – Effluent Force Main – 210 Wastewater Treatment Facility – Proposed Construction Contract Award and Budget Revision The County received bids on October 26 , 2022 for construction of the Effluent Force Main associated with the 210 Wastewater Treatment Facility The proposed project is included in the County’s previously approved Water and Sewer Capital Improvements Plan and required for additional wastewater treatment capacity within the County’s system The County received three 3 bids , as follows Sanford Contractors of Sanford , NC submitted the lowest responsive base bid in the amount of 17,271,43000 Sanford Contractors is properly licensed and experienced in the type of construction involved and appears to have the financial , labor and equipment resources required to complete the construction within the stipulated contract completion time Please see below the previously approved and proposed project budget Existing Proposed Construction 210 WWTF 69,071,38000 69,071,98000 BioSolids Facilities 25,097,00000 25,097,00000 Effluent Force Main 000 17,271,43000 Total Construction 94,168,38000 111,440,41000 Contingency 2,842,67000 3,706,67000 Tech Services Engineering Survey GeoTech Construct Admin 210 WWTF BioSolids Effluent Force Main 11,460,44800 11,960,44800 Easements 75,00000 75,00000 Loan Closing 1,833,73500 1,833,73500 Nitrogen Acquisition Phillips Plating 490,00000 490,00000 Total Project Cost 110,870,23300 129,506,26300 Funding for the proposed project is as follows Fund 68 Sewer Appropriation 2,373,00000 2,373,00000 Page 4 of 103PagePage pageNumber5State Clean Water Loan 11 , 20 years 91,686,69500 91,686,69500 ARPA Funding 16,029,80300 34,665,83300 Wastewater SDF Reserve Funds 780,73500 780,73500 Total Project Funds 110,870,23300 129,506,26300 Applied for ARPA funding through State program in Fall 2022 If not selected for ARPA funding through State program , County ARPA funds to be appropriated Staff recommends award of the Effluent Force Main for the 210 Wastewater Treatment Facility project to Sanford Contractors in the amount of 17,271,430 , approval of the revised project budget , the amended Capital Project Ordinance and adoption of the award resolution , contingent upon funding agency approval See memo , certified bid tabulation , revised capital project ordinance , and resolution 10 Tax Administration – 2025 Real Property Revaluation Contract The County issued a Request for Qualifications and received four proposals for the 2025 Real Property Revaluation Contract After committee review and the scoring of each proposal , Pearson’s Appraisal Service , Inc was selected to begin contract negotiations In preparation for the 2025 countywide reappraisal , staff negotiated a per parcel price of 2290 Tax Administrator Jocelyn Andrews is requesting the Board to approve and award the 2025 Real Property Revaluation Contract to Pearson’s Appraisal Service , Inc See memo and contract 11 Delinquent Tax Collection Report 12 Voting Delegate for the 2022 NCACC Legislative Goals Conference The North Carolina Association of County Commissioners Legislative Goals Conference will be held in Wake County November 16 - 18 , 2022 Staff requests the Board to appoint a voting delegate and alternate to represent Johnston County 13 Discussion of Draft Board Rules of Procedure At the direction of the Board of Commissioners , staff prepared a discussion draft of Rules of Procedure for the Board’s consideration The intent of the draft rules is to formalize the Board’s current th practices and is modeled after the Suggested Rules of Procedure for the Boards of County Commissioners , 4 Edition , by Trey Allen and published by the School of Government at the University of North Carolina at Chapel Hill The Board will discuss the draft rules See draft rules 14 Manager Reports and Comments 15 Board Reports and Comments 16 Closed Session If Requested Additional Non - Agenda Item Attachments Public Utilities Monthly Change Order Summary for October Public Utilities Water Supply Analysis Updated 10 27 2022 Public Utilities Wastewater Capacity Analysis Updated 10 27 2022 Page 5 of 103PagePage pageNumber6Page 6 of 103PagePage pageNumber7Page 7 of 103PagePage pageNumber8Page 8 of 103PagePage pageNumber9Page 9 of 103Page0Page 10 of 103Page1Page 11 of 103Page2Page 12 of 103Page3Page 13 of 103Page4Page 14 of 103Page5Page 15 of 103Page6Page 16 of 103Page7Page 17 of 103Page8Page 18 of 103Page9Page 19 of 103Page0Page 20 of 103Page1Page 21 of 103Page2Page 22 of 103Page3Page 23 of 103Page4Page 24 of 103Page5Page 25 of 103Page6Page 26 of 103Page7Page 27 of 103Page8Page 28 of 103Page9Page 29 of 103Page0Page 30 of 103Page1Page 31 of 103Page2Page 32 of 103Page3Page 33 of 103Page4Page 34 of 103Page5Page 35 of 103Page6Page 36 of 103Page7Page 37 of 103Page8Page 38 of 103Page9Page 39 of 103Page0Page 40 of 103Page1Page 41 of 103Page2Page 42 of 103Page3Page 43 of 103Page4Page 44 of 103Page5Page 45 of 103Page6Page 46 of 103Page7Page 47 of 103Page8Page 48 of 103Page9Page 49 of 103PagePage pageNumber50Page 50 of 103PagePage pageNumber51Page 51 of 103PagePage pageNumber52Page 52 of 103PagePage pageNumber53Page 53 of 103PagePage pageNumber54Page 54 of 103PagePage pageNumber55Page 55 of 103PagePage pageNumber56Page 56 of 103PagePage pageNumber57Page 57 of 103PagePage pageNumber58Page 58 of 103PagePage pageNumber59Page 59 of 103PagePage pageNumber60Page 60 of 103PagePage pageNumber61Page 61 of 103PagePage pageNumber62Page 62 of 103PagePage pageNumber63Page 63 of 103PagePage pageNumber64Page 64 of 103PagePage pageNumber65Page 65 of 103PagePage pageNumber66Page 66 of 103PagePage pageNumber67Page 67 of 103PagePage pageNumber68Page 68 of 103PagePage pageNumber69Page 69 of 103PagePage pageNumber70Page 70 of 103PagePage pageNumber71Page 71 of 103PagePage pageNumber72Page 72 of 103PagePage pageNumber73Page 73 of 103PagePage pageNumber74Page 74 of 103PagePage pageNumber75Page 75 of 103PagePage pageNumber76Page 76 of 103PagePage pageNumber77Page 77 of 103PagePage pageNumber78Page 78 of 103PagePage pageNumber79Page 79 of 103PagePage pageNumber80Page 80 of 103PagePage pageNumber81Page 81 of 103PagePage pageNumber82Page 82 of 103PagePage pageNumber83Page 83 of 103PagePage pageNumber84Page 84 of 103PagePage pageNumber85Page 85 of 103PagePage pageNumber86Page 86 of 103PagePage pageNumber87Page 87 of 103PagePage pageNumber88Page 88 of 103PagePage pageNumber89Page 89 of 103PagePage pageNumber90Page 90 of 103PagePage pageNumber91Page 91 of 103PagePage pageNumber92Page 92 of 103PagePage pageNumber93Page 93 of 103PagePage pageNumber94Page 94 of 103PagePage pageNumber95Page 95 of 103PagePage pageNumber96Page 96 of 103PagePage pageNumber97Page 97 of 103PagePage pageNumber98Page 98 of 103PagePage pageNumber99Page 99 of 103Page00Page 100 of 103Page01Page 101 of 103Page02Page 102 of 103Page03Page 103 of 103Page