March 6, 2023 - 10:00 am - Board of Commissioners Agenda Packet

10 PUBLIC NOTICE OF JOHNSTON COUNTY BOARD MEETING March 6 , 2023 10 00 am The Johnston County Board of Commissioners will meet in Regular Session on Monday , March 6 , 2023 at 10 00 am or as soon thereafter as possible in the Commissioners Meeting Room located in the Johnston County Courthouse at 207 E Johnston Street , Smithfield , NC The purpose of the meeting is to transact business as presented during the meeting Auxiliary aids for the handicapped will be made available upon reasonable notice Citizens that would like to address the Board for Public Comment but have concerns with physically attending the meeting , may email those comments to Clerk to the Board Dana Cuddington at danacuddington @ johnstonnccom The meeting will also be livestreamed through YouTube at https wwwyoutubecom jocogovnc 1 Approval Discussion of Agenda 2 Consent Agenda Items 7 3 Public Comments 4 Partnership for Children – Proclamation – The Week of the Young Child – April 1 - 7 , 2023 46 5 Request for Phase 1 – Fire Matrix Implementation 47 6 Health Department – Opioid Settlement Funds 59 7 911 - Communications – Request to Adopt Resolution 69 8 Public Utilities – Austin Pond WWPS Improvements Proposed Budget Revision 85 9 Public Utilities – TGB WTP – Construction Management & Maintenance System Initiation 87 10 Public Utilities – Central Johnston County Regional WW Treatment Facility - CCMS Initiation 90 11 Public Utilities – TGB WTP - 14 - 18 MGD Design Build Expansion Project , Sole Source Request 93 12 Delinquent Tax Collection Report 13 Manager Reports and Comments 14 Board Reports and Comments 15 Closed Session If Requested LUNCH WITH JOHNSTON COUNTY COOPERATIVE EXTENSION 12 00 PM Johnston County Agricultural Center 2736 NC Hwy 210 , Smithfield Page 1 of 95PageMarch 6 , 2023 10 00 am 1 Approval Discussion of Agenda 2 Consent Agenda Items Note All items on the Consent Agenda are considered to be routine and may be enacted by one motion The items have been reviewed by the County Manager and are recommended for approval If a Commissioner requests discussion on an item , upon a motion , the item will be removed from the Consent Agenda A Approval of Minutes – January 17 , 6 00 pm B Order to Advertise Tax Liens Tax Administrator Jocelyn Andrews is requesting the Board to adopt an order authorizing the advertisement of the tax liens for delinquent 2022 tax bills See order C Department of Transportation – Additions to System NC DOT is requesting the Board to concur with their recommendation to add the following roads to the State Maintained System Upton Drive , Hound Dog Lane , N Rabbit Run Drive , and S Rabbit Run Drive – Langdon Farms – Phase 2 – Smithfield Township Brodie Rose Landing Way – Brodie Rose Landing – Phase 1 – Cleveland Township D Town of Micro – Appointment to Micro Planning Board The Town of Micro is requesting the Board to make the following appointment to the Micro Planning Board representing the ETJ area of the Town See request Gary Wheeler , 224 Bizzell Grove Church Road , Selma , NC term expiring 2 28 2026 E Option Agreement for Hughes Tract Approve Option to Purchase Agreement between County of Johnston and John Timothy Hughes for Johnston County Parcel ID 15L11012 in the amount of 40,00000 per acre for not less than 47 acres See agreement F Public Utilities – Request to Discard Equipment – NCGS 160A - 266 Johnston County Public Utilities requests to dispose of the following property that is no longer of value to the County The property is not in service and is not listed on the Countys asset list The equipment must be removed from the existing landfill property in order to avoid conflicts with landfill operation and the cost to disassemble and move the equipment exceeds any possible redeemable value of the property One - Valley irrigation center pivot electric drive approximately 800ft long 5 towers with end gun - No county asset number Two - Valley irrigation center pivots hydraulically drive 263ft long each 1 tower w end gun each - No county asset number Page 2 of 95PageThis property is not necessary for the conduct of public business , and given that the cost to disassemble and move the equipment exceeds any value it may have , financial considerations indicate disposing of the property serves the best interests of the County as it has no redeemable value Further , the location of the equipment conflicts with landfill operations and poses a safety risk Public Utilities requests allowing a vendor to disassemble and remove the equipment at no charge to the County or the vendor G Budget Revisions • Economic Development – 658,97500 – To increase the incentive grant for Grifols due to under estimated amount during FY 22 - 23 budget • Health - 69,38800 – To provide additional funds to the LHD of the Special Supplemental Nutrition Program for WIC • Sheriff - 45,54330 and 1480 – To move revenues into appropriate expenditure line items • Emergency Services - 70,00000 – To appropriate funds for the purchase of a EMS vehicle reimbursed by insurance H Sheriff’s Office - Take and approve Sheriffs bond in the amount of 10,00000 with Travelers Insurance pursuant to NCGS 162 - 9 I Tax Releases & Refunds – 1 16 2023 – 02 15 2023 3 Public Comments 4 Partnership for Children - Proclamation – The Week of the Young Child – April 1 - 7 , 2023 The Partnership for Children of Johnston County is requesting the Board to adopt a proclamation proclaiming April 1 - 7 , 2023 as The Week of the Young Child in Johnston County See proclamation 5 Request for Phase 1 – Fire Matrix Implementation Phase 1 of the Fire Matrix includes a one - time funding opportunity for non - profit fire departments that are contracted to serve districts that are identified as Tier 1 Tier 1 fire departments are those in which the Fire Tax District current revenue is less than 300,000 Blue Block Phase 1 implementation provides that Tier 1 Departments with a tax rate of not less than 012 are eligible for supplemental funding to bring them to minimum funding level of 300,00000 Under the plan , the same departments will be eligible for the Minimum Funding Supplement 25,000 Gray Block The total cost of the program is anticipated to be 608,977 Funding in the amount of approximately 300,000 is currently appropriated for this program To fully fund the program , additional funds must be appropriated See grant application and Phase 1 funding proposal 6 Health Department – Opioid Settlement Funds NCDOJ recently announced five new opioid settlements with CVS , Walgreens , Walmart , Allergan , and Teva These settlements will result in an additional 600 million to North Carolina state and local governments County staff recommends the approval of the Resolution Authorizing Execution of Opioid Settlements and Approving the Supplemental Agreement for Additional Funds Between the State of North Carolina and Local Governments on Proceeds Relating to the Settlement of Opioid Litigation See resolution and agreement Page 3 of 95Page7 911 - Communications – Request to Adopt Resolution 911 - Communications is requesting the Board to adopt a resolution supporting the reclassification of Johnston County 911 Dispatchers pursuant to the 9 - 1 - 1 SAVES Act See resolution and supporting documentation 8 Public Utilities – Austin Pond Wastewater Pump Station Improvements Proposed Capital Project Budget The County’s existing Austin Pond Wastewater Pump Station located at 200 St Jiles Drive , Clayton collects wastewater flow from the County’s retail customers in the Cornwallis Road area north of NC 42 and bulk flow from the Winston Pointe development Winston Road The existing wastewater pump station allows the County to divert flow to the County’s downstream sewer system or to the Town of Clayton along NC 42 West The previously approved Water and Sewer Capital Improvements Plan includes a project for the County to expand the Austin Pond WWPS The expanded station will have the ability to pump to the County’s system and the Town of Clayton simultaneously Our consultant McKim & Creed completed a preliminary study to evaluate improvement options for the facilities They identified a detailed project scope to achieve additional pumping capacity and allow for simultaneous discharge into the County’s system and along NC 42 West to Clayton Staff recommends proceeding with the detailed project design and adoption of the following budget for technical services to complete the project , as follows Expense Technical Design Services Detailed Project Design , Survey , Permitting & Bidding 275,00000 Construction Administration & Observation 31,00000 Total 306,00000 Revenue Wastewater Fund 68 Balance 306,00000 Total 306,00000 Staff recommends the appropriation of funding for the project from the Wastewater Fund Balance Fund 68 Staff respectfully request the Board’s approval of the proposed project budget See memo and budget revision 9 Public Utilities – Timothy G Broome Water Treatment Plant – Construction Management and Maintenance System CMMS Initiation In May 2022 , the County submitted an application for an “ Asset Inventory and Assessment Grant ” to the Division of Water Infrastructure – DEQ The State Water Infrastructure Authority awarded a 200,000 grant to the County for Initiation of a Construction Management and Maintenance System CMMS at the Timothy G Broome Water Treatment Plant Staff completed the Request for Qualifications process and selected HDR , Inc as a consultant for the project The proposed project budget is as follows Technical Services 200,00000 Software 40,00000 Network Modifications Hardware 10,00000 Total Project Cost 250,00000 Funding for the proposed project is as follows Asset Inventory and Assessment AIA Grant 200,00000 Water Fund Balance Fund 67 50,00000 Total Project Funds 250,00000 Staff recommends approval of the proposed capital project budget and capital project ordinance See memo and capital project ordinance Page 4 of 95PagePage pageNumber510 Public Utilities – Central Johnston County Regional Wastewater Treatment Facility – Construction Management and Maintenance System CMMS Initiation In May 2022 , the County submitted an application for an “ Asset Inventory and Assessment Grant ” to the Division of Water Infrastructure – DEQ The State Water Infrastructure Authority awarded a 200,000 grant to the County for Initiation of a Construction Management and Maintenance System CMMS at the Central Johnston County Regional Wastewater Treatment Facility CJCRWWTF Staff completed the Request for Qualifications process and selected HDR , Inc as a consultant for the project The proposed project budget is as follows Technical Services 200,00000 Software 40,00000 Network Modifications Hardware 50,00000 Total Project Cost 290,00000 Funding for the proposed project is as follows Asset Inventory and Assessment AIA Grant 200,00000 Sewer Fund Balance Fund 68 90,00000 Total Project Funds 290,00000 Staff recommends approval of the proposed capital project budget and capital project ordinance See memo and capital project ordinance 11 Public Utilities – Timothy G Broome Water Treatment Plant , 14 - 18 MGD Design Build Expansion Project , Sole Source Request Design for the 14 to 18 MGD Expansion at the Timothy G Broome Water Treatment Plant project is underway The project schedules includes a 30 cost estimate for the project by early April The project engineer Hazen & Sawyer recommends sole sourcing several components of the proposed project , and County staff requests the sole sourcing of several items at the Timothy G Broome Water Treatment Plant in order to maintain standardization and efficiency for utility operations The currently identified proposed sole source items follow Item Manufacturer Reasoning Maintain standardization , compatibility and Cluster Filter Equipment Westech consistency for operation and maintenance Maintain standardization , compatibility and Belt Filter Press BDP Industries consistency for operation and maintenance Maintain standardization , compatibility and Rotary Lobe Pumps Borger consistency for operation and maintenance KWS Manufacturing Maintain standardization , compatibility and Conveyor System Company , Ltd consistency for operation and maintenance Maintain standardization , compatibility and Chemical Metering Pumps Blue - White consistency for operation and maintenance Chemical Resistant Sump Only known chemical sump pump in the BJM Pumps , LLC Pumps market Maintain standardization , compatibility and Chemical Transfer Pumps IWAKI consistency for operation and maintenance Staff respectfully requests approval to sole source the items referenced above for the proposed project See memo and Hazen & Sawyer letter 12 Delinquent Tax Collection Report 13 Manager Reports and Comments Page 5 of 95PagePage pageNumber614 Board Reports and Comments 15 Closed Session If Requested LUNCH WITH JOHNSTON COUNTY COOPERATIVE EXTENSION 12 00 PM Johnston County Agricultural Center 2736 NC Hwy 210 , Smithfield Page 6 of 95PagePage pageNumber7Page 7 of 95PagePage pageNumber8Page 8 of 95PagePage pageNumber9Page 9 of 95Page0Page 10 of 95Page1Page 11 of 95Page2Page 12 of 95Page3Page 13 of 95Page4Page 14 of 95Page5Page 15 of 95Page6Page 16 of 95Page7Page 17 of 95Page8Page 18 of 95Page9Page 19 of 95Page0Page 20 of 95Page1Page 21 of 95Page2Page 22 of 95Page3Page 23 of 95Page4Page 24 of 95Page5Page 25 of 95Page6Page 26 of 95Page7Page 27 of 95Page8Page 28 of 95Page9Page 29 of 95Page0Page 30 of 95Page1Page 31 of 95Page2Page 32 of 95Page3Page 33 of 95Page4Page 34 of 95Page5Page 35 of 95Page6Page 36 of 95Page7Page 37 of 95Page8Page 38 of 95Page9Page 39 of 95Page0Page 40 of 95Page1Page 41 of 95Page2Page 42 of 95Page3Page 43 of 95Page4Page 44 of 95Page5Page 45 of 95Page6Page 46 of 95Page7Page 47 of 95Page8Page 48 of 95Page9Page 49 of 95PagePage pageNumber50Page 50 of 95PagePage pageNumber51Page 51 of 95PagePage pageNumber52Page 52 of 95PagePage pageNumber53Page 53 of 95PagePage pageNumber54Page 54 of 95PagePage pageNumber55Page 55 of 95PagePage pageNumber56Page 56 of 95PagePage pageNumber57Page 57 of 95PagePage pageNumber5895 of 58 PagePagePage pageNumber59Page 59 of 95PagePage pageNumber60Page 60 of 95PagePage pageNumber61Page 61 of 95PagePage pageNumber62Page 62 of 95PagePage pageNumber63Page 63 of 95PagePage pageNumber64Page 64 of 95PagePage pageNumber65Page 65 of 95PagePage pageNumber66Page 66 of 95PagePage pageNumber67Page 67 of 95PagePage pageNumber68Page 68 of 95PagePage pageNumber69Page 69 of 95PagePage pageNumber70Page 70 of 95PagePage pageNumber71Page 71 of 95PagePage pageNumber72Page 72 of 95PagePage pageNumber73Page 73 of 95PagePage pageNumber74Page 74 of 95PagePage pageNumber75Page 75 of 95PagePage pageNumber76Page 76 of 95PagePage pageNumber77Page 77 of 95PagePage pageNumber78Page 78 of 95PagePage pageNumber79Page 79 of 95PagePage pageNumber80Page 80 of 95PagePage pageNumber81Page 81 of 95PagePage pageNumber82Page 82 of 95PagePage pageNumber83Page 83 of 95PagePage pageNumber84Page 84 of 95PagePage pageNumber85Page 85 of 95PagePage pageNumber86Page 86 of 95PagePage pageNumber87Page 87 of 95PagePage pageNumber88Page 88 of 95PagePage pageNumber89Page 89 of 95PagePage pageNumber90Page 90 of 95PagePage pageNumber91Page 91 of 95PagePage pageNumber92Page 92 of 95PagePage pageNumber93Page 93 of 95PagePage pageNumber94Page 94 of 95PagePage pageNumber95Page 95 of 95Page