April 17, 2023 - 6:00 PM - Board of Commissioners Agenda Packet

10 PUBLIC NOTICE OF JOHNSTON COUNTY BOARD MEETING April 17 , 2023 6 00 pm The Johnston County Board of Commissioners will meet in Regular Session on Monday , April 17 , 2023 at 6 00 pm or as soon thereafter as possible in the Commissioners Meeting Room located in the Johnston County Courthouse at 207 E Johnston Street , Smithfield , NC The purpose of the meeting is to transact business as presented during the meeting Auxiliary aids for the handicapped will be made available upon reasonable notice Citizens that would like to address the Board for Public Comment but have concerns with physically attending the meeting , may email those comments to Clerk to the Board Dana Cuddington at danacuddington @ johnstonnccom The meeting will also be livestreamed through YouTube at https wwwyoutubecom jocogovnc 1 Approval Discussion of Agenda 2 Resolution Recognizing Elite Xpress Track and Field All - Americans 6 3 Consent Agenda Items 7 4 Public Comments 5 Public Utilities – TGB Water Treatment Plant – Design Build 14 - 18 MGD Expansion 68 6 Public Utilities – Duchess Downs Gravity Sewer Outfall Revised Capital Project Budget 72 7 Public Utilities – Johnston County Long Term Water Supply Plan 75 8 Parks , Greenways , and Open Space – Open Space Grant Allocation Recommendations 100 9 Parks , Greenways , and Open Space – Regional Park Master Plan 10 Parks , Greenways , and Open Space – Parks and Recreation Trust Fund Grant 11 Resolution in Support of North Carolina Senate Bill 379 103 12 Comprehensive Land Use Plan – Continued Discussion 13 Manager Reports and Comments 14 Board Reports and Comments 15 Closed Session if requested Page 1 of 103PageApril 17 , 2023 6 00 pm 1 Approval Discussion of Agenda 2 Resolution Recognizing Elite Xpress Track and Field All - Americans The Board will recognize Elite Xpress Track and Field All - Americans recent accomplishments at the AAU Indoor National Championships and the USATF Indoor Masters National Championships See resolution 3 Consent Agenda Items Note All items on the Consent Agenda are considered to be routine and may be enacted by one motion The items have been reviewed by the County Manager and are recommended for approval If a Commissioner requests discussion on an item , upon a motion , the item will be removed from the Consent Agenda A Approval of Minutes – March 20 , 2023 6 00 pm B HAPP – Approval of the Fiscal Year 2023 - 2024 Annual Plan HAPP Director Randy Smale is requesting the Board to approve the proposed Fiscal Year 2023 - 2024 Annual Plan No changes are proposed from last year’s plan and the required public hearing was held on April 13 , 2023 by HAPP with no comments received See memo and plan C Sheriff’s Office – Approval of Jail Medical Contract and Jail Health Plan Sheriff Steve Bizzell is requesting the Board’s approval of Contract for Inmate Medical Services Institutional Medical Services , PLLC and IMS Correctional HealthCare , LLC with an effective date of May 1 , 2023 and approval of Jail Health Plan , with an effective date of May 1 , 2023 See contract and plan D Appointments • Bentonville Fire Protection District Commission – 3 positions ; 2 year terms Anthony Wayne Westbrook has applied for reappointment Mr Westbrook would require a waiver in the length of service policy • Bentonville Firefighters Relief Fund Board – 1 position ; 2 year terms Porter Jones has applied for reappointment • Claytex Fire Protection District Commission – 3 positions ; 2 year terms Jimmy D McLaurin , Jr has applied for reappointment Mr McLaurin would require a waiver in the length of service policy • Shoeheel Fire Protection District Commission – 3 positions ; 2 year terms Page 2 of 103PageRoger Johnson has applied for reappointment Mr Johnson would require a waiver in the length of service policy • Shoeheel Firefighters Relief Fund Board – 1 position ; 2 year terms Matthew Ryan Blackman has applied for reappointment Pleasant Grove Community Building Board of Trustees – 1 position ; 2 year terms Natalie Rouse has applied for reappointment E Budget Revisions • Health - 52,24000 – To budget state funds for food and lodging inspections Environmental Health conducted 100 of all food and lodging inspections ; therefore , receiving the entire allocation of funds for Johnston County • Finance – 7,500,00000 – To appropriate funds from the General Fund to pay for school project costs to be reimbursed to the County with the proceeds of the first bond sale from the 2022 referendum per Board of Commissioners approval on April 17 , 2023 and 7,500,00000 – To appropriate funds for the School Bond Fund from the General Fund to pay for school project costs to be reimbursed to the County with the proceeds of the first bond sale from the 2022 referendum per Board of Commissioners approval on April 17 , 2023 • Social Services – 5,78200 – To increase the Work First Transportation line item based on receipt of the FY 2023 Rural Operating Assistance Program ROAP grant annual allocation of funds for the WF Employment Transportation These funds are used to provide employment related transportation to eligible citizens 4 Public Comments 5 Public Utilities – Timothy G Broome Water Treatment Plant Design Build 14 - 18 MGD Expansion Proposed Updated Contract and Revised Capital Project Budget On November 7 , 2022 , the Board of Commissioners authorized a contract and adopted a capital project budget for Phase 1 of the Timothy G Broome Water Treatment Plant 14 - 18 MGD Expansion In addition to technical services from the County’s Owner’s Advisor HDR Engineering , Phase 1 included Phase 1A overall project scoping design workshops , development of an initial opinion of cost , design services through a 30 submittal package with cost opinion update ; and Phase 1B design completion to 100 with the preparation and delivery of a Guaranteed Maximum Price GMP and schedule for Phase 2 Staff proposes funding the project with 2023 Water Sewer Revenue Bonds The revenue bond process is underway , and the County should receive a final guaranteed maximum price GMP by early June This schedule would all for revenue bonds to be sold in July In order to maintain the project schedule of completion by Spring 2025 , staff recommends approval of an early equipment work package prior to agreement of a GMP The contractor has bid several project components with long lead times The proposed early equipment work package includes filters , generators , electrical switchgear , variable frequency drives and pumps In addition , the County is responsible to procure the Claricone directly for this project , which also has a significant delivery time Staff recommends a revised capital project budget as identified below until the County and contractor reach final GMP agreement Existing Proposed Expenses Page 3 of 103PageTechnical Services 765,00000 765,00000 Construction Design Build Phase 1 6,264,41700 6,264,41700 Early Equipment Procurement Package 7,990,31700 Early Work Package 3,110,42500 Claricone Procurement 1,640,00000 Construction Administration 1,887,26500 Final Engineering Design 1,550,00000 Contingency _____________ 1,569,99300 TOTAL 7,029,41700 24,777,41700 Revenues Water SDF Reserve Fund 7,029,41700 7,029,41700 2023 Water Sewer Revenue Bonds ____________ 17,748,00000 TOTAL 7,029,41700 24,777,41700 Staff respectfully requests the Board’s approval to proceed with the early equipment work packages , associated construction administration and design packages , approval of the proposed revised capital project budget and approval of the capital project ordinance See memo and capital project ordinance 6 Public Utilities – Duchess Downs Gravity Sewer Outfall Revised Capital Project Budget On June 7 , 2022 , the Board adopted a capital project budget for the Duchess Downs Gravity Sewer Outfall project to begin preliminary project routing design The project is included in the previously approved 2022 Water and Sewer Capital Improvements Plan and includes a gravity sewer outfall from the existing Duchess Downs Wastewater Pump station to Adams Point WWPS located in Adams Pointe Subdivision Please see the attached map The outfall will allow for the abandonment of the existing Duchess Downs WWPS The existing WWPS is currently at capacity based on actual and committed flows and station upsizing would be very expensive due to no three - phase power available in the vicinity The proposed wastewater facilities will serve existing and future development on the west side of the I - 40 NC 42 interchange and the area between NC 50 and Old Drug Store Road The preliminary project routing has been completed , and in order to proceed with the detailed project design , staff recommends a revised capital project budget for completed project design and easement acquisition The proposed project budget is as follows Existing Proposed Technical Design Services 100,00000 573,10000 Easement Acquisition ____________ 250,00000 Total 100,00000 823,10000 Proposed funding for the project is from the Wastewater System Development Fee Capital Reserve account Staff respectfully request the Board’s approval of the proposed project budget See memo , budget revision and map 7 Public Utilities – Johnston County Long Term Water Supply Plan Representatives from Hazen & Sawyer will present an update to the Board on Johnston County’s Long Term Water Supply Plan See plan 8 Parks , Greenways , and Open Space – Open Space Grant Allocation Recommendations Staff would like to share the funding recommendations for the 2023 Open Space Fund Grants See spreadsheets 9 Parks , Greenways , and Open Space – Regional Park Master Plan Page 4 of 103PagePage pageNumber5Stewart , Inc will present the Master Plan for the Regional Park at Matthews Road and Polenta Road The plan can be downloaded at the following link https fileac 33kUbwYbvzA Hard copies will be provided to the Board at the April 17 , 2023 meeting Following the presentation , staff requests the Board to take the study under advisement for adoption consideration at the May 1 , 2023 meeting 10 Parks , Greenways , and Open Space – Parks and Recreation Trust Fund Grant Parks , Greenways , and Open Space Coordinator Adrian O’Neal is requesting approval to apply for a 500,00000 PARTF grant to start the first phase of work on Johnston County’s first regional park 11 Resolution in Support of North Carolina Senate Bill 379 Staff will present a Resolution to the Board in support of North Carolina Senate Bill 379 – An Act to Allow the Johnston County Board of Commissioners to Redistrict their Residency Districts See resolution 12 Comprehensive Land Use Plan – Continued Discussion 13 Manager Reports and Comments Sheriff’s Office – Notification of grant application for the 2022 Edward Byrne Memorial Justice Grant JAG in the amount of 15,07800 to purchase ammunition for training to enhance firearms proficiency of all deputy sheriffs 14 Board Reports and Comments 15 Closed Session if requested Page 5 of 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