May 15, 2023 - 6:00 PM - Board of Commissioners Agenda Packet

10 PUBLIC NOTICE OF JOHNSTON COUNTY BOARD MEETING May 15 , 2023 6 00 pm The Johnston County Board of Commissioners will meet in Regular Session on Monday , May 15 , 2023 at 6 00 pm or as soon thereafter as possible in the Commissioners Meeting Room located in the Johnston County Courthouse at 207 E Johnston Street , Smithfield , NC The purpose of the meeting is to transact business as presented during the meeting Auxiliary aids for the handicapped will be made available upon reasonable notice Citizens that would like to address the Board for Public Comment but have concerns with physically attending the meeting , may email those comments to Clerk to the Board Dana Cuddington at danacuddington @ johnstonnccom The meeting will also be livestreamed through YouTube at https wwwyoutubecom jocogovnc 1 Approval Discussion of Agenda 2 Consent Agenda Items 6 3 Public Comments 4 Public Hearing – Parks , Greenways & Open Space – Regional Park Master Plan 5 Parks , Greenways , and Open Space – Proclamation – 2023 Year of the Trail 47 6 Emergency Services – Proclamation – EMS Week – May 21 - 27 , 2023 48 7 Partnership for Children of Johnston County – Proclamation – Summer Learning Week 49 8 Triangle Land Conservancy – Update to the Board 9 Public Utilities – Four Oaks WW Pump Station Improvements Proposed Budget Revision 50 10 Public Utilities – White Memorial Church Rd Water Main Improvements 52 11 Planning Department – Metropolitan Planning Organization 12 Johnston County Comprehensive Transportation Plan 13 Comprehensive Land Use Plan – Continued Discussion 14 Manager Reports and Comments 15 Board Reports and Comments 16 Closed Session if requested Page 1 of 55PageMay 15 , 2023 6 00 pm 1 Approval Discussion of Agenda 2 Consent Agenda Items Note All items on the Consent Agenda are considered to be routine and may be enacted by one motion The items have been reviewed by the County Manager and are recommended for approval If a Commissioner requests discussion on an item , upon a motion , the item will be removed from the Consent Agenda A Approval of Minutes – April 17 , 2023 6 00 pm B Department of Transportation – Additions to System NC DOT is requesting the Board to concur with their recommendation to add the following roads to the State Maintained System Buccherro Lane , Centona Place , N Porcennia Lane and S Porcennia Lane – Neuse Villa – Section 2 The Vista at Tuscany – Wilders Township C Public Utilities – Request to Declare Vehicles as Surplus Johnston County Public Utilities respectfully requests the Board to declare the following vehicles surplus and approve for them to be sold at the next public auction to be scheduled by the Sheriff’s Office See memo Asset No Year Vehicle Type Mileage License Plate 13490 2016 Ford F150 201,144 86466 - V 13567 2017 Ford F150 200,473 95296 - V 13376 2010 Chevrolet Truck 244,297 38519 - V 13375 2010 Chevrolet 4x4 Extended Cab Truck 220,913 38518 - V 13476 2016 Ford Truck 213,448 79786 - V 13475 2016 Ford Truck 191,615 79785 - V 14295 2015 Ford Truck 201,266 63240 - V 14296 2015 Ford Truck 204,893 63239 - V 13445 2010 Ford Truck 305,745 38521 - V 15046 2009 Ford Truck 271,488 38539 - V 14115 2013 Chevrolet Truck 284,249 70121 - V 18122 2005 Chevrolet Van 2500 gt; 200,000 38548 - V 14099 2012 Ford F150 292,741 38529 - V D Approval of Municipal Funding Agreement between Town of Smithfield and Johnston County On January 6 , 2023 , the Johnston County Board of Commissioners approved a municipal funding request from the Town of Smithfield for its Water Treatment Plant Improvements Project in the amount not to exceed 500,00000 for project costs actually incurred and paid by the Town of Smithfield for the Project Staff was directed to prepare funding agreements that outlined the terms and conditions for the funding of each project on a reimbursement basis The funding agreement was prepared as directed as has been approved by the Town of Smithfield Staff respectfully requests approval of the attached Municipal Funding Agreement See agreement Page 2 of 55PageE Public Utilities – WWTP – Hannah Creek Outfall - Approval of Task Order No 7 – Town of Benson Town of Benson is exploring opportunities to expand its NPDES discharge permit An expansion of the Town’s NPDES discharge permit would be mutually beneficial to the Town and Johnston County Town of Benson has requested Johnston County’s assistance in funding the NPDES Monitoring and Modeling Project for the Benson WWTP – Hannah Creek Outfall Staff respectfully requests approval of Task Order No 7 in an amount not to exceed 305,00000 F Approval of Johnston County Fire Service Supplemental Funding Grant Agreements On March 6 , 2023 , the Johnston County Board of Commissioners approved funding allocation for the Johnston County Fire Service Supplemental Funding Grants The following grantees submitted applications which met the grant funding requirements Blackmans Crossroads VFD , Bentonville VFD , Bethany Rural Fire Department of Johnston County , Micro VFD , and Strickland Crossroads FD The Johnston County Fire Marshal respectfully requests approval of these grant agreements See agreements G Town of Selma – Municipal Funding for Water Projects On January 6 , 2023 , the Johnston County Board of Commissioners approved a municipal funding request to the Town of Selma for its Water Line Upgrade project in the amount not to exceed 330,00000 for project costs actually incurred and paid by the Town of Selma for the Project The project submitted has been funded through other sources Town of Selma requests amending the request by substituting projects to a more viable project that will enhance the Town of Selma’s ability to increase water capacity to areas prepared for growth and expand their water system The requested project is to extend an existing 8 ” line along Outlet Center Drive to connect to an existing line along JR Road This would entail a Bore under I - 95 The project would increase flow capabilities to both the Outlet Center and JR Road , which currently have low gallon per minute readings The completion of this project would allow for more growth , provide sufficient fire flows , and allow for interconnections and redundancy in our system This project will also play a part in future regionalization capabilities The project costs are as follows Bore under I - 95 352,500 Waterline 110,500 Permitting Engineering 75,000 Miscellaneous 112,000 Total 650,000 This request meets the requirements of the County’s one - time program for municipal funding for water , wastewater , or storm water projects Staff respectfully requests approval of the amended municipal funding request by Town of Selma by substituting projects for the water line extension project described above Staff is directed to prepare a funding agreement in an amount not to exceed 330,00000 for the above - described water line extension project that outlines the terms and conditions for the funding on a reimbursement basis See letter H Budget Revisions • Library - 18,45700 – To move funds to purchase chairs and tables for the Library Meeting Room 3 Public Comments 4 Public Hearing - Parks , Greenways and Open Space – Regional Park Master Plan Page 3 of 55PageThe purpose of the public hearing is to receive public comment on the Johnston County Regional Park Master Plan A complete copy of the plan can be viewed on the County’s website at wwwjohnstonnccom parks Staff will present an overview of the Regional Park Master Plan 5 Parks , Greenways and Open Space Proclamation – 2023 Year of the Trail Parks , Greenways and Open Space requests the Board to adopt a proclamation for 2023 Year of the Trail See proclamation 6 Emergency Services Proclamation – EMS Week – May 21 - 27 , 2023 Emergency Services requests the Board to adopt a proclamation for May 21 - 27 , 2023 as Emergency Medical Services Week See proclamation 7 Partnership for Children of Johnston County – Proclamation – Summer Learning Week The Partnership for Children of Johnston County requests the Board to adopt a proclamation for July 10 – 15 , 2023 as Summer Learning Week in Johnston County See proclamation 8 Triangle Land Conservancy – Update to the Board Representatives from the Triangle Land Conservancy would like to provide an update to the Board on projects funded and upcoming land preservation projects throughout the County 9 Public Utilities – Four Oaks Wastewater Pump Station Improvements Proposed Budget Revision The County provides bulk wastewater transmission and treatment services for the Town of Four Oaks The County receives the majority of the flow at the County’s Four Oaks Equalization and Wastewater Pump Station located at 400 Fawnbrook Drive Under normal operation , the existing facility pumps flow through an 8 ” force main to the Town of Benson WWTF However , existing piping at the site allows for flow diversion to the County’s existing WWTF , in the event of an emergency In order to accommodate additional future flow from the Town of Four Oaks , system improvements are under design for the station to pump simultaneously in both directions In order to replace aging component at the WWPS and allow for more efficient and safe operation of the new improved facilities , staff recommends revising the detailed project design scope to include a new submersible wastewater pump station in lieu of replacing existing pumps in the basement of the existing site , requiring a new wetwell , valve vault , and additional grading site disturbance The proposed project budget revision for additional technical services to complete the project are , as follows Existing Proposed Expense Technical Design Services Preliminary Study 76,30000 76,30000 Detailed Project Design , Permitting & amp ; Bidding 410,00000 567,40000 Construction Administration & amp ; Observation 79,00000 79,00000 Total 565,30000 722,70000 Revenue Fund 68 Sewer Balance 80,00000 237,40000 Wastewater SDF Fund 485,30000 485,30000 Total 565,30000 722,70000 Staff requests the appropriation of funding for the increased cost from the Fund 68 Sewer Balance and respectfully request the Board’s approval of the proposed project budget See memo and budget revision Page 4 of 55PagePage pageNumber510 Public Utilities – White Memorial Church Road Water Main Improvements Proposed Construction Contract Award & Budget Revision The County’s previously approved Capital Improvements Plan includes approximately 17,000 LF of 16 ” water main improvements along White Memorial Church Road from NC 210 to Jackson King Road The Board of Commissioners previously approved the project design budget Project design and permitting is completed , and the County received seven 7 bids for the construction contract on April 13 , 2023 Please refer to the attached certified bid tabulation Sanford Contractors , Inc of Sanford , NC submitted the lowest responsive bid in the amount of 3,224,54304 Sanford Contractors , Inc is properly licensed and experienced in the type of construction involved and appears to have the financial , labor and equipment resources required to complete the construction within the stipulated contract completion time Please see below the previously approved and proposed project budget Existing Proposed Construction 000 3,224,54400 Contingency 000 161,25600 Technical Services Engineering Survey Construct Admin 275,00000 275,00000 Easements 50,00000 50,00000 Cost of Revenue Bond Issuance 000 46,00000 Total Project Cost 325,00000 3,756,80000 Funding for the proposed project is as follows Water SDF Reserve 325,00000 325,00000 2023 Water Sewer Revenue Bonds 325,00000 3,431,80000 Total Project Funds 325,00000 3,756,80000 Proposed project funding is based on 2023 Water Sewer Revenue Bonds , which will require County approval , Local Government Commission LGC approval and bond sales If revenue bonds are not sold , the project will be funded with the Water System Development Fee Reserve fund Staff recommends award of the White Memorial Church Road Water Main Improvements project to Sanford Contractors , Inc in the amount of 3,224,54304 , approval of the revised project budget and approval of the Capital Project Ordinance See memo , bid tabulation and capital project ordinance 11 Planning Department – Metropolitan Planning Organization Scott Walston with the North Carolina Department of Transportation Planning Branch will give a brief presentation to the Board concerning the Clayton Area Metropolitan Planning Organization 12 Johnston County Comprehensive Transportation Plan Previously , the Board approved staff to seek assistance with the development of a new Comprehensive Transportation Plan through a request for qualifications RFQ process It was the consenus of the Board for staff to schedule meetings with the top two firms , McAdams and Kimley - Horn for presentations and further evaluation Staff recommends the selection of McAdams as the consultant for the Johnston County Comprehensive Transportation Plan 13 Comprehensive Land Use Plan – Continued Discussion 14 Manager Reports and Comments 15 Board Reports and Comments 16 Closed Session if requested Page 5 of 55PagePage pageNumber6Page 6 of 55PagePage pageNumber7Page 7 of 55PagePage pageNumber8Page 8 of 55PagePage pageNumber9Page 9 of 55Page0Page 10 of 55Page1Page 11 of 55Page2Page 12 of 55Page3Page 13 of 55Page4Page 14 of 55Page5Page 15 of 55Page6Page 16 of 55Page7Page 17 of 55Page8Page 18 of 55Page9Page 19 of 55Page0Page 20 of 55Page1Page 21 of 55Page2Page 22 of 55Page3Page 23 of 55Page4Page 24 of 55Page5Page 25 of 55Page6Page 26 of 55Page7Page 27 of 55Page8Page 28 of 55Page9Page 29 of 55Page0Page 30 of 55Page1Page 31 of 55Page2Page 32 of 55Page3Page 33 of 55Page4Page 34 of 55Page5Page 35 of 55Page6Page 36 of 55Page7Page 37 of 55Page8Page 38 of 55Page9Page 39 of 55Page0Page 40 of 55Page1Page 41 of 55Page2Page 42 of 55Page3Page 43 of 55Page4Page 44 of 55Page5Page 45 of 55Page6Page 46 of 55Page7Page 47 of 55Page8Page 48 of 55Page9Page 49 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