June 19, 2023 - 6:00 PM - Board of Commissioners Agenda Packet

10 PUBLIC NOTICE OF JOHNSTON COUNTY BOARD MEETING June 19 , 2023 6 00 pm The Johnston County Board of Commissioners will meet in Regular Session on Monday , June 19 , 2023 at 6 00 pm or as soon thereafter as possible in the Commissioners Meeting Room located in the Johnston County Courthouse at 207 E Johnston Street , Smithfield , NC The purpose of the meeting is to transact business as presented during the meeting Auxiliary aids for the handicapped will be made available upon reasonable notice Citizens that would like to address the Board for Public Comment but have concerns with physically attending the meeting , may email those comments to Clerk to the Board Dana Cuddington at danacuddington @ johnstonnccom The meeting will also be livestreamed through YouTube at https wwwyoutubecom jocogovnc 1 Approval Discussion of Agenda 2 Consent Agenda Items 7 3 Public Comments 4 Public Hearing – 2023 Fire District Boundary Revisions 25 5 Public Hearing – Research & Training Zone RTZ Proposed Extension of Boundaries 120 6 JCATS – Microtransit Update to the Board 143 7 Public Utilities – 2022 AC Water Mains Replacement Project 156 8 Public Utilities – Water & Wastewater System Development Fee Study for FY 2024 163 9 Public Utilities – Water & Sewer System Development Fees for FY 23 24 204 10 Fiscal Year 2023 - 2024 County Budget Discussion and Adoption 11 Manager Reports and Comments 12 Board Reports and Comments 13 Closed Session if requested Page 1 of 205PageJune 19 , 2023 6 00 pm 1 Approval Discussion of Agenda 2 Consent Agenda Items Note All items on the Consent Agenda are considered to be routine and may be enacted by one motion The items have been reviewed by the County Manager and are recommended for approval If a Commissioner requests discussion on an item , upon a motion , the item will be removed from the Consent Agenda A Approval of Minutes – May 15 , 2023 6 00 pm B Department of Transportation – Additions to System NC DOT is requesting the Board to concur with their recommendation to add the following roads to the State Maintained System Pleasant View Lane – Pleasant View – Pleasant Grove Township C North Carolina Railroad Company Build Ready Site Grant Staff requests the Board adopt a grant project ordinance for the 750,000 North Carolina Railroad Company Build Ready Site Grant accepted by the Board on March 21 , 2022 See ordinance and budget revisions D Triangle J Council of Governments – Charter Amendment The Board of Delegates for Triangle J Council of Governments unanimously approved changes to the organization’s Charter to reflect a change in name from Triangle J Council of Governments to Central Pines Regional Council It is the request that local government members approve the amended charter for the name change by adopting a Charter Resolution See resolution E Envision Johnston 2040 – Comprehensive Land Use Plan On June 5 , 2023 , the Board of Commissioners directed staff to coordinate the logistics for a public hearing to receive final public input on Envision Johnston 2040 Staff has reserved the Johnston County Agricultural Center Auditorium as the location for the public hearing for July 17 , 2023 Staff requests the Board to set the date , time and location for the public hearing to receive input on Envision Johnston 2040 , the proposed Johnston County Land Use Plan , for July 17 , 2023 at 6 00 pm at the Johnston County Agricultural Center Auditorium See memo F Budget Revisions • Register of Deeds - 10,09900 – To appropriate funds for preservation and imaging of records • Jail - 10,62400 - To move revenues into appropriate expenditure line items • Sheriff - 15,35800 - To move revenues into appropriate expenditure line items • Special Appropriations - 59,56600 - To adjust budgeted revenue amounts to reflect actual YTD amounts Page 2 of 205Page• Tourism - 33,00000 - To appropriate funds requested by the Town of Benson for the Benson Singing Grove to include walkways and other items to upgrade area G Appointments • Claytex Fire Protection District Commission – 1 position ; 2 year terms David “ Whitt ” Young has applied for appointment 3 Public Comments 4 Public Hearing – 2023 Fire District Boundary Revisions The purpose of the hearing is to provide the public with an opportunity to address the Board on proposed changes to the boundary lines of the following fire service districts in Johnston County pursuant to NCGS § 153A - 3043 50 - 210 , O’Neals , Archer Lodge , Banner , Bentonville , Shoe Heel , Blackman’s Crossroads , Brogden , Claytex , McLemore , Corinth - Holder , Elevation , Wynn , Garner Suburban , Beulah , Meadow , Micro , Nahunta , Newton Grove , Oakland , Pi - Le , Boon Hill , Selma Rural , Smithfield Rural , Strickland Crossroads , Thanksgiving , West Johnston , Wilson’s Mills and Wakelon The revisions are proposed to align the boundaries to maximize the five mile coverage area for fire insurance grading purposes A report for the districts including a maps of the service districts and the adjacent territory showing the current and proposed boundaries of the districts ; b a statement indicating that the proposed boundary relocations meet the standards and requirements of General Statute 153A - 3043 a ; c a plan for providing service to the areas affected by the relocation of district boundaries ; and d the effect that changes in the amount of taxable property will have on the ability of the fire service districts to provide services or to service any debt , have been on file in the Clerk to the Board’s Office and the Johnston County Emergency Services Office for public inspection The report was also posted on the County’s website at https wwwjohnstonnccom files board Fire 20Service 20Districts 20Report 202023 pdf Following the public hearing , the Board of Commissioners will consider resolutions to relocate the boundary lines of said Fire Service Districts and the corresponding Fire Insurance Districts See public hearing notice , report , service district resolution , and insurance district resolution 5 Public Hearing – Research & Training Zone Proposed Extension of Boundaries The purpose of the public hearing is to provide the public with an opportunity to address the Board on a proposed extension of the Johnston County Research and Training Zone RTZ district boundaries pursuant to NCGS § 153A - 31711 through 153A - 31717 , and specifically 153A - 31714 A report for the district extension including a a map of the district and the territory proposed to be annexed showing the present and proposed boundaries of the district ; and b a statement that the area to be annexed meets the standards and requirements within NCGS § 153A - 31714 a has been on file in the Clerk to the Board’s Office and available for public inspection The report has also been made available on the County’s website See report and resolution Following the public hearing , the Board is being requested to approve the extension of the boundaries 6 JCATS – Microtransit Update to the Board Neal Davis will present an update to the Board See presentation 7 Public Utilities – 2022 AC Water Main Replacements Page 3 of 205PageThe County received four 4 bids for the 2022 AC Water Main Replacements project on May 11 , 2023 Please refer to the attached summary tabulation of bids JF Wilkerson Contracting Co , Inc of Morrisville , NC submitted the lowest responsive bid in the amount of 5,705,93000 JF Wilkerson Contracting Co , Inc is properly licensed and experienced in the type of construction involved and appears to have the financial , labor and equipment resources required to complete the construction within the stipulated contract completion time Please see below the previously approved and proposed project budget Existing Proposed Construction 3,831,50000 5,705,93000 Schedule 1 5,299,55700 Schedule 2 Town of Kenly – Hamp Dr Hershey Dr 406,37300 Contingency 375,30000 285,23000 Technical Services Engineering Survey Construct Admin 885,20000 885,20000 County 818,80000 818,80000 Town of Kenly 66,40000 66,40000 Easements 48,00000 48,00000 SRF Loan Closing 102,80000 102,80000 Total Project Cost 5,242,80000 7,027,16000 Funding for the proposed project is as follows Town of Kenly Reimbursement 000 472,77300 Water Fund Balance 000 1,311,58700 Drinking Water State Revolving Loan 11 for 20 years 5,242,80000 5,242,80000 Total Project Funds 5,242,80000 7,027,16000 SRF Loan Offer accepted by Johnston County Board of Commissioners on July 18 , 2022 Staff recommends award of the 2022 Water Main Replacements project to JF Wilkerson Contracting Co , Inc in the amount of 5,705,93000 , approval of the revised project budget , revised Capital Project Ordinance and award resolution contingent upon funding agency approval See memo , resolution , capital project ordinance and bid tabulation 8 Public Utilities – Water and Wastewater System Development Fee Study for Fiscal Year 2024 Staff posted the “ Water and Wastewater System Development Fee Study for Fiscal Year 2024 ” on the County’s website on April 11 , 2023 Furthermore , the Board of Commissioners held a public hearing on June 5 , 2023 Staff recommends adoption of the “ Water and Wastewater System Development Fee Study for Fiscal Year 2024 , ” including the updated Water and Sewer Capital Improvements Plan , as attached and presented at the June 5 , 2023 public hearing See final memo and study from Willdan Financial Services dated June 6 , 2023 9 Public Utilities – Water and Sewer System Development Fees for Fiscal Year 23 24 Page 4 of 205PagePage pageNumber5Staff recommends adoption of the following water system development fees and water bulk capacity fees effective October 1 , 2023 as part of the FY 23 24 budget Meter Existing Proposed Size FY 22 23 FY 23 24 Existing Residential 970 1,300 New Residential 2,750 3,750 ¾ ” 2,750 3,750 1 ” 6,875 9,375 15 ” 13,750 18,750 2 ” 22,000 30,000 3 ” 44,000 60,000 4 ” 68,750 93,750 6 ” 137,500 187,500 8 ” 220,000 300,000 Bulk Capacity Fee 700 gpd 1000 gpd In situations where the application of the meter based fees will result in the collection of fees significantly different than the potential demand requirement , the Director of Utilities has the discretion to apply unit a capacity cost per GPD of 1635 gpd Page 5 of 205PagePage pageNumber6Staff recommends adoption of the following sewer system development fees and sewer bulk capacity fees effective July 1 , 2023 as part of the FY 23 24 budget Meter Existing Proposed Size FY 22 23 FY 23 24 Residential 4,090 4,020 ¾ ” 4,090 4,020 1 ” 10,225 10,050 15 ” 20,450 20,100 2 ” 32,720 32,160 3 ” 65,440 64,320 4 ” 102,250 100,500 6 ” 204,500 201,000 8 ” 327,200 321,600 Bulk Capacity Fee 1100 gpd 1068 gpd In situations where the application of the meter based fees will result in the collection of fees significantly different than the potential demand requirement , the Director of Utilities has the discretion to apply unit a capacity cost per GPD of 1438 gpd See memo 10 Fiscal Year 2023 - 2024 County Budget Discussion and Adoption The Board will discuss and consider adoption of the Fiscal Year 2023 - 2024 County Budget 11 Manager Reports and Comments 12 Board Reports and Comments 13 Closed Session if requested Page 6 of 205PagePage pageNumber7Page 7 of 205PagePage pageNumber8Page 8 of 205PagePage pageNumber9Page 9 of 205Page0Page 10 of 205Page1Page 11 of 205Page2Page 12 of 205Page3Page 13 of 205Page4Page 14 of 205Page5Page 15 of 205Page6Page 16 of 205Page7Page 17 of 205Page8Page 18 of 205Page9Page 19 of 205Page0Page 20 of 205Page1Page 21 of 205Page2Page 22 of 205Page3Page 23 of 205Page4Page 24 of 205Page5Page 25 of 205Page6Page 26 of 205Page7Page 27 of 205Page8Page 28 of 205Page9Page 29 of 205Page0Page 30 of 205Page1Page 31 of 205Page2Page 32 of 205Page3Page 33 of 205Page4Page 34 of 205Page5Page 35 of 205Page6Page 36 of 205Page7Page 37 of 205Page8Page 38 of 205Page9Page 39 of 205Page0Page 40 of 205Page1Page 41 of 205Page2Page 42 of 205Page3Page 43 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