September 5, 2023 - 10:00 AM - Board of Commissioners Agenda Packet

10 PUBLIC NOTICE OF JOHNSTON COUNTY BOARD MEETING September 5 , 2023 10 00 am The Johnston County Board of Commissioners will meet in Regular Session on Tuesday , September 5 , 2023 at 10 00 am or as soon thereafter as possible in the Commissioners Meeting Room located in the Johnston County Courthouse at 207 E Johnston Street , Smithfield , NC The purpose of the meeting is to transact business as presented during the meeting Auxiliary aids for the handicapped will be made available upon reasonable notice Citizens that would like to address the Board for Public Comment but have concerns with physically attending the meeting , may email those comments to Clerk to the Board Dana Cuddington at danacuddington @ johnstonnccom The meeting will also be livestreamed through YouTube at https wwwyoutubecom jocogovnc 1 Approval Discussion of Agenda 2 Consent Agenda Items 5 3 Public Comments 4 Veterans Services Office – Resolution Supporting Operation Green Light for Veterans 67 5 Emergency Services – Resolution for Firefighters Week in Johnston County 69 6 Proclamation – Child Passenger Safety Week and National Seat Check Saturday 71 7 911 Communications – 911 Board Portable Radio Grant 72 8 Public Hearing – Public Utilities – Proposed Wastewater Allocation Policy 76 9 Appointments 84 10 Delinquent Tax Collection Report 11 Manager Reports and Comments 12 Board Reports and Comments 13 Closed Session If Requested Page 1 of 87PageSeptember 5 , 2023 10 00 am 1 Approval Discussion of Agenda 2 Consent Agenda Items Note All items on the Consent Agenda are considered to be routine and may be enacted by one motion The items have been reviewed by the County Manager and are recommended for approval If a Commissioner requests discussion on an item , upon a motion , the item will be removed from the Consent Agenda A Approval of Minutes – August 7 , 2023 10 00 am and 6 00 pm B Department of Transportation – Additions to System NC DOT is requesting the Board to concur with their recommendation to add the following roads to the State Maintained System Caleb Acres Lane , Journey Way , Viajar Way and Voyage Circle – Caleb Acres – Smithfield Township Pineapple Place – Kimsey – Pleasant Grove Township C Proclamation – 2023 Fall Litter Sweep – September 16 - 30 , 2023 Staff requests the Board to adopt a proclamation for the 2023 Fall Litter Sweep scheduled for September 16 - 30 , 2023 See proclamation D Animal Cruelty Officer Reappointment Request Animal Services Director is requesting the Board to reappoint Chad Massengill as the Animal Cruelty Officer to serve Johnston County for a one year term See memo This is an annual administrative action and does not require any additional funding E HAPP – Sole Source Procurement – Housing Management & Accounting Software The Johnston County Housing Assistance Payment Program currently uses a legacy software application installed on premise on a Windows based operating system Johnston County needs an enterprise - wide software application system that will enable management to effectively and efficiently run all aspects of its Housing Assistance Payment Program and conform to all requirements of the Housing and Urban Development , and to Generally Accepted Accounting Principles Requests for proposals were solicited and no responses were received Yardi Systems is an approved GSA contractor for housing management and accounting software Staff has negotiated with Yardi for its Voyager and Rent Cafe products This request meets the sole source requirements because it is a needed product that provides an enterprise - wide software application system that is available from only one source of supply and compatibility with our current systems is required for effective and efficient operations Budgeted funds are available and no new appropriation is required for this procurement Staff requests approval of Sole Source Procurement for Housing Management and Accounting Software from Yardi Systems , Inc at a cost of approximately 49,925 in year one , 12,425 in year two , and 22,425 in year three , plus transaction fees See quote Page 2 of 87PageF Budget Revisions • Health - 6,00000 – To budget State grant funds to implement the Diabetes Prevention Program among eligible and interested community members • Jail - 4,11259 – To move revenues into appropriate expenditure line items • Sheriff - 3,92330 – To move revenues into appropriate expenditure line items G Appointments i Bentonville Community Building Board of Trustees – 2 positions ; 2 year terms Tony Ray Lee and Jo Ellen Beasley have applied for appointment For further information , please see the Board Information Sheet as well as summary of appointment requests ii Livestock Arena Management Board – 2 positions ; 2 year terms William “ Otis ” Byrd has applied for reappointment Mr Byrd has served 16 terms on this Board and would require a waiver in the length of service policy Brent Jennings has applied for appointment For further information , please see the Board Information Sheet as well as summary of appointment requests H Tax Releases & Refunds – 07 16 2023 – 08 15 2023 3 Public Comments 4 Veterans Services Office – Resolution Supporting Operation Green Light for Veterans Veterans Services Office requests the Board to adopt a resolution supporting Operation Green Light for Veterans from October through Veterans Day , November 11 , 2023 The Veterans Services Officer Robert Boyette will present the resolution to the Board for consideration See resolution 5 Emergency Services – Resolution for Firefighters Week in Johnston County Johnston County Emergency Services is requesting the Board to adopt a resolution declaring the week of September 10 - 16 , 2023 as Firefighters Week in Johnston County See memo and resolution 6 Proclamation – Child Passenger Safety Week and National Seat Check Saturday The Partnership for Children of Johnston County is requesting the Board to adopt a proclamation declaring the week of September 17 - 23 , 2023 as Child Passenger Safety Week and September 23 , 2023 as National Seat Check Saturday See proclamation 7 911 Communications – 911 Board Portable Radio Grant Johnston County 911 Communications requests the Board’s approval to apply for a grant from the North Carolina 911 Board for 13 portable handheld radios in the amount of 61,47700 This is a 100 grant with no County match required ; however , the County will have to pay upfront and be reimbursed by the 911 Board See email and application Page 3 of 87Page8 Public Hearing – Public Utilities – Proposed Wastewater Allocation Policy The purpose of the public hearing is to receive public comment on the proposed Wastewater Allocation Policy Staff provided an overview of the proposed changes at the August 7 , 2023 meeting See draft policy 9 Appointments Veterans Services Advisory Board – 1 position for a 3 year term Larry J Pittman and James Dana Carter , II have applied for appointment For further information , please see the Board Information Sheet as well as summary of appointment requests 10 Delinquent Tax Collection Report 11 Manager Reports and Comments 12 Board Reports and Comments 13 Closed Session If Requested Page 4 of 87PagePage pageNumber5Page 5 of 87PagePage pageNumber6Page 6 of 87PagePage pageNumber7Page 7 of 87PagePage pageNumber8Page 8 of 87PagePage pageNumber9Page 9 of 87Page0Page 10 of 87Page1Page 11 of 87Page2Page 12 of 87Page3Page 13 of 87Page4Page 14 of 87Page5Page 15 of 87Page6Page 16 of 87Page7Page 17 of 87Page8Page 18 of 87Page9Page 19 of 87Page0Page 20 of 87Page1Page 21 of 87Page2Page 22 of 87Page3Page 23 of 87Page4Page 24 of 87Page5Page 25 of 87Page6Page 26 of 87Page7Page 27 of 87Page8Page 28 of 87Page9Page 29 of 87Page0Page 30 of 87Page1Page 31 of 87Page2Page 32 of 87Page3Page 33 of 87Page4Page 34 of 87Page5Page 35 of 87Page6Page 36 of 87Page7Page 37 of 87Page8Page 38 of 87Page9Page 39 of 87Page0Page 40 of 87Page1Page 41 of 87Page2Page 42 of 87Page3Page 43 of 87Page4Page 44 of 87Page5Page 45 of 87Page6Page 46 of 87Page7Page 47 of 87Page8Page 48 of 87Page9Page 49 of 87PagePage pageNumber50Page 50 of 87PagePage pageNumber51Page 51 of 87PagePage pageNumber52Page 52 of 87PagePage pageNumber53Page 53 of 87PagePage pageNumber54Page 54 of 87PagePage pageNumber55Page 55 of 87PagePage pageNumber56Page 56 of 87PagePage pageNumber57Page 57 of 87PagePage pageNumber58Page 58 of 87PagePage pageNumber59Page 59 of 87PagePage pageNumber60Page 60 of 87PagePage pageNumber61Page 61 of 87PagePage pageNumber62Page 62 of 87PagePage pageNumber63Page 63 of 87PagePage pageNumber64Page 64 of 87PagePage pageNumber65Page 65 of 87PagePage pageNumber66Page 66 of 87PagePage pageNumber67Page 67 of 87PagePage pageNumber68Page 68 of 87PagePage pageNumber69Page 69 of 87PagePage pageNumber70Page 70 of 87PagePage pageNumber71Page 71 of 87PagePage pageNumber72Page 72 of 87PagePage pageNumber73Page 73 of 87PagePage pageNumber74Page 74 of 87PagePage pageNumber75Page 75 of 87PagePage pageNumber76Page 76 of 87PagePage pageNumber77Page 77 of 87PagePage pageNumber78Page 78 of 87PagePage pageNumber79Page 79 of 87PagePage pageNumber80Page 80 of 87PagePage pageNumber81Page 81 of 87PagePage pageNumber82Page 82 of 87PagePage pageNumber83Page 83 of 87PagePage pageNumber84Page 84 of 87PagePage pageNumber85Page 85 of 87PagePage pageNumber86Page 86 of 87PagePage pageNumber87Page 87 of 87Page