December 4, 2023 - 10:00 AM - Board of Commissioners Agenda Packet

10 PUBLIC NOTICE OF JOHNSTON COUNTY BOARD MEETING December 4 , 2023 10 00 am The Johnston County Board of Commissioners will meet in Regular Session on Monday , December 4 , 2023 at 10 00 am or as soon thereafter as possible in the Commissioners Meeting Room located in the Johnston County Courthouse at 207 E Johnston Street , Smithfield , NC The purpose of the meeting is to transact business as presented during the meeting Auxiliary aids for the handicapped will be made available upon reasonable notice Citizens that would like to address the Board for Public Comment but have concerns with physically attending the meeting , may email those comments to Clerk to the Board Dana Cuddington at danacuddington @ johnstonnccom The meeting will also be livestreamed through YouTube at https wwwyoutubecom jocogovnc 1 Organization of the Board 2 Approval Discussion of Agenda 3 Consent Agenda Items 6 4 Public Comments 5 Johnston County Economic Development Corporation 49 6 Appointments 50 7 Delinquent Tax Collection Report 8 Manager Reports and Comments 9 Board Reports and Comments 10 Closed Session If Requested Page 1 of 72PageDecember 4 , 2023 10 00 am 1 Organization of the Board Election of the Chairman and Vice Chairman 2 Approval Discussion of Agenda 3 Consent Agenda Items Note All items on the Consent Agenda are considered to be routine and may be enacted by one motion The items have been reviewed by the County Manager and are recommended for approval If a Commissioner requests discussion on an item , upon a motion , the item will be removed from the Consent Agenda A Approval of Minutes – November 6 , 2023 10 00 am and 6 00 pm B Call for Public Hearing – Johnston County Erosion and Sediment Control Ordinance Johnston County Public Utilities is requesting the Board to schedule a public hearing for the March 4 , 2024 10 00 am meeting to allow for public comment on the proposed ordinance revisions as it relates to Johnston County Erosion and Sediment Control C RTZ Advisory Board Staff requests the Board to appoint Niels Nielsen to the RTZ Advisory Board representing Novo Nordisk to fill an unexpired term ending December 31 , 2024 D Johnston County Attorney’s Office The Johnston County Attorneys Office does not have a case , matter , and document management software system that consolidates information in a single platform HighQ provides a secure , customized , integrated software solution for legal intake , case , matter , and document management , public records workflow , team collaboration , and reporting intended to enhance services provided This request meets sole source requirements because it is a needed product that provides an enterprise - wide software application system that is available from only one source of supply and is compatible with our current software systems , enhancing effective and efficient operations The proposed scope of work and quote were fully negotiated and the proposal has been reviewed by IT staff Funds are available within the current budget for the procurement Staff request the Board to approve Sole Source Procurement for HighQ legal management software from Thomson Reuters with a one - time implementation cost of 30,55000 and software subscription and licensing at 1,99700 per month See letter and order forms E Design - Build Project Delivery – Johnston County Law Enforcement Center - Public Defender’s Office Upfit Project The North Carolina General Assembly established a Public Defenders Office for Johnston County effective July 1 , 2024 Johnston County is responsible for providing space for this office Schedule demands require that this work be completed as soon as possible in such a manner as to meet the needs of Johnston County and the Johnston County Court System Given the immediate need of the Public Defenders Office Upfit Project , the flexibility required to move the project forward , and the anticipated cost of this project , the design - build project delivery method advantages best coincide with the core needs and risks of this project Staff respectfully recommends the Johnston County Board of Commissioners approve the establishment of these criteria for determining circumstances under which Page 2 of 72Pagethe design - build method is appropriate for the Public Defenders Office Upfit Project and authorize the use of the design - build project delivery method for the project See memo F Town of Selma – Appointment to Appearance Commission The Town of Selma is requesting the Board to make the following appointment to the Selma Appearance Commission representing the ETJ area of the Town See request and application Dr Brittany McCoy – 68 Montgomery Heights Road , Selma G Town of Benson – Resolution for Jimmy Capps Highway The Town of Benson is requesting the Board to adopt a resolution renaming a portion of I40 to “ Jimmy Capps Highway ” See request and resolution H Adoption of Regular Board Meeting Schedule for 2024 I Approval of Public Officials ’ Bonds for the County Each year staff requests the Board to approve public officials ’ bonds for County employees All regular employees are bonded under a blanket bond of 50,000 Certain positions require different bonding amounts See Chart J Appointments Smithfield Fire Protection District Commission Advertised in October 1 position for a one year term to create staggered terms - indicates the need for a waiver in the length of service policy Mark Lane has applied for reappointment Nursing Home Adult Care Home Community Advisory Board – 13 positions ; 1 year initial term for new appointees or 3 year terms for reappointed members Glenda Apple , Florence Burrell , Renee Zais , Leighanna Worley , Marie Dodson and Catherine McCormick have applied for appointment For further information , please see Board Information Sheet and summary of appointment requests Veterans Services Advisory Board – 3 positions ; 3 year terms Eligible applicants must be a veteran and reside within one of the following Johnston County Board of Commissioner Districts District 1 , District 5 , and District 7 One position will be appointed to represent each District Rudy Baker representing District 5 has applied for reappointment Mr Baker would require a waiver in the length of service policy For further information , please see the Board Information Sheet as well as summary of appointment requests Research and Training Zone Advisory Committee – 1 position ; 3 year term Norwood Thompson has applied for reappointment and would require a waiver in the length of service policy For further information , please see Board Information Sheet and summary of appointment requests K Budget Revisions i Finance – 62,20521 – To appropriate opioid settlement funds received 11 6 23 Page 3 of 72Pageii Jail - 6400 – To move revenues into appropriate expenditure line items iii Library - 10,32200 – To move Grant funds to correct accounts iv Sheriff - 15,86315 – To move revenues into appropriate expenditure line items L Tax Releases & Refunds – 10 16 2023 – 11 15 2023 4 Public Comments 5 Johnston County Economic Development Corporation The Johnston County Economic Development Corporation solicited qualification statements for professional design and construction services for an HVAC Equipment Replacement and Repair Project for the Johnston County Workforce Development Center The Johnston County Research Training Zone Advisory Committee recommends funding the project to provide for necessary building upgrades to replace and repair equipment that is past its end of life and obsolete The funding request for the project is 840,00000 from the RTZ Special Revenue Fund Staff requests the Board to approve appropriation of 840,00000 from the RTZ Special Revenue Fund for the purpose of the HVAC Equipment Replacement and Repair Project for the Johnston County Workforce Development Center and approve necessary budget amendments and any other documents necessary to fund the Project See budget revision 6 Appointments Economic Development Advisory Board – 5 positions ; 2 year term 2 at - large positions , 1 representing Town of Smithfield , 1 representing Town of Four Oaks , 1 representing Town of Benson R Steve Hargis , and Edwin L Aldridge applied for reappointment for at - large Justin Gerron and Ramey F Kemp , III applied for appointment for at - large Mike Fleming Smithfield , Linwood Parker Four Oaks and , O Hampton Whittington , Jr Benson applied for reappointment - indicates the need for a waiver in the length of service policy Town of Smithfield Mike Fleming has applied for reappointment and would require a waiver in the length of service policy Town of Four Oaks Linwood Parker has applied for reappointment Town of Benson O Hampton Whittington , Jr has applied for reappointment and would require a waiver in the length of service policy Two At - Large Positions Edwin L Aldridge , Jr and Steve Hargis have applied for reappointment Mr Hargis would require a waiver in the length of service policy Justin Gerron and Ramey F Kemp , III have applied for appointment For further information , please see the Board Information Sheet as well as summary of appointment requests Page 4 of 72PagePage pageNumber5Tourism Authority – 4 positions ; 3 year terms Applicants must be an owner or operator of a hotel , motel , or other taxable tourist accommodation WE Bud Andrews has applied for reappointment Loretta Byrd , Lydia Davis , Jeffery K Hamilton , James H Jenkins , Jr , James A Lassiter , Kimberly T Pickett and Robert Bob Richie have applied for appointment For further information , please see the Board Information Sheet as well as summary of appointment requests 7 Delinquent Tax Collection Report Recognition of Dennis Woodward – 2023 North Carolina Appraiser of the Year at the 2023 Conference of the North Carolina Association of Assessing Officers 8 Manager Reports and Comments 9 Board Reports and Comments 10 Closed Session If Requested Page 5 of 72PagePage pageNumber6Page 6 of 72PagePage pageNumber7Page 7 of 72PagePage pageNumber8Page 8 of 72PagePage pageNumber9Page 9 of 72Page0Page 10 of 72Page1Page 11 of 72Page2Page 12 of 72Page3Page 13 of 72Page4Page 14 of 72Page5Page 15 of 72Page6Page 16 of 72Page7Page 17 of 72Page8Page 18 of 72Page9Page 19 of 72Page0Page 20 of 72Page1Page 21 of 72Page2Page 22 of 72Page3Page 23 of 72Page4Page 24 of 72Page572 of 25 PagePage6Page 26 of 72Page7Page 27 of 72Page8Page 28 of 72Page9Page 29 of 72Page0Page 30 of 72Page1Page 31 of 72Page2Page 32 of 72Page3Page 33 of 72Page4Page 34 of 72Page5Page 35 of 72Page6Page 36 of 72Page7Page 37 of 72Page8Page 38 of 72Page9Page 39 of 72Page0Page 40 of 72Page1Page 41 of 72Page2Page 42 of 72Page3Page 43 of 72Page4Page 44 of 72Page5Page 45 of 72Page6Page 46 of 72Page7Page 47 of 72Page8Page 48 of 72Page9Page 49 of 72PagePage pageNumber50Page 50 of 72PagePage pageNumber51Page 51 of 72PagePage pageNumber52Page 52 of 72PagePage pageNumber53Page 53 of 72PagePage pageNumber54Page 54 of 72PagePage pageNumber55Page 55 of 72PagePage pageNumber56Page 56 of 72PagePage pageNumber57Page 57 of 72PagePage pageNumber58Page 58 of 72PagePage pageNumber59Page 59 of 72PagePage pageNumber60Page 60 of 72PagePage pageNumber61Page 61 of 72PagePage pageNumber62Page 62 of 72PagePage pageNumber63Page 63 of 72PagePage pageNumber64Page 64 of 72PagePage pageNumber65Page 65 of 72PagePage pageNumber66Page 66 of 72PagePage pageNumber67Page 67 of 72PagePage pageNumber68Page 68 of 72PagePage pageNumber69Page 69 of 72PagePage pageNumber70Page 70 of 72PagePage pageNumber71Page 71 of 72PagePage pageNumber72Page 72 of 72Page