January 16 - 2024 - 6:00 PM - Board of Commissioners Agenda Packet

10 PUBLIC NOTICE OF JOHNSTON COUNTY BOARD MEETING January 16 , 2024 6 00 pm The Johnston County Board of Commissioners will meet in Regular Session on Tuesday , January 16 , 2024 at 6 00 pm or as soon thereafter as possible in the Commissioners Meeting Room located in the Johnston County Courthouse at 207 E Johnston Street , Smithfield , NC The purpose of the meeting is to transact business as presented during the meeting Auxiliary aids for the handicapped will be made available upon reasonable notice Citizens that would like to address the Board for Public Comment but have concerns with physically attending the meeting , may email those comments to Clerk to the Board Dana Cuddington at danacuddington @ johnstonnccom The meeting will also be livestreamed through YouTube at https wwwyoutubecom jocogovnc 1 Approval Discussion of Agenda 2 Consent Agenda Items 6 3 Public Comments 4 Johnston Co Public Schools - Request for Design Due Diligence Funds for Cleveland High School Expansion 5 Presentation of Audit Report for Year Ending June 30 , 2023 6 Finance - Reimbursement Resolution for Water & Sewer System Revenue Bonds 24 7 Brightspeed Presentation 8 Parks , Greenways & Open Space - Open Space Fund Grant Request 27 9 Public Utilities - Four Oaks WWPS Improvements 35 10 Public Utilities - Neuse River WWPS Force Main Upgrade 39 11 Ordinance - Proposed Road Name Change - Veterans Parkway 41 12 Solid Waste - Household Availability Fee Update 13 Manager Reports and Comments 14 Board Reports and Comments 15 Closed Session If Requested Page 1 of 42PageJanuary 16 , 2024 6 00 pm 1 Approval Discussion of Agenda 2 Consent Agenda Items Note All items on the Consent Agenda are considered to be routine and may be enacted by one motion The items have been reviewed by the County Manager and are recommended for approval If a Commissioner requests discussion on an item , upon a motion , the item will be removed from the Consent Agenda A Department of Transportation - Additions to System NC DOT is requesting the Board to concur with their recommendation to add the following roads to the State Maintained System Freewill Place , Bellicourt Drive and Old Hickory Drive - Jones Farm - Cleveland Township B Town of Clayton - Appointment to Clayton Planning Board and Board of Adjustment The Town of Clayton is requesting the Board to make the following appointments to the Clayton Planning Board and Board of Adjustment representing the ETJ area of the Town See request Planning Board Mike Surasky , 9004 Cabin Creek Court , Garner term expiring 12 31 2026 Anita Bland , 1058 Loop Road , Clayton term expiring 12 31 2026 Jeffrey R Spence , 1500 N O'Neil Street , Ext , Clayton term expiring 12 31 2026 Board of Adjustment Jim Perricone , 404 Southmont Street , Clayton term expiring 12 31 2026 C Appointments i Blackman's Crossroads Fire Protection Board - 1 position remaining ; 2 year term Stephen E Massengill has applied for appointment ii Corinth Holders Fire Protection Board - 1 position remaining ; 2 year term Stephen Vernon Driver has applied for appointment iii 50 - 210 Firefighter's Relief Fund Board - 1 position remaining ; 2 year term Vann Sauls has applied for reappointment iv Wynn Firefighter's Relief Fund Board - 1 position remaining ; 2 year term Randy Earl Allen has applied for appointment Page 2 of 42PageD Proclamation - ALL IN RED Month The Johnston Health Foundation All in Red Campaign , is requesting the Board to adopt a proclamation for the month of February 2024 as " ALL IN RED " Month in Johnston County See proclamation E Budget Revisions i Finance - 12,35000 - To appropriate funds to the NCDOT Water Line Projects capital project fund for water relocation construction line stop installation associated with NCDOT project W - 5600 US 70 Bypass , Wilsons Mills NCDOT will reimburse the County for the water main construction , including this line stop installation by Garrison Enterprise , Inc ii Health - 139,95400 - To budget funds for AA719 Bridge Access Program for COVID - 19 Vaccines This provides operational support to the LHD to improve COVID - 19 vaccine access for uninsured and underinsured adults through the CDC Bridge Access Program 3 Public Comments 4 Johnston County Public Schools - Request for Design Due Diligence Funds for Cleveland High School Expansion Johnston County Public Schools JCPS is requesting funding for design costs due diligence for the Cleveland High School Expansion Staff recommends not to exceed an amount of 350,00000 5 Presentation of Audit Report for Year Ending June 30 , 2023 Thompson , Price , Scott , Adams & Co PA will present the County Audit Report for the Year Ending June 30 , 2023 6 Finance - Reimbursement Resolution for Water & Sewer System Revenue Bonds Staff requests the Board to adopt a resolution allowing for the reimbursement of expenditures with the proceeds of debt for water and sewer system revenue bonds The County has and or will advance funds to pay for certain capital costs associated with the construction and equipping of various capital improvements to the County's existing water and sewer system The resolution will allow the County to be reimbursed for these expenditures through the proceeds of the debt See resolution 7 Brightspeed Presentation Steve Brewer with Brightspeed will provide a presentation to the Board 8 Parks , Greenways & Open Space - Open Space Fund Grant Request Parks , Greenways , and Open Space Program received a grant application from Glendale Chapel Community Recreation for open space fund grant for 2023 cycle Due to the change in leadership , the organization was unable to submit an application at the February 2023 deadline The request is for 16,62500 for clearing grading for a new soccer field and improvements to the existing parking lot and would be available from the North Johnston High School District account Staff respectfully requests the Board to approve the request See quote and application Page 3 of 42Page9 Public Utilities - Four Oaks Wastewater Pump Station Improvements - Proposed Construction Contract Award & Budget Revision The County's previously approved Capital Improvements Plan includes the Four Oaks Wastewater Pump Station Improvements project The project increases capacity of the County's Four Oaks Equalization and WWPS facility and allows the pump station to pump towards the Town of Benson WWTP and Central Johnston County Regional WWTF simultaneously The Board of Commissioners previously approved the project design budget Project design and permitting is completed , and the County received three 3 bids for the construction contract on December 19 , 2023 Sanford Contractors , Inc of Sanford , NC submitted the lowest responsive bid in the amount of 3,547,40000 Sanford Contractors , Inc is properly licensed and experienced in the type of construction involved and appears to have the financial , labor and equipment resources required to complete the construction within the stipulated contract completion time Existing Proposed Technical Services Engineering Survey GeoTech Construct Admin 722,70000 750,00000 Construction Sanford Contract and Electrical Service Upgrade 000 4,047,40000 Contingency 000 177,60000 Total Project Cost 722,70000 4,975,00000 Funding for the proposed project is as follows Sewer SDF Reserve 485,30000 485,30000 Sewer Fund Balance 237,40000 237,40000 2023 State Appropriations Funding 000 4,252,30000 Total Project Funds 722,70000 4,975,00000 Staff respectfully request the Board to award the Four Oaks Wastewater Pump Station Improvements project to Sanford Contractors , Inc in the amount of 3,547,40000 , approval of the revised project budget and approval of the Capital Project Ordinance See memo and bid tabulation and capital project ordinance 10 Public Utilities - Neuse River Wastewater Pump Station Force Main Upgrade - Proposed Capital Project Budget In order to accommodate increased future wastewater flow from the Town of Four Oaks and South Smithfield area , additional system improvements are necessary The County's Four Oaks Wastewater Pump Station WWPS transmits flow to the County's Holt Lake WWPS , and the County's Holt Lake WWPS sends flow to the County's Neuse River WWPS , in order to pump flow to the Central Johnston County Regional WWTF Several projects are already under construction and design to upgrade these facilities The final project needed along this flow route is the Neuse River WWPS Force Main Upgrade This project includes approximately 10,000 LF of 12 " force main from the US 301 Neuse River Bridge to the CJCRWWTF Staff recommends adoption of a capital project budget to include design and easement acquisitions only , at this time The proposed project budget is as follows Expense Technical Services 365,99500 Easements 150,00500 Total 516,00000 Revenue Fund 68 Sewer Balance 516,00000 Total 516,00000 Staff respectfully request the Board to approve the appropriation of funding for the project from the Wastewater Fund Balance Fund 68 and approve the proposed project budget See memo and budget revision Page 4 of 42PagePage pageNumber511 Ordinance - Proposed Road Name Change - Veterans Parkway Staff will present an Ordinance for the Board's consideration and adoption for the proposed road name change for the current NC Hwy 42 between US 70 BUS in the Clayton area to the Wake County line See ordinance and map 12 Solid Waste - Household Availability Fee Update Finance Officer and Deputy County Manager Chad McLamb will update the Board regarding the household availability fee 13 Manager Reports and Comments 14 Board Reports and Comments 15 Closed Session If Requested Page 5 of 42PagePage pageNumber6Page 6 of 42PagePage pageNumber7Page 7 of 42PagePage pageNumber8Page 8 of 42PagePage pageNumber9Page 9 of 42Page0Page 10 of 42Page1Page 11 of 42Page2Page 12 of 42Page3Page 13 of 42Page4Page 14 of 42Page5Page 15 of 42Page6Page 16 of 42Page7Page 17 of 42Page8Page 18 of 42Page9Page 19 of 42Page0Page 20 of 42Page1Page 21 of 42Page2Page 22 of 42Page3Page 23 of 42Page4Page 24 of 42Page5Page 25 of 42Page6Page 26 of 42Page7Page 27 of 42Page8Page 28 of 42Page9Page 29 of 42Page0Page 30 of 42Page1Page 31 of 42Page2Page 32 of 42Page3Page 33 of 42Page4Page 34 of 42Page5Page 35 of 42Page6Page 36 of 42Page7Page 37 of 42Page8Page 38 of 42Page9Page 39 of 42Page0Page 40 of 42Page1Page 41 of 42Page2Page 42 of 42Page