June 17, 2024 - 6:00 PM - Board of Commissioners Agenda Packet

10 PUBLIC NOTICE OF JOHNSTON COUNTY BOARD MEETING June 17 , 2024 6 00 pm The Johnston County Board of Commissioners will meet in Regular Session on Monday , June 17 , 2024 at 6 00 pm or as soon thereafter as possible in the Commissioners Meeting Room located in the Johnston County Courthouse at 207 E Johnston Street , Smithfield , NC The purpose of the meeting is to transact business as presented during the meeting Auxiliary aids for the handicapped will be made available upon reasonable notice Citizens that would like to address the Board for Public Comment but have concerns with physically attending the meeting , may email those comments to Clerk to the Board Dana Cuddington at danacuddington @ johnstonnccom The meeting will also be livestreamed through YouTube at https wwwyoutubecom jocogovnc 1 Approval Discussion of Agenda 2 Consent Agenda Items 5 3 Public Comments 4 Emergency Services - Fire Insurance District Line Changes 9 5 Public Utilities - Lower Neuse Water Supply Proposed Preliminary Project Budget 14 6 Finance - Resolution Approving the Execution & Delivery of Up to 75,000,000 Water and Sewer Revenue Bonds of the County 16 7 Finance - Resolutions for 120,000,000 General Obligation Schools Bonds 22 8 Finance - Resolutions for 30,000,000 General Obligation Community College Bonds 28 9 Parks , Greenways and Open Space - Water Resources Development Grant 34 10 Discussion item and potential action on Cleveland High School expansion appropriation 11 Fiscal Year 2024 - 2025 County Budget Discussion and Adoption 12 Manager Reports and Comments 13 Board Reports and Comments 14 Closed Session if requested Page 1 of 40PageJune 17 , 2024 6 00 pm 1 Approval Discussion of Agenda 2 Consent Agenda Items Note All items on the Consent Agenda are considered to be routine and may be enacted by one motion The items have been reviewed by the County Manager and are recommended for approval If a Commissioner requests discussion on an item , upon a motion , the item will be removed from the Consent Agenda A Approval of Minutes - May 20 , 2024 6 00 pm B Johnston County Public Safety Facility - 179 - D Allocation C The federal government makes certain tax deductions available to designers of government buildings that incorporate energy efficient design strategies Moseley Architects is eligible for such benefits for the Public Safety Facility Per Moseley's request , the Board authorized the County Manager to sign a Government Building Primary Designer Acknowledgement form for Moseley Architects for the Johnston County Public Safety Facility project D Sole Source Procurement for 2024 Chevrolet Double Cab Truck Staff requests approval of a sole source procurement for a 2024 Chevrolet Double Cab Truck in the amount of approximately 51,00000 from Deacon Jones , Smithfield to serve fleet services and emergency rescue teams Requests for proposals were solicited and only one vendor was able to provide the truck within the year and this equipment is necessary for current operations The purchase price was negotiated to assure competitive pricing , budgeted funds are available , and no new appropriation is required for this procurement E Budget Revisions • Finance - 229,21000 - To appropriate an Energy Efficiency and Conservation Block Grant " EECBG " in the amount of 229,210 for which the County received approval from the US Department of Energy on May 29 , 2024 The grant funds will be used to replace two 28 - year old boilers in the Courthouse Annex • Jail - 22,72400 - To move revenues into appropriate expenditure line items • Sheriff - 11,66071 - To move revenues into appropriate expenditure line items F Appointments • Voluntary Agricultural District Advisory Board - 2 positions ; 3 year terms Jeremy Smith has applied for reappointment 3 Public Comments Page 2 of 40Page4 Emergency Services - Fire Insurance District Line Changes In order to optimize insurance district coverage of two newly constructed fire stations Cleveland Fire Station # 3 and Princeton Fire Station # 2 , staff requests adoption of resolutions to relocate the Beulah , the Boon Hill , and the McLemore Fire Insurance District Boundaries per NCGS 153A - 233 This request will not affect the Johnston County Fire Protection Service District boundary or rate See resolutions and maps 5 Public Utilities - Lower Neuse Water Supply Proposed Preliminary Project Budget The County's previously adopted " 2024 Water and Sewer Capital Improvements Plan " includes a new water supply project The proposed Lower Neuse Supply will include a new intake on the Neuse Richardson Bridge Road , a water treatment plant located on County - owned property , utilization of the existing County - owned " abandoned " quarry and finished water mains from the new plant to the transmission system Furthermore , the County has received approval from NCDEQ - Division of Water Resources for the proposed withdrawal In order to proceed with preliminary planning for the project , staff issued a Request for Proposals for an Owner's Advisor for the project Stage 1 of the Owner's Advisor agreement will include project administration , permitting management , a project delivery plan , funding application support , preliminary engineering treatability study , site planning , reservoir modeling , routing alignment , basis of design report and preliminary stakeholder communications In addition to Stage 1 of the Owner's Advisor agreement , the preliminary project budget should include funds for initial technical studies environmental studies , geotechnical , etc and funding to support a United States Geological Survey USGS gauge near the proposed withdrawal location Neuse River Bridge at Richardson Bridge Road The installation of this gauge is required in order for the County to proceed with withdrawal from this location The preliminary proposed project budget is as follows Technical Services 850,00000 Total Project Cost 850,00000 Funding for the proposed project is as follows Water System Development Fees 850,00000 Total Project Funds 850,00000 Staff recommends approval of the proposed capital budget See memo and budget revision 6 Finance - Resolution Approving the Execution and Delivery of Up to 75,000,000 Water and Sewer Revenue Bonds of the County Staff requests the Board to adopt a resolution approving the execution and delivery of up to 75,000,000 water and sewer revenue bonds of the County , requesting the Local Government Commission to sell the revenue bonds , and authorizing the execution and delivery of related documents in connection with the revenue bonds See resolution 7 Finance - Resolutions for 120,000,000 General Obligation School Bonds Staff requests the Board to adopt the following resolutions relating to the November 5 , 2024 referendum for 120,000,000 General Obligation School Bonds 1 a resolution introducing the official Bond Order which describes the purpose and nature of the bonds ; and 2 a resolution calling a public hearing on the Bond Order for July 15 , 2024 and acknowledging the filing of a Sworn Statement of Debt and Statement of Disclosures for public inspection with the Clerk See resolutions Page 3 of 40Page8 Finance - Resolutions for 30,000,000 General Obligation Community College Bonds Staff requests the Board to adopt the following resolutions relating to the November 5 , 2024 referendum for 30,000,000 General Obligation Community College Bonds 1 a resolution introducing the official Bond Order which describes the purpose and nature of the bonds ; and 2 a resolution calling a public hearing on the Bond Order for July 15 , 2024 and acknowledging the filing of a Sworn Statement of Debt and Statement of Disclosures for public inspection with the Clerk See resolutions 9 Parks , Greenways and Open Space - Water Resources Development Grant The Parks and Open Space Program request approval to apply for the Water Resources Development Grant , which is due June 30th The NCDEQ - Division of Water Resources administers the grant and the funding will be used to construct a boat ramp , fishing dock , and parking area along Castleberry Road and NC - 42 in East Clayton NC Wildlife Resources Commission has agreed to engineer and construct the facilities and the expected completion is FY2026 The total project cost is 283,600 and the grant is a 50 match , which requires a commitment of 138,100 from open space funds Staff request approval to move forward with the grant and application process and adoption of the resolution for the grant See resolution , location map and supporting documents 10 Discussion item and potential action on Cleveland High School expansion appropriation 11 Fiscal Year 2024 - 2025 County Budget Discussion and Adoption The Board will discuss and consider adoption of the Fiscal Year 2024 - 2025 County Budget 12 Manager Reports and Comments 13 Board Reports and Comments 14 Closed Session if requested Page 4 of 40PagePage pageNumber5Page 5 of 40PagePage pageNumber6Page 6 of 40PagePage pageNumber7Page 7 of 40PagePage pageNumber8Page 8 of 40PagePage pageNumber9Page 9 of 40Page0Page 10 of 40Page1Page 11 of 40Page2Page 12 of 40Page3Page 13 of 40Page4Johnston County DEPARTMENT OF PUBLIC UTILITIES PO BOX 2263 SMITHFIELD , NC 27577 919 989 - 5075 MEMORANDUM TO Rick J Hester County Manager FROM Chandra C Farmer , PE Director of Utilities DATE June 4 , 2024 RE Lower Neuse Water Supply Proposed Preliminary Project Budget The County's previously adopted " 2024 Water and Sewer Capital Improvements Plan " includes a new water supply project The proposed Lower Neuse Supply will include a new intake on the Neuse Richardson Bridge Road , a water treatment plant located on County - owned property , utilization of the existing County - owned " abandoned " quarry and finished water mains from the new plant to the transmission system Furthermore , the County has received approval from NCDEQ - Division of Water Resources for the proposed withdrawal In order to proceed with preliminary planning for the project , staff issued a Request for Proposals for an Owner's Advisor for the project Stage 1 of the Owner's Advisor agreement will include project administration , permitting management , a project delivery plan , funding application support , preliminary engineering treatability study , site planning , reservoir modeling , routing alignment , basis of design report and preliminary stakeholder communications In addition to Stage 1 of the Owner's Advisor agreement , the preliminary project budget should include funds for initial technical studies environmental studies , geotechnical , etc and funding to support a United States Geological Survey USGS gauge near the proposed withdrawal location Neuse River Bridge at Richardson Bridge Road The installation of this gauge is required in order for the County to proceed with withdrawal from this location The preliminary proposed project budget is as follows Technical Services 850,00000 Total Project Cost 850,00000 Funding for the proposed project is as follows Water System Development Fees 850,00000 Total Project Funds 850,00000 Staff recommends approval of the proposed capital project budget Please let me know if you have any questions or need additional information cc Martha Lasater Chad McLamb Kimberly Rineer , PE Page 14 of 40Page5BUDGET REVISION REQUEST DEPARTMENT Finance APPROVED BY _____________________ Department Head REQUESTED CHANGE - BUDGET LINE ITEM INCREASE DECREASE FUND CODE EXPENDITURE CLASSIFICATION 82 85850406 Technical Services 850,00000 NET EXPENDITURES 850,00000 REQUESTED CHANGE - BUDGET LINE ITEM INCREASE DECREASE FUND CODE REVENUE CLASSIFICATION 82 858536270 Transfer from SDF Reserve Fund 850,00000 NET REVENUES 850,00000 CERTIFICATION I certify that this requested budget revision has been approved by the Board of Commissioners on ________________ , 20__ or is within the authority granted the budget Officer County Manager__________________________Date_________ Comment To appropriate funds from the Water System Development Fee Reserve Fund for preliminary costs for the Lower Neuse Water Supply capital project per Board approval on June 17 , 2024 Page 15 of 40Page6Page 16 of 40Page7Page 17 of 40Page8Page 18 of 40Page9Page 19 of 40Page0Page 20 of 40Page1Page 21 of 40Page2Page 22 of 40Page3Page 23 of 40Page4Page 24 of 40Page5Page 25 of 40Page6Page 26 of 40Page7Page 27 of 40Page8Page 28 of 40Page9Page 29 of 40Page0Page 30 of 40Page1Page 31 of 40Page2Page 32 of 40Page3Page 33 of 40Page4Page 34 of 40Page5Page 35 of 40Page6DWR WATER RESOURCES DEVELOPMENT GRANT APPLICATION - FALL 2023 Budget Sheet East Clayton Boat Ramp 1 22 2024 Project Name Date Other Non - Federal Local + Other Non - Federal Federal Category Total Local Match Match Match Total DWR Contribution 00 Administration Cash 000 000 In - kind 000 000 00 Design Cash 000 000 In - kind 000 000 52 Permitting Cash 15,00000 15,00000 15,00000 In - kind 000 000 91 Survey Cash 20,00000 20,00000 20,00000 In - kind 6,40000 6,40000 6,40000 500 Construction Materials Cash 000 145,50000 145,50000 In - kind 000 000 04 Plant Materials Cash 1,10000 1,10000 1,10000 In - kind 000 000 110 Construction Oversight Cash 32,00000 32,00000 32,00000 In - kind 000 000 241 Construction Cash 70,00000 70,00000 70,00000 In - kind 000 000 00 Education Cash 000 000 In - kind 000 000 03 Monitoring Cash 000 000 In - kind 1,00000 1,00000 1,00000 00 Land Cash 000 000 In - kind 000 000 Cash Sub - total 145,50000 138,10000 000 000 138,10000 283,60000 In - kind Sub - total 7,40000 000 000 7,40000 7,40000 Total 145,50000 145,50000 000 000 145,50000 291,00000 DWR Total 145,50000 Local + Non - Fed Total 145,50000 Non - Federal 10000 DWR Non - Federal Match 5000 Local + Non - Fed 5000 Federal 000 Revised 8 16 23 8 Page 36 of 40Page7Page 37 of 40Page8Page 38 of 40Page9Page 39 of 40Page0Page 40 of 40Page