2023-07-28 Request for Qualifications

10 Johnston County Airport Authority REQUEST FOR QUALIFICATIONS For the construction of the Public Safety Hangar Complex Using the Design - Build Delivery Method Johnston Regional Airport Terminal 3149 - A Swift Creek Road Smithfield , NC 27577 Proposal Process , Questions Inquiries , and RFQ Submission Phil Lanier , Airport Director 919 - 934 - 0992 phillanier @ jnxairportcom th RFQ Submission Due September 8 , 2023 1PageSection 1 Project Information Pursuant to the requirements of North Carolina General Statute § 143 - 1281A , " Design - Build Contracts " , the Johnston County Airport Authority JCAA is soliciting proposals from qualified design - build firms interested in providing professional design and construction services and furnishing the best value for a proposed Public Safety Hangar & Office Development for the Johnston County Airport The JCAA intends to award a Design - Build contract for this Project The Design - Build method is a qualifications - based selection process The ability of the Design - Builder to deliver the project on time , within budget , within the criteria and constraints identified by this document , and pursuant to the requirements of the Design - Build statute , are the primary factors for selection All respondents to this RFQ are subject to the instructions communicated in this document and are cautioned to completely review the RFQ and follow instructions carefully All Design - Builders responding to this RFQ who satisfy the stated criteria shall be evaluated by The Johnston County Airport Authority according to the scoring criteria identified in this RFQ Based on scoring criteria , the JCAA will negotiate with the highest ranked respondent This project will require a payment and performance bond upon award All questions and correspondence in conjunction with this solicitation are to be made in writing and should be directed to the JCAA contact identified below Contact with any other Airport personnel should not be made and could result in rejection of any related submission Pre - Submittal Meeting Questions & Clarifications For the purpose of answering questions and providing clarification , a pre - submittal meeting will be held for respondents at 1 00 on Thursday , August 9 , 2023 Attendance for those intending to submit qualifications is strongly encouraged and is part of the evaluation criteria Those who are interested but who are unable to attend in person may email the Airport for a link to join via Microsoft Teams Or call in audio only + 1 980 - 701 - 9068 , 192813101 # United States , Charlotte Phone Conference ID 192 813 101 # Pre - submittal questions should be submitted in writing , via email or mail , by no later than Friday , August 25th , 2023 Questions submitted later than this deadline will not be considered Pre - submittal questions , other inquiries , and responses to this RFQ shall be directed to Phil Lanier , Airport Director Johnston County Airport 3149 Swift Creek Road Smithfield , NC 27577 919 - 834 - 0992 phillanier @ jnxairportcom 2PageNotice of Owners Discretion The JCAA reserves the right to reject any and all submissions for any reason This RFQ does not obligate JCAA to pay any cost incurred by respondents in the preparation and submission of a response , nor does it obligate JCAA to accept or contract for any expressed or implied services Pursuant to the requirements of North Carolina General Statute § 143 - 1281A , JCAA must receive at least 3 responses In the event three are not received , JCAA will follow the statue requirements 3PageSection 2 Project Goals , Objectives , and Challenges The goal of this project is to design and build a new Public Safety Hangar and Office Development The Airport seeks to work in an effective partnering relationship with the successful Design - Builder to accomplish this goal The success of this project will depend largely upon the nature of the relationship between the Design - Builder and JCAA The Airport's intent is to work with the Design - Builder as a team , with common goals of delivering a facility with exceptional quality in the most cost - effective and timely manner , achieving efficiency across the full spectrum of performance With the design and construction of the project , the Airport has the following goals and objectives • Establish a collaborative relationship between the Airport and the Design - Build team to design and construct a facility that provides the Airport with hangar and office facilities to attract and retain Public Safety Aviation Departments and Assets for the Region and the State • Complete the project according to the agreed upon timeframe and within the Airport's budget and funding resources • Incorporate high performance systems in design and construction that will allow organizations to work in a safe , comfortable , and operational facility • Utilize best practices to accomplish the goals of this project and proactively address risks and challenges to ensure project success • As a team , work with the Airport to devise and implement appropriate processes to maximize efficiency , overall quality , and cost savings • Provide the Design - Builder maximum flexibility to determine specific work methods that satisfy the performance - based requirements in the contract • Expect the Design - Builder to take customer preferences into consideration and participate with the Airport and potential Tenants in continuous improvement efforts throughout the project process • To work with the Design - Builder to implement processes that maximize efficiency and provide JCAA insight into project progress , without an undue level of Airport oversight Challenges The successful Design - Builder Team will need creative solutions to address the following significant challenges • Coordinate construction activities and site traffic so as to minimize the impact on Airport Operations • Managing the project budget to achieve acceptable levels of quality , while meeting project goals and objectives noted in the Airports criteria • Be flexible and able to adjust design and budget if scope changes due to organizational requirements or funding delays The project may be put on hold between the design and construction phase in the event that funding is interrupted Additionally , the project may expand in size to add a similar complex adjacent to this hangar 4PagePage pageNumber5Section 3 Project Description and Scope of Work Project Description The project location is within the new Mid - Field Development at the Johnston Regional Airport KJNX at 3149 - A Swift Creek Road in Smithfield , North Carolina The proposed hangar and attached office facility will provide aeronautical space to house organizations that serve a role in public safety , public service , public security , and or statewide emergency response Form should follow function We anticipate a total project budget of 5,000,000 This includes the cost of tying in utilities , tie to proposed apron , building construction , and all design and contractor fees , resulting in a finished , fully usable facility that satisfies all project requirements and contract terms We anticipate project completion by Spring 2025 The anticipated facility , or facilities , will each be approximately 12,000 square foot Hangar and 6,000 square foot office Hangar should be designed with a fire wall so that an adjacent hangar can be constructed against this Hangar as an independent structure See the below timeline Preliminary needs include , but are not limited to , the following Hangar building to be approximately 120 ' wide by 100 ' deep , with sliding nesting doors providing no less than 80 ' wide by 25 ' tall clearance Hangar to be used by fixed wing and or rotary wing aircraft Office area to include a mix of private offices , cubicle areas , bathrooms with showers , conference rooms , sleeping quarters , exercise room , break room with kitchen and storage areas The Airport will provide a pad ready site with utilities and storm drain tie - ins within 10 ' of the building pad Please see Exhibit A attached to this RFQ , specifically Hangar # ' 165 and or 166 for a conceptual site plan The Airport does not want foam - based fire protection systems Scope of Work The scope of work will include , but is not limited to the following 1 Pre - construction project planning to include code analysis , value engineering measures , preliminary cost estimates , and project schedule development 2 JCAA to provide survey , geotechnical evaluation , environmental , and existing utilities 3 Comprehensive project design , to include utility tie - ins , site , and building a Site Design minimal design needed to tie - in utilities , hangar to the Ramp Apron , sidewalks and fine grading b Building Design Building plan configuration and elevation elements , including exterior building skin materials and colors , foundation , structural and roof systems , building fenestration and openings , overall dimensions , materials testing requirements , Mechanical Electrical Plumbing Sprinkler design including systems , equipment and calculations , energy and performance compliance , systems review , coordination and integration to include all utilities and controls 5PagePage pageNumber64 Permitting for the building 5 In coordination with Airport Staff , develop a project safety plan to separate construction activities from airport operations 6 Work with the Airport's on - call engineer AECOM and or WK Dickson to complete and submit FAA Form 7460 , and to ensure grant compliance and procedures as required by NCDOT Division of Aviation 7 Development and impact fees not included 8 Site and facility construction of the project 9 Project management to ensure contractors are performing to design and product specifications ; Construction administration and observation 10 Dedicated , full time site Superintendent approved by the Airport 11 Development and refinement of cost estimates and project schedules throughout the process , to ensure on - time completion 12 Bi - weekly meetings with Airport staff for updates 13 Project closeout , commissioning , establishment of warranties and guarantees , equipment training , delivering manuals , final inspection and acceptance , execution of punch list NOTE The Airport WILL NOT provide workspace for the Design - Build Team Section 4 Budget , Projected Timeline , Planning and Delivery Budget The Airport's estimate for the total budget of this project is 5,000,000 per ea Facility built Total costs include architectural programming and scope of work identification , design and engineering , construction related expenses and services , construction administration , testing services , permits , and any other building related professional service fees necessary to fully complete the project Once established , adherence to the budget is essential to the successful completion of this project 6PagePage pageNumber7Anticipated Schedule The Airport reserves the right to adjust the following projected schedule as necessary Preliminary Project Schedule Date Advertise Request for Qualifications July 28 , 2023 Pre - Submittal Meeting for Interested Firms August 9 , 2023 Deadline for Questions and Clarifications on the RFQ August 25 , 2023 Deadline for Submission of RFQ September 8 , 2023 @ 5PM Establish Short List of Design - Build Firms and Schedule September 11 , 2023 Interviews Complete Interviews September 18 , 2023 Notify Selected Design - Build Firm and Begin Contract September 20 , 2023 Negotiations Complete Contract Negotiations with Selected Team October 16 , 2023 Begin Design Phase October 18 , 2023 Begin Construction March 2024 Project Completion March 2025 7PagePage pageNumber8Pre - Construction Planning The Design - Builder , as part of its design and pre - construction services , will assist with developing a strategy for the best approach for the successful completion of the project , including guidance and assistance in the preparation of a schedule and a reliable preliminary cost estimate , along with evaluations of any value engineering measures At an appropriate point during the project , and prior to construction , the JCAA will ask the Design - Builder to commit to a lump sum price for all its design , construction services , and fees Project Delivery Objectives At all times and project stages , the Design - Builder shall act in the best interests of the Airport and use their best efforts to deliver the project in an expeditious and cost - effective manner consistent with the Airport's project requirements , time constraints , and budget The Design - Builder shall develop a contractually obligated overall project schedule and will be responsible for methods of construction , safety , scheduling , and coordination of all construction work , in addition to miscellaneous contracts required for completion of the project , within its predetermined budget limits and schedule The JCAA expects all parties to this project to work closely together and deal appropriately with project conditions to finish the job successfully A spirit of cooperation , collaboration , and a commitment among professional design and construction service providers to work in the best interests of the project is of utmost importance Respondents to the RFQ must provide an explanation of its Project Team Selection If the Design - Builder submits sub - contractors or material suppliers as part of its RFQ , then the JCAA will evaluate those subcontractors or suppliers as part of the team If the Design - Builder is selected those subcontractor areas or materials will not be bid If the Design - Builder does not submit subcontractors or suppliers or the trade areas that are not submitted , the Design - Builder shall follow the strategy the Design - Builder indicates in Section 3 Project Understanding and Approach that demonstrates how the Design - Builder will follow Article 8 of North Carolina General Statute § 143 for open subcontractor selection Section 5 Submittal Requirements and Content Submittal Requirements th The deadline of submissions of qualifications is Friday , September 8 at 5 PM All submitted materials will become the property of Johnston County Airport and will not be returned Inquiries , amendments , or submissions received after the time and date listed above shall not be considered for evaluation Regardless of the manner chosen for package delivery , it is the Design - Builder's responsibility to make sure it is delivered to Phil Lanier @ JNX Airport before the submission deadline The Johnston County Airport Authority reserves the right to reject any or all packages received or to request additional information as may be needed to determine qualifications Submittal packages should be enclosed in a sealed envelope marked for REQUEST FOR QUALIFICATIONS JNX Public Safety Hangar Development ATTENTION Phil Lanier , Airport Director 8PagePage pageNumber9Submittal Documents 14 Seven 7 hard copies 15 One 1 electronic copy Submittal Content Each Submittal shall be organized in the following order 1 General Information • Name and description of the firm • Project manager and primary contact • Legal company organization organization chart with names , including licensed contractors , as well as licensed design professionals who the firm intends to use in the project • List of applicable NC licenses for construction , engineering , or other trades professions pertinent to the requirement of the project • Statement from Bonding Company of the Design - Builder's ability to obtain a Payment and Performance bond of 10,000,000 • Documentation of ability to meet minimum insurance requirements of 1m for Worker's Compensation and Auto ; 2m for Bodily Injury and Property Damage single occurrence and 10m Umbrella Coverage 2 Team Qualifications and Experience • Describe why your team should be selected and summarize why your firm is qualified and their understanding of and experience with the Design - Build method • Define key staff members who will be working on the project , their experience and qualifications certifications and their roles and commitment to the project At a minimum , the lead designer , project manager , and site superintendent should be identified and available for interview if the firm is short listed Note After award , any key personnel changes must be approved in writing by the JCAA • Provide team staff experience working together on similar projects • Provide information regarding team history and working relationship between the Design - Build team members and Hangar , on Airport and similar project experience • Provide a statement and certification that all licensed professionals and subconsultants were chosen based on demonstrated competence and qualifications 3 Project Understanding , Approach , and Management • Describe your understanding of the project and proposed approach to design • Describe the firm's approach to quality assurance and quality control and conflict dispute resolution • Describe the firm's approach to effective communication and meeting the overall goals and objectives of the project • Identify any key risks , challenges , concerns you anticipate and methods to mitigate • Provide an outline of the project schedule , showing tasks , milestones , and deliverables , including a schedule of progress meetings with the Airport's project team • Describe your approach to change orders • Describe your team's track record with maintaining a project budget • Describe your approach to safety management and provide current safety ratings records 9Page0and practices • Describe your team's experience with Hangar and Air - side Airport construction experience 4 Relevant Project Experience References • Please describe the firm's overall reputation , service capabilities , and quality of work as it relates to this project • Provide five 5 relevant projects completed or in construction over the last 10 years A relevant project is one which best exemplifies your qualifications List projects you believe demonstrate an ability to successfully meet the requirements of this RFQ Please identify recent , representative projects of a similar scope , complexity , and size performed by the proposed team Please include for each reference project • Name of Project • Client • Total Project Cost • Project Description • Project Timeline of scheduled start and finish dates and actual start and finish dates • Photos Pictures 5 Other • Provide a description of any program in place to encourage participation by minority businesses as defined in NCGS 143 1282 g , GS 143 - 1284 , and the efforts which will be used to notify minority businesses of opportunities for participation in this project Section 8 Evaluation , Criteria and Scoring Qualifications and Experience - 40 points 40 Project Understanding , Approach , and Management - 40 points 40 Statement of Why the Design - Build Team Should Be Selected - 10 points 15 Submittal Quality and Completeness - 5 points 5 Professionalism and approach to safety - 5 points 5 Section 9 Selection Process Minimum Respondents The JCAA Interviews It is the intent of the Johnston County Airport Authority to review the submitted Statements of Qualifications The Authority will rank the submittal based on the criteria requirements specified within this RFQ The JCAA may choose to interview the three 3 top ranked firms or select and award without interviews If interviews are necessary , the JCAA will notify each firm to schedule individual times for the interviews The purpose of the interview will be to meet with the proposed project team and become familiar with key personnel and get a better understanding of the firm's project approach and ability to meet the objectives of the project Interviewees should be 10Page1prepared to discuss , with specificity , their capacity to conduct this work in compliance with a proposed timetable , budget , and good - faith obligations The JCAA will provide written notification to all firms regarding selection Negotiations Once the rankings and interview process are complete , the JCAA will initiate negotiations with the highest ranked most qualified design - builder for a contract to design and construct the project for a fair and reasonable fee , pursuant to Sections 143 - 6431 a and 143 - 1281A d of the North Carolina General Statutes If the JCAA cannot negotiate a contract consistent with those sections and within the objectives of this RFQ , then the JCAA shall terminate negotiations and either initiate negotiations with the next most qualified design - builder , resolicit for design - build proposals , or may choose to take no further action Section 10 Terms and Conditions Discrimination Policy The Johnston County Airport Authority does not discriminate on the basis of race , color , sex , national origin , religion , age , disability , sexual orientation , or gender identity Any contractors or vendors who provide services , programs or goods for the JCAA are expected to fully comply with the JCAA's non - discrimination policy Conflict of Interest By submission , the Team agrees at the time of submittal that the Team 1 Has no interest including financial benefit , commission , finder's fee , or any other remuneration and shall not acquire any interest , either direct or indirect , that would conflict in any manner or degree with the performance of submitting the Team's services , or 2 Will not benefit from an award resulting in a " Conflict of Interest " A " Conflict of Interest " shall include holding or retaining membership , or employment , on a board , elected office , department , division or bureau , or committee sanctioned by and or governed by the Johnston County Airport Authority Submitting teams shall identify any interests , and the individuals involved , on separate paper with the submittal , and shall understand that the JCAA , in consultation with legal counsel , may reject their proposal Confidential Information Public Records Law The JCAA assumes no responsibility for confidentiality of information offered in a proposal The RFQ does not intend to elicit proprietary information However , if proprietary information is submitted as part of the proposal , the information is to be labeled as such Proposals are not subject to public inspection until after the contract award The JCAA reserves the right to share any information submitted in response to this RFQ or process with any person s or firm s involved in the review and evaluation process Proprietary or confidential information must be clearly labeled as such at the time of initial submission and to the extent provided by NCGS Chapter 132 and will not be made available for public inspection In the event a request for inspection is made under public records law , the submitting Team will be notified of the request and may participate in any subsequent civil action to compel disclosure of confidential information 11Page2EXHIBIT A 12Page3X X 110 120 CREEK X # 24 CORP X SWIFT CORP BUFFER 110 120 X # 25 190 X # 23 50 CORP CREEK 100 X SWIFT 110 120 # 22 X SWI ORP M PROPOSED SWIFT CREEK ROAD FT X C FUTURE DEVELOPMENT RIGHT OF WAY FUTURE CR CO BR710A1 BY OTHERS , TYP Ci tat DEVELOPMENT BY OTHERS , TYP ion EEK CJ3 + RP BR710A1 CJ3 + Citation G550 GV - SP # 26 ROAD 140 G550 GV - SP X X 190 140 X PROPOSED SWIFT CREEK ROAD PAVEMENT EDGE , 110 0 2000LX Falcon 2000LX FUTURE DEVELOPMENT BY 10 Falcon OTHERS , TYP MIDFIELD APRON X 120 # 21 G 650 PROPOSED SWIFT CREEK King P Air RR 350 BR700 350 R ir A ng Ki ROAD EDGE OF TRAVEL , RR BR700 O FUTURE DEVELOPMENT BY 650 C X 151 OTHERS , TYP G LearJet - 45 LearJet - 45 138 CORP 110 # 27 # 20 110 Challenger 120 650 FUTURE 32 DEVELOPMENT 120 650 Challenger BY OTHERS , CORPTYP X 240 129 100 X CORP # 17 M X M X 180 X CORP CORP CORP 100 # 11 # 8 HANGAR # 167 # 10 CORP CORP X # 9 # 14 TL OF A TSA X TAXILANE J ADG 2 TDG 2A CLR TDG 2B GEOM X E 3 TSA L ILANE T - HANGARS TDG TAXILANE TLOFA CORP 3 CORP CORP X CORP TAX CORP # 6 ADG # 3 # 1 # 2 # 7 180 180 100 100 X HANGAR # 165 HANGAR # 166 TSA X TLOFA CORP X TERMINAL G # 13 TLOFA F - HANGARS TSA AXILANE # 1 AXILANE TSA ANGARS TAXILANE I ADG 1 TDG 1B TSA HAWK BLACK UH - 60 HAWK BLACK UH - 60 HAWK BLACK UH - 60 HAWK BLACK UH - 60 T UH - 60 BLACK HAWK UH - 60 BLACK HAWK UH - 60 BLACK HAWK UH - 60 BLACK HAWK T TLOFA T T - H T - HANGARS FA TLO TAXILANE H TSA ADG 1 TDG 1B HAWK BLACK 3 UH - 60 UH - 60 M BLACK HAWK TDG AXILANE TSA TSA 3 TLOFA ADG 1B P T XILANE TDG M M M M 1 TSA INTERMEDIATE HOLD LINE ADG TA TSA PAVEMENT MARKING TAXIWAY A ROFA ROFA ROFA ROFA ROFA ROFA ROFA ROFA ROFA TSA TSA CTF TAXIWAY TAXIWAY TAXIWAY CTE CTG TAXIWAY CTD RSA RSA RSA RSA RSA RSA RSA RSA RUNWAY 3 - 21 5,500 X 100 RSA RSA RSA RSA RSA RSA RSA RSA FUTURE PARALLEL TAXIWAY ROFA ROFA ROFA ROFA ROFA ROFA ROFA ROFA ROFA TOFA TOFA TOFA TOFA TOFA TOFA TOFA TOFA TOFA TOFA TOFA TOFA TOFA TOFA TOFA TOFA TOFA TOFA TOFA FUTURE TAXIWAY OBJECT FREE AREA 150 0 75 150 300 SCALE IN FEET REVISION PROJECT TITLE No DESCRIPTION PROFESSIONAL DATE DESIGNED CERTIFICATION I HEREBY MIDFIELD APRON DEVELOPMENT CERTIFY THAT THESE DOCUMENTS WERE PREPARED OR APPROVED BY ME , AND DRAWN 5438 WADE PARK BLVD , SUITE 200 THAT I AM A DULY LICENSED SHEET TITLE NOT FOR JOHNSTON REGIONAL AIRPORT RALEIGH , NORTH CAROLINA 27607 PROFESSIONAL ENGINEER SHEET ID DRAWING NO PHONE 919 - 854 - 6200 CONSTRUCTION UNDER THE LAWS OF THE SMITHFIELD , NORTH CAROLINA GENERAL PROJECT LAYOUT - OPTION 1 STATE OF NORTH CAROLINA CHECKED LICENSE NO 1 001 SCALE DATE APPROVED AS SHOWN AUGUST - - - 2023 OPTIONS 75 DOCUME FOR NTS 75 EXPIRATION DATEPage