Board of Commissioners Meeting Highlights - March 6, 2023 - 10:00 am

10 HIGHLIGHTS OF THE JOHNSTON COUNTY BOARD OF COMMISSIONERS MEETING MARCH 6 , 2023 - 10 00 AM Videos of the Johnston County Board of Commissioners meetings may be viewed at the following https wwwyoutubecom jocogovnc American Legion Post 141 of Selma led those in attendance in the Pledge of Allegiance to the American Flag American Legion Post 141 Selma also presented Commissioner Ted G Godwin with a certificate for 25 years of continuous membership with Post 141 Selma Chairman RS “ Butch ” Lawter , Jr took a moment to remind everyone that last year the following six priorities were set for the Board Public Safety , Infrastructure , County Employees , Financial Stewardship , Educational Funding and Land Use He reminded everyone to look for those six priorities at each meeting held by the Board Chairman RS “ Butch ” Lawter , Jr announced the absence of Commissioner Tony Braswell and that he would be attending the 6 pm meeting 1 Approval Discussion of Agenda – Agenda approved with moving Item No 7 , 911 Communications Request to Adopt Resolution to Item No 4 2 Consent Agenda Items - Consent agenda approved A Approval of Minutes – January 17 , 6 00 pm B Order to Advertise Tax Liens Tax Administrator Jocelyn Andrews is requesting the Board to adopt an order authorizing the advertisement of the tax liens for delinquent 2022 tax bills C Department of Transportation – Additions to System NC DOT is requesting the Board to concur with their recommendation to add the following roads to the State Maintained System Upton Drive , Hound Dog Lane , N Rabbit Run Drive , and S Rabbit Run Drive – Langdon Farms – Phase 2 – Smithfield Township Brodie Rose Landing Way – Brodie Rose Landing – Phase 1 – Cleveland Township D Town of Micro – Appointment to Micro Planning Board The Town of Micro is requesting the Board to make the following appointment to the Micro Planning Board representing the ETJ area of the Town Gary Wheeler , 224 Bizzell Grove Church Road , Selma , NC term expiring 2 28 2026 E Option Agreement for Hughes Tract Approve Option to Purchase Agreement between County of Johnston and John Timothy Hughes for Johnston County Parcel ID 15L11012 in the amount of 40,00000 per acre for not less than 47 acres PageF Public Utilities – Request to Discard Equipment – NCGS 160A - 266 Johnston County Public Utilities requests to dispose of the following property that is no longer of value to the County The property is not in service and is not listed on the Countys asset list The equipment must be removed from the existing landfill property in order to avoid conflicts with landfill operation and the cost to disassemble and move the equipment exceeds any possible redeemable value of the property One - Valley irrigation center pivot electric drive approximately 800ft long 5 towers with end gun - No county asset number Two - Valley irrigation center pivots hydraulically drive 263ft long each 1 tower w end gun each - No county asset number This property is not necessary for the conduct of public business , and given that the cost to disassemble and move the equipment exceeds any value it may have , financial considerations indicate disposing of the property serves the best interests of the County as it has no redeemable value Further , the location of the equipment conflicts with landfill operations and poses a safety risk Public Utilities requests allowing a vendor to disassemble and remove the equipment at no charge to the County or the vendor G Budget Revisions • Economic Development – 658,97500 – To increase the incentive grant for Grifols due to under estimated amount during FY 22 - 23 budget • Health - 69,38800 – To provide additional funds to the LHD of the Special Supplemental Nutrition Program for WIC • Sheriff - 45,54330 and 1480 – To move revenues into appropriate expenditure line items • Emergency Services - 70,00000 – To appropriate funds for the purchase of a EMS vehicle reimbursed by insurance H Sheriff’s Office - Take and approve Sheriffs bond in the amount of 10,00000 with Travelers Insurance pursuant to NCGS 162 - 9 I Tax Releases & Refunds – 1 16 2023 – 02 15 2023 3 Public Comments The following individuals addressed the Board during Public Comment • Adam Walters – Blue Line Aviation Note Full comments can be viewed in the video from the meeting at the following link https wwwyoutubecom watch v nXWCJdMlnIk 4 Partnership for Children - Proclamation – The Week of the Young Child – April 1 - 7 , 2023 Proclamation adopted The Partnership for Children of Johnston County is requesting the Board to adopt a proclamation proclaiming April 1 - 7 , 2023 as The Week of the Young Child in Johnston County Page5 Request for Phase 1 – Fire Matrix Implementation Request approved Phase 1 of the Fire Matrix includes a one - time funding opportunity for non - profit fire departments that are contracted to serve districts that are identified as Tier 1 Tier 1 fire departments are those in which the Fire Tax District current revenue is less than 300,000 Blue Block Phase 1 implementation provides that Tier 1 Departments with a tax rate of not less than 012 are eligible for supplemental funding to bring them to minimum funding level of 300,00000 Under the plan , the same departments will be eligible for the Minimum Funding Supplement 25,000 Gray Block The total cost of the program is anticipated to be 608,977 Funding in the amount of approximately 300,000 is currently appropriated for this program To fully fund the program , additional funds must be appropriated 6 Health Department – Opioid Settlement Funds Resolution adopted and supplemental agreement approved NCDOJ recently announced five new opioid settlements with CVS , Walgreens , Walmart , Allergan , and Teva These settlements will result in an additional 600 million to North Carolina state and local governments County staff recommends the approval of the Resolution Authorizing Execution of Opioid Settlements and Approving the Supplemental Agreement for Additional Funds Between the State of North Carolina and Local Governments on Proceeds Relating to the Settlement of Opioid Litigation 7 911 - Communications – Request to Adopt Resolution Resolution adopted 911 - Communications is requesting the Board to adopt a resolution supporting the reclassification of Johnston County 911 Dispatchers pursuant to the 9 - 1 - 1 SAVES Act 8 Public Utilities – Austin Pond Wastewater Pump Station Improvements Proposed Capital Project Budget Request approved The County’s existing Austin Pond Wastewater Pump Station located at 200 St Jiles Drive , Clayton collects wastewater flow from the County’s retail customers in the Cornwallis Road area north of NC 42 and bulk flow from the Winston Pointe development Winston Road The existing wastewater pump station allows the County to divert flow to the County’s downstream sewer system or to the Town of Clayton along NC 42 West The previously approved Water and Sewer Capital Improvements Plan includes a project for the County to expand the Austin Pond WWPS The expanded station will have the ability to pump to the County’s system and the Town of Clayton simultaneously Our consultant McKim & Creed completed a preliminary study to evaluate improvement options for the facilities They identified a detailed project scope to achieve additional pumping capacity and allow for simultaneous discharge into the County’s system and along NC 42 West to Clayton Staff recommends proceeding with the detailed project design and adoption of the following budget for technical services to complete the project , as follows Expense Technical Design Services Detailed Project Design , Survey , Permitting & Bidding 275,00000 Construction Administration & Observation 31,00000 Total 306,00000 Revenue Wastewater Fund 68 Balance 306,00000 Total 306,00000 Staff recommends the appropriation of funding for the project from the Wastewater Fund Balance Fund 68 Staff respectfully request the Board’s approval of the proposed project budget Page9 Public Utilities – Timothy G Broome Water Treatment Plant – Construction Management and Maintenance System CMMS Initiation Request approved In May 2022 , the County submitted an application for an “ Asset Inventory and Assessment Grant ” to the Division of Water Infrastructure – DEQ The State Water Infrastructure Authority awarded a 200,000 grant to the County for Initiation of a Construction Management and Maintenance System CMMS at the Timothy G Broome Water Treatment Plant Staff completed the Request for Qualifications process and selected HDR , Inc as a consultant for the project The proposed project budget is as follows Technical Services 200,00000 Software 40,00000 Network Modifications Hardware 10,00000 Total Project Cost 250,00000 Funding for the proposed project is as follows Asset Inventory and Assessment AIA Grant 200,00000 Water Fund Balance Fund 67 50,00000 Total Project Funds 250,00000 Staff recommends approval of the proposed capital project budget and capital project ordinance 10 Public Utilities – Central Johnston County Regional Wastewater Treatment Facility – Construction Management and Maintenance System CMMS Initiation Request approved In May 2022 , the County submitted an application for an “ Asset Inventory and Assessment Grant ” to the Division of Water Infrastructure – DEQ The State Water Infrastructure Authority awarded a 200,000 grant to the County for Initiation of a Construction Management and Maintenance System CMMS at the Central Johnston County Regional Wastewater Treatment Facility CJCRWWTF Staff completed the Request for Qualifications process and selected HDR , Inc as a consultant for the project The proposed project budget is as follows Technical Services 200,00000 Software 40,00000 Network Modifications Hardware 50,00000 Total Project Cost 290,00000 Funding for the proposed project is as follows Asset Inventory and Assessment AIA Grant 200,00000 Sewer Fund Balance Fund 68 90,00000 Total Project Funds 290,00000 Staff recommends approval of the proposed capital project budget and capital project ordinance 11 Public Utilities – Timothy G Broome Water Treatment Plant , 14 - 18 MGD Design Build Expansion Project , Sole Source Request Request approved Design for the 14 to 18 MGD Expansion at the Timothy G Broome Water Treatment Plant project is underway The project schedules includes a 30 cost estimate for the project by early April The project engineer Hazen & Sawyer recommends sole sourcing several components of the proposed project , and County staff requests the sole sourcing of several items at the Timothy G Broome Water Treatment Plant in order to maintain standardization and efficiency for utility operations The currently identified proposed sole source items follow Item Manufacturer Reasoning Cluster Filter Equipment Westech Maintain standardization , compatibility and consistency for operation and maintenance Belt Filter Press BDP Indus tries Maintain standardization , compatibility andPagePage pageNumber5consistency for operation and maintenance Rotary Lobe Pumps Borger Maintain standardization , compatibility and consistency for operation and maintenance Conveyor System KWS Manufacturing Company , Ltd Mai ntain standardization , compatibility and consistency for operation and maintenance Chemical Metering Pumps Blue - White Maintain standardization , compatibility and consistency for operation and maintenance Chemical Resistant Sump Pumps BJM Pumps , LLC Only known chemical sump pump in the market Chemical Transfer Pumps IWAKI Maintain standardization , compatibility and consistency for operation and maintenance Staff respectfully requests approval to sole source the items referenced above for the proposed project 12 Delinquent Tax Collection Report - Informational item 13 Manager Reports and Comments County Manager , Rick Hester introduced Parks , Greenways and Open Space Director , Adrian O’Neal to discuss possible grant opportunities 14 Board Reports and Comments Commissioner Richard D Braswell mentioned a meeting held in Harnett County where he and staff visited their government campus He stated he was impressed with the design and the convenience to the citizens of having everything on one campus Commissioner Ted G Godwin stated he is currently serving on the Alliance Mental Health Board He stated there is an upcoming meeting and hoped some issues regarding the need for facilities in the County would be addressed that the meeting Vice Chairman Patrick E Harris stated he appreciates Commissioner Godwin’s leadership on the Alliance Board Vice Chairman Harris also noted the consent agenda item regarding the Option Agreement to purchase 47 acres He stated he would like to discuss with the Board the possibility of instructing staff to put out a request for qualifications for design services for a DSS and administration building at this property while exercising due diligence He also noted that due to the recent Medicaid expansion , the department of social services will have to find additional space for approximately 40 employees Chairman RS “ Butch ” Lawter , Jr agreed that the Board needs to start looking at ways and delivery methods on how to deliver such a project and start the process Commissioner Godwin stated we need to move sooner rather than later Commissioner April Stephens spoke on an automobile accident in the Benson area She stated four bystanders pulled a mother and children out of the vehicle and they are trying to identify the bystanders She also stated she would like to see a local hometown hero project established where the Commissioners recognize those citizens that come to the aid of their neighbors She stated she has contact information for two of the bystanders and asked on behalf of the Board , to reach out to them in regards to attending a meeting where they could be publically recognized for helping their neighbors Commissioner Stephens also thanked County Manager , Rick Hester for contacting DOT to conduct a study of that intersection as there have been several bad accidents and possibly putting in a four - way stop PagePage pageNumber6Chairman RS “ Butch ” Lawter , Jr offered his condolences to the family of Joe Preston upon his recent passing Chairman RS “ Butch ” Lawter , Jr mentioned Capital Area Metropolitan Planning Organization CAMPO as it pertains to Clayton , Archer Lodge area and part of Wilson’s Mills now being eligible to form their own MPO Chairman Lawter stated he does not have all the information but would be hearing from the Department of Transportation on further details Chairman R S “ Butch ” Lawter , Jr reminded everyone of the strategic planning sessions on March 15 and 16 , 2023 at Campbell University Chairman Lawter noted the Commissioners will have a social function at the end of the first day 15 Closed Session – NCGS 14331811 a 3 – Attorney - Client Privilege ; and NCGS 14331811 a 5 – Acquisition of Property No action was taken LUNCH WITH JOHNSTON COUNTY COOPERATIVE EXTENSION 12 00 PM Johnston County Agricultural Center 2736 NC Hwy 210 , SmithfieldPage