December 7, 1981 - 10:00 AM - County Board of Commissioners Meeting Minutes

Meeting of Board of Commissioners for the County of JohnstonDecember 7, 1981The Johnston County Board of Commissioners met in regular sessionMonday, December 7, 1981, in the Commissioners Room of the Johnston CountyCourthouse, Smithfield, North Carolina, with the following members presentNorman C Denning, Chairman, Frank B Holding, Vice Chairman, James WCash, John M Booker, DVM, and Howard BentonJMembers Absent NoneThe Chairman called the meeting to order and the following business wastransacted1 MinutesThe minutes of the November 2, 1981, board meeting were approved asrecorded2 Bids - Garbage Containers - LandfillKramer Jackson, County Manager, reviewed with the board bid proposalsreceived, opened and read aloud at 11 oclock am, on November 20, 1981, forfive 5 30 cubic yard containers for the Johnston CountyLandfill Bidsreceived as followsa Godwin Manufacturing Company, Dunn, N CProposal A 2749 each 13,745Proposal B 2924 each 14,620Delivery Date 14 daysb; Sanco Corporation, Winston - Salem, N CProposal A 14,570Proposal B 16,335Delivery Date 60 - 90 days6 Kabco, Inc, Raleigh, N CProposal A 13,875Proposal B 14,625Delivery Date 20 - 30 days from receipt of orderAfter review, Commissioner James W Cash moved that the contract tofurnish the county with five 5 30 cubic yard contaiAersbe awarded to GodwinManufacturing Company, Dunn, N C, low bidder, at the bid price of 2,924 each,proposal B total bid 14,620Commissioner Howard Benton seconded the motion which was carried3 Tax Listers for 1982Johnnie Stott, Tax Supervisor, presented and recommended the followingtax listing assistants for 1982 Mr,Stott told the board that these individualhad been contacted and have agreed to serveBannerJaneDean BarnesBentonvilleMrsMelvia WestbrookBeulahMrsGeorge PopeBoon HillMsZettie WoodardClaytonMrsLeon StevensClevelandMrsCharlie BarefootElevationMrsPauline MatthewsIngramsMrsVelma StewartMeadowMrsPerry ThorntonMicro Claude AycockONeals Mrs Marie JohnsonPine Level Mrs Barbara AycockPleasant Grove N A HardeeSelma Ms Wanda HerringSmithfield Tax Supervisors OfficeWilders Cecil JonesWilsons Mills Dwight YoungbloodRoute # 1, BensonRoute # 1, Four OaksRoute # 1, Box 230D, KenlyRoute # 1, Box 259,PrincetoRoute # 2, Box 245, ClaytonRoute # 1, Box 229, GarnerRoute # 1, Box 220, SfldRoute # 1, Four OaksRoute # 1, Box 66, NewtonGroveBox 142, MicroRoute # 3, Box 274, KenlyP O Box 123, MicroRoute # 1, Box 133, Benson408 W Waddell St, SelmaSmithfieldRoute # 1, WendellBox 186, Wilsons Mills?IDecember 7th ContinuedRecommendations1 That each township with the °exception of Smithfield assist two daysper week2 That the fee be set at 300 plus necessary mileage for each township3 New lister for 1982 — needed due to the death of Mr Doyt DavisCommissioner John M Booker moved that the above recommended tax listingassistants be approvedCommissioner Howard Benton seconded the motion which was carried4 Tax Refund - W S KetchensJohnnie Stott, Tax Supervisor, explained that property of W S KetchensRoute # 1, Angier, N C, had been double listed and paid by both listings forthe years 1979, 1980, 1981, and this property owner has requested a refund Thetax supervisor recommended that this request be grantedCommissioner Howard Benton moved that W S Ketchens be refunded in theamount due on property that has been double listed and paidCommissioner John M Booker seconded the motion which was carried5 Afterlist ReportThe tax supervisor filed an afterlistreport for the month of November,1981, and also reported that the county was losing tax revenue on automobilesnot listed6 Triangle J Council of Governments - MembershipAt the request of the board, Bradley Barker, Executive Director, andRobert Heater, Chairman, Triangle J Council of Governments, along with otherstaff members met with the Board of Commissioners to again discuss membershipand proposed administrative charges for Johnston County as a non - memberThe board had asked the manager to contact Triangle J in reference toadministration of the Aging Programs in Johnston County and the proposed chargesfor these services The board had been made aware that the administrative costwould be greater than the countys annual membership dues Chairman Heaterexplained the services rendered for the counties and towns through Triangle JCouncil of Governments He also explained the method of computing charges foradministration of programs for an isolated unit within the region JohnstonCountys share of the cost for administering the Aging Programs as a non- memberwould be approximately 29,247, as computed to 23;474 for membership ChairmanHeater further emphasized there could be additional charges for programs suchas Emergency Medical Services, and other projects funded through Triangle JThe board found it difficult to understand why it cost more to administethese programs for an isolated unit, and could not seem to find justificationfor membership dues in the amount of 23,474David Moser, Director of Aging Programs, explained that it was hard toput dollars marks on general assistance, training, coordination and training inaging centers and aging programs, and technical assistance to directorsThe board learned that Triangle J has an annual payroll of approximately550,000 and an annual budget of some over 3 million dollarsBrad Barker commented that the Council of Governments is a serviceorganization that does a reasonably good job with a very dedicated staffThe board thanked Chairman Heater and Mr Barker for coming to JohnstonCounty to help the board better understand the administration of programs bythe Council of Governments,Pat Cunningham, Director, Johnston County Council on Aging, present atthis time, expressed concern for the on- -going aging programs in the county astheir present contract expires as of December 31, 1981, under the non- membershipstatusThe board took no action at this time pending further discussion andconsideration184December 7th Continued7 Sasser Property DamagesThe manager advised the board that Mrs L H Sasser had again calledcomplaining about damage to her property building on Johnston Street MrsSasser contended that the deteriorated condition of her building was caused byleaves and pecans from the trees on county property and that she had replacedthe roof approximately four years ago Mrs Sasser has requested compensationfrom the county to repair all damages The manager told the board that thebuilding was in bad shape due to age and that the pecan trees may have causedsome damageThe board discussed this matter recalling that the trees on countyproperty have been trimmed very closely and felt•no additional liability inthis matter8 Child Restraint Distribution ProgramMr Jackson addressed the board with a request from Katrina McDaniel,Coordinator, Johnston County Early Childhood Intervention Program, asking thatJohnston County be the sponsoring agent to receive three infant safety seatsfrom the State of North Carolina, Governors Highway Safety ProgramThe manager explained that the Early Childhood Intervention Programwould handle the loan of the seats to parents of infants He further explainedthat the primary purpose in this request coming before the board was that thecounty must request the seatsfrom the StateThe board related that this request had been presented to the boardbefore and at that time there was much concern regarding the countys liabilityshould a child be injured while riding in a loaned safety seat, and further thiswas still their main concern The board rejected this proposal at this time9 Reorganization of the Board of CommissionersAt this time the Chairman turned the meeting over to the Clerk forthe nomination and election of a ChairmanThe clerk called for nominationsfor Chairman of the BoardCommissioner Frank B Holding nominated and moved that Norman CDenning be elected Chairman of the Board of County CommissionersCommissioner Howard Benton seconded the motion There being no othernominations, Norman C Denning was elected Chairman by unanimous voteThe Clerk turned the meeting back to the ChairmanThe Chairman called for nominations for Vice ChairmanCommissioner Howard Benton nominated and moved that Frank B Holdingbe elected as Vice Chairman of the Board of County CommissionersCommissioner James WCash seconded the motion There being no othernominations Frank B Holding was elected Vice Chairman by unanimous voteIIIivAppointments by the Chairman to AgenciesFrank B Holding Industrial CoordinatorJohn M Booker Mental Health Board; Rescue SquadsJames W Cash Social Services Board; Hospital Board;Triangle J Council of Governments;Designation of person to Community ActionBoardHoward Benton Council on Aging; Capital Health SystemsAgency; Designation of person toCommunity Action BoardNorman C Denning Health Department Board; Fire Departments10 Procurement Procedures - Johnston County - Princeton Community DevelopmentBlock GrantCommissioner John M Booker moved that the administration of theJohnston County - Princeton Community Development Block Grant Program adheretoregulations of OMB Circular A -102 Attachment O in all procurement of equipment,construction work and professional servicesCommissioner James W Cash seconded the motion which was carriedIIIivDecember 7th Continued11 Roof - Johnston County Health Department BuildinThe manager discussed the problembuilding staging thatthe roof hadleakedattempts had been made to stop the leaks,manager diagrammed the problem and explaibe made, and that he had received six pro2,500 to 37,50085with the roof on the Health Departmenr several years He advised thatut nothing had been successful Thed the necessary repairs that need tosals to do the work ranging fromIn discussion of the roof, the board asked the county manager to workwith Harry McGee, Architect, and to contact the contractor responsible for theroof to see what can be done to fix the roof The board feels the contractorstill has some responsibility to the county The board also asked the managerto get the specifications on the roof job for their inspectionThe board decided to,try this metdecision on the roof12 Water and Sewer - C K ComponentThe board and the manager talkedConsultants, regarding water and sewer liCutter Laboratories The county has commC K At this time, there are potentialfrom the site where C K proposes to butBoard asked Gene Cobb and Commissioner Ja to work out a positive solution for treat13 Secondary Road # 1729again before making any finaliefly with Gene Cobb, Ragsdales to serve C K Components nearted to provide water and sewer toroblems in getting the wastewaterto Clayton for treatment, Thes W Cash to work with C K officialnt of the wastewaterMr Percy Strickland met with the oardregarding the paving,priorityof Secondary Road # 1729 This road has a priority number of 45 The boardinstructed Mr Strickland to present a petition for paving of this road andthey will forward it on to the North Carolina Department of Transportation forconsideration14 Budget Amendment - Health DepartmentCommissioner Howard Benton moved that the following budget amendmentbe approvedRevenuesDecrease1037000 33700ExpendituresDecrease1059004-33700RevenuesDecrease1037006 6,11300ExpendituresDecrease10596026,58800Increase105961047500Commissioner James W Cash seconded the motion which was carried15 Budget Amendment - Social ServicesCommissioner James W Cash moved that the following budget amendmentbe approvedRevenuesExpendituresCrisis Interventi,Low Income EnergyPermancy PlanningIncrease 1035001 33,99200Increase 12,56000IncreaseDn Allocation 12,560001035001 32,128001035001 1,86400Revenues Decrease 15,08100Expenditures DecreaseTitle XX Allocation 15,0810016 Domiciliary Home Advisory CommitteeThe manager explained that an act to create a Domiciliary HomeResidence Bill of Rights was ratified by the 1981 session of the North CarolinaGeneral Assembly The manager explained that a domiciliary home means anyfacility which provides residential care for aged or disable persons, and thebill encourages counties to establish a Do iciliary Home Community AdvisoryCommittee The manager furnished a ;copy of the ratified bill for the boardsinformation¦December 7th ContinuedAfter discussion ,of the bills purposes and requirements, CommissionerHoward Benton moved that the Domiciliary Home Advisory Committee be comprisedof the same members as the Nursing Home Community Advisory Committee as thebill allows, as follows; Worley Earp, Thelma Pearson, Jean Adams, Lacy RuthCoates and Mildred Strickland, and further that these terms run concurrentlywith their terms on the Nursing Home Community Advisory CommitteeCommissioner James W Cash seconded the motion which was carried17 Water Offered to County by Harnett CountyMr H M Brock, Manager, Harnett County, advised that Harnett Countywas willing to sell water to Johnston County at a price of 935 cents per 1000gallons with requirements that Johnston County purchase 750,000 gallons per dayThe county manager stated that Harnett County was eager to proceed with thisprojectThe board asked the manager,to communicate with Mr Brock telling himthat Johnston County was not ready at this time to make a determination on theHarnett County offer However, they would like to keep the offer underconsideration until the county was in a position to make a decision18 Diversified Fuels, IncThe manager advised the board that Diversified Fuels, Inc, has appliedfor approval to construct,,and operate a proposed fuel grade alcohol productionplant near Selmaand; that State regulations require a publication of publicnotice and that the Board of County Commissioners be informed of the projectThe county manager stated that the board is hereby notified and given anopportunity to comment19 Moccasin Creek Drainage District - Maintenance ReportGordon Peedin, Chairman, Moccasin Creek Drainage District, and BillHarrell, Supervisor, Johnston Water and Soil Conservation District, presenteda slide presentation on the Moccasin Creek Drainage District Maintenance to theboard for information20 Hesco - IndustrialAccess RoadThe manager reported that he had learned that the State would bewilling to participate in the paving of the Hesco road # 1914 in the amountof 1100 feet, and the county would have to relinquish county secondary roadfunds to pave the remaining 750 feet It will cost approximately 45,000 topave this road The states share being 26,550 and the countys share being18,450The board talked with Paul Anderson, District Engineer, about thepaving of this road in order to better serve the new plant to be constructedby HescoAfter discussion, Commissioner Frank B Holding moved to allow theapproximate750 feet from railroad to plant driveway of secondary road #1914 to be paved with funds allocated to the countys Secondary Road ConstructioFund predicated on Hesco awarding a contract to build a plantCommissioner Howard Benton seconded the motion which was carried21 Jail - Second Means of EgressCommissioner Howard Benton moved that Harry McGee, Architect, beauthorized to advertise for bids to construct the fire escape stairwell fromthe county jailCommissioner James W Cash seconded the motion which was carried22 Resolution M J OliverWhereas, M J Oliver on January 22, 1982, will have served twenty -fouryears as Secretary- Treasurer of the Johnston County Volunteer FiremenAssociation;Whereas, Mr Oliver has also served as Chief of the Brogden FireDepartment and as County Fire Marshall for a number of years;IIi1December 7th ContinuedWhereas, Mr Oliver plans to retire as Secretary- Treasurer of theJohnston County Volunteer Firemen Association and as Chief of the Brogden FireDepartment, but he has agreed to continue serving as County Fire Marshall;Whereas, his knowledge and skill in fire fighting have enabled him tobecome a true professional in this field;Whereas, he has rendered long and devoted time to his duties in serviceto the Brogden Fire Department, the Johnston County Volunteer Firemen Associatioand the peopleof Johnston County, all of which deserves high commendation;NOW, THEREFORE, THE BOARD OF COMMISSIONERS extends great thanks to MrOliver for his outstanding service as Chief of the Brogden Fire Department andas Secretary- Treasurer of the Johnston County Volunteer Firemen Association andcommends him highly The Board also thanks Mr Oliver for his excellent serviceto the people of Johnston County as County Fire MarshalTHIS RESOLUTION was introduced by Commissioner Frank B Holding, secoby Commissioner Howard Benton, and carried unanimously23 Appointment - Johnston Technical College Board of TrusteesThe manager advised the board that N L Cannady had resigned from theBoard of Trustees of Johnston Technical CollegeCommissioner James W Cash moved that Matthew W` Heartley, Jr ofClayton be appointed to the Board of Trustees ofJohnston Technical College tofill the unexpired term of N L, Cannady This term expiring June 30, 1989Commissioner Frank B Holding seconded the motion which was carried24 Appointment - Johnston County Industrial Facilities and PollutionControl Financing AuthorityThe manager advised the board that Ralph Canady, Jr, of Four Oaks hadresigned from the Industrial Facilities and Pollution Control Financing AuthoritCommissioner Frank B Holding moved that Ayden R Lee, Jr, Route # 1,Clayton, N C, be appointed to the Industrial Facilities and Pollution ControlFinancing Authority to fill the unexpired term of Ralph Canady, Jr This termexpiring August 1, 1983Commissioner Howard Benton seconded the motion which was carried- At this time, Commissioner John M Booker moved that the board go intoexecutive session to discuss personnel mattersCommissioner Frank B Holding seconded the motion which was carriedImmediately the board realized they had another item of business to takecare of, so it was moved and carried that the above motion be rescinded and theboard go back into regular session25 Membership - Triangle J Council of GovernmentsThe board again discussed membership in the Triangle J Council ofGovernments and indicated very strongly they did not want to disrupt the agingprograms in Johnston County, however, still felt the county would not get itsmoneys worth from the council as a memberHowever, at this time reluctantly, Commissioner James W Cash movedthat Johnston County reinstate its membership with the Triangle J Council ofGovernments Commissioner Cash further moved that membership dues be appropriatedfrom the Contingency Fund in the amount of 23,474Commissioner Frank B Holding seconded the motion which was carried bythe following voteAye James W Cash, Frank B Holding, John M Booker and NormanC DenningNay Howard Bentont WODecember 7th Continued26 Executive SessionCommissioner John M Booker moved that the Board of Commissioners gointo Executive Session to discuss personnel mattersCommissioner Frank B Holding seconded the motion which was carriedAfter discussion in Executive Session, it was moved, seconded andcarried that regular session be resumedCommissioner Frank B Holding moved to approve the consolidation ofdepartments as proposed by the county managerCommissioner Howard Benton seconded the motion which was carriedUpon motion by Commissioner Frank B Holding, duly seconded byCommissioner James W Cash and carried, the board adjournedNorman C Denning, ChairmanEleano ;r N CreechClerk to the Board