May 1, 1978 - 10:00 AM - County Board of Commissioners Meeting Minutes

1 8Fit widthFMeeting of Board of Commissioners for the County of JohnstonMay 1, 1978The Johnston County Board of Commissioners met in regular session in theCommissioners Room of the Johnston County Courthouse, Smithfield, North Carolina,Monday, May 1, 1978, at 1000 am, with the following members presentNorman C Denning, Chairman, Frank B Holding, Vice- Chairman, Howard Benton,J E Rogerson and John M Booker, DVMMembers Absent NoneThe Chairman called the meeting to order and the following business wastransacted1 Minutes - ApprovedThe Board of Commissioners reviewed the minutes of the April 3, 1978, boardmeetingCommissioner John M Booker moved that-the minutes of the April 3, 1978,board meeting be approved as recordedCommissioner Howard Benton seconded the motion which was carried unanimously2 Revenue Sharing Public HearingKramer Jackson, County Administrator, reported to the Board that a RevenueSharing Public Hearing was held on Friday, April 28, 1978, at 3 oclock pm, inthe Commissioners Room of the Johnston County Courthouse, Smithfield, NorthCarolina3 Budget Amendment - Social Services - TransportationKramer Jackson, County Administrator, advised the Board of a budget amendmenin the Department of Social Services Transportation Budget as follows decrease;Salaries 10- 611 -02 8,000, and increase; bus insurance 10- 611 -54 400, gasoline10- 611 -31 3,800, and maintenance 10- 611 -16 3,8004 Budget Amendment - General Fund SalariesCommissioner Howard Benton moved that unencumbered cash General Fund bedecreased by 20,000 and the Salaries line item General Fund be increased by20,000Commissioner J E Rogerson seconded the motion which was carriedunanimously5 Courthouse - Open - Election Day - May 2, 1978The Board of Commissioners agreed that the Courthouse should be open onMay 2, 1978 wElection DayUpon` °a motion madbi `and441 ly seconded the Board of Commissioners recessedit;§ regular meeting to meet as a Beard of Equalization and ReviewBOARD OF EQUALIZATION AND REVIEWThe Johnston County Board of Commissioners met as a Board of Equalizationand Review,Monday, May 1, 1978, in the Commissioners Room of the Johnston CountyCourthouse, Smithfield, North Carolina, and was administered the oath as members ofthe Board of Equalization and Review by Nathan T Lassiter, Clerk of Superior Courtat 1025 amChairman Denning called the Board of Equalization and Review to order, withthe following members present Norman C Denning, Chairman, Frank B Holding, ViceChairman, Howard Benton, John M Booker, DVM, and J E RogersonJohnnie Stott, Tax Supervisor, met with the Board of Equalization and Revievand stated that he had no scheduled appointments to come before the Board However,Air Stott stated there is a request from Herman Stewart of Ingrams Township for theBoard to consider reducing the valuation of 41100 of an acre valued at 600 MrStott told the Board that this valuation is high compared to other property in thisarea, and he recommends that the valuation be lowered to 250 After discussion,Commissioner J E Rogerson moved that the value of this lot 41100 of an acreowned by Herman Stewart in Ingrams Township be lowered to 250 Commissioner FrankB Holding seconded the motion which was carried unanimouslyUpon a motion made and duly seconded and carried the Board of Equalizationand Review recessed at 1030 amThere being no further business to come before the Board of Equalizationand Review and upon a motion by Commissioner John III Booker, duly seconded byCommissioner Frank B Holding and carried unanimously, the Board of Equalizationand Review adjourned at 1 10 pm442May 1, 1978 ContinuedII6 Appointments - Pleasant Grove Community Building BoardCommissioner Howard Benton moved that Wilbert Coates, George Carroll, LynnStephenson, L R Holland and Shaw Fish be reappointed to the Pleasant GroveCommunity Building Board of Directors for four year terms expiring May, 1982Commissioner John M Booker seconded the motion which was carriedunanimously7 Appointments - Johnston Lee Community Action BoardCommissioner Howard Benton moved that Levi Jones, Paul Keller and RobertW Williams be reappointed to the Johnston -Lee Community Action Board for a oneyear term expiring June 1, 1979C ommissio ne r Fra nk B Holding seconded the mot i on wh i ch was carriededunanimously8 Tax Refund - Tax Supervisors OfficeJohnnie Stott, Tax Supervisor, presented the following request for refundfor the month of April, 1978, for the Boards consideration;1 Clavon R Whitley, TA Whitleys Feed Mill, Kenly, North Carolina,ONeal Township, receipt # 31595, paid January 3, 1978 refund on elevator V -8276,C W 7697, total taxes 7697 This elevator was listed and paid in the nameof Southern National Leasing Corporation Mr Whitley had also listed and paidtaxes on the above elevatorRecommendation That refund be grantedAfter discussion, Commissioner Frank B Holding moved that the above refundrequest be grantedCommissioner John M Booker seconded the motion which was carriedunanimously9 West Smithfield Sanitary District - ContractUpon a motion by Commissioner Frank B Holding, duly seconded by Commission rHoward Benton and carried unanimously, the following contract was approved andexecuted by the Chairman;STATE OF NORTH CAROLINACOUNTY OF JOHNSTONA G R E E M E N TTHIS AGREEMENT, made and entered into this the first day of May, 1978, byand between the COUNTY OF JOHNSTON, hereinafter referred to as County ; and WESTSMITHFIELD SANITARY DISTRICT, hereinafter referred to as District j W I T N E S S E T HTHAT, WHEREAS the County of Johnston is in the process of constructing awater line from the Town of Clayton to the Town of Smithfield along US HighwayNo 70 in order to provide an adequate supply of water to the Town of Clayton andalso to industries and other institutions, businesses, and persons between theTown of Clayton and the Town of Smithfield, with the Town of Smithfield providingthe necessary supply of waterAND WHEREAS, West Smithfield Sanitary District already has in operationa water system for the residents of the District, obtaining its necessary watersupply and needs from the Town of Smithfield, with its system connecting to theTown of Smithfields water system in the vicinity of the Neuse River whichseparates the Town of Smithfield and the West Smithfield Sanitary DistrictAND WHEREAS, the County of Johnston desires to connect the water line,which it is,now constructing to provide water to the Town of Clayton and othercustomers, to-the water system of the West Smithfield Sanitary District, in order`to ;`ecv6ld­theUocessi gt?if iimani ;dig its line on into the Smithfields line, which,would then result in a duplicabio6 of water lines and unnecessary expenseAND WHEREAS, the County of Johnston has agreed to pay to the West Smith-field Sanitary District the sum of 200,00000 as per minutes of Board of CountyCommissioners dated February 27, 1978 and recorded in 1978 Minute Book, Page 417-; 418, to connect onto the Districts water system, which amount would be theo o the Count? approximate amount of the cost t s y of Johnston for extending the lineon into the water system of the Town of Smithfield instead of connecting onto theDistricts water systemItilI ILMay 1, 1978 ContinuedNOW, THEREFORE, for and in consideration of the respective rights, powers,duties and obligations hereinafter set forth to be performed by the County ofJohnston and the West Smithfield Sanitary District and the payment of the 200,000the parties mutually agree as follows1 The County agrees that the portion of the water system of the Districtwhich the County uses to transport its water to the Clayton system as shown onExhibit A will require, from time to time as a result of breaks in the system, wearand tear or other types of accidents, repairs and replacements, and that the Countywishes to assist in defraying these expenses, and to do so, agrees that if anyrepairs or replacements become necessary and the expense thereof exceeds the sum of50000, the County will then pay the District the entire expense for said cost,but otherwise, said expense will be borne by the District2 The County, at its own expense, shall connect its water system to thatof the District in accordance with sound engineering practices and subject to theapproval of the Districts engineer3 The West Smithfield Sanitary District agrees to maintain a 16 inch watertransmission line which will be connecting into an existing 8 inch water line in theDistricts system at the intersection of Stancil Street and Fairway Drive SR No1980, and which 16 inch line will extend approximately 8,517 feet westward alongthe north side of the westbound lane of U S Highway No 70 to a 16 inch valveadjacent to U S Highway No 70 at the site of, and on the suction side of pumpingstation No 1; and the County agrees that, if as a result of accidents, breaks orwear and tear, it becomes necessary to repair or replace any protion of the aboveline, the County will bear the entire expense of said repair or replacement if itexceeds 50000, otherwise the expense thereof will be borne by the District TheDistrict shall have control of all tap -ons or connections to the above pipe lineand shall have a right to establish and collect tap -on fees4 A water meter to meter the water going from the Districts system intothe Countys system shall be installed at a location mutually determined,by theengineers for the County and the District The cost of this meter installation andmaintenance thereof shall be borne by the County, but the District shall have accessat all times to such meter for the purpose of reading the same for checking thesame for accuracy or for other lawful purpose; and, the District shall have theright to inspect said meter at any time and to have it calibrated or replaced when-ever it deems it necessary in order for correct metering of the water passing intothe Countys system5 It is understood and agreed by the parties that the District shall notbe liable to any person, firm, corporation, municipality, or any other water consumefor damage resulting from a failure to supply sufficient capacity or adequate qualitof water service or from failure to comply with any State or Federal standardsapplying to quality or quantity of water6 If at any time in the future it is found that the Districts watersystem is not sufficient to supply sufficient capacity or adequate quality of waterservice to the Countys water system and that in order to supply sufficient capacityor adequate quality of water service it should become necessary to construct anadditional system or additions to the water system, no additions shall be made tothe Districts water system without the approval of the District and the Districtsengineer, and if said additions are made with their approval, the entire expensesthereof shall be borne by the County7 The District shall not be responsible in any manner for loss or damageto persons or property caused by or in any way connected with the installation ofthe water line within the boundaries of the DistrictIN TESTIMONY WHEREOF, said parties have executed this AgreeiAent in duplicateoriginals, one of which is retained by each of the parties, the day and year firstabove writtenCOUNTY OF JOHNSTONBY Norman C DenningATTESTEleanor N CreechEleanor N Creech, ClerkJohnston County Board of CommissionersCorporate SealATTESTHenry W WhitleySecretary_Corporate SealChairman, Johnston County Board ofCommissionerWEST SMITHFIELD SANITARY DISTRICTBY W, B StricklandChairman, Board of Commissioners444May 1, 1978 Continued10 Appointments - Bentonville Community Building BoardCommissioner John M Booker moved that Pauline Davis and James Westbrookbe reappointed to the Bentonville Community Building Board of Directors for sixyear terms expiring April, 1984Commissioner Frank B Holding seconded the motion which was carriedunanimously11 Appointment - Selma Board of AdjustmentsCommissioner Frank B Holding moved that the Board of Commissioners concurwith the Selma Town Council in the appointments of Charlie Hatcher 3 year term,Roney Tedder 1 year term and Jonnie Foster 1 year term to the Selma Board ofAdjustmentsCommissioner Howard Benton seconded the motion which was carriedunanimously12 Appointment - Selma Planning BoardCommissioner Howard Benton moved that the Board of Commissioners concurwith the Selma Town Council in the appointment of Julius Walker 1 year term tothe Selma Planning BoardCommissioner J E Rogerson seconded the motion which was carriedunanimously13 Hospital Board of Trustees Appointment Discussedf Commissioner John M Booker advised the board that he had two namesrecommended to him to fill the term on the Hospital Board of Trustees, Lacy Coatsand J A Creech, JrCommissioner Booker at this time nominated J A Creech, Jr, of Selma tothe Hospital Board of Trustees to fill the unexpired term of the late Darius EWilder of SmithfieldMr Creech and a delegation from Selma were present atthis meetingChairman Denning also stated that Clifton Price had been recommended tohim and Commissioner J E Rogerson said a man from Kenly had been mentioned andhad indicated an interest in the Hospital Board of TrusteesCommissioner Howard Benton serving on the Hospital Board of Trusteesemphasized that this is one of the most important appointments the Board ofCommissioners will make andthe Board wants to be fair and consider all namesrecommended Commissioner Benton further stated the Board is aware the hospitalneeds attention, something has to be done Chairman Denning called for other nominations to the Hospital Board ofTrusteesThere were no other nominations to the Hospital Board of TrusteesCommissioner John M Booker moved that the nominations be closedCommissioner J E Rogerson seconded the motion which was carriedunanimouslyCommissioner John M Booker moved that J A Creech, Jr, of Selma, beappointed to the Johnston Memorial Hospital Board of Trustees to fill the unexpireterm of the late Darius E WilderThis motion died for the lack of a secondOther members of the board emphasized they had nothing against Mr Creech,and felt positive he would make a good board member, however, they did not feelthis was the time to make this appointmentMr Creech stated he did have an interest in the hospital, however, hismain concern was that the Selma area have representation on the Hospital Board,whether it be him or someone elseChairman Denning stated in his opinion the Selma people had selected agood man and he was in favor of Selma having representation and invited the Selmacitizens to come back to the May 15th board meeting as this item will be first onthe agendaCommissioner Howard Benton said he was certainly impressed by the number?Iof people here supporting Mr CreechfiMay 1, 1978 Continued14 ReportsThe following reports were filed with the BoardDog Warden, Tax Collector, Electrical Inspector, Veterans, Library andBuilding Permits15 Senior Citizens MonthMrs Louise Strickland and a group of Senior Citizens met with the Boardof Commissioners asking the Board to adopt a resolution in observance of the monthof May as Senior Citizens MonthUpon a motion by Commissioner J E Rogerson, duly seconded by CommissionerFrank B Holding and carried unanimously, the following resolution was adoptedWHEREAS, Older North Carolinians have made a great contribution to ourcounty; andWHEREAS, many of our elderly are isolated, in need, or have poor health;andWHEREAS, the happiness of our senior citizens is influenced by our actionsand policies; andWHEREAS, County Government can address more adequately the problems ofolder citizens in North Carolina; andWHEREAS, the month of May has been designated a special time for focusingattention on the importance of our senior citizens and their needs;THEREFORE, We hereby proclaim the month of May, 1978, asSENIOR CITIZENS MONTH IN JOHNSTON COUNTY and commend this observance toour citizensBOARD OF COUNTY COMMISSIONERSNorman C Denning, ChairmanFrank B Holding, Vice ChairmanHoward BentonJ E RogersonJohn M Booker DVM16 Subdivision Approval - Riveridge RanchettesCommissioner J E Rogerson moved that Phase II of the Riveridge RanchettesSubdivision, Beulah Township Lewis Wilson be approved with the exception of lotsnumber 9, 13 and 14Commissioner Howard Benton seconded the motion which was carriedunanimously17 Budget Amendment - LandfillCommissioner J E Rogerson moved that a budget amendment be made bytransferring 37,795 from Unencumbered Cash to the Landfill Budget 1058000accountsCommissioner Howard Benton seconded the motion which was carriedunanimously18 Tax Foreclosure ProceduresHarper Godwin, Tax Collector, and Andy Holland, Tax Attorney, met with theBoard and advised they are going to follow the procedure of G S 105 -375 In Remmethod of tax foreclosures Mr Holland explained that this provides for analternate method of foreclosing the lien for delinquent taxes on real property,a simple and inexpensive method of enforcing payment of taxes necessarily leviedMr Holland further explained he wanted the Board of Commissioners to beaware and in agreement with this procedure The Board discussed this with theTax Collector and Tax Attorney and indicated they were in agreement with thismethod of foreclosure446May 1, 1978 Continuedit 19 Social Services BoardKramer Jackson, County Administrator, advised the Board that Robert LAnderson had been recommended to be appointed to the Social Services BoardThe Board deferred action on this matter until a later date20 Signs - Landfill - Dog Pound - Livestock ArenaKramer Jackson, County Administrator, advised the Board that a directionalsign had been erected on Highway 210 for the County Landfill, Dog Pound and Live-stock Arena21 Rodent Control - PrincetonThe Board received a letter from the Town of Princeton requesting assist-ance in the control of wharf ratsThe Board deferred action on this matter at this time22 Recreation Grant Request - Four Oaks PTAThe Board received a request from the Four Oaks PTA, Linwood Byrd,President, for a recreation grant in the amount of 3,000 to help resurface anold concrete slab to construct a tennis court at the Four Oaks Elementary SchoolThe Chairman indicated he had talked with Mr Byrd about this project,however, the Board deferred action on this request at this time23 Deferred Compensation PlanKramer Jackson, County Administrator, told the Board he had receivedvarious complaints from county employees enrolled in the Deferred CompensationPlan, and further he had received letters from all county employees enrolled exceptthree requesting the Board of Commissioners to cancel the Deferred CompensationPlan ProgramThe Board discussed this matter with Mr Jackson and asked him to determinif and how it can be cancelled and report back to the Board24 Voting Machines - Report from CommitteeLib Hoyle, Chairman, Johnston County Board of Elections, met with theBoard to make a committee report and recommendations for new voting machines forthe county Mrs Hoyle told the Board they had met with representatives fromthree companies, Automatic Voting Machines, CES Votamatic and Valtec Mrs Hoylealso advised that the Valtec System requires only one counter per precinct, usesregular voting booths and ballots that the voter is familiar with and thatcomputer programming can be done either in the Board of Elections Office or inFayetteville, and ballots can be printed locally Mrs Hoyle further told theBoard the committee recommends that the Valtec System be purchased for five pre-` cincts prior to the November 7th General Election and that the mechanical machinesnow in use in nine precincts be replaced by Valtec as funds are availableThe Board discussed this matter at length Chairman Denning andCommissioner Frank B Holding indicated they are willing to appropriate funds forsome type of new voting machines Commissioner Benton had worked with thecommittee and favored the Valtec Voting Machine System Commissioners J ERogerson and Commissioner John M Booker agreed they had no objection to theValtec SystemThe Board of Commissioners took no further action on this matter at thismeeting25 Appointments - Planning BoardKramer Jackson, County Administrator, advised the Board that the termsof Planning Board members M A Morgan six year term, R L Holt two year termand William J Sugg two year term will expire May 15, 1978The Board discussed the reappointments of these members with no objectionsCommissioner J E Rogerson moved that M A Morgan, R L Holt andWilliam J Sugg Be reappointed to the Johnston County Planning BoardCommissioner Frank B Holding seconded the motionThere was further discussion as to whether these terms of office arecorrect and the Board asked Mr Jackson to determine whether or not the terms ofthe Planning Board members are correct or not and report back to the BoardCommissioner Frank B Holding withdrew his second This motion diedWMay 1, 1978 Continued26 1978 -1979 Budget PresentedKramer Jackson, County Administrator, presented to the Board of Commissionethe 1978 -1979 Proposed Budget for the Boards study and review Mr Jackson advisethe budget will be on file with the Clerk for public observationThe Budget Public Hearing was set by the Board for June 5, 1978, at 230pm, in the Commissioners Room of the Johnston County Courthouse, Smithfield,North CarolinaThe Board agreed to meet again on May 15, 1978, to begin budget work27 Keep Johnston County Beautiful CommitteeSarah Ann Sasser, Chairman of Keep Johnston County Beautiful Committeeand a group of members and representatives met with the Board of Commissioners toask the Commissioners to initiate a resolution designating the month of May asKeep Johnston County Beautiful Month Mrs Sasser explained to the Board the purposes and objectives of thisorganization Mrs Sasser indicated they wanted to coordinate a county wide cleanup campaign, to conduct a survey and assemble information and to make recommendatiofor county beautificationMrs Sasser stated their first objective is the improvement of trashdisposal sites , and to set up long range goals to handle trash disposal sitesShe also told the board she had visited Wilson County and had taken pictures oftheir trash disposal sites and compared these to Johnston County sites Mrs Sasseasked the Board to consider and think toward a system like Wilson Countys as itis such an improvement over Johnston Countys sites Wilson County has largecontainers at designated sites, the containers are landscaped so they are notvisible to the publicMrs Sasser told the Board this committee could work with communityorganizations to help plan and maintain the sites and help with educational programto change the use and abuse of container sitesThis committee asked for the support and cooperation of the Board ofCommissioners and also asked the Board to consider the adoption of a Solid WasteDisposal Ordinance The Board was very enthusiastic about the objectives of thiscommittee and agreed the Solid Waste Disposal improvement is a good project under-takingThe Board indicated they agreed the trash disposal system in the countyneeds attention and they have a great interest in Keeping Johnston County beautifulRESOLUTIONKEEP JOHNSTON COUNTY BEAUTIFUL MONTHWHEREAS a number of citizens interested in the present and future beautyof Johnston County have formed a non - profit corporation known as Keep JohnstonCounty Beautiful, Inc ;WHEREAS they intend to serve as an educational, advisory, and coordinatingagency for improvement of the visual environment of Johnston County;WHEREAS their objectives are for an orderly development of urban and ruralspace and the conservation of natural, historic, and scenic resources, to promotelocal and county -wide clean -up campaigns, and local and county -wide visualimprovement programs, to prepare and provide appropriate educational materials forinterested persons, to advance citizen appreciation for high standards of archi-tectural design and to enhance the quality of life for the people of JohnstonCounty;WHEREAS, the Board of Commissioners does approve these goals for beautyin Johnston County and does commend the efforts of the citizens who have startedKeep Johnston County Beautiful, Inc ; andWHEREAS the Board deems it appropriate to designate the month of May, 1978,as Keep Johnston County Beautiful month ;NOW, THEREFORE, upon motion of Commissioner Howard Benton and secondedby Commissioner John M Booker, the Board does hereby unanimously declare themonth of May as Keep Johnston County Beautiful Month448May 1, 1978 ContinuedUpon a motion by Commissioner John M Booker, duly seconded by CommissionerHoward Benton and carried unanimously, the Board recessed until May 15, 1978, at730 VmEleanor N Creech, Clerk