August 7, 1978 - 10:00 AM - County Board of Commissioners Meeting Minutes

August 7, 1978The Johnston County Board of Commissioners met in regular session Monday,August 7, 1978, at 1000 am, in the Commissioners Room of the Johnston CountyCourthouse, Smithfield, North Carolina, with the following members presentNorman C Denning, Chairman, Frank B Holding, Vice Chairman, HowardBenton, John M Booker, DVM and J E RogersonMembers absent NoneThe Chairman called the meeting to order and the following business wastransacted1 J Minutes - ApprovedThe Board reviewed the minutes of the July 3rd and July 14th board meetingsCommissioner Howard Benton moved that the minutes of the July 3rd and July14th be approved as recordedCommissioner J E Rogerson seconded the motion which was carried byunanimous vote2 ? Recreation Grant - Four Oaks PTAThe Board received a request from the Four Oaks PTA for Revenue SharingRecreation funds for 1978 -79 in the amount of 3,000 to resurface an old concreteslab, ,fence and build a tennis court at the Four Oaks Elementary SchoolThe Four Oaks PTA had also requested early consideration of this re-creation- application as it was pending from last yearThe board in discussing these Revenue Sharing Recreation grants and afterrecommendation from Kramer Jackson, County Administrator, decided and agreed toconsider the applications when received on a first come basist I?ialIAugust 7 ContCommissioner Howard Benton moved that the Four Oaks PTA recr378-79 tiongrant application be approved in the amount 3,000 for the fiscal yearCommissioner J E Rogerson seconded the motion which was carried byunanimous vote3 f ReportThe following reports were filed with the BoardRubert C BarbourMarie CreechHarper GodwinBobby CorbettEleanor HooksBruce WoodardJohnnie Stott4? Water and Sewer Grant - PrincetonDog WardenVeterans OfficeTax CollectorElectricalInspectorLibraryExtension ServiceTax SupervisorS7Milton Toler, Commissioner, Town of Princeton, and other Town Co issionersmet with the board requesting 25,000 for water and sewer line improveme is andextensions for the Town of Princeton Mr Toler told the board the towns waterlines are in bad shape and they do not have funds to do the work that need to bedone in order to annex territories into the city limits Mr Toler also told theboard the Town of Princeton had tried to get federal funding through grants, how-ever, did not qualifyAfter discussion, Commissioner Frank B Holding moved that the county grant the Town of Princeton 25,000 for improvements and extensions of water andsewer lines, these funds to be granted to the Town of Princeton as funds are neededto pay bills incurred to make these improvements and extensionsCommissioner Holding further moved that 2 -5;000 be transferred from theCounty Contingency Fund 1074090 and appropriated to the Capital Outlay AccountRevenue 1235101 and to the expenditure account Princeton Water Sewer 12740124Commissioner John M Booker seconded the motion which was carrielld byunanimous voteCommissioner Frank B Holding commented that the county may soo? want tolink Pine Level and Princeton to the Smithfield Water Supply5 J Triangle J Council of Governments - New DirectorMr Brad Barker, Director, Triangle J Council of Governments metwith theboard Mr Barker told the board he had been with Triangle J since February, 1978In explaining what he feels is the goal of Triangle J Council of Governmeents, MrBarker stressed that his idea was not to compete with local governments, but toassist them as a basic planning agency with planning and pilot programsMs Sandy Eddinger, Director of Housing, with COG was also present at thismeeting The board discussed the Housing Program with Ms Eddinger to learn thatthere are 300 units in Johnston County, most under one year lease and some underthree year leases Mr Barker closed by stating that COGs goal is performanceand accountability6 Assistant County Electrical Inspector AppointediAfter review of applications and resumes for the Assistant CountyElectrical Inspector, Commissioner Howard Benton moved that John Albert Stephenson,Route 3, Benson, N C, be appointed as Assistant County Electrical Inspectoreffective July 1, 1978Commissioner J E Rogerson seconded the motion which was carried byunanimous vote7 J One Cents Sales Tax DistributionMeeting with the board regarding the one cents sales tax distrib4ution werethe following personsMayor Ed Peedin and Colonel Ken Collings, Manager, Town of Selm ; MayorSam Godwin, Pine Level; Mayor Theodore Thornton, Four Oaks;,Gurney Pitt an, TownCommissioner, Micro; Hugh Talton, Manager, Smithfield; and Ed Temple, Manager,BensonI49048, August 7th ContKen Collings, as spokesman for the town officials, asked the Board ofCounty Commissioners to change the one cents sales tax distribution formula to aper capita basis population Colonel Collings stated the municipalities arerequesting that the most equitable method be used, people pay sales tax, therefore,the one cents sales tax should be put where the people are and shared on a populaticbasisKramer Jackson, County Administrator, pointed out the county would receiveapproximately 125,000 less revenue if the one cents sales tax is distributed on aper capita basis, according to information received from the State Department ofRevenueCommissioner Frank B Holding agreed that the request has merit and theboard realizes the towns need additional revenue, however, stated the county cannotafford to change the formula at this time because of water and sewer line debtsThese lines being built to attract new industry and to help the towns with theirwater and wastewater problems Commissioner Holding further advised that the countschool system receives 475,000 of the countys one cents sales tax revenueChairman Denning advised that he could certainly understand and appreciatethe towns needs as well as the countys, and further stated that the county land-fill is a very expensive operation provided free for all municipalities and tax-payersColonel Collings further commented the point to make is; not that thecounty needs less money, county government is needed, but more of the revenues needto be generated in municipalities were the people areBoard members expressed appreciation for these comments, and the interest,however, made it clear they are not willing to make a change in the one cents salestax distribution formula at this time8 ? Gasoline Contract AwardedKramer Jackson, County Administrator, furnished the board with detailedinformation on unleaded gasoline bids opened on August 1, 1978, at 200 pm, inthe Commissioners Room of the Johnston County Courthouse, Smithfield, NorthCarolina as followsAmeriGas, Smithfield; octane rating 87, 5375 per gallonAmoco Oil Co, Atlanta, Ga, octane rating 91, 5360 per gallonGulf -Big A Oil Co, Smithfield, octane rating 884, 5324 per gallonClayton Oil Company, Clayton, octane rating 89, 5265 per gallonETHGO - Etheridge Oil Co, Kenly, octane rating 87, 5270 per gallonIdeal Oil Co, Smithfield, octane rating 90, 555 per gallonTaylor Oil Co, Smithfield, octane rating 87, 5465 per gallonWilson Oil Co, Inc, Wilsons Mills, octane rating 87, 556 per gallonStancil Oil Co, Selma, N C, octane rating 87, 5395 per gallonMr Jackson recommended the contract be awarded to Clayton Oil Company,Clayton, N C, low bidder, at 5265 per gallon, octane rating of 89After discussion, Commissioner Frank B Holding moved that the contract tofurnish the county with unleaded gasoline 100,000 gallon tank be awarded toClayton Oil Company, low-bidder, at 5265 per gallon, octane rating of 89Commissioner J E Rogerson seconded the motion which was carried byunanimous vote9 ? Fuel Oil Contract AwardedKramer Jackson, County Administrator, furnished the board with detailedinformation on #2 fuel oil bids opened on August 1, 1978, at 2 00 pm, in theCommissioners Room of the Johnston County Courthouse, Smithfield, North Carolina,as followsAmeriGas, Smithfield, 4390 per gallon; Castleberrys Inc -Big A Oil Co,Gulf, Smithfield, 4390 per gallon; Clayton Oil Co;, Clayton, 4040per gallon; Ideal Oil Co, Inc, Smithfield, 3965 per gallon; TaylorCoal Oil Co, Smithfield, 4290 per gallon; Wilson Oil Co, Inc,Wilsons Mills, 4290 per gallon; Stancil Oil Co, Selma, 4445 pergallon; Amoco Oil Co, Atlanta, Ga, 3775 per gallon - minimum deliveryTT 6800, disqualifiedMr Jackson recommended that the contract be awarded to Ideal Oil Company,Smithfield, N C, low bidderVl4A ZIJI,7August ;7 Conn`After discussion, Commis ones J, E Ro,geraon moved that the contract tofurnish the county with # 2 fuel oil 25,000 gallon tank be awarded toIdeal OilCompany, low bidder at 3965 per gallonCommissioner Howard Benton seconded the motion which was carried byunanimous vote10? Recreation Grant - Town of Four OaksCommissioner Howard Benton moved that the Town of Four Oaks RecreationGrant application in the amount of 3,000 for the fiscal year 1978 -79 tc build aplayground for minority children in an area where no recreation facilities arelocated be approvedCommissioner Frank B Holding seconded the motion which was carried byunanimous vote11 Veterans - Handicapped Parking SpaceW J Baker of Four Oaks, a disabled veteran, met with the board requestingthat a space be provided near the Veterans Office for disabled veterans andhandicapped parkingCommissioner Howard Benton moved that a space be provided and marked forhandicapped parking near the Veterans OfficeCommissioner J E Rogerson seconded the motion which was carried byunanimous voteThe board thanked Mr Baker for this suggestion12 ? Voting Machines Contract AwardedAfter discussion and recommendation of Kramer Jackson, Commissioner HowardBenton moved that Vote Tally Systems, Tulsa, Oklahoma be awarded the contract tofurnish five 5 electronic voting machines for 17,50000 for the county, thesemachines to be delivered and ready for use by the November electionCommissioner J E Rogerson seconded the motion which was carried byunanimous vote13 Solid Waste Study GrantKramer Jackson, County Administrator, told the board that Johnston CountySolid Waste Study Grant application had been approved in the amount of 6,000 tobe matched locally with 2,000 This grant from the North Carolina Department ofHuman Resources The board instructed Mr Jackson to find an engineering firmwith background and knowledge in solid waste studies for recommendation to theBoard of Commissioners14 Budget Amendment - AntirecessionKramer Jackson, CountyAdministratox, told the board the county hasreceived 14,698 Antirecession funds and asked that it be appropriated for salarieto be used for extra help at the county landfillCommissioner Howard Benton moved that the Antirecession funds in the amountof 14,698 be appropriated for salaries and the following budget amendment beapproved; 5134901 - Revenue Antirecession 14,698; Expenditures 5181002 -Salaries - 12,989; 5181005 - FICA 881; 5181007 - Retirement 828Commissioner Frank B Holding seconded the motion which was carried byunanimous vote15 ? Council on Aging - New DirectorLee Elmore, Director, Johnston County Council on Aging met with the boardfor introduction and a brief discussion16 ? Bingo License - Smithfield Loyal Order of the MooseKramer Jackson, County Administrator, told the board that the St toDepartment of Revenue has asked for a letter endorsing the re- issuance o,? a bingolicense to the Smithfield Loyal Order of the Moose ClubThe board discussed this matter, however, took no official action at thistime488August 7 Cont17 Waterline- Temporary 1umping Station Agreem Smithfield - ClaytonKramer Jackson, County Administrator, presented a letter from MayorHerman Jones, Town of Clayton, requesting the boards approval and endorsement onthe following conditions for providing temporary water service to the Town ofClayton1 The Town of Clayton will operate and maintain the temporary pumpingstation and will be responsible for all expenses pertaining thereto2 Since the water must pass through the West Smithfield SanitaryDistrict system, the Town of Smithfield will deduct the temporarypump meter reading from the WSSD water use in billing them for sewage3 The Town of Clayton will pay the WSSD monthly for water consumed atthe bulk water schedule of the Town of Smithfield4 This temporary agreement shall have no effect on any future agreementconcerning jurisdictional boundaries for water service for thevarious units of government involvedAfter discussion, Commissioner J E Rogerson moved that the Board ofCounty Commissioners approve and endorse these conditionsCommissioner Howard Benton seconded the motion which was carried byunanimous vote18? Secondary Road Program 1978 -1979Paul Anderson, District Engineer, with the Division of Highways, State ofNorth Carolina, Department of Transporation, appeared before the Board of CountyCommissioners and presented a Supplemental Secondary Road Program for 1978 -1979After reviewing the proposed supplemental construction program for 1978-1979, Commissioner Frank B Holding moved that the following resolution beadopted;RESOLUTIONWHEREAS, the Board of County Commissioners of Johnston County has receivedfrom the Department of Transportation a Supplemental Secondary Road Program for1978 -1979 as presented by Mr Anderson, said roads being a part of the systemmaintained by the North Carolina State Department of Transportation, Division ofHighways;AND WHEREAS, after careful consideration of the services rendered by saidroads and the traffic demands of said County, it is deemed necessary that saidroads be improved, in order to better serve the interest of the people of theCounty;NOW THEREFORE, BE IT RESOLVED, that the Board of Commissioners of JohnstonCounty hereby approve and request that the North Carolina Department of Trans-portation and Highway Safety make the following improvements in said roads listedbelowRoad # From To Length Grade, Drain Pave Totaland BaseSR1197SR1008SR1198220SupplementtoWO63120011158,000SR2147SR2148SR2146150SupplementtoWO6312002150,000SR2324SR2323SR2320090SupplementtoWO631200419,871SR1576SR1555SR1561140SupplementtoWO6312005125,000Spot stabilization on dirt roads in Johnston County 35,000SR 1139, 1146,1316,1321, 1350, 1355,1519,1526,1532,1548,1569,1703,1704,1714, 1718,1725, 1726 ,1728,1740,1747,1902,1941,1947,2106, 2110, 2111, 2121, 2135, 2161 ,2168,2306,2325,2326,2336,2351,2359Miscellaneous ItemsRoad additions, paving of rural fire and rescue squad driveways,overdrafts, county wide Right of Way and Surveys 138,484 tTotal 416,355Commissioner J E Rogerson seconded the motion which was carried byunanimous vote0August 7, `Cont19 Landfill - Bids - Sediment BasinsRoland Hatcher, Manager, Johnston County Landfill and Frank Stephenson,Ragsdale Engineers, met with the board regarding informal bids received to buildtwo sediment basins at the county landfill, the clearing, grassing and reinforce-ment work for the sediment basins Mr Stephenson told the board that the earthwork was the major cost item The board was very concerned about the castand authorized the engineer to negotiate with the contractors for a better priceAt this time, Larry Smith, salesman with E F Craven Co, presented afilm on the REX TRASHMASTER for the boards information and consideration whenpurchasing a new compactor for the county landfill20 Tax RefundsJohnnie Stott, Tax Supervisor, presented the following request for refundsfor the month of August;1 S T Wooten Construction Company, Inc, Wilson, N C SmithfieldTownship Request a refund for 1977 taxes in the amount of 917131The request is based on their equipment being approved as air pollutioncontrol - certified by N C Department of Natural Resources The 1977taxable value of the equipment is 98,636 This type of property isexempt from Ad Valorem Tax according to GS 105 -275 8aRecommendation That this refund be grantedAfter discussion, Commissioner J E Rogerson moved that the above refunditem # 1 be grantedCommissioner Howard Benton seconded the motion which was carried byunanimous vote2 Earther G Lee - 405 South 7th Street - Smithfield, N C - SmithfieldSmithfield Township - should have been granted Senior Citizens ExemptionAmount of refund - 2353Recommendation That this refund be grantedAfter discussion, Commissioner Howard Benton moved that the above refunditem # 2 be grantedCommissioner John MBooker seconded the motion which was carried byunanimous vote3 Gladys Sanders Johnson - Route 3 Box L 9 - Clayton, N C, - ClaytonTownship Request refund in the amount of 4809 based onvalue of 5171on Mobile Home that was double listed on tax bill #32,356 in the name ofLuther Roosevelt Lowery Tax bill #2,356 has also been paidRecommendation That this refund be grantedAfter discussion, Commissioner Howard Benton moved that the above refunditem # 3 be grantedCommissioner John M Booker seconded the motion which was carried byunanimous vote21 , Tax Release - Late Payment Penalty on Tax Bill- Jimmy RoseJohnnie Stott, Tax Supervisor presented the following request for releaseof late payment penalty on tax billMr Jimmy Rose of Banner Township has requested a release for late paymentpenalties and costs in the amount of 8914 for the tax years 1967 through 1972Mr Rose states that he should not be held responsible for these penalties andcosts since the tax office made the mistake in the 1963 revaluation Mr Rosealso requests that the total tax bill for the years 1963, 64,65, and 66 betotally released due to the ten year statute of limitations The tax bill isconcerning property that currently belongs to Roselawn Cemetary, Inc Theproperty was listed on the 1963 tax rolls in the name of Unknown In 1973, MrRose came to the tax office and listed the property because it was not on hislistings It was determined at the time that this was a pick -up and this decisionresulted in the property being double listed in the name of J Hiram Rose andUnknown The double listing has been taken care of with a release Should thepenalties costs and taxes for years prior to 1967 be released, Mr Rose would oweJohnston County 11553; if not, he would owe 34497492August 7 ContThe Board discussed the above request with Johnnie Stott, Tax Supervisorand Harper Godwin, Tax Collector Commissioner Frank B Holding suggested thatCommissioner Howard Benton talk with Mr Rose and to work out something satisfactoand further that Commissioner Benton be authorized to settle this matter with MrRose as he sees fit The Board members agreed with this suggestion22 ? Jail ReportKramer Jackson, County Administrator, advised the board that he hadinspected the county jail last week Mr Jackson in detail reported 1 a newmetal door has been installed 2 an exhaust fan has been installed to circulateair and eliminate odor 3 the jailor has been requested to give a receipt toany person or prisoner when money is exchanged in the jail 4 jail is in goodcondition as of this reportCommissioner Frank B Holding moved the above report be acknowledged asa part of the permanent records of the Johnston County Board of CommissionersCommissionerJ E Rogerson seconded the motion which was carried byunanimous vote23? Tax Bills - 1978Johnnie Stott, Tax Supervisor, reported that the 1978 tax bills willprobably be a little late this year because of machinery breakdown Mr Stottreported about nine 9 days down time on the tax billing computer24,J Resolution - Public LibraryThe board received a request in the form of a resolution from the PublicLibrary of Johnston County and Smithfield Board of Trustees asking the Board ofCommissioners to concur with the dissolving of the Library Building Committee andits Subcommittees The resolution stated that these committees are no longerneededKramer Jackson, County Administrator, told the board he had received awritten request from Mrs Marvin Taylor asking the board to defer action on thisrequest until such time as she could meet with the Board of CommissionersThe board after discussion deferred action on this request until theSeptember board meeting25 , Convention - North Carolina Association of County CommissionersKramer Jackson, County Administrator, told the board that the annualconvention of the North Carolina Association of County Commissioners will be ini Asheville, North Carolina, August 24, 25 and 26th, and a voting delegate needs tobe designatedThe board agreed and designated Kramer Jackson, County Administrator, asvoting delegate for Johnston County26 , Recreation Grant Extension — Town of ClaytonThe board received a request from the Town of Clayton for an extension oftheir 1977 -78 Revenue Sharing Recreation Grant 3,000 It was explained that thework had not yet been completed on the project of a multi - purpose court, Town ofal ParkClayton Municipal ? y p1After discussion, Commissioner Frank B Holding moved that the above requesbe grantediCommissioner John M Booker seconded the motion which was carried byunanimous vote27 v11 CETA - STIP II FundsCommissioner Frank B Holding moved that Johnston -Lee Community ActionAgency be designated to receive and administer the new CETA - STIP II FundsCommissioner J E Rogerson seconded the motion which was carried byunanimous votelAugust 7 Cont28 ? Community Watch - West Smithfield Community DevelopmentCommissioner J E Rogerson moved that the Board of Commissioners concurwith the request of the West Smithfield Community Development to erect communitywatch signs in the communityCommissioner Howard Benton seconded the motion which was carried byunanimous vote29 ? Accident Claim - Courthouse East StepsThe board received a letter from James E Floors, Attorney At Law, ofSmithfield, N C, of an accident on the east end steps of the Courthouse on orabout Monday, June 5, 1978 Mr Floors indicated in his letter that he had beenretained by Mrs Jackie O Narron, the injured party, and was by this letternotifying the board of the accident claimThe Board of Commissioners asked Mr Jackson to check on the countysinsurance coverage in regards to this accident and report back to the board30 ? Office Space - Sheriffs DepartmentKramer Jackson, County Administrator, told the board that the Sheriffhas requested the office space in the basement where the Board of Elections officewas locatedThe Board of Commissioners took no action on this request at this time31 Supplemental Wages - Veterans OfficeCommissioner J E Rogerson moved that Marie Creech and Merle Whitley,employees in the Veterans Service Office, be paid an extra 2000 each permonth effective July 1, 1978, for additional duties in the absence of L P Creech,Veterans Service Officer, until such time as he returns to work or a new officerappointedCommissioner Frank B Holding seconded the motion which was carried byunanimous vote32 ? Community Based Alternative FundsThe Board of Commissioners at different times during this meeting discussedthe Community Based Alternative Funds Dr Dan Searcy, Director, Johnston CountyMental Health Clinic, and Don Morrison, Director, Johnston County Department ofSocial Services, again met with the board to renew their request for these fundsin the amount of 23,758 Dr Searcy and Mr Morrison stated they are requestingthe funds jointly Mr Morrison again explained that he is responsible for board-ing the status offenders and Dr Searcy told the board the Mental Health Clinic isreserving two beds for the status offenders and works with the offenders so theycan return to school and society By law status offenders can no longer be sentto training schools and have to be housed in the countyMr E S Simpson, Superintendent, Office of Public Instructions„ told theboard the school system needs the funds to hire special teachers for each highschool to work with these status offenders as they need special attention andtutoring Mr Simpson told the board without the full grant 23,758 it will benecessary to split a teacher between North Johnston and PrincetonThe board discussed this matter at length Commissioner John M Bookerfavored the funds going to the Mental Health Clinic, however, he also indicatedhe had no objection to dividing the grant between Mental Health and Social ServicesAfter much thought and consideration of these requests, Commissioner HowarBenton moved that the Community Based Alternative Funds be allocated in thefollowing manner; Social Services 9,000, School 11,35200 and Mental Health3,40600Commissioner John M Booker seconded the motion which was carried byunanimous voter494August 7 Cont33 ? Budget Amendment - Title XXCommissioner John M Booker moved that the following budget amendment bemade; Revenue 1035010 Mental Health Day Night Program - Title XX 77,00000;Expenditure 1061545 Mental Health Day Night Program 77,00000Commissioner J E Rogerson seconded the motion which was carried byunanimous voteUpon a motion by Commissioner John M Booker, duly seconded by CommissionerJ E Rogerson and carried by unanimous vote, the board adjournedEleanor N Creech, ClerkNorman C Denning, Chairman