July 6, 1976 - 10:00 AM - County Board of Commissioners Meeting Minutes

July 6, 1976 - Regular1 6Fit width? zooJuly 6, 1976The Johnston County Board of Commissioners met in regular session in the CommissionersRoom of the Johnston County Courthouse, Smithfield, North Carolina, Tuesday, July 6, 1976, at10 oclock am, with the following members presentNorman C Denning, Chairman, Frank B Holding, Vice Chairman, Freddie Adams, andHoward BentonMembers Absent NoneChairman Denning called the meeting to order and asked everyone to stand for a momentin silent prayer in memory of Commissioner Hoyt Castleberry, deceasedThe following business was transacted1 Resolution - Commissioner Hoyt Castleberry, DeceasedCommissioner Howard Benton moved that the following resolution be adoptedDpgni IITTnNWHEREAS Honorable Hoyt Castleberry, lived in this county for fifty -one years; whereashe was a progressive farmer, a devoted husband and father, a leading Baptist layman, an excellentneighbor; a tireless friend and supporter of the Countys Volunteer Fire Departments and RescueSquads; whereas he served the people of Johnston County with great distinction; and whereasMr Castleberry was elected as County Commissioner and rendered service in this public officeuntil his death; and whereas we and the citizens of Johnston County have lost a great friend;NOW BE IT RESOLVED, that the Board of Commissioners take official notice of the passingof Commissioner Hoyt Castleberry, and the splendid record of service rendered by him throughouthis many years as a citizen and County Commissioner, and be it ordered that copies of thisresolution be forwarded to his widow, and to White Oak Baptist Church It is further orderedthis resolution be spread upon the permanent minutes of this BoardCommissioner Frank B Holding seconded the motion which was carried unanimouslyNorman C DenningFrank B HoldinqFreddie AdamsHoward Benton2 Minutes - ApprovedThe Board of Commissioners reviewed the minutes of the May 25, June 1, June 7,June 10 and June 22 board meetingsCommissioner Howard Benton moved that the minutes of the above meetings be approvedas recordedCommissioner Frank B Holding seconded the motion which was carried unanimouslyIEisJulv 6 1976 Cont3 ReportsThe following reports were filed with the Board,Bruce WoodardL P CreechHarper GodwinBobby CorbettRubert Barbour4 County Livestock Arena SiteAgriculture Extension ServiceVeterans OfficerTax CollectorElectrical InspectorDog WardenMr C W Tarlton, Chairman, Livestock Arena Committee, met with the Board and advisedthat the Johnston Corunty Agricultural Extension Service and the Johnston County Livestock Mutualwould like to recommend thatthe new county Livestock Arena be located at the old county homeproperty, on- a sitew,hfch °begins at,?,arpoint on?N_ C Road 1503 approximately 2200 feet from the inter-section of V ghway 210 and N C 1503 The site would extend approximately 750 feet along N C1503 to the-dirt road leading to the state land pit This road would border the North side ofthe livestock arena site The depth of the site to be determined by the exact location of thebuilding, parking areas, waste disposal facilities, and future expansion plansAfter discussion, Commissioner Frank B Holding moved, as this is county owned property,that this site be approved and designated as the site for the new County Livestock ArenaCommissioner Howard Benton seconded the motion which was carried unanimously5 Don Morrison - Title XX BudgetDon Morrison, Director, Department of Social Services, met with the Boardand reviewedthe Title XX Budget and the services rendered through this program, such as the Agency- OperatedServices, Three -Party Contracts, Donor Agreements and Satellite Programs Mr Morrison explainedthese facilities and budget items in relation to the Department of Social Services in detailMr Morrison requested permission to change items in the Title XX Budget and also asked the Boardto certify that Title XX money is needed for these programs as budgetedCommissioner Howard Benton moved that the necessary changes in the Title XX Budgetbe made and the Chairman be authorized to sign the Title XX Budget certifying that these fundsare neededCommissioner Frank B Holding seconded the motion which was carried unanimously6 201 Wastewater Facility Smithfield -SelmaTim Broome of Ragsdale Engineers met with the Board regarding the engineering designof the first phase of construction of the 201 Wastewater Facilities to serve the Smithfield -Selma201 Area Mr Broome advised that Johnston Countys project is number seven 7 in the state outof 241 on the Wastewater Grant Priority List and the work needs to proceed in order for the countyto be in line for state and federal grants Mr Broome further explained that the first phase ofconstruction of this facility to serve Smithfield and Selma is expected to cost approximately43 million The Board was advised by this engineer that originally the plant facility had beenplanned for 20 years at a cost of 74 million, however, by reducing the plant size to a 10 yearplant and deleting the interceptor lines for Pine Level and Four Oaks, the cost was reduced to43 millionAfter discussion, Commissioner Frank B Holding moved that Amendment No 2 Agreementfor Professional Engineering Services be approved as followsDATE OF AMENDMENT 6 day of July , 1976WHEREAS, the County of Johnston and Ragsdale Engineers, P A have entered into anAgreement for Professional Engineering Services in connection with wastewater collection, intercep-tion, pumping and treatment facilities to serve the Smithfield -Selma 201 Facility Planning Areaand environs, as proposed under the Smithfield -Selma 201 Facilities Plan for the first phase0 -5 yrs of construction, dated the 2nd day of February, 1976, andWHEREAS, Amendment No l to said Agreement, dated the 1st day of March, 1976 detailedlump sum fees for the various professional service tasks, andWHEREAS, the scope of the initial stages of facilities construction has been reduceddue to changes required by the N C Department of Natural and Economic Resources, Division ofEnvironmental Management and the Environmental Protection Agency, andWHEREAS, EPA guidelines which became effective March 1, 1976 dictate the incorporationof certain supplemental general conditions in professional service agreements on projects whichare funded in part by EPA grantsNOW, THEREFORE, The County and the Engineer agree as followsAIIA Amendment No 1 to this Agreement dated the 1st day of March 1976 shall be null and voidzo;zAIIB The fees for Professional Engineering Services for theStep IIPhase ofthe Project,detailed design; preparation of plans,specifications, and contractdocuments;and related workas detailed under paragraphs B1 throughB2 and paragraph C11of the Agreement,in addition topreparation of user charge and industrialcost recovery systemsand asewer useordinance, shallbe as followsREFERENCE OFFEEITEM OF WORKSERVICES INBASISAMOUNTENGINEERINGAGREEMENT1 Expansion and upgradingServices outlined inLumpSum 89,200Smithfield Wastewater Treatmentparagraphs B1 B2Plant to 292 MGD2 Smithfield equalizationServices outlined inLumpSum 13,500basin - 04 MGparagraphs B1 B23 Force Main 1600 lf andServices outlined inLumpSum 3,300interceptor 1,400 lf parallelparagraphs Bl B2to existing Neuse River interceptor4 Buffaloe Creek pumpingServices outlined inLumpSum18,900station improvements 1175 gpmparagraphs B1 B2and Buffaloe Road interceptor4,200 lf5 Selma influent works,Services outlined inLumpSum 35,00006 MG equalization basin,paragraphs B1 B2effluent pump station 1400 gpm,and force main 8,200 lf fromSelma to Buffaloe Road interceptor6 Interceptor 3,600 lf,Services outlined inLumpSum 5,500pumping station 135 gpm, andparagraphs B1 B2force main 4,200 lf to serveI -95 Rest AreasSubtotal fee for preparation165,400of plans, specifications, andcontract documents7 Preparation of userServices outlined inLumpSum 3,500charge and industrial costparagraphs B1 B2recovery systems and schedulesof charges, and preparationof a sewer use ordinance8 Providing property,Services outlined inLumpSum 4,000boundary, easement, and rightsparagraph C11of way surveys and deeds forsameTotal Step II fee of first construction stage 172,900AIIC In event the amount of work under the Step II phase of the project is decreased by morethan 25 in estimated construction cost as determined on the basis of the costs estimated in the201 plan, the above lump sum fees shall become null and void and a new schedule of lump sum feesshall be negotiated between the County and the EngineerAIID The terms of payment shall be as outlined in paragraph D of the AgreementAIIE The lump sum fees proposed above for Step II services shall be valid and binding for 9months from the date of this Amendment In event work is not authorized in writing within thestipulated time, the lump sum fees shall be subject to renegotiationAIIF Work on the Step II phase, with the exception of preparation of grant applications, shallcommence upon written authorization of the County Time of completion shall be as mutually agreedupon by the County and Engineer at the time authorization is given to proceedI ?AIIG The Engineer certifies that adequate forces are employed to complete the Step II serviceswithin a 10 month period or a reasonable shorter period if negotiated at the time authorization isgiven to proceedAIIH Section F ACCESS TO RECORDS in the original Agreement shall be null and voidAIII EPA REQUIREMENTS Inasmuch as the project will be funded, in part, by a grant from theEnvironmental Protection Agency, certain contract provisions supplemental general conditionsare required Appendix C -2 from 40 CFR, Part 35, Subpart E attached shall be an integral partof the Agreement In reference to paragraph 3 of Appendix C -2, if the EPA Project Officerdetermines that any price including profit negotiated in connection with this contract, or anycost reimbursable under this contract, was decreased by any significant sums because the Contractor,or any subcontractor furnished imcomplete or inaccurate cost or pricing data EPA Form 5700 -41,then such price or cost or profit shall be increased accordingly and the contract shall be modifiedin writing to reflect such increase The Countys liability in the latter case shall be limitedto the same percentage of cost as the local cost of the basic Step II services performed under thisAgreementAIIJ This Amendment shall become an integral part of the AgreementsealAttestEleanor N CreechsealAttestTimothy G BroomeTimothy G Broome, Sec TreasCOUNTY OF JOHNSTONBY Norman C Denning sealChairman, Board of County CommissionersRAGSDALE ENGINEERS, PABY Thomas M MooreThomas M Moore, PresidentCommissioner Holding further moved that Ragsdale Engineers be authorized to proceedwith engineering the design of the first phase of construction under the Smithfield -Selma Area 201Facility Plan upon receipt of written notice of grant application approval from the State andFederal Government, and further moved that the county agree to be responsible for 40,000 towardthe cost of this design workCommissioner Howard Benton seconded the motion which was carried unanimously7 Task Force ReportKen Windley, County Planner Task Force Leader met with the Board and reported on theTask Force Committee meetings in regards to the operation of a Group Home for pre - delinquent anddelinquent youths in Johnston County Mr Windley presented a full report and recommendations onthe activities of this committee The Board advised that they would study this report and get backwith the County Planner The Board further instructed Don Morrison, Director, Department of SocialServices, to find out if any Title XX monies are available for the construction and financing ofa Group Home for Juveniles and report back to the Board8 John S Lewis - ComplaintMr John S Lewis, Ricks Road, Selma, N C, met with the Board regarding calls andcomplaints he had made to the Sheriffs Office for the past several years Mr Lewis stated that hehad never received very much satisfaction from his calls to the sheriffs office regarding theftson his propertyThe Board assured Mr Lewis that this office tried to meet the demands of the public9 Town of Selma - Historical Properties CommissionMayor Ed Peedin, Colonel Collings, Town Manager, and A Z Thompson, Chairman, SelmaHistorical Properties Commission met with the Board regarding the request for the Town of Selmaand the County to establish a Joint Historic Properties Commission It was explained that the purpoof this joint commission would be to preserve the Old Railway Depot in Selma as a historical site,as much concern has been expressed by the general public for saving this depotThe Board discussed this matter at length with Mayor Peedin, Colonel Collings and MrThompson, however, made no official decision at this time, but indicated they would give seriousthought of the county appointing a Historical Properties Commission10 Mobile Home - Tie Down Extension RequestedWayne Strickland, County Code Enforcement Officer, met with the Board and advised thatJohn R King had asked for an extension of thirty 30 to forty -five 45 days to get his mobilehome anchored down to comply with the County Mobile Home and Mobile Home Park OrdinanceThe Board asked Commissioner Freddie Adams to work with Mr Strickland on this matteri20411 Painting of the Late Honorable William I GodwinE V Wilkins, Attorney, appeared before the Board representing the Johnston CountyBar Association, and requested permission to hang a painting of the late Judge William I Godwinin the Superior Courtroom of the Johnston County Courthouse Attorney Wilkins advised, withthe Boards permission, the Bar Association plans to unveil the painting on July 19, 1976Commissioner Frank B Holding moved that the Johnston County Bar Association begranted permission to hang the painting of the late Judge William I Godwin in the Superior Court-room of the Johnston County CourthouseCommissioner Freddie Adams seconded the motion which was carried unanimously12 Road Petition - Add to System - Catawba DriveThe Board was presented with a petition requesting that Catawba Drive, NorthwoodSub - Division, be added to the Secondary Road System for maintenanceCommissioner Howard Benton moved that this petition be approved and mailed to theNorth Carolina State Department of Transportation, Wilson, North Carolina, with the BoardsrecommendationsCommissioner FrankCommissioner Freddie Adams seconded the motion which was carried B Holding- abstain-ing from voting13 Road Petition - Repairs - S R #_2173The Board was _presented with a petition from property owners requesting that ruralpaved road # 2173 be inspected by the authoritative officials and that resurfacing be doneimmediately to prevent complete deterioration of the road Commissioner Frank B Holding moved that this petition be approved and mailed tothe North Carolina State Department of Transportation, Wilson, North Carolina, with the BoardsrecommendationsCommissioner Freddie Adams seconded the motion which was carried unanimously14 Road Petition - Barefoot Road Sampson CountyThe Board was presented with a petition requesting that Barefoot Road located inSampson and Johnston Counties, with 14100 of a mile in Johnston County, be added to the SecondaryRoad System for maintenance The Board was advised by Paul Anderson, District Engineer, that thisroad will be maintained by Sampson CountyCommissioner Frank B Holding moved that this petition be approved and mailed tothe North Carolina Department of Transportation, Wilson, North Carolina, with the Boards recom-mendationsCommissioner Howard Benton seconded the motion which was carried unanimously15 County Financial RatingThe Board of Commissioners asked Kramer Jackson, County Administrator, to checkwith the Local Government Commission regarding the county financial rating The Board feels thatold receivables that are not collectible should be charged off to bring the county financialrating up16 Coastal Plains Regional Grant,?Krampgr -J ukson e6dnty A ;dministrator, advised the Board that the County might beablelti?Vti a grant in the amount of 410,000 from the Coastal Plains Regional Commission to helpfinance the Kenly WaterlineAfter discussion, Commissioner Freddie Adams moved that Kramer Jackson, CountyAdministrator, be authorized to sign all necessary forms for applying and to make applicationto the Coastal Plains Regional Commission for a 410,000 grant to help finance the constructionof the Smithfield to Kenly water line which will provide water to E R Squibb SonsCommissioner Howard Benton seconded the motion which was carried unanimously17 Bids for Gasoline Tank - PKramer Jackson, County Administrator, advised the Board that bids had been receivedand opened for furnishing the county with gasoline, a 10,000 gallon tank and a gasoline pump asfollowsPersons Present Kramer JacksonJohnnie StottGayle WindleylJulv 6 1976 Cont1 Turner Equipment Company, Goldsboro, N CABC2 ClABCGasoline10,000 Gallon TankGasoline Pumpayton Oil CompanyGasoline10,000 Gallon TankGasoline PumpNo Bid2,10120 inc 3? sales tax1,47342 inc 3? sales taxNet Cost per Gallon2,046141,769753 Allen Johnson Fertilizer and Oil Company, Benson, N CA GasolineB 10,000 Gallon TankC Gasoline Pump4 Taylor Coal and Oil CompanyA GasolineB 10,000 Gallon TankC Gasoline PumpNet Cost per GallonNo BidNo BidNet Cost per GallonNo BidNo Bid365379436After review, Commissioner Howard Benton moved that the low bid be accepted on eachindividual item as followsGasoline LowBid365 NET COSTClaytonOilCompany10,000 GallonTank Low Bid2,04614ClaytonOilCompanyGasoline Pump 1,47342 Turner Equipment Company, GoldsboroCommissioner Freddie Adams seconded the motion which was carried unanimously18 1975 -1976 Recreation Grant ExtensionsUpon request from the organizations, Commissioner Freddie Adams moved that the Townof Selma, Archer Lodge Recreation Commission and North Johnston Panther Club be granted anextension of ninety 90 days for the use of their 1975 -1976 Recreation GrantCommissioner Howard Benton seconded the motion which was carried unanimously19 1976 -1977 Recreation ApplicationsThe Board discussed procedure and deadlines for the 1976 -1977 Revenue SharingRecreation Grant applications and agreed to receive applications for revenue sharing recreationgrants until September 1, 1976, designating this date as the deadline for applying so thatthe Board could consider these requests at the first board meeting in SeptemberUpon a motion by Commissioner Freddie Adams, duly seconded by Commissioner FrankB Holding and carried unanimously, the Board recessed until July 15, 1976, at 730 pmEleanor N Creech—,Clerk