March 13, 1974 - 7:30 PM - County Board of Commissioners Meeting Minutes (Special)

March 13, 1974The Johnston County Board of Commissioners met in special session in the Commissioners Roomof the Johnston County Courthouse, Wednesday, March 13, 1974, at 7 30 pm, with the following memberspresentNorman C Denning, Chairman, Frank B Holding, Freddie Adams and Howard BentonMember Absent Hoyt CastleberryCommissioner Freddie Adams opened the meeting with prayerThe following business was transacted1 Plantings at Courthouse and Annex GroundsCommissioner Howard Benton moved that the statement from Willard Stanleys Seed Store in theamount of 3,97090 for plantings for the parking lot around courthouse and tax collectors parkingarea-be paid This statement included changes that were made in plantingsCommissioner Freddie Adams seconded the motion which was carried2 Smithfield Appearance CommissionMrs M A Morgan, Chairman, Mrs Tom Lassiter, Co- Chairman, and other members of the SmithfieldAppearance Commission appeared before the Board of Commissioners requesting assistance in landscapingthe median areas approaching Smithfield on Highway 70 east and west and Highway 301 North and southMrs Morgan explained that they had talked with the highway officials regarding right -of -waysAfter discussion, Commissioner Frank B Holding moved that the Johnston County Board ofCommissioners respectfully request the North Carolina State Department of Transportation, Division ofHighways, to landscape the median areas approaching Smithfield on highway 70 east and west and highway301 north and south for one 1 mile in both directionsCommissioner Freddie Adams seconded the motion which was carriedLeoMarch 13,1974 Cont3 Repairs -_Courthouse Storage SpaceJames C Woodard, Clerk of Superior Court, reported on repairs and replacements that had beendone at the Courthouse, and also that there is still some work to be completedMr Woodard also told the Board that storage had become a problem in trying to clear the halls,and that he had stored old tables, chairs and other things in thebuilding` recently purchased by thecounty from Joe OverbyThe Board commended Mr Woodard on the improvements and repairs done in the Courthouse andasked him to work with Mr McLamb, Maintenance Supervisor, regarding storage space4 Graduated Annual Leave Policy Adopted for County EmployeesThe Board of Commissioners discussed at length an annual leave policy for county employees,which was brought before the Board by a committee appointed some time agoby the Chairman The Chairmanhad recommended that the committee study an annual leave policy and appear back before the Board at alater date with recommendationsCommissioner Frank B Holding and Commissioner Freddie Adams along with James C Woodard,members of the committee, explained this graduated annual leave policy for county employees in detailto the other members of the BoardAfter discussion and upon motion of Commissioner Howard Benton,duly seconded by CommissionerFrank B Holding and carried, the following graduated annual leave policy was adopted for all countyemployees, effective July 1, 1974;JOHNSTON COUNTYGRADUATED ANNUAL LEAVE POLICYAbsences from work during scheduled working hours shall be charged to the appropriateleaveaccount of the employee Administration of the leave program within the scope of established policyshall be the responsibility of the appointing authorities which are the various department heads, bothelected and appointed officialsAnnual Leave1 Amount Earned - A full -time permanent employee who is working or on paid leave forone -half or more of the regularly scheduled workdays in,any month earns annual leave The rateis based on the length of aggregate county service Annual leave for employees shall becomputed at the following ratesYears of Aggregate CountyServiceLess than 2 years2 but less than 5 years5 but less than 10 years10 but less than 15 years1 but less than 20 ,years20 years or moreHours EarnedEach Month6 hours 40 minutes8 hours10 hours12 hours14 hours16 hoursHourA Earnedin One Year80961201441681922 Maximum Accumulation - Annual leave shall not be cumulative for more than 240 hoursAt any time when 240 hours are accumulated, no additional leave can be earned After leaveis taken and the cumulative amount reduced, annual leave can be earned until the maximumaccumulation is reached again3 Aggregate County Servicea Aggregate county service shall include on a month-for-month basis, allpermanent employment with Johnston County4 Advancementa The appointing authority may advance annual leave not to exceed the amountan,employee? can earn,during the current calendar year or the differencebetween the amount of accumulated leave carried forward and the maximumallowableb New employees may be granted leave only as it is earned through the first sixmonths service After six months an employee may be advanced that amount ofleave he would earn during they remainder of the calendar year5 Scheduling Annual Leavea Annual leave shall be taken only upon authorization of the appointingauthority who shall designate such time or times when it will least interferewith the efficient operation of the agencyb Annual leave may be taken in units of one hourc The minimum amount of annual leave which may be taken in one hour6 Uses of Annual Leavea Annual leave may be used for medical appointmentsMimIrIMarch 13, 1974 Contb Annual leave may be used in lieu of sick leave after all sick leave is exhaustedc Annual leave may, upon approval of the appointing authority, be transferred inunits of one hour to petty leave when petty leave has been exhaustedd Annual leave may be used for absences as a result of adverse weather conditionsSICK LEAVE1 Amount Earned - A full time permanent employee who is working or on paid leave for one -halfor more of the regularly scheduled workdays in any month shall earn sick leave computed atthe following ratesHours Earned Hours EarnedEach Month Each Yeari6 hours 40 minutes 80i2 Accumulation - Sick leave is cumulative Indefinitely3 Advancement - The appointing authority may advance sick leave not to exceed the amount anemployee can earn during the current calendar year4 Verification of Sick Leave - The appointing authority may require a statement from amedical doctor or other acceptable proof that the employee was unable for work to the endthat there will be no abuse of sick leave privileges5 Sick Leave May be Granted f ora Illness or injury which prevents an employee from performing his usual dutiesb A maximum of three days in case of death in the employees immediate familyc - ,medical appointmentsd quarantine due to a contagious disease in the employees immediate familye the actual period of temporary disability connected with the child bearing6 Sick Leave is Non - transferable to any other type of leave7 Sick Leave shall not be granted for illness of a member of an employees immediate family8 Leave Chargesa Sick leave may be taken in units of one hourb The minimum amount of sick leave which may be taken is one hour,I Definitions and General StatementA Earned Leave Only that amount of leave actually earned month by monthB Accumulated Leave The total amount of previously earned and unused leave at anyTimeC Advanced Leave That leave yet to be earned during a calendar yearD General Statement Absences from work during scheduled working hours shall becharged to the appropriate leave account of the employee Administration of theleave program within the scope of established policy shall be the responsibility ofthe appointing authorityII Status of Employees Qualified to Earn and Take LeaveOnly full -time permanent, probationary, or provisional employees who are in pay status foras much as one -half the regularly scheduled workdays, or more, in any given month shallearn sick and annual leave credits for that month If such an employee is not in paystatus for at least this amount of time, no sick or annual leave will be credit for thatmonthIII Types of LeaveA Annual Leave1 Thirty days maximum accumulation The maximum amount of annual leave that can beaccumulated is thirty days, When the maximum is accumulated, no additional annualleave can be earned until some of the thirty days have been taken Leave recordsshall not at any time reflect an accumulation of more than thirty days annual leaveExample If an employee has thirty days annual leave accumulated on June l and doesnot use any of it for a month, six months, or a year, he will still have only thirtydays to his credit However, if he takes ten days annual leave in July, he wouldhave,twenty days to his credit and would begin earning annual leave immediately Should he take thirty days leave during July and August, he would then start earningleave immediatelyMarch 13, 1974 Cont2 Limitationof Amount of Leave that can be paid as Terminal Leave Upon separation, regardlesof the reason, employees shall be paid for all earned and unused annual leave not to exceeda maximum of thirty daysExample If an employee has thirty days annual leave earned and accumulated on June 1 anduses five days in July, he will again have accumulated thirty days by the time he retiresin November Upon retirement or any other type of separation, he will be paid for thefull thirty days annual leave earned and accumulated3 Annual Leave Limitation for New Employees New employees may be granted,annual leave onlyas it-is earned through the first six months service After completion of six months servicethe employee may be advanced that amount of annual leave he would earn during the remainderof the calendar year The decision to grant annual leave in excess of that earned will beconsidered an administrative one for which the appointing authority must assume fullresponsibilitya `Minimum Leave Charges The minimum amount of annual leave which maybe taken or paidfor is one hour in any given workdayb Holiday Charges Only scheduled workdays shall be charged in calculating the amount ofannual leave taken Thus ho d ys are not to be counted if they fall within the periodfor which leave was grantedc Medical Ap2ointments requiring an absence is excess of two hours must be charged toannual or sick leave, whichever is applicable9 Scheduling Annual Leave Annual leave should be ranted only at such time when workingconditions within the department are such that the employees absence,- will not hinder theorderly and efficient handlin of the work Annual leave should not be ,granted, in theabsence of unusual circumstances, when the employment of temporary help would be necessaryduring the annual leave of the regular employeeB Sick Leave Sick leave is accumulative indefinitely1 Sick Leave is Non - Transferable to any other type of leave2 Sick Leave Limitation for New Employees New employees may have advanced to their creditupon entry -on -duty sick leave in an amount equalling the number of days which they wouldearn from their date of entry -on -duty through the end of that calendar year The decisionto grant an employee sick leave in excess of that earned will be considered an administrativeone for which the appointing authority must assume full responsibility3 Advancement of Sick Leave Permanent full -time employees may have advanced to their crediton January 1 of each year, ten days sick leave In no instanceshall an employee beadvanced more sick leave than he can earn during the current calendar year The decisionto grant sick leave within these defined limits will be considered an administrative one forwhich the appointing authority must assume full responsibility4 Sick Leave May be Granted;a For incapacity due to personal illnessb When there is a contagious disease in the employees immediate family and it is necessaryfor the employee to be quarantinedil4 Advancement of Annual Leave Permanent full -time employees, except as noted in paragraph21120, may have advanced to their credit on January 1 of each year, annu-al? leave notexceeding fifteen days, or the difference between the amount of accumulated annual leavecarried forward and the thirty day m6ximum allowable Inno instance shall an employeebe advanced more annual leave than he can earn during the current calendar yearThe decision to grant annual leave within these defined limits will be considered anadministrative one for which the appointing authority must assume full responsibilityExample An employee carrying forward twenty days annual leave may be advanced not morethan ten additional days on January 1 of the calendar yearExample An employee carrying forward twelve days annual leave may be advanced the fullamount of fifteen days on January 1 of the calendar year5 Annual Leave May be used in Lieu of Sick Leave This is allowable when an employee exhaustshis sick leave and needs to draw upon annual leave for such purposes The smallest unit ofannual leave which can be taken is one hour In no instance shall annual leave be trans -ferred to a sick leave account6 Annual Leave May be Used as Petty Leave Employee may, upon approval of the appointingauthority, transfer annual leave in units of one hourto his petty leave account when hehas exhausted petty leave Annual leave so transferred and not used may not be consideredin computing terminal leave payments7 Repayment of Excessive Leave Should an employee be separated from county service for anyreason before he has earned all of the annual leave taken, it will be necessary to makedeductions from his final salary check on a day for day basis8 Leave Chargesa `Minimum Leave Charges The minimum amount of annual leave which maybe taken or paidfor is one hour in any given workdayb Holiday Charges Only scheduled workdays shall be charged in calculating the amount ofannual leave taken Thus ho d ys are not to be counted if they fall within the periodfor which leave was grantedc Medical Ap2ointments requiring an absence is excess of two hours must be charged toannual or sick leave, whichever is applicable9 Scheduling Annual Leave Annual leave should be ranted only at such time when workingconditions within the department are such that the employees absence,- will not hinder theorderly and efficient handlin of the work Annual leave should not be ,granted, in theabsence of unusual circumstances, when the employment of temporary help would be necessaryduring the annual leave of the regular employeeB Sick Leave Sick leave is accumulative indefinitely1 Sick Leave is Non - Transferable to any other type of leave2 Sick Leave Limitation for New Employees New employees may have advanced to their creditupon entry -on -duty sick leave in an amount equalling the number of days which they wouldearn from their date of entry -on -duty through the end of that calendar year The decisionto grant an employee sick leave in excess of that earned will be considered an administrativeone for which the appointing authority must assume full responsibility3 Advancement of Sick Leave Permanent full -time employees may have advanced to their crediton January 1 of each year, ten days sick leave In no instanceshall an employee beadvanced more sick leave than he can earn during the current calendar year The decisionto grant sick leave within these defined limits will be considered an administrative one forwhich the appointing authority must assume full responsibility4 Sick Leave May be Granted;a For incapacity due to personal illnessb When there is a contagious disease in the employees immediate family and it is necessaryfor the employee to be quarantinedil583March 13, 1974 Conta When the employee must attend to matters of personal interest which cannot be trans-acted outside of regular office hoursb To compensate for time lost by late reporting to workc For all medical appointments Medical appointments requiring absence in excess of onehour must not be charged to petty leave but may be charged to either sick or annualleave, whichever is applicable5 Petty Leave not Allowable in Terminal Leave Payments Lumpsum payment upon separation fromthe county service for any reason is not applicable to accrued and-unused petty leave6 Leave Chargesa Minimum Leave Charges The minimum amount of petty leave which may be granted is inunits of fifteen minutes, except for late reporting, which may be taken in units offive minutes to compensate for time lostb Maximum Leave Charge The maximum amount of petty leave which may be granted is 60minutes at any one timeD Civil Leave1 Jury Duty When an employee serves on a jury, he shall be entitled to leave with payfor such duty and for such period of absence as required He shall be entitled also tohis regular compensation plus the compensation of fees received for jury dutyE Military Leave1 Leave- With -Pay Leave-with-pay shall be granted to members of reserve components ofthe armed forces for certain short periods of active duty training and for statemilitary dutya Employees Eligible Permanent full -time, including probationary and provisionalemployees, who are members of the Army National Guard of the United States, theArmy Reserve, the Naval Reserve, the Marine Corps Reserve, the Air National Guardof the United States, and the Air Force Reserve, or the Coast Guard Reserve, shallbe entitled to military leave -with -payb Acceptable Training Duty Employees eligible under the above provisions shall begranted leave- with -pay for mandatory annual active duty training of the nature ofa summer encampment, maneuver, or training sehoolc Unacceptable Training or Duty Employees shall riot be entitled to leave -with -payfor military duty in which participation is voluntary or not a fulfillment of areserve obligation; for weekly drill, instruction, or target practice, or otherspecial, non - recurring activities; or for disciplinary duties resulting fromfailure of the reservist to fulfill an obligation If the employee is not eligiblefor leave-with-pay, all lost time shall be charged to petty and or annual leaveIf all annual leave is exhausted, the employee shall be placed on leave- without -payd Maximum Amount of Leave - With -Pay Employees granted leave - with -pay for militarypurposes shall be granted only one such leave in any one calendar year Themaximum amount of time allowable for a leave of this type is fifteen 15 calendardays in any one calendar year, or at any one time Non - workdays falling withinthe period of absence shall be charged against the fifteen days of allowable time,although non - workdays at the beginning or end of the period shall not be chargedAbsence from duty on all days in excess of fifteen shall be charged to annual leaveor leave- without -paye Emergency or Special Duty Assignments Members of the Army or Air National Guardordered to active duty under the authority of the Commander -in- Chief, the Governor,or members receiving special duty assignments in connection with summer encampment,when ordered by the Adjutant General, shall be entitled to military leave- with -payIn such case, the provisions of paragraph b, c and d shall not applyf Administrative Responsibility It shall be the responsibility of the appointingauthority to determine that the employee has met all the requirements set forthabove and to require the employee to submit a copy of his orders to report for dutyg Retention and Continuation of Benefits During the period of leave - with -pay,employees shall incur no loss of service or suffer no effect upon service ratingThey shall continue to earn and accumulate sick and annual leave2 Leave - Without -Pay Leave- without -pay shall be granted for periods of active duty with thearmed forces of the United States as a result of involuntary-, draft or military conscription,or for a period of one voluntary enlistment not to exceed for years Armed forces of theUnited States shall include the Army, Navy, Marine Corps, Aire Force, Coast Guard and otherorganizations which during time of war or emergency are brought into Federal military serviceClerks Note Page 564 was typed before Page 563 in error589March 13, 1974 Contc Upon death in the immediate family Leave for this purpose must not exceed three daysd In case of injury on the jobe Medical appointments requiring an absence in excess of two hours may be charged to sickor annual leave, whichever is applicablef Maternity leave proposes See maternity leave provisions5 Sick Leave-Shall Not be Granted fora Illness of a member of his immediate family Annual leave must be used in such cases;but if all annual leave allowable that calendar year has been exhausted, leave -with-out -pay must be usedb Any other type of leave not set forth in item 4 above6 Sick Leave Not Allowable in Terminal Leave PaymentsLumpsum payment upon separation from the county service, for any reason, is not applicableto accrued and unused sick leave7 Repayment for Excessive Leave Should the employee separate from County service before hehas earned all of the sick leave taken, it will be necessary to make deductions from hisfinal salary check on a day for day basis8 Reinstatement of Accumulated Sick Leave A former employee reinstated within one yearfrom the date of his separation shall be re- credited with all of the sick leave he hadaccumulated up to the time of separation, provided separation was due to eithera Reduction in forceb Authorized leave- without -pay and the employee is reinstated on or before thetermination date of such leaveC Illness or injury on the job and employee has been drawing workmens compensation9 Leave Chargesa Minimum Leave Charge The minimum amount of sick leave which may be taken and paidfor is one hour in any given workday 1b Holiday Charges Only scheduled workdays shall be charged in calculating the amountof sick leave taken; thus holidays shall not be counted if they fall within the periodfor which leave as granted10 Doctors Certificates It shall be left to the discretion of the appointing authority todetermine whether doctors certificates shall be required and under what conditions theyshall be responsible for the application of this ruling to the end that there will be noabuse of sick leave privileges11 Reduction in Force and Authorized Leave Without Pay - Sick Leave Retained Employeesseparated from county service due to a reduction in force or for an authorized type ofleave- without -pay shall be credited with their accrued sick leave if re- instated withinthe time limits allowable Emplcyees should be informed that their sick leave will beretained and the employing agency shall credit the sick leave upon reinstatement as followsa Reduction in Force Employees shall be credited with accrued sick leave if reinstatedwithin one yearb Authorized Leave Without Pay Employees shall be credited with accrued sick leave ifreinstated within one ,year, except for maternity Leave, which has a time limit of sixmonths, and military leave, the time limit of which is determined by the pr6vis ionsshown under the caption Military LeaveC Petty Leave1 Advancement of Petty Leave Permanent full -time employees may have advanced to theircredit on January l of each year, fourteen hours petty leave In no instance shall anemployee besallowed to take more petty leave than he can earn during the currentcalendar year The decision to grant petty leave within these defined limits will beconsidered to be an administrative one for which the appointing authority must assumefull responsibility2 Not Accumulative There is no accumulation of petty leave from one year to the nextTherefore, any unused petty leave at the erid of the calendar year is lost3 Limitation for New Employees New employees shall be advanced petty leave upon entry -on -duty in an amount equalling the number of minutes which they would earn from theirdate of entry-on-duty through the end of that calendar year Any decision made to grantan employee petty leave in excess of that earned will be considered as an administrativeone for which the appointing authority must assume full responsibility4 Petty Leave May Be Grantedi1iIII11585March 13, 1974 Conta Employees Eligible Permanent full -time provisional and probationary employees whoenter military service for one of the above stated reasons are eligible for leave -without -payb Maximum Amount of Leave- Without -Pay The period of leave- without -pay for involuntaryservice shall not exceed the period of active duty plus ninety days In the case ofvoluntary enlistment, leave- without -pay shall not exceed the period of one enlistmentto a maximum of four years, plus ninety days However, if the enlistment is extendedas a result of war or national emergency, leave-without-pay shall be extended to thedate of separation or six months after the end of war or national emergency, whichevercomes first, plus ninety days Employees who re- enlist or enlist for more than fouryears shall not be eligible for military leave-without-pay or the reinstatement benefitsof this paragraph Employees seeking an extension of leave- without -pay after separationfrom military service for other than military purposes may be granted additional leave -without -pay subject to the provisions of paragraphs 2189022280 Employees hospital-ized for a service connected disability or injury shall be granted additional leave -without -pay for the period ofhospitalization plus ninety days or for twelve months,whichever is shorter Hospitalization must begin before reinstatement in order for theprovisions of this paragraph to applyC, Employee Responsibility The employee shall make available to the appointing authoritya copy of orders to report for active duty, shall advise the appointing authority ofthe effective date of leave and the probable date of return, shall provide the appointingauthority with any requested information regarding military service, shall be responsiblefor making application for reinstatement within ninety days from the date of separationfrom service, and shall notify the appointing authority of any change in the expecteddate of return or decision not to return If the employee exceeds the time granted forleave- without -pay without applying for an extension of leave, he shall not be eligiblefor reinstatement benefitsd Employer Responsibility It shall be the responsibility of the appointing authorityto ascertain that the employee is eligible for military leave - without -pay and to requirea copy of military orders The appointing authority shall explain to the employee therights and benefits concerning leave, retirement status and reinstatement from leavee Retention and Continuation of Benefits During the period of leave- without -pay formilitary service, the employee shall retain all accumulated sick leave and retirementstatus -f Reinstatement from Leave-Without-Pay for Military Services Employees on leave - without-pay who are separated or discharged from military service under honorable conditionsand who apply for reinstatement within the established time limits shall be reinstatedto the same position or one of like status, seniority and pay with the same agencyThe employees salary upon reinstatement shall be based on his last salary plus anygeneral salary increases Employees who resign without knowledge of their eligibilityfor leave - without -pay and reinstatement benefits, but who are otherwise eligible forthe reinstatement benefits of this paragraph, shall be reinstated from military servicethe same as if they had applied for and been granted leave - without -pay for militaryservice An employee on leave- without -pay who receives a dishonorable discharge and orseparation may be considered for reinstatement The decision to reinstate a dis-honorably discharged employee shall be the responsibility of the appointing authorityIf during military service, an employee is disabled to the extent that he cannot performthe duties of his original position, he shall be _reinstated to a position with dutiescommensurate with the disabilityF Leave- Without -Pay1 Employees Eligible Only full -time permanent, probationary, and proviisional employeesmay be granted leave- without pay2 Maximum Amount of Leave-Without-Pay shall be twelve months except for military leave,which has no specific time limit3 No Lump -Sum Payment of Terminal Leave shall be made due to the granting of certaintypes of leave - without -pay An employee shall exhaust all accumulated leave beforegoing on leave- without -pay Employees given leave- without -pay for disciplinary purposesshall not exhaust or be paid for leave prior to going on leave- without -paya Types of Acceptable Leave- Without -Pay1 Educational Leave - Extended training period which will better equip theemployee for the performance of his duties and responsibilities2 To Serve as a Witness in A Private Litigation Suit3 Extended Illness - Employee shall exhaust first all accumulated sick leave andthen may use all annual leave in lieu of sick leave not to exceed the amountpayable or allowable that calendar year before going on leave- without -payMarch 13, 1974 Cont4 Drawing Workmens Compensation Due to Illness or Injury of Employee on the Job -Employee has option of choosing between going immediately on leave without -payand drawing workmens compensation or drawing upon his accumulated leave andthen drawing workmens compensation Should he choose the latter option, firstsick leave and then annual leave must be exhausted not to exceed the amountpayable or allowable that cA endar year before going on leave- without -pay5 Extended Cases of Illness or Injury to Member of Immediate Family - Employeeshall exhaust accumulated annual leave not to exceed the amount allowable thatcalendar year Sick leave is not applicable unless employee is under quartine6 Disciplinary Action - The appointing authority may penalize an employee bysuspension from the payroll on leave- without -pay for a period to be determinedby the appointing authority Accumulated annual leave shall not be taken orpaid for in such cases but shall be held in suspense7 For Vacation Purposes An employee may be granted leave- without -pay forvacation purposes if, for reasons acceptable to the appointing authority, suchaction may be warranted8 For Military Purposes - Employee may be granted - leave- without -payb Retention of Benefits During Period of Terminal LeaveEmployees who exhaust leave prior to going on one or more of the types of leave-without -pay listed immediately above shall1 Continue to be in a leave earning capacity after terminal leave begins2 `continue Eo bay,ent ,tied td establi hed holidays occurring during period ofterminal leave3 Continue to be eligible to take sick leave during period of terminal leaveC Continuation of Benefits During Period of Leave-Without-Pay An employee who drawsworkmens compensation shall not only retain his benefits but shall also continue,up to a maximum of twelve months, to1 Earn ,leave while on leave - without -pay2 Earn time towards retirement during certain types of leave-without-pay providedhe continues to make payments to the fund For details consult the RetirementSystem office3 Retention of Earned Benefits During Period of Leave- Without -Pay Employee shallretain all accumulated sick leave and retirement status when reinstated to aposition of a similar or lower class in appointing authorities office in whichsuch rights and benefits are applicable However, employee shall not be in aleave earning capacity from the date leave- without -pay begins except in caseswhere employee is drawing workmens compensation4 Reinstatement From Leave- Without -Ray Employee shall be reinstated, to the sameposition or one of like seniority, status and pay if he returns to duty withthe appointing authorities office5 Appointing Authorities Responsibilitya Decision to Grant Leave- Without -Pay, excepting military leave and in caseswhen employee is drawing workmens compensation benefits, shall be consideredan administrative one for which the appointing authority must ,assume fullresponsibility Leave - without -pay should be granted only when there isreasonable assurance that the appointing authority will be able to reinstatethe employee to his former positionor one of like status or payb Factors to be Considered Before Leave- Without -Pay is Granted Work load,need for filling employees job, chances of employee returning to duty,and chances of the appointing authoritys ability to reinstate employee toa position of similar status and payc Filling Positions Left Vacant due to Granting Leave Without -Pay In theevent that it is found necessary to fill a position left vacant by leave -without -pay or if it is found necessary to terminate an employee on leave -without -pay, the position may be-filled by a temporary or permanent appoint-ment The employee on leave shall be notified of such action immediatelyby the appointing authority6 Employee Responsibility The employee on leave - without -pay is obligated toreturn to duty within, or at the end of the time granted, or to notify theappointing authority immediately if for any reason he finds that he will notreturn to duty`1i587March 13, 1974 Cont7 Method of Requesting and Reporting Leave- Without -Paya Employee shall apply in writing­ to the appointing authority for leave- without -pay8 Leave Charges for Short Periods of Leave - Without -Paya If an employee scheduled to work five days per week is on leave - without -pay onFriday and returns to work the following Monday morning, he shall not receive payfor the Friday he was absent However, he would receive pay for the Saturday andSundayb If an employee scheduled to work five days per week is on leave - without -pay onMonday and he has worked all day on the preceding Friday, he shall not receive payfor the Monday he was absent However, he would receive pay for the precedingSaturday and SundayC If an employee scheduled to work five days per week is on leave - without -pay on aFriday and also through the following Monday and returns to work the followingTuesday morning, he shall not receive pay forFriday, Saturday, Sunday or MondayIn other words, if the weekend is included in the leave- without -pay period, theemployee shall not be paid forSaturday and Sundayd If an employee is on leave- without -pay for a full or partial day immediatelypreceding and or following a holiday or other non - workday, his pay shall becalculated in the same manner as in a, b and c immediately aboveG Lump -sum Payment of Terminal Leave1 Types of Separation Requiring Lump -Sum Payment Employee shall be paid lump -sumfor accumulated annual leave not to exceed the maximum of thirty days uponseparation from county service only when separation is due to resignation,dismissal, reduction in force, death, retirment or leave- without, -pay for militaryor maternity purposesa Termination of Benefits During the period of terminal leave for which theemployee is paid a lump sum, he shall1 Cease to be in a leave earning capacity on date terminal leave begins2 Cease to be entitled to established holidays occurring during period ofterminal leave3 Cease to be eligible to take sick leave on date terminal leave beginsb Sick and Petty Leave Not Applicable in Lump -Sum Payment of Terminal LeaveAccumulated leave of these types shall not be considered in the computationof lump -sum payment2 Leave Charges, Saturdays, Sundays and Holidays In computing the amount to bepaid lump -sum for terminal leave, credit must be allowed during the terminal leaveperiod covered for Saturdays and Sundays in the same manner as though regular annualleave was being calculated However, each established holiday which occurs duringthe period must be charged as a day of annual leaveTerminal leave begins the date following the last full workday or date of deathunless the last workday falls on Friday or SaturdayV Use of Leave in Case of Injuryon the JobA Employee Option on Type of Leave Used In case an employee is injured on the job, he maychoose either Option I or Option II, listed below1 Employee Option I Take accumulated sick and annual leave, both of which may be exhaustedif necessary, and receive any additional benefits adjudged to be due under the NorthCarolina Workmens Compensation Act Sick leave should be taken first, since it isintended that sick leave be used in case of illness or injury Annual leave should beused by an ill or injured employee only after his earned sick leave has been exhausted2 Employee Option II Reserve for personal use accumulated sick and annual leave and receiveonly benefits for which he may be adjudged eligible under the North Carolina WorkmensCompensation Act5 Tuscarora Scout Reservation - Bentonville TownshipDr Norman B Grantham, District Scout Chairman, along with James H Griffin, and other ScoutOfficials appeared before the Board requesting that Secondary Road # 1199 be paved Dr Grantham andMr Griffin told the Board of Commissioners that the erosion and sediment from this road could possiblyfill this lake at the camp within ten 10 years if the dirt road is not paved The scout officialsalso asked the Board of Commissioners to use their influence to get access road # 1197 paved to takecare of the heavy seasonal traffic to the scout reservation508 March 13, 1974 ContChairman Denning suggested, since this scout reservation includes three other counties, Wayne,Sampson and Duplin, that the scout °officials should seek support from County Commissioners in thesecounties to help get these roads pavedAfter much discussion the following resolution was introduced by Commissioner Howard Benton,duly seconded by Commissioner Frank B Holding and carried;BE IT RESOLVED that the Governor of North Carolina and the North Carolina State HighwayCommission are hereby requested to take all appropriate steps to assure that StateRoads # 1197 and1199 in Johnston County be paved to accommodate and serve the Boy Scouts of Johnston, Wayne, Sampsonand Duplin Counties and also the families and friends of said Boy Scouts as well as all others of thegeneral public who may desire to travel upon said road and further to take such steps as are necessaryto alleviate the siltation problem now existing from State Road # 1199 at the Tuscarora Scout Reservationconsisting of nine hundred acres in Bentonville Township, Johnston County6 Manpower Programs - AgreementChairman Norman C Denning had received correspondence from the Manpower Area Planning CouncilRegion J, relating that according to the FederalRegister for financial assistance to fund a consortiuma formal;Magreement must be signed by the chief elected official of the four Boards of County Commissionerand the Mayor of RaleighJohnston County has joined with Wake County, City of Raleigh, Lee and Chatham Counties for thepurpose of establishing a Manpower Consortium, with the City of Raleigh as the designated prime sponsorfor this consortiumIt was noted that this formal agreement is in the process of being prepared and needs to besigned by March 31, 1974, upon this notice, Commissioner Frank B Holding moved that Chairman Denningbe authorized to sign the formal agreement using his own discretionCommissioner Freddie Adams seconded the motion which was carried7 Johnston County Bicentennial CommissionThe Board again discussed the appointment of a Johnston County Bicentennial Commission TheBoard discussed the matter of increasing the membership of the Commission from fourteen 14 members,as originally planned, to nineteen 19 members, with nine 9 members appointed by the mayor of eachmunicipality and ten 10 members appointed by the Board of County CommissionersAfter discussion, Commissioner Frank B Holding moved that the Mayor of each municipality berequested to appoint one person to serve on the Johnston County Bicentennial Commission by April 1, 1974Commissioner Holding further moved that if an appointment has not been received from the respectivetowns by Aprir lst the Board of County Commissioners will assume the responsibility of this appointmentCommissioner Freddie Adams seconded the motion which was carried8 Minutes ApprovedThe Board of Commissioners reviewed the minutes of the February 4th and February 11th boardmeetingsCommissioner Howard Benton moved that the minutes of these meetings be approvedas recordedCommissioner Frank B Holding seconded the motion which was carried9 C ountys Intent to Employ a Full Time PlannerThe Board of Commissioners again discussed at length planning services and the employment of afull time planner for Johnston County After this discussion, Commissioner Ho afd-- `Benton moved thatChairman Norman C Denning be authorized to write a letter to the North Carolina Department of Naturaland Economic Resources, Division of Community Services, stating Johnston Countys intentions to includein the 1974 -1975 budget funds for the appointment of a full time county planner, provided that State orFederal funds are available to underwrite two - thirds 23 of a planning budget of approximately 309000Commissioner Frank B Holding seconded the motion which was carried by the following voteAye Howard Benton, Frank B, Holding,and Norman C DenningNay Freddie Adams10 Maintenance SupervisorBuck McLamb, Maintenance Supervisor, talked with the Board regarding janitorial service for thecounty buildings Mr McLamb told the Board that he had hired a janitor, Kary Sanders, to report towork on March 18, 1974The Board asked Mr McLamb to check on a sprayer to use in spraying the shrubbery at countybuildingsThe Board also discussed the possibility of hiring a maid, however, took no action on thismatter at this timeiirI589March 13, 1974 Cont11 Commissioner Benton to Represent County on Benson Water PlanCommissioner Howard Benton was designated by the Board of Commissioners to represent CountyGovernment in negotiations that will involve the Town of Benson and its water line link with Dunn inHarnett County Tom Moore, Engineer, with Ragsdale Engineers, will also work with Commissioner Bentonand the town on the planning stage of this project12 Monthly Meetings - Board of County CommissionersThe Board of County Commissioners decided that in addition to their regular meeting on firstMonday of each month that they would also meet regularly on the third Tuesday night at 730 pm,beginning in AprilUpon a motion by Commissioner Freddie Adams, duly seconded by Commissioner Frank B Holding,and carried the Board adjourned17I 1 0 i Norman C Denning, Chairmanleanor N Creech, C