September 4, 1973 - 10:00 AM - County Board of Commissioners Meeting Minutes

September 4, 1973 - Regular2 6Fit width50-9September 4, 1973The Johnston County Board of Commissioners met in regular session in the Commissioners Roomof the Johnston County Courthouse, Tuesday, September 4, 1973, at 10 oclock am, with the followingmembers present Norman C Denning, Chairman, Frank - B Holding, Freddie Adams; HowardBenton and Hoyt CastleberryMembers Absent NoneCommissioner Freddie Adams opened the meeting with prayerThe following business was transactedl Paul Keller - Johnston County Community ActionPaul Keller, Executive Director, Johnston County Community Action, appeared before the Boardagain relative to transportation services for the agency to medical clinics Mr Keller stated thatthe station wagon they are using now is worn out and in constant need of repairAfter discussion, Commissioner Howard Benton moved that Commissioner Freddie Adams work withMr Keller in finding a good used vehicle station wagon or mini -bus to be used by the agency for thetransportation of patients to medical clinicsCommissioner Hoyt Castleberry seconded the motion which was carried unanimously2 Johnston County Community Action Board of Directors - Public Agency RepresentativesCommissionerHoward Benton moved that the following named persons be appointed to the JohnstonCounty Community Action Board of Directors as Public Agency Representatives;William Rogers Johnston County Technical InstituteMrs Lottie Daw Johnston County Health DepartmentWarren Zuercher Johnston County Department of Social ServicesAllan Marshburn Employment Security CommissionWallace Ashley Johnston County Board of EducationFred Wright Johnston County Mental Health ClinicCommissioner Frank B Holding seconded the motion which was carried unanimously3 Johnston County Jury CommissionChairman Norman C Denning introduced the following letter from A R McRackenJohnston County Board of Commissioners Kenly, North CarolinaSmithfield, North Carolina August 27, 1973Attention Mr Norman Denning, ChairmanDear SirsAfter much thought and consideration I have decided not to accept the appointmentto the Jury Commission for Johnston CountyI appreciate the trust you have expressed in me Due to other duties and my healthI feel I should not take on this additional dutyI thank you for all considerationsRespectfully,A R McRackenThe Board expressed their deep appreciation for the contribution Mr McRacken had made to theJohnston County Jury Commissiongo510September 4, 1973 ContAt this time, Commissioner Freddie Adams moved that Mr L J Worthington of Princeton, N C,be appointed to serve on the Johnston County Jury Commission for a term of two 2 yearsCommissioner Frank B Holding seconded the motion which was carried unanimously4 ReportsThe following reports were filed with the BoardHarper GodwinM W KnottLibrarian L P CreechRubert C BarbourWilson Broadwell5 Applications for ElectricalMr M W Knott, Electricalsystem beginning December 1, 1973requests -for electrical inspectionson file Mr Knott further explainconstruction servicesTax CollectorElectrical InspectorWrittenVeterans WrittenDog WardenCivil DefenseInspectionsInspector, talked with the Board regarding an application permitMr Knott explained that a permanent record needs to be kept onand this method will provide a written request which will be kepted that this application system will not apply to temporaryAfter discussion, Commissioner Howard Benton moved that the County Board of Commissionersaccept this written application permit system for electrical inspections to begin December 1, 1973, andthat the County absorb the cost of printing application, forms to be usedCommissioner Hoyt Castleberry seconded the motion which was carried unanimously6 Federal Nutrition ProgramCommissioner Howard Benton advised the Board that he had received a letter from Triangle J,Council of Governments relative to participation in a federal nutrition program to help feed theCountys elderly people Commissioner Benton explained that this program would provide hot meals toelderly people over 60 years old at little cost to the CountyNo official action was taken by the Board at this time7 Night Depository for MagistratesJames C Woodard, Clerk of Superior Court, appeared before the Board regarding money collectedby the County magistrates over-the week -end period Mr Woodard explained that the magistrates some-times collected and had on hand large amounts of money and,they had become quite concerned about thisMr Woodard advised the Board that he had checked into the cost and the maximum cost would be 25000and asked the Board for permission to have a drop -in night depository installed so that the magistratescould deposit money into the Clerks office over week -end periods when the Clerks office is closedCommissioner Howard Benton moved that Mr Woodard be authorized to have a night drop -indepository installed in the Clerks office provided the cost does not exceed 25000Commissioner Hoyt Castleberry seconded the motion which was carried8 Joint Board Meeting - 1130 AM - Appointment - Board of Alcoholic ControlBoard of County CommissionersNorman C Denning, Chairman, Frank B Holding, Freddie Adams, Howard Benton and HoytCastleberry -Board of HealthCharles Beddingfield and Mrs Ray SmithBoard of EducationRay Boyette and John RadfordUpon a motion by John Radford and seconded by Frank B Holding, and carried, Norman C Denningwas elected Chairman of the Joint BoardUpon a motion by Frank B Holding and seconded by John Radford and carried, Eleanor N Creechwas elected Secretary of the Joint BoardFreddie Adams moved that Jack B Wooten, Sr, of Smithfield, N C, be re- appointed to theBoard of Alcoholic Beverage Control for a term of three years, and designated as Chairman of theBoardThe motion was seconded by Charles Beddingfiel -d and carried unanimously Hoyt Castleberrymoved that the nominations be closed, seconded by Frank B Hohding and carriedUpon a motion made and duly seconded and carried the Composite Board adjourned71jij5Y 2September 4, 1973 Cont9 recreation -Funds --4Rohr Br own C o or dinator_of ,Physical Eclucat on;,and AthleticsRoy Brown, Coordinator of Physical Education and Athletics for the Johnston County School System,met with the Board regarding Revenue Sharing Funds appropriated in this years budget for recreationMr Brown stated that several schools had indicated interest in paved multi - purpose play areas and tenniscourts and wanted to know if this money could be used to provide more playground equipment and facilitiesfor recreation at the schoolsThe Board indicated that they think communities and schools need to present plans for recreationprograms and that they would work with them through the CoordinatorThe Board of Commissioners asked Mr Brown to talk with other schools and communities aboutrecreation programs and report back to the Board10 Lions Club - Plans for Civic CenterMr Doc Woodall, President, Smithfield Lions Club, came before the Board stating that theSmithfield Lions Club was looking for a site to build a Civic Center Youth Center Mr Woodall saidthe Lions Club wanted to purchase the property on the hospital road adjacent to the Lions Club PicnicParkThe Board of County Commissioners commended Mr Woodall and the Smithfield Lions Club andvoiced favorable approval of this project, however, informed him that this matter would have to betaken to the Johnston Memorial Hospital Board of Trustees11 PrincetonRescue Squad RequestMr Robert Long and Princeton Mayor William Earl Ormond appeared before the Board representingthe Princeton Rescue Squad Mr Long explained to the Board that the Princeton Rescue Squad had re-organized and are in the process of trying to buy the Old Princeton Theatre Building Mr Long andMayor Ormond asked the Board of Commissioners for financial assistance to help with the purchase andthe renovation of this building Mayor Ormondfurther explained that back taxes were due on this buildingwhich the rescue squad will have to pay if they purchase this building Mayor Ormond asked if theycould get any relief on these back taxes and also the penalty that has accumulatedAfter discussion, Commissioner Freddie Adams moved that the Princeton Rescue Squad be granted2,50000 to help in the above project purchase and renovation of building provided that the Town ofPrinceton matches this contributionCommissioner Frank B Holding seconded the motion which was carried unanimouslyThe Board also asked Commissioner Freddie Adams to,work with Mayor Ormond on the tax matterMr Long also asked the Board of Commissioners to authorize a twelve 12 month advancement oftheir monthly payment 175 per month 1973 -74 fiscal yearin case they needed it to help complete thisprojectCommissioner Howard Benton moved that this advancement of funds be made to the Princeton RescueSquad if neededCommissioner Hoyt Castleberry seconded the motion which was carried unanimously12 Bids - Truck and Body_- Land-fill EquipmentPursuant to an order of the Board of County Commissioners and after due re- advertisement thefollowing bids were received and opened for two 2 truck chassis for front-end loading compaction body30 cu yd with alternates of 34 cu yd and 38 cu yd and a minimum of-6,000 lb arms and two 230 cu yd bodies with alternates of 34 cu yd and 38 cu yda LM Environmental Sales, Incorporated, Box 6252, Greenville, South CarolinaItem # 1 Body HFL 30 Heil 30 cuyd 13907400Body capacity may be increased by substitutionof bubble -type tailgate3 cu yd additional capacity add 400006 cu yd additional capacity add 50000 Delivery - 45 daysItem # 2 ChassisFord CT -8000 1974 20,50000Delivery after receipt of purchase orderNet - 30 daysb Simpson Equipment Company, P 0 Drawer 10209 Wilson,, North CarolinaItem # 1 Body 1974 E -Z Pack Model FL60 -3030 cu yd compaction body1974 E -Z Pack Model FL60 -3535 cu yd compaction bodyDelivery 60 days from receipt of chassis 1297340013,602005Y 2September 4, 1973 ContItem # 2 Chassis 1974 Ford Model CT-8000-with AutomaticTransmission for use with E -Z Pack, Model FL60 -30Compaction Body179779531974 Ford Model CT -8000 with AutomaticTransmission for use with E -Z Pack Model FL60 -35Compaction Body18,24569Delivery - 120 days from receipt of orderNet on DeliveryAlternate Delivery To offer a more attractive delivery schedule we would like to makethe following proposal Complete unit to be delivered-by December191973 Ford ModelCT -8000 for either of the above bodies 18,70000C Sanco Corporation, P 0 Box 208, 3415 Glenn Avenue, Winston Salem,North CarolinaItem # 1 Body Dempster Dumpmaster Model DP60 -31C13,16500Delivery 45 daysItem # 2 Chassis White Model 6064 at Dempster Now23,69736Alternate Item # 1 Dempster Dumpmaster DP60 -38CDelivery` 45- Days13, 57000Item # 2 Ford CT -800017,68261Delivery December 19 19732 of 1 - 10 days Net 30 daysd Dur -Ral Ford Truck Sales, P 0 Box 14426, Raleigh, North CarolinaItem # 1 No BidItem # 2 Chassis 1974 CT -8000 Ford Truck 34 lbrear axle169674031974 CT -8000 Ford Truck with MT650 AllisonTransmission179779531974 CT -8000 Ford Truck 38 lb rear axle179140191974 CT -8000 Ford Truck with MT650 AllisonTransmission18924569Delivery 120 DaysAfter much discussion and review of bids for a truck chassis for front -end loading compactionbody, for the Johnston County Landfill, Commissioner Freddie Adams moved to accept the bid of Dur -RalFord Truck Sales, Incorporated, Raleigh, North Carolina, for two 2 CT -8000 FordTrucks with MT -650Allison Transmission 349000 lb or 389000 lb rear axle to be determined at alater date by CommissionerAdamsCommissioner Frank B Holding seconded the motion which was carried unanimouslyThe Board by motion of Commissioner Howard Benton and duly seconded by Commissioner Frank BHolding, also at this time, asked Commissioner Hoyt Castleberry to study the bids on the compactorbodies and in working with Commissioner Freddie Adams on trucks weight, to buy the bodies that he feelswill best serve the County and its landfill operation13 Bids - Metal Building - Johnston County - LandfillPursuant to an order of the Board of County Commissioners and after due re- advertisement thefollowing bids were received and opened for one 1 40 ft by 80 ft metal type building with cementfloor, office, baths and storage area, electrical service,- plumbing and heata Langley Construction Company, PO Box 810, Smithfield, North Carolina5 Bid Bond, Labor, Material and Equipment and GeneralConstruction of LandfillBuilding 30,21400Inclusion of all mechanical work as specified; plumbing noseptic tank or well, electrical, gas heaters or electricbaseboard heat at owners option no air conditioning unit + 6100000Total 36921400b Person Machine Shop, 115 Justice Street, Louisburg, North CarolinaMaterials and LaborBuildingas per specifications 23,76650iF513September 4, 1973 Cont14 Contracts Awarded on Landfill Compactor and LoaderCommissioner Hoyt Castleberry moved that Gregory `Poole Equipment Company, Raleigh, North Carolina,be awarded the contract to furnish the County of Johnston with one 1,816 Caterpillar Landfill Compactorat the bid price of 49968300 plus tax, provided that the county be relieved of any bond charge on thispiece of equipmentCommissioner Howard Benton seconded the motion which was carriedCommissioner Frank B Holding moved that North Carolina Equipment Company, Raleigh, NorthCarolina, be awarded the contract to furnish the County of Johnston with one 1 International 250CLoader ,at the bid price of 49, 30000 ,plus taxCommissioner Howard Benton seconded the motion which was carriedContracts on Refuse Containers deferred until later date15 Bids --Extension of Sewer Line at Clayton ProjectPursuant to an order of the Board of County Commissioners and after due advertisement the follow-ing bids were received and opened for the extension of the sewer line of the County sewer project fromCutter to the J W York propertya Barnhill Contracting Company, Tarboro,North CarolinaCheck 5,ELECTRICAL BIDS25,04725a Stanleys Electric Service, Inc, Selma, N Cb RogersConstruction Company, Smithfield, North CarolinaLabor and material to wire building according to plans5 BidBondBaseboard heat in office and rest rooms163500C W E Blackman Construction Company, Smithfield, North Carolinab Beasleys Electrical Service, Smithfield, N C5 BidComplete wiring for 115230 volts with a 400 amp single phase129275Garage light fixturesConstruction Company, Inc, Kenly, North CarolinaOffice light fixtures5 Bid58128Bathroom fans12500Electric Baseboard Heat 2 -2000 watts electric forces6992air heaters for garage with wall thermostats112920Total319815c B T Electrical Contractor, Route # 3, Smithfield, N CWire Building as per specifications Electric Heatin Office and Toilets268400Alternate # 1 Furnish and install and wirethree 10 KW electric heaters in service area121000d James Jones Electric Service, Route # 3_, Box 563 -A, Smithfield,NCWire Building as plans, Baseboard heat in office entry andstorage area, baths light fixtures for office area 1 -220water heater, inspection fees, taxes and permits, includesall labor and material434529Electric heat for shop area260713Gas heat in shop area129748PLUMBING BIDSa Capps Plumbing Company, Inc, Box 597, Four Oaks, N CAs per specifications13988,6After review and discussion of bids on above metal building to be constructed at the landfillsite, the Boardof Commissioners authorized Commissioner Howard Benton to studythese bids and awardcontracts on-this building and other services as he sees fit14 Contracts Awarded on Landfill Compactor and LoaderCommissioner Hoyt Castleberry moved that Gregory `Poole Equipment Company, Raleigh, North Carolina,be awarded the contract to furnish the County of Johnston with one 1,816 Caterpillar Landfill Compactorat the bid price of 49968300 plus tax, provided that the county be relieved of any bond charge on thispiece of equipmentCommissioner Howard Benton seconded the motion which was carriedCommissioner Frank B Holding moved that North Carolina Equipment Company, Raleigh, NorthCarolina, be awarded the contract to furnish the County of Johnston with one 1 International 250CLoader ,at the bid price of 49, 30000 ,plus taxCommissioner Howard Benton seconded the motion which was carriedContracts on Refuse Containers deferred until later date15 Bids --Extension of Sewer Line at Clayton ProjectPursuant to an order of the Board of County Commissioners and after due advertisement the follow-ing bids were received and opened for the extension of the sewer line of the County sewer project fromCutter to the J W York propertya Barnhill Contracting Company, Tarboro,North CarolinaCheck 525,04725b RogersConstruction Company, Smithfield, North Carolina5 BidBond35974500C W E Blackman Construction Company, Smithfield, North Carolina5 BidBond39929625d BoykinConstruction Company, Inc, Kenly, North Carolina5 BidBond2690780051?September 4, 1973 CoatAfter much discussion and negotiation, Boykin Construction Company, who was second lowestbidder, agreed to contract this job at the price quoted by Barnhill Construction Company of Tarboro,North Carolina, who was, low bidderAfter this agreement and upon recommendation of Boykin Construction Company by RagsdaleEngineers, since they are already doing construction work at this site, Commissioner Howard Bentonmoved to award the above contract to Boykin Construction Company, Inc, of Kenly, North CarolinaCommissioner Freddie Adams seconded the motion which was carried unanimously;16 Stray Dog Box at ClaytonCommissioner Hoyt Castleberry moved that a stray dog box be placed in Clayton for the placementof stray dogs tobepicked up by the County Dog WardenCommissioner Howard Benton seconded the motion which was carried unanimously17 , Civil Defense Named ChangedCommissioner Howard Benton moved that the followingresolution be adoptedWHEREAS, the North Carolina Civil Defense Act of 1951 authorized the establishmentof Civil Defense Agencies, and whereas the Board of Commissioners of Johnston County subsequentby resolution established the Johnston County Civil - Defense Agency and appointed a Director ofthe Agency, and whereas the 1973 North Carolina Legislature changed the name from Civil Defenseto Civil Preparedness and the title of Director to Coordinator, now therefore, be -it resolvedthat henceforth the Johnston County Civil Defense Agency shall be known as the JohnstonCounty Civil Preparedness Agency and the Director shall be known as the Coordinator of theAgencyCommissioner Freddie Adams seconded the motion which was carried18 Acceptance of State Grant - Clean Water Bond Act - Cutter ProjectCommissioner Howard Benton moved that the County of Johnston accept State Grant in the amountof 69,56000 from Johnston County allocation under the Clean Water Bond Act for water supply systemsto help finance construction of water and sewer lines to Cutter Laboratories at Clayton, North CarolinaCommissioner Hoyt Castleberry seconded the motion which was carried unanimously19 Hearth Center Expansion and Renovation AuthorizedCommissioner Hoyt Castleberry moved that the Johnston County Board ,of Health be authorized, toproceed with plans for expansion and renovation at the Johnston County Health CenterCommissioner Freddie Adams seconded the motion which was carried unanimously,The Board of Commissioners again emphasized that this entire building needs to be put infirst -class shape20 Minutes of Board of Commissioners Meetings ApprovedThe Board of Commissioners reviewed the minutes of the Board meetings of June 7, 12, 19, 20,July 2, 12, 17 and August 6, 1973Commissioner Howard Benton moved that the minutes of the above meetings be approved as recordedCommissioner Freddie Adams seconded the motion which was carried21 Payment to Braswell and RaperConstruction Company and Rogers Construction CompanyCommissioner Howard Benton moved that Rogers Construction Company, Smithfield, North Carolina,be paid for periodic estimate # 2 7 -31 -73 to 8- 31 -73 in the amount of 93,71300 for project #7273A9County of Johnston and Town of Clayton Cutter Laboratories Commissioner Benton further moved that Braswell and Raper Construction Company be paid forperiodic estimate # 2 8 -4 -73 to 8- 18 -73 in the amount of 41,56906 for project Johnston County -Water and Sewer Ken 73 -1 Water and Sewer Improvements - Kenly, North CarolinaCommissioner Hoyt Castleberry seconded the motion which was carriedUpon a motion by Commissioner Hoyt Castleberry, duly seconded by Commissioner Freddie Adamsand carried the Board adjournedNorman C Denning, ChairmanEleanor N Creech Clerkii