October 1, 1973 - 10:00 AM - County Board of Commissioners Meeting Minutes

October 1, 1973 - Regular1 7Fit width51 iMeeting of Board of Commissioners for the County of JohnstonOctober 1, 1973The Johnston County Board of Commissioners met in regular -session in the Commissioners Roomof the Johnston County Courthouse, Monday, October 1, 1973, at 10 oclock am, with the followingmembers presentNorman C Denning, Chairman, Frank B Holding, Freddie Adams, Howard Benton and Hoyt CastleberryMembers Absent NoneCommissioner Hoyt Castleberry opened the meeting with prayerThe following business was transacted1 Mr Blake Thomas - Jury Commission 1 11Mr Blake Thomas, Member, Johnston County Jury Commission, appeared before the Board,requestingan increase in pay for the Jury Commission members Mr Thomas explained that the present pay was 20per day and with the expenses such as travel and telephone calls, he feels that this amount is not enoughto compensate the members for their time and expensesThe Board discussed this with Mr Thomas and advised that they would make a decision later onduring the day2 Mini Bus for Community ActionMr Paul Keller, Executive Director, Johnston County Community Action, appeared before the Boardagain regarding a vehicle to transport patients to medical clinicsAfter discussion, Commissioner Frank B Holding moved that the county buya vehicle a van typebus at a cost not to exceed 4500 to be assigned to the Johnston County Community Action Agency totransport patientsto medical clinics predicated that Mr Kellersell the old station wagon and turnthe money over to the CountyCommissioner Hoyt Castleberry seconded the motion which was carried3 Resolution - Amended Boundaries of the Claytex Fire DistrictUpon a motion by Commissioner Frank B Holding, duly seconded by Commissioner Howard Benton andcarried unanimously, the following resolution was adoptedResolution Designating Amended Boundaries of the Claytex Fire DistrictWHEREAS, the matter of fixing and declaring the amended boundaries of the Claytex Fire Districtwas duly presented,AND WHEREAS, it appears that the Claytex Fire District has complied with minimum requirements,as contained in resolution adopted by the Board of Commissioners on October 3, 1955, pretaining to theestablishment of Fire Departments and Fire Districts in Johnston County,AND WHEREAS, the enlargement of its f ire district has met the approval of the North CarolinaFire Insurance Rating Bureau,NOW THEREFORE, be it resolved that the boundaries of the Claytex Fire District to be served bythe Clayton Fire Department be amended and officially designated and fixed as followsBEGINNING at a -point 1 on U S Hiway 70 at its intersection with Road 1901; thence in aNortheasterly direction to a point 2 on Road 1902 09 of a mile southeast from its intersection withN C Hiway 42; ,thence in a Northeasterly direction to a point`3 where N C Hiway 42 crosses NeuseRiver thence Northwesterly along Neuse River to a point 4 on Archer Lodge Road 1700; thence in aNorthwesterly direction to a point 5 on Dead End Road 1713 1O miles north of its intersection withRoad 1700; thence in a Northwesterly direction to a point 6 where Shotwell Road 1553 crosses theJohnston Wake County Line; thence in a Southwesterly direction following the Johnston Wake County Lineto a point 7 on Road 1551; thence in a Southerly direction to a point 8 on Road 1550 14 milesSouthwest from its intersection with Road 1551; thence in a Southerly direction to a point 9 on N Chiway 42 at its intersection with Road 1556; thence in a Southeasterly direction to a point 10 onCleveland Road 1551 at its intersection with Road 1557; thence in an Easterly direction toa point11on Road 1560 at its intersection with Dead End Road 1599 excluding property on Road 1599; thence in aneasterly direction to a point 12 on Road 1571; 02 miles Southwest from its intersection with Road1563; thence in an easterly direction to a point 13 on Road 1-563, 02 miles south of its intersectionwith Road 1571; thence in an easterly direction to a point 14 on Road 1571, 02 of a mile southeast ofits intersection with Road 1563; thence in a northeasterly direction to the point of beginning Propertywithin Clayton City Limits is excluded4 Fire,Hydrants - Water Line to Cutter LaboratoriesJames Norris, Fire Chief, Town of Clayton, and M J Oliver, Fire Marshall, appeared before theBoard regarding placement of fire hydrants on the water line to Cutter Laboratories at ClaytonThe Board discussed this matter at length with Tom Moore, Engineer, Mr-Norris and Mr OliverMr Norris stated that he felt these fire hydrants were of great necessity because of the existingresidences and the future development of this area516October 1, 1974-- -Tr-Mr Moore related the potential maintenance problems that might occur as a result of hydranttaps and also informed the Board that each hydrant would cost 87500 complete and installedAfter much discussion, Commissioner Hoyt Castleberry moved that three fire hydrants be installedalong the new water line to serve Cutter LaboratoriesCommissioner Frank B Holding seconded the motion which was carried unanimouslyThe Board further suggested that guard rails be installed around these hydrants for protectionMr Norris advised the Board that he would take care of the installation of the guard rails5 Water Line to Cutter on Southern Railway Right of WayTom Moore, Engineer, told the Board that Southern Railway had advised that a rental fee of3,17250 per year would be assessed for putting the water line to Cutter Laboratories on The SouthernRailway Right -ofWay,The Board of Commissioners asked Commissioner Frank B Holding to negotiate with Southern Railwayabout this right -of -way rental6 ReportsThe following reports were filed with the BoardC W TarltonRubert C BarbourWilson BroadwellM W KnottHarper GodwinLibraryN B GranthamExtension ServiceDog WardenCi?il DefenseElectrical InsIectorTax CollectorWrittenPlanning Board Chairman7 Council on Agin - Request for Financial Assistance for BusSandra Raulerson, Director, Council on Aging, appeared before the Board and advised that the busthe council was using for transportation was completely worn out and they were in desparate need of anew bus Mrs Raulerson explained that this bus tOW-as -, used weekly to transport the elderly back andforth to town, social activities, clinics and etc, therefore a request was made for a contribution of3,750 from the county to be matched three to one by the federal government for the purpose of buying abusThe Board asked Mrs Raulerson to check the possibility of buying a good used bus for theCouncil on Aging8 Oakland Fire District - Johnston CountyM J Oliver, Fire Marshall, appeared before the Board and explained that Oakland Fire Districta Wayne County Fire District extends into a portion of eastern Johnston County Mr Oliver explainedthat Wayne County collects a 15? property tax-from the, residents of this district living in Wayne CountyMr` Oliver further explained that the State laws enables the Board of County Commissionersto levy adistrict fire tax without a vote of the people f at least two thirds of the affected areas propertyowners sign a petition and at a public hearing give their consent Mr Oliver presented a petition withthe necessary signatures from residents in this districtCommissionerFreddie Adams moved that a public hearing be held for the purpose of determiningwhether or not the residents in this area of the Oakland Fire District in Johnston County desire a specialfire tax Time and place to be set at a later dateCommissioner Frank B Holding seconded the motion which was carried unanimously9 Roy Brown Athletic Co- ordinatorRoy Brown, Athletic Co- ordinator, appeared before the Board with reports on recreational needsthroughout areas of Johnston County, along with statistics on matching funds from local sources-The Board discussed this matter at length in effort to come up with a program to meet therecreational needs in Johnston County, and noted from reports that several schools and communities hadsubmitted applications for recreational fundsChairman, Denning asked Commissioners Frank B Holding and Hoyt Castleberry to work with Mr- Brownon this project and to work out some suitable recreation -programAfter a short meeting with Mr Brown during regular session, Commissioner Holding reported thattentative plans were made to put up funds on a 60 - 40 basis, per cent depending on the communitygroups ability to raise money for recreational pu,rpcs;e„ all communities based on same per cent ofparticipation The agencys or schools percentage can not come from funds the county school board hasalready allocated for recreation Commissioner Holding and Commissioner Castleberry further indicatedthat the Board did not want revenue sharing money allocated for recreation spent on supervision, butbasically for capital improvementsThis committee also indicated that there would be a maximum project of 5,000 and a minimum of1,000 and that the county would not advance money until program is implementedi517October 1, 1973 Cont10 Representative - Triangle Housing Development CorporationMr John Herndon, Chairman, Triangle Housing Development Corporation, and Mrs Jeanie Beal,appeared before the Board of County C ommissionersregarding a new regionwide Region J nonprofit agencywhose purpose is to provide moderately priced housing of good quality for people of limited means Itwas explained that Johnston County could participate for a small grant in the amount of 1200 to theTriangle Housing DevelopmentCorporationMr Herndon explained that this corporation which had been organized a year ago to serve Durham,Orange and Wake Counties agreed to expand its area of coverage to include all of Region J, if the otherthree counties of Lee, Johnston and Chatham wanted to participate Mr Herndon further stated that thecorporation had attained low interest loan commitments to build 200 low rent housing units, which wouldgive Johnston County 32 units, if they chose to participate in this programThe Board was informed that this Housing Corporation would not conflict with pub -lie housingagencies in the County since these units would be owned by a private organization and fully taxableCommissioner Frank B Holding moved that Johnston County participate in this housing programand allocate 1200 to the Triangle Housing Development Corporation, subject to the approval and endorse-ment of the Johnston County Planning BoardCommissioner Howard Benton seconded the motion which was carried11 Johnston County Planning Program ReportMr John A Berndt presented the following reportMEMO TO Johnston County Board of CommissionersFROM John A Berndt, Planner, Division of Community ServicesSUBJECT Status of County Planning ProgramThe purpose of this memo is to bring the Johnston County Board of Commissioners up -to -dateregarding the work program undertaken by the Johnston County Planning Board with the assistance of theN C Department of Natural and Economic Resources, Divsion of Community ServicesThe Division of Community Services planner began °working with Mr Grantham and the planningboard in June of this year The planning board expressed concern over the proliferation of mobile homesin the county, and believed that they should be a first priority of study Since mobile homes are justone part of the total housing picture in the county, and since one of the contract elements is toprepare a housing work program, it was decided that mobile homes should be studied as part of the broaderhousing studyTo involve segments of the community interested in housing, an 18 member Housing Task Force wasestablished to study housing conditions in Johnston County, and to make recommendation to the planningboard One meeting of the task force has been held to discuss general housing problems in the countySubsequent meetings will be held pending collection of additional data on mobile homes in the countyMost of the research on mobile homes is being done by the Triangle J Council of Governments, which-0 isexpanding its three-county mobile home study to include the three new counties in °the COG One resultof their study is expected to be a model mobile home ordinance which could`be adopted by the county andlocal governments, if desiredOne item which the planning board felt was vitally important to the county, but was not includedin the DCS contract, was a development plan for the county There was some discussion about amending thecontract to do a velopment plan instead of the Community Facilities Plan and Program, however, since theTriangle J COG is expanding -its regional development guide to include Johnston County, it was decidedto meet with COG planners to determine if the scope -of their plan would meet the needs of the JohnstonCounty Planning Board A special meeting was held with a Triangle J COG staff planner, and it wasdetermined that the COGs Development Guide would be a suitable development plan for the county, andthat the planning board should proceed with the original contract elements Preparation of the countysDevelopment Guide by Triangle J COG will be closely coordinated with the county planning board, withmaximum local input and consultationAn outline for the Johnston County Facilities Plan has been approved by the planning board, anddata is being collected for that plan Items to be incorporated into the plan include administrativefacilities, public safety, public works, education facilities, recreation, libraryfacilities, health facilities, social service facilities, airport facilities, and public utilities Theamount of emphasis placed on any one subject area will vary considerably For example, recreation willbe studied in some detail, while public utilities will be little more than an inventory of existing andproposed facilities The planning board realizes how important it is to avoid overlap and duplicationof effort in the preparation of this plan For example, at its regularly scheduled meeting thisWednesday the planning board is meeting with Mr Roy Brown of the Johnston County Recreation AdvisoryCommittee to discuss the planning boards ,program and how it can assist other recreation efforts in thecountyMention should also be made of the good deal of assistance that is being rendered to the planningboard by David Stanaland, Associate Agricultural Extension Agent Mr Stanaland can serve as an excellentcoordinator of planning board activities between the Division of Community Services planner and TriangleJ COG staff planners With this kind of coordination and cooperation, Johnston County residents canexpect to get the most benefit from each planning dollar expended518October 1, 1973 Cont12 Mental Health Budget AmendedFred Wright, Administrator, Johnston County Mental Health Center, appeared before the Boardof Commissioners requesting that the Mental Health Budget be,amended to include receipts and disburse-ments of 18,000 additional revenue from the North Carolina Department of Mental HealthCommissioner Howard Benton moved that the Johnston County Mental Health budget be amended by18,000Commissioner Hoyt Castleberry seconded the motion which was carried13 County Property - Leased House on North StreetMrs Kathy Lancaster appeared before the Board regarding county property she has leased onNorth Street This property was leased from Dr Davidian and was under leased contract for three 3years, dated May 1, 1972, at the time the county purchased thispr operty_ from Dr Davidian MrsLancaster asked the Board of Commissioners if they would consider renewing her leaseThere was no official action taken on this matter at this time14 Volunteer Services Program - Department of Social ServicesMrs Edith Park, Director of Social Services, advised the Board that there was no money budgetedfor the Volunteer Services Program for the fiscal year 1973 -74 Mrs Park also stated that the Federalparticipation in this program was seventy -five 75 percent and the department had received contributiofrom churches and other groups, therefore, itwas necessary to request only 250 from the County to helpfinance this program However, Mrs Park further explained that she was expecting another contributionof 100 from the Episcopal Church, and if this contribution was made as tentatively approved, it wouldonly be necessary for the county to contribute in the amount of 150Commissioner Howard Benton moved that the county appropriate up to 250 to the Department ofSocial Services Volunteer Services ProgramCommissioner Frank B Holding seconded the motion which was carried15 Engineer- Division of HighwaysPaul - Anderson, District Engineer, and Don Creech, Assistant, visited with the Board of CountyCommissioners16 Representatives Micro RecreationWilliam Pierce, Principal Micro School, Community delegates and Town Officials appeared beforethe Board regarding recreation funds for the Micro Community Mr Pierce stated that the total projectwas estimated at 7500 and local funds available for the project are 1500Atthis timethe Board explained the formula that they had tentatively worked out on thedistribution of revenue sharing monies appropriated for recreational programs in the county, and advisedthis group to begin work on implementationa,t once17 Johnston Memorial Hospital - Improvements NeededMr J Marvin Johnson, Chairman, Mr Hubert Massengill, Johnston Memorial Hospital Board ofTrustees and Mr L1oydGilbert, Administrator, met with the Board regarding improvements and equipmentneeded at the hospital Mr Johnson told the Board that the hospital,needed new medical equipmentMr Gilbert related that the original 100 bed center section of the hospital needed renovating andnewexpanded- facilities Mr Gilbert further stated that he wanted to advise the Board of Commissionersthat the hospital board was seriously considering major renovationsMr Gilbert also informed the Board that the Johnston Memorial Hospital was receiving a grantfrom Duke Endowment in the amount of 65,00018 State Airport Grant - Contract AgreementCommissioner Howard Benton moved that the following contract agreement be adoptedCONTRACT AGREEMENTFOR STATE AID TO LOCAL AIRPORT DEVELOPMENTThis agreement made and entered into this lst day of October, 19739 by and between the NorthCarolina Department of Conservaton and Development,hereinafter called the Department of Conservationand Development, party,of the first part, and Johnston County, party of the second part;WITNESSETHThat Whereas, the Johnston County has made a formal application to the North CarolinaDepartment of Conservation and Development for State financial aid for airport development andmaintenance, and whereas the North Carolina Department of Conservation and Development, acting inaccordance with House Bill No 296 of 1967 session laws of the State of North Carolina, has reviewedthe aforesaid application and at a board meeting held in Elizabeth City on the 27th day of August, 1973,approved a grant in the amount of 81,25000 which represents 12 per cent of the total estimatedconstruction cost as described on the applicationsi1519October 1,- 1973 ContNOW THEREFORE, the parties do mutually agree as follows1 That Johnston County shall commence the described construction within 360 days from thedate of this contract2 That the Department of Conservation and Development will issue its voucher in the amountof 31,25000 or a lesser amount not to exceed 1221, of the latest revised estimated construction costs3 That Johnston County shall permit free access to its accounts and records by officialrepresentative of the State of North Carolina for the purpose of such audit or determination is neededto insure compliance with the authorizing act4 That if Johnston County shall have expended an amount less than stated in the latest revisedaccepted application, reimbursement will be made to the North Carolina Department of Conservation andDevelopment in an amount equal to the excess of 12210 of the actual approved and accepted cost5 That Johnston County agrees that in the event the approved project is not commenced withthe prescribed time period, that this contract shall become null and void unless a subsequent extensionis granted by the Department of Conservation and Development Any State funds obligated, to this projectshall revert to an unencumbered balance upon the dissolution of this agreement6 That Johnston County will cause the expenditure of State funds granted under this agreementto be made for the purpose for which the application stated and that due and sufficient notice will begiven to the North Carolina Department of Conservation and Development, prior to any change in the termsof the approved applicationIN WITNESS WHEREOF, the parties hereto have executed thisagreement the day and year firstwritten aboveAttestAttest 1Eleanor N CreechClerk, Board of County CommissionersApproved as to Form and Legality - Attorney GeneralByAssistant Attorney GeneralNorth Carolina Department of Conservationand DevelopmentBYDirectorSigned Norman C DenningChairman, Board of County CommissionersAfter discussion ofabove contract Commissioner Howard Benton further moved and CommissionerFrank B Holding seconded the motion that Johnston County enter into this contract agreement with theNorth Carolina Department of Conservation and Development of the form and content supplied by thatDepartment whereby the said Department will provide a grant of 81,250 to be used for propertyacquisition and construction of the initial facilities of the proposed Johnston County Airport to belocated near Smithfield, Further, that the Chairman, Board of County Commissioners, be authorized toexecute, on behalf of Johnston County, the aforementioned contract agreement and that the Clerk, Boardof County Commissioners, be authorized to attest to the Chairmans signature and impress the seal ofJohnston County on the said contract agreementThe motion made and seconded was then unanimously passed19 ?? Payment - Ragsdale Engineers and Universal Tank and Iron Works, IncCommissioner Hoyt Castleberry moved that Ragsdale Engineers, Smithfield, North Carolina be paidfor engineering services Kenly project 6,19498 and Clayton project 11,50256 in the amount of17,69754 Commissioner Castleberry further moved that Universal Tank and Iron Works, Incorporatedbe paid in the amount of 9,81000 for work completed at the Clayton siteCommissioner Howard Benton seconded the motion which was carried20 County Purchases Lot and Office Building on South Second StreetCommissioner Howard Benton moved that the County of Johnston purchase the lot 24 ft by 40 ftand office building located on South Second Street adjacent to Overby Funeral Home owned by OverbyFinance and Investment Company, Smithfield, North Carolina, for the sum of 25,000Commissioner Frank B Holding seconded the motion which was carried21 Advertisement Automobiles for Sheriffs DepartmentCommissioner Frank B Holding moved that the Clerk be authorized to advertise for bids for four4 automobiles to be used by the Johnston County Sheriffs Department, bids to be opened at 3 oclockpm, November 5, 1973Commissioner Howard Benton seconded the motion which was carried520October 1, 1973 Cont22 Ap o? intment - Area Mental Health Board MemberUpon recommendation of the Area Mental Health Board members, Commissioner Hoyt Castleberrymoved that the Rev R E Moore of Four Oaks, N C, be appointed to the Area Mental Health Board toreplace Troy Page, Jr, of Clayton; N CoCommissioner Howard Benton seconded the motion which was carried23 Payment to Matthews and Hall, CPACommissioner Frank B Holding moved that Matthews and Hall, Incorporated, Certified PublicAccountants be paid in the amount of 22500 for professional services rendered in connection withRevenue Sharing performed during May, 1973Commissioner Howard Benton seconded the motion which was carried24 Road Petition - Add to SystemThe Board of County Commissioners was presented with a road petition from property owners onJoy and Sherry,Streets in the Cleveland Heights Sub - division, Route # 1, Garner, N C, requesting thatthese streets be added to the Secondary Road System_Commissioner Howard Benton moved that this petition be approved and mailed to the North CarolinaState Department of Transportation and Highway Safety, Highway Division, Wilson, North CarolinaCommissioner Frank B Holding seconded the motion which was carried25 Minutes ApprovedThe Board of Commissioner reviewed the minutes of the Board meetings of August 14th, 21st andSeptember 4, 1973Commissioner Howard Benton moved that the minutes of the above meetings be approved asrecordedCommissioner Hoyt Castleberry seconded the motion which was carried26 Operation - Johnston County LandfillRoland Hatcher, Manager, Johnston County Landfill, met with the Board regarding landfilloperations Mr Hatcher advised the Board that he had several applications for truck drivers andequipment operators, but was unable to employ anyone, due to the fact that he did not know what salarythe Board was going to payChairman Denning ask Commissioners Howard Benton and Hoyt Castleberry to work with Mr Hatcheron a pay scale for operators of itachinery and truck drivers at the landfillAt this time, Commissioner Howard Benton moved that Langley Construction Company, Smithfield,N C be awarded the contract for general construction of the landfill building at 28,06500Commissioner Benton further moved that Stanleys Electrical Service, Selma, N C, be awarded theelectrical contract at 163500 and Capps Plumbing Company, Four Oaks, N C, be, awarded the plumbingcontract at 139886Commissioner Hoyt Castleberry seconded the motion which was carried,Commissioner Benton and Mr Hatcher reported that they had negotiated with George Parrish of,Parrish Gas and Appliance, Selma, N C, for gas heaters and gas serviceMr Hatcher also reported that the State Board of Health had given approval of the initial,phase of the Johnston County Sanitary Landfill27 Contract Awarded - Refuse Containers for LandfillCommissioner Hoyt Castleberry moved that Sanco Corporation, Winston Salem, North Carolina, beawarded the contract to furnish the County of Johnston with 400 refuse containers delivered to site atthe quoted price of 109968000Commissioner Frank B Holding seconded the motion which was carried28 Courthouse RepairsRobert Beasley,iElectrician, reported to the Board on the electrical repairs and new lightingfixtures in the Courthouse Chairman Denning asked Mr Beasley to work with Commissioner Howard Bentonand James C Woodard on this project29 Delinquent Taxes on Old Theater Building - PrincetonThe Board asked Commissioner Frank B Holding to negotiate with William Earl Ormond, Mayor,Town of Princeton regarding the delinquent taxes on the old theater building that the Princeton RescueSquad is anticipating purchasingtiV521October 1, 1973 Cont30 Board of Commissioners Endorses State School BondsCommissioner Frank B Holding moved that the Board of County Commissioners endorse passage ofthe 300 million dollar State School Bond issueCommissioner Hoyt Castleberry seconded the motion which was carried31 Courthouse Supervision Repairs and HousekeepingChairman Norman C Denning appointed Commissioner Howard Benton to work with James C Woodardon Courthouse repairs and housekeeping for the next three months October, November DecemberUpon a motion by Commissioner Howard Benton, duly seconded by Commissioner Hoyt Castleberryand carried the Board adjournedcEleanor N Creech, lerk