March 5, 1973 - 11:00 AM - County Board of Commissioners Meeting Minutes

1 6Fit width431The Johnston County Board of Commissioners met in regular session in the Commissioners Roomof the Johnston County Courthouse, Smithfield, North Carolina, March 5, 1973, at 10 oclock am, withthe following members presentNorman C Denning, Chairman, Frank B Holding, Freddie Adams,Howard Benton and Hoyt CastleberryMembers Absent NoneCommissioner Hoyt Castleberry opened the meeting with prayerThe following business was transacted1 Minutes ApprovedThe Board of Commissioners reviewed the minutes of the Board meetings of February 5, 1973 andFebruary 21, 1973Commissioner Howard Benton moved that the minutes of these meetings be approved as recordedCommissioner Hoyt Castleberry seconded the motion which was carried unanimously2 Transfer from Contingency FundCommissioner Howard Benton moved that 7,000 be transferred from the Contingency Fund andappropriated to the Miscellaneous Account 1042057 -1 of the General Fund to pay for a house and lotlocated at 807 North Street, Smithfield, purchased by the County ftom, E V Wilkins and wife, Kay PWilkinsCommissioner Hoyt Castleberry seconded the motion which was carried3 Payment - Estimate # 1 - Ragsdale En ineers — Water and Sewer Lines to Cutter LaboratoriesCommissioner Frank B Holding moved that estimate # l in _the amount of 5,000 from RagsdaleEngineers, Smithfield, for engineering services for water and sewer lines to Cutter Laboratories,Clayton, N C, be paidCommissioner Hoyt Castleberry seconded the motion which was carriedMarch 5; 1973 Cont4 Payment - Ragsdale Engineers - Johnston County Airport Master PlanningCommissioner Frank B Holding moved that invoice # 1 in the amount of 1,94625 from RagsdaleEngineers, Smithfield, for engineering services for the Master Planning Project, Johnston County Airportbe paidCommissioner Hoyt Castleberry seconded the motion which was carried5 Road Request - S R # 1700Mr B M Creech of Oneals Township appeared before the Board requesting that the remainingportion of SR # 1700 about 2 miles be paved The Board explained the priority system to Mr Creechand advised that he may want to forward another petition to the State Highway Commission6 Paul Keller - Manpower Area Planning CouncilPaul Keller, Executive Director, Johnston County Community Action, appeared before the Boardand discussed the Manpower Area Planning Council-and activities in this region Mr Keller stated thathe had been attending council meetings and that Johnston County had not been represented, counties haveseats on Manpower Council, if the county is not represented it will not know what is happening in theregion Money-has been granted to Manpower,, if the counties have no recommendations funds will not beallocated to regions Mr Keller suggested that Johnston County stay with the Region J Council ofGovernments7 ReportsThe following reports were filed with the BoardHarper GodwinFire MarshallElectrical InspectorLibraryVeterans Service OfficerWilson BroadwellTax CollectorWrittenWrittenWrittenWritten January FebruaryCivil Defense8 Discussion Property ForeclosureHarper Godwin, Tax Collector, called to the attention,of the Board several pieces of propertyreal estate remaining on the tax books as far back as 1928 where taxes have not been paid MrGodwin emphasized that this property should be foreclosed by the county and put up for saleAfter discussion the Board encouraged Mr Godwin and Miss Rhetta Martin, Tax Attorney, to workon this and try to clear up some of this property9 Grant - LEAA Law Enforcement Assistance Administration to County for Additional DeputiesMr Jim Liles of the Triangle Commission on Criminal Justice Region J appeared before theBoard of Commissioners and explained that the Governors Committee on Law and Order had approved a13,500 grant to assist Johnston County in employing three 3 additional deputies Johnston Countysshare will be 4,500, this grant to cover just one year, but renewal of grants for two or three yearsalmost certain, according to Mr Liles It was noted that Johnston County Sheriffs Department was themost undermanned law enforcement agency in Region JSheriff Rayford Oliver advised the Board that with three additional deputies, this would givehim the opportunity to assign special investigation duty to one or two of his more experienced menMr Liles also advised the Board of Commissioners that the Governors Committee had tentativelyapproved a 50,000 grant for remodeling of the Johnston County Jail and stated that this was a numberone priority of funding Mr Liles further explained that this grant would have to be matched dollarfor dollar by county funds, but they did not need a final decision by the Board at this time on theJail grant Sheriff Oliver remarked that there was a lot of work needed in the county jail and suggestedthat the County Board consider hiring an architect to draw plans for remodeling and do as much work ascan be done with available fundsAfter much discussion, Commissioner Freddie Adams moved that the following resolution be adoptedFROM Johnston County Board of CommissionersTO Committee On Law and OrderThe Board of County Commissioners of Johnston County has reviewed the attached planentitled Three Deputy Sheriffs prepared by the Sheriff of Johnston County for submission to theNorth Carolina Committee on Law and Order requesting funding in the amount of 13,50000 for which alocal matching contribution of 4,50000 will be required from the above namedgoverning bodyThe County of Johnston has granted permission to the Region J to include this plan in thelocal planning units comprehensive plan for the improvement of Criminal Justice in the area being plannedforIt is the intent of the County of Johnston to provide its matching share of the funds necessaryto implement this plan to the finance officer of the local planning unit as prescribed by applicableregulations promulgated by the Committee on Law and Orderiitt483March 5, 1973 ContSigned this 5th day of March, 1973Signed Norman C Denning , ChairmanBoard of County CommissionersCommissioner Howard Benton seconded the motion which was carried unanimously10 Board Rejects Bingo Parlor RequestMr Dewey Bryant and Roy Strickland, Jr of Goldsboro North Carolina ? , appeared before the Boardof County Commissioners requesting a permit to establish a bingo parlor in ,Johnston CountyAfter discussion, Commissioner Frank B Holding moved to reject this requestCommisgioner Freddie Adams seconded the motion which was carried unanimously11 Johnston County Planning - ConsultantMr Norman B Grantham, Chairman, and Mr M A Morgan, Johnston County Planning Board, appearedbefore the Board of Commissioners and reported on the Reconnaissance Survey recently made for JohnstonCounty Mr Grantham informed the Board that a planning work program had been proposed and the PlanningBoard was making a recommendation that a part -time technical planning consultant be employed to helpthe Planning Board in drawing up long -range plans for Johnston Countys development and growth MrGrantham further stated that the Countys share for this project would be 2,600 and would be matchedby the Federal Government in the amount of 4,000 The approval of a consultant placed in JohnstonCounty will have to be made by the Division of Community Services, but this seems almost certain,according to the State DepartmentAfter discussion, Commissioner Frank B Holding moved that Johnston County participate in thisprogram and apply for the first years planning grantCommissioner Howard Benton seconded the motion which was carried12 Landfill Discussion Commissioners Visit Bladen CountyCommissioners Frank B Holding, Hoyt Castleberry and Howard Benton visited Bladen CountyElizabethtown to see how this county operated its sanitary landfill Commissioner Holding stated thatBladen County operates a rural container type system, with large metal containers at locations throughoutthe county Commissioner Holding and Commissioner Benton commented that except for industrial wastes,Bladen County excepts all ggrbage free of charge - this landfill well supervised and they were verymuch impressed it was a model operation The Board discussed this matter at length, along with N B Grantham, Chairman, Johnston CountyPlanning Board The Planning Board is currently studying the Countys garbage disposal needs TheBoard of Commissioners decided to study this matter further, and in detail, before making a finaldecision on a landfill operationIn regards to the landfill, Commissioner Frank B Holding moved that the Clerk be instructed towrite Mr 0 W Strickland, Supervisor, Solid Waste Management, North Carolina State Board of Health,asking him to prepare and submit a plan to the Johnston County Planning Board for the operation of asanitary landfill that will be feasible for Johnston CountyCommissioner Hoyt Castleberry seconded the motion which was carried13 Office Space for Planning BoardN B Grantham, Chairman, Johnston County Planning Board, talked with the Board about officespace for the Planning Board Mr Grantham stated that he had examined an office an the third floorof the Courthouse, but this space was not suitableThe Board of County Commissioners at this time commented to Mr Grantham how much theyappreciated the Planning Boards time and efforts of planning for Johnston County14 Request for Road - Webb Street Extension - SelmaA petition was presented to the Board from property owners on the Webb Street Extension southSelma, North Carolina, near Ricks Road, asking that a road be cut through to serve people living on thisextension,Commissioner Frank B Holding moved that this petition be approved and mailed to the NorthCarolina State Highway Commission in Wilson, North Carolina, with the Boards recommendationsCommissioner Hoyt Castleberry seconded the motion which -ons carried15 Road Petition - S R # 1358Commissioner Howard Benton presented a petition from property owners on S R # 1358 located inBanner Township requesting that this road be pavedCommissioner Howard Benton moved that this petition be approved and mailed to the State HighwayCommission in Wilson, North Carolina, with the Boards recommendationsCommissioner Hoyt Castleberry seconded the motion which was carried484March 5, 1973 Cont16 Road Petition - S R # 1232 and 1233A petition was presented, ,to, the ,Board from property owners on S R # 1232 and 1233 locatedin Banner Township requesting that these roads be pavedCommissioner Howard Benton moved that the petition be approved and mailed to the StateHighway Commission, Wilson, North Carolina, with the Boards recommendationsCommissioner Frank B Holding seconded the motion which was carried17 Application - State Grant Under Clean Water Bond Act Cutter LaboratoriesTom Moore ?and Gene Cobb with Ragsdale Engineers, presented the Board of Commissioners withan application for a State Grant, under the Clean Water Bond Act, in the amount of 86,950 to helpfinance the construction of water line and elevated storage facilities to Cutter Laboratory site,Town of ClaytonCommissioner Frank B Holding moved that the application be approved and that the - followingresolution be adopted Commissioner Freddie Adams seconded the motion which was carried Theresolution reads as followsWHEREAS, The North Carolina Clean Water Bond Act of 1971 has authorized the making `of grants,to aid elegible units of government in financing the cost of construction of wastewatertreatment works, wastewater collection systems, and water supply systems, andWHEREAS, Johnston County has need for and intends to construct a water supply system projectconsisting of 12 -inch and ;16 -inch water line extensions of the Town of Clayton water system tothe proposed Cutter Laboratory plant site and erection of a 200,000 gallon elevated storagetank,WHEREAS, Johnston County intends to request State grant assistance for the project,NOW THEREFORE BE IT RESOLVED, BY THE BOARD OF COMMISSIONERS OF THE COUNTY OF JOHNSTON,that Johnston County will arrange financing for all remaining costs of the project, ifapproved for a State grant award, with the exception of a cash contribution from theTown of Clayton in payment for the 12 inch portion of the line and interconnections,That Johnston County will deed the water system improvements to the Town of Clayton uponcompletion and acceptance for the Town -of Clayton to own, operate, maintain; and to collectsuch revenues from the new supply facilities as are necessary to provide for efficientoperation and maintenance,That Norman ]Denning, Chairman, Board of Commissioners, is hereby authorized to execute andfile an application on behalf of Johnston County with the State of North Carolina for a grantto aid in the construction of the project described aboveThat Norman Denning, Chairman, Board of Commissioners is hereby authorized and directed tofurnish such information as the appropriate State agency may request in connection with suchapplication or the project; to make the assurances as contained above; and to execute suchother documents as may be required in connection with the application, grant offer, or grantawardThat Johnston County has substantially complied or will substantially comply with allFederal, State, and local laws, rules, regulations, and ordinances applicable to the projectand to State grants pertaining thereto; and hereby authorizes the above designated repre-sentative to execute an affidavit so statingAdopted this the 5th day of March 1973, at Smithfield, North CarolinaNorman 0 ?Denn ingNorman Denning, ChairmanBoard of CommissionersAFFIDAVIT OF COMPLIANCE WITH FEDERAL, STATE, AND LOCAL LAWS,RULES , REGULATIONS, AND ORDINANCESNorman Denning, Chairman, Johnston County Board of Commissioners, being duly sworn, deposesand says That the Johnston County Board of Commissioners has substantially complied or will sub-stantially comply with all Federal, State, and local laces, rules, regulations, and ordinancesapplicable to the construction of a water supply system for the Cutter Laboratory site Town ofClayton water system and to State grants pertaining theretoSworn to and subscribed before meMarch 5 , 1973Eleanor N Creech, Notary PublicMy Commission expires November 21, 1975Norman C DenningNorman Denning, ChairmanBoard of Commissioners, Johnston County1iI435March 5, 1973 ContCERTIFICATE OF RECORDING OFFICERThe undersigned duly qualified and acting Clerk of the Johnston County Board of Commissionersdoes hereby certify That the attached resolution is a true and correct copy of the resolutionauthorizing the filing of an application with the State of North Carolina, as regularly adopted at alegally convened meeting of the Johnston County Board of Commissioners duly held on the 5th day ofMarch, 1973; and, further, that such resolution has been fully recorded in the journal of proceedingsand records in my office IN WITNESS WHEREOF, I have hereunto set my hand this 5th day of March, 1973Eleanor CreechEleanor Creech, ClerkBoard of Commissioners, Johnston County18 Engineers to Advertise - Kenly Project - Water and Sewer Lines Near Overton SiteCommissioner Howard Benton moved that Ragsdale Engineers be authorized to advertise for bidsfor waterlines, sanitary sewer lines and pump station to new Kenly project site located near OvertonPlant site Bids to be opened April 2, 1973Commissioner Freddie Adams seconded the motion which was carried19 Fine, Forfeitures and Facility FeesThe Board of Commissioners asked Mr James C Woodard, Clerk of Superior Court to furnish theBoard at the next regular meeting, with revenue figures from fines, forfeitures and facility fees ona monthly basis since 1968 The Board is interested in how much these fees have increased in the pastfew years20 Logs Removed from Radio Communications Tower SiteThe Board of Commissioners asked Commissioner Freddie Adams to work with Sheriff Oliver ingetting logs cut and removed from the radio communications tower site The tower is to be locatedon county property near the Old County Home and the County Dog Pound21 Uniform Fees_- Register of Deeds OfficeCommissioner Hoyt Castleberry moved that the Board of County Commissioners endorse a proposedhigher schedule of fees for the Register of Deeds Office Commissioner Castleberry emphasized thata bill is to be introduced in the General Assembly which would set uniform fees for Register of Deedsin all North Carolina countiesCommissioner Howard Benton seconded the motion which was carried unanimously22 Barney Paul Woodard - House of Representatives - Visited With BoardThe Honorable Barney Paul Woodard visited with the Board of County Commissioners and discussedup- coming legislation with the Board23 Payment to W R Britt, County Attorney, Title Check - Wilkins PropertyCommissioner Frank B Holding moved that W R Britt, County Attorney, be paid in the amount of 5000 for checking E V Wilkins title, property located at 807 North Street, purchased by theCounty on February 5, 1973, and conveyed on February 6, 1973Commissioner Freddie Adams seconded the motion which was carried unanimously24 Deputy Tax Collector AppointedAfter review of applications for Deputy Tax Collector, Commissioner Howard Benton moved thatMillard Peedin be appointed as a Deputy Tax Collector at the existing salary of 64725 per month,effective April 1, 1973,Commissioner Hoyt Castleberry seconded the motion which was carried unanimously25 Proposal for County Manager IntroducedCommissioner Howard Benton intro °duced a proposal to establish an Office of County Manager orCounty Administrator for the County of Johnston and asked the Board of Commissioners for its seriousconsideration and support Commissioner Benton stated that Johnston County was growning, times changingand things becoming more complicated to the point that this County needed a good county managementsytem which would take a big load of work off the Board of CommissionersCommissioner Benton presented the following resolution436March 5, 1973 ContA RESOLUTION ESTABLISHING THE OFFICE OF COUNTY MANAGERFOR THE COUNTY OF JOHNSTONIn order to better provide for and promote the effective operation of the County of Johnstonand all of its departments, the governing body of the County of Johnston does herewith this dateestablish the office of County Manager for the County of Johnston with the following duties 1 To be administrative head of the Johnston County government for the Board of CountyCommissioners and, as such, to have general supervision of the affairs and activities of theCounty; to hold the office at the pleasure of the Board of County Commissioners and shallbe entitled to such reasonable compensation as the Board may determine2 To attend all meetings of the Board of County Commissioners3 To see, that all the orders,, resolutions, and regulations of the Board of County Commissionersare faithfully executed4 To make reports to the Board of County Commissioners from time to time on the affairs andactivities of the County and to keep the Board fully advised as to such matters and as tothe future needs of Johnston County5 To recommend to the Board of County Commissioners such measures for adoption as he may deemexpedient6 To serve as the agent of the Board of County Commissioners in coordinating the activities ofthat Board and the various other boards,of the County Government7 To represent the Board of County Commissioners in conferring with all departments in theevaluation of their operating and capital outlay needs before annual budget requests aresubmitted8 To recommend for appointment by the Board of County Commissioners all departments heads andemployees Those appointment is required to be -made by the Board and to remove, with theapproval of the Board, such department heads and -employees when necessary9 To administer the personnel regulations of the Board of County Commissioners10 The County Manager shall refrain from Policy making, and sha11 refrain from making anystatements to the public or t he press concerning policy,or, matters other than routine andfactual He shall, in such instances, refer the matter to the chairman of the Board ofCommissionersDatedChairman of the Board of CountyCommissionersClerkAfter the reading of this resolution, Chairman Norman C Denning stated that a County Managermay or may not be the answer to the Countys problems, but he felt it needed a great deal ofconsideration and study, and suggested that the Board study this resolution with much concern26 Soil Service at New Landfill SiteCommissioner Frank B Holding moved that the Board authorize Chairman Norman C Denningto sign an agreement between the County of Johnston and the Johnston County Soil and Water ConservationDistrict for the district to provide technical assistance to the County in regards to soil service atthe County site proposed for a landfillCommissioner Hoyt Cast leberry seconded the motion which was carriedUpon a motion by Commissioner Frank B Holding, duly seconded by, Commissioner Hoyt Castleberryand carried, the Board adjournedNorman C Denning, ChairmanEleanor N Creech, Clerk