November 6, 1972 - 11:00 AM - County Board of Commissioners Meeting Minutes

November 6, 1972 - Regular1 5Fit widthMeeting Board of Commissioners for the County of JohnstonNovember 6, 1972The Johnston County Board of Commissioners met in regular session in the Commissioners Roomof the Johnston County Courthouse, Smithfield, North Carolina, November 6, 1972, at 11 oclock am,with the following members presentJ Dobbin Bailey, Chairman, Norman C Denning, Frank B Holding, Freddie Adams andHoward BentonMembers Absent NoneThe following bus ines s was transacted1 Funds for Transportation for Mentally RetardedMr Ray Cobb, Chairman, Johnston County Council on Mental Retardation, appeared before theBoard requesting funds for transportation for the mentally retarded to attend sheltered workshopsMr Cobb advised the Board that the appropriation made in February of 1972 was exhausted Mr Cobbexplained that at the present there are only five 5 students using the bus, which make it necessaryto ask for financial assistance from the County, however, if the number should increase to eight 8,with the assistance from the State Vocational Rehabilitation Program, the program should become self -sustainingThe Board of Commissioners expressed a feeling of responsibility, obligation and desire toassist this programAfter discussion, Commissioner Frank B Holding moved that funds be transferred from theContingent Fund of the County General Fund and appropriated to the Johnston County Council of MentalRetardation to pay 16000 per month to assist ins transporting mentally retarded citizens of JohnstonCounty to Sheltered Workshops Wake County effective November 1, 1972, and until June 30, 1973, oruntil this program should become self supportingCommissioner Norman C Denning seconded the motion which was carried unanimously2 ReportsThe following reports were filed with the BoardMr C W Tarlton, Extension Chairman, in making his report introduced to the Board, Miss MaryKay Seaford, new Home Economics Agent, with the County Extension Service The Board of Commissionerscordially welcomed Miss Seaford to Johnston CountyII3 Senior Citizens Request for Financial AssistancePaul Keller, Director, Johnston County Community Action, appeared before the Board requestingcounty assistance to help finance the Senior Citizens Clubs throughout the County Mr Keller hadseveral Senior Citizens present which made an appeal for the continuation of this programMr Keller explained that the municipalities would also be asked for assistance, and askedthe Board of County Commissioners for 164700 to help assist the Senior Citizens ProgramThe Board of Commissioners discussed this matter at length, but took no official action atthis time4, Minor Changes - Paving of Parking AreasMr Fred Eichenberger, Architect, appeared before the Board in regards to a few minor changesin plans for the paving of the county parking lots S T Wooten, Contractor, made several suggestionsfor improved traffic flow, which means a loss of four 4 or five 5 parking spaces, but no changesin landscaping These changes will possibly reduce the total cost of the projectThe Board also agreed to provide for a built -in irrigation system to water the shrubbery andplants to be planted in ,areas of the parking lot5 Request for State Aid for County Water Line to Four Oaks and BentonUpon the advisement of Mr Willis D Barlow, with L E Wooten and Company, Consulting EngineersRaleigh, North Carolina, Commissioner Howard Benton moved that the following resolution be adoptedVK16C WTarltonExtension ChairmanHarperGodwinTax CollectorRubertC BarbourDog WardenM WKnottElectrical InspectorEdithParkSocial ServicesWilliamS WardLibraryMr C W Tarlton, Extension Chairman, in making his report introduced to the Board, Miss MaryKay Seaford, new Home Economics Agent, with the County Extension Service The Board of Commissionerscordially welcomed Miss Seaford to Johnston CountyII3 Senior Citizens Request for Financial AssistancePaul Keller, Director, Johnston County Community Action, appeared before the Board requestingcounty assistance to help finance the Senior Citizens Clubs throughout the County Mr Keller hadseveral Senior Citizens present which made an appeal for the continuation of this programMr Keller explained that the municipalities would also be asked for assistance, and askedthe Board of County Commissioners for 164700 to help assist the Senior Citizens ProgramThe Board of Commissioners discussed this matter at length, but took no official action atthis time4, Minor Changes - Paving of Parking AreasMr Fred Eichenberger, Architect, appeared before the Board in regards to a few minor changesin plans for the paving of the county parking lots S T Wooten, Contractor, made several suggestionsfor improved traffic flow, which means a loss of four 4 or five 5 parking spaces, but no changesin landscaping These changes will possibly reduce the total cost of the projectThe Board also agreed to provide for a built -in irrigation system to water the shrubbery andplants to be planted in ,areas of the parking lot5 Request for State Aid for County Water Line to Four Oaks and BentonUpon the advisement of Mr Willis D Barlow, with L E Wooten and Company, Consulting EngineersRaleigh, North Carolina, Commissioner Howard Benton moved that the following resolution be adoptedVK16410RESOLUTION OF JOHNSTON COUNTY BOARD OF COMMISSIONERSWHEREAS, The North Carolina Clean Water Bond Act of 1971 has authorized the making of grants toaid eligible units of government in financing the cost of construction of wastewater treatment works,wastewater collection systems, and water supply systems, andWHEREAS, The Johnston County has need for and intends to construct a water supply system projectdescribed as a water transmission main and two water booster pumping stations to carry water from theTown of Smithfields water distribution system to the Communities of Four Oaks and Benson,WHEREAS, The Johnston County intends to request State grant assistance for the project,NOW, THEREFORE BE IT RESOLVED, BY THE BOARD OF COMMISSIONERS OF JOHNSTON COUNTYThat Johnston County will arrange financing for all remaining - cost of the project, if approvedfor a State grant awardThat Johnston County will provide for efficient operation and maintenance of the project oncompletion of construction thereofThat J Dobbin Bailey is hereby authorized to execute and file an application on behalf ofJohnston County with the State of North Carolina for a grant to aid in the construction of the projectdescribed aboveThat J Dobbin,Bailey, Chairman, is hereby authorized and directed to furnish such informationas the appropriate State agency may request in connection with such application or the project; tomake the assurance as contained above; and to execute such other documents as may be required inconnection with the application, grant offer, or grant awardThat Johnston County has substantially complied or will substantially comply with all Federal,State, and local laws, rules, regulations, and ordinancesapplicable to the pr ojectand to Federal andState grants and loans pertaining thereto; and hereby authorizes the above designated representative to execute an affidavit so statingAdopted this the 6th day of November, 19729 at Smithfield, North CarolinaDobbin Aaileyign ture of Chief Exec ve OfficerrCERTIFICATE OF JOHNSTON COUNTY R OR G OFFICERThe undersigned duly qualified and acting Clerk of the Johnston County does hereby certify;That the attached resolution is a true and correct copy of the resolution authorizing the filing of anapplication with the State of North Carolina as regularly p ularl ado ted at a legally convened meeting of theJohnston County Board of Commissioners duly held on the 6th day of November, 1972; and, further, thatsuch resolution has been fully recorded in the journal of proceedings and records in my officeIN WITNESS WHEREOF, I have hereunto set my hand this 6th day of November, 1972Eleanor N CreechSignature of Recording OfficerAFFIDAVIT OF COMPLIANCE WITH FEDERAL, STATE, AND LOCAL LAWS, RULES,REGULATIONS, AND ORDINANCESJ Dobbin Bailey, Chairman, JohnstonCounty Board of Commissioners, being duly sworn, deposesand says; That the Johnston County has substantially complied or will substantially comply with allFederal, State, and local laws, rules, regulations, and ordinances applicable to water supply projectand to Federal and State grants and loans pertaining theretoSworn to and subscribed before meNovember 6, 1972Eleanor N Creech , NOTARY PUBLICMy Commission Expires November 21, 1975 Commissioner Freddie Adams seconded the motion which was carried unanimously,I411November 6, 1972 Cont6 Payment to L E Wooten and Company, Consulting EngineersCommissioner Frank B Holding moved that L E Wooten and Company, Consulting Engineers, bepaid 1,66600, which represents one -third of the engineering fee for the preliminary study and reportWater Supply and Water Distribution from Smithfield to BensonCommissioner Norman C Denning seconded the motion which was carried unanimously7 Road Petition - S R # 1169The Board of County Commissioners was presented with a petition from Clarence A Lee, Route 2,Four Oaks, and Ray McLamb, Route 2, Four Oaks, and other property owners on Secondary Road # 1169,requesting that this road be paved The Board explained that this road carried a priority number of# 69Commissioner Howard Benton moved that this petition be mailed to the North Carolina StateHighway Commission, Wilson, North Carolina with the Boards recommendations for considerationCommissioner Norman C Denning seconded the motion which was carried8 Preliminary Reconnaissance Survey of Johnston CountyMr Norman Grantham, Chairman, Johnston County Planning Board, met with the Board of Commissioneand advised that the Johnston County Planning Board had passed a resolution asking the Johnston CountyBoard of Commissioners to request the North Carolina Director of Community Services to make a PreliminarReconnaissance Survey of Johnston County Mr Grantham explained that this survey would be made at nocost to the County and would provide the Planning Board with information that is desired as a first stepin initiating a growth planning program for Johnston CountyAfter discussion, Commissioner Howard Benton moved that the Board of County Commissionersrequest that the Director of Community Services make the Preliminary Reconnaissance Survey of JohnstonCounty as recommended by the Johnston County Planning BoardCommissioner Freddie Adams seconded the motion which was carried unanimously9 Discussion to Up -Date County Tax Receivable RecordsThe Board discussed with W H Britt, Tax Supervisor, the possibility of up- dating the taxreceivable books writting off old delinquent tax receipts The Board felt that these records shouldbe in line with the recommendations of the Local Government Commission and up- dated to 1962Mr Britt advised the Board that he would discuss this with Harper Godwin, Tax Collector,and advise the Board at the next regular meeting10 Reclassification of Social Service EmployeesMrs Edith Park, Director, Johnston County Department of Social Services, advised the Board ofCommissioners of correspondence received from the State Department of Social Services, stating thatunless the County Commissioners agreed to reclassify six positions in the County Department of SocialServices, funds for Johnston County would be suspended This reclassification was requested at budgettime,but was denied by the Board of County Commissioners Mrs Park further explained that thisreclassification would cost the County only 90227 for this fiscal yearAfter much discussion, no official action was taken by the Board at this timeAt this time W H Britt, County Auditor, advised the Board of Commissioners that CountyMedicaid funds would soon be exhausted The Board appropriated 50,000 for the 1972 -1973 fiscal yearNo action was taken on this matter at this time11 Road Request - S R # 2544Mr Robert H Kempf, Boon Hill Township, and others appeared before the Board regarding thepaving of Secondary Road # 2544 The Board discussed this road with Mr Kempf and advised that ithad a- priority number of 41 The Board alsoadvised Mr Kemple and others to keep a close check onthe priority of this road12 Inspections of Substandard HousinMr R B Bob Jones, North Hills, Incorporated, Rental Management Company, Raleigh, NorthCarolina, appeared before the Board requesting assistance for inspections to determine whether adwelling is substandardMr Jones explainedthat Johnson Court Apartments was a federally sponsored project and isintended to provide housing for middle to lower income groups such as the handicapped, the elderly,victims of natural disaster, which usually cannot afford the expense of continued high monthly ratesMr Jones stated that HUD had set up a program for these low income individuals that allows them--,tobe partially reimbursed for the cost of their housing However, before one may become eligible forthese benefits, it must be determined that the person qualifies for them One way, Mr Jones explained,that a low income family could qualify for the program is if it is certified that they live in sub-standard housing Mr Jones stated that his request was that any official in the county would fromtime to time be able to make such inspections and that his company would be willing to compensate aperson for the extra expenses incurred while handling these inspectionsX12November 6, 1972 ContYFThe Board discussed this matter and informed Mr Jones that they would take it under advisement13 Raleigh Rescue Mission Granted Tax ExemptionCommissioner Frank B Holding moved that the Raleigh Rescue Mission Morton- Pritchard MissionFarm located in Johnston County, east of Clayton, North Carolina, which is an alcoholic rehabilitationcenter and operates as a non - profit,, charitable and religious organization, be exempt from countyproperty tax in accordance with General Statute 105 -278 This exemption to be removed if the missionshould engage in any commercial activities for profit Commissioner Holding further movedthat W HBritt, Tax Supervisor, be authorized to release the 1972 taxesCommissioner Howard Benton seconded the motion which was carried14 Destruction of Old County RecordsCommissioner Norman C Denning moved that the following resolution be adoptedRESOLUTIONWHEREAS, W G Massey, Register of Deeds, and W H Britt, Auditor and Tax Supervisor, concurin the recommendation of the Department of Archives and History for retention and the disposal of countyrecords, as prescribed in manual entitled County Records Manual of 1970 ;NOW, THEREFORE, he it -ordered that W G Massey, Register of Deeds, and W H,Britt, Auditor,and Tax Supervisor, be authorized and directed to dispose of to the best advantage the following records,which are deemed of no further value for the purpose of eliminating fire hazards and to provideadditional space sorely needed in their respective offices and storage facilitiesRegister of DeedsChattel Mortgage Book numbers listed below, which begin with the year 1943 through the year195744,45946 947,48949,50,51,52953,54955, 56, 57958959,60961962963964 965966,67,68969,70971,72973974,75,76,77, 78,79,80,81,82,83,84,85,86,87, 88,89,90,91,92,93,94,95,96,97, 98,99,100,101,102,103,104,105,106,107,108,109,110,111, 112, 113, 114, 115 ,116,117,118,119,120,121,122, 123 ,124,125,126,127,128,129,130,131, 132 ,133,134,135,136,137,138,139, 140 ,141,142,143,144,145,146,147, 148, 149,150,151,152153,154,155,156,157,158,159,160,161, 162, 163, 164, 165 ,166,167,168,169,170,171,172 173 ,174;175,176,177,178,179,180,181,18,2,183,184, 185, 186,187,188,189,190,191,192, 193 ,194,195,196,197,198,199,200, 2019202920392041205,,206, 207, 208, 209, 210, 211,212,213,214,215,216,217, 218, 219, 220 ,221,222,,223,224,225,226,227All indexes covering the period shown,above namely, 1943 —1957Health Certificates and Blood Tests, Marriage 1961 - 1967Federal Tax Liens through 1957Fee Books through 1962Lists ,of Jurors through 1970 rTemporary Index to Deeds and OtherReal Estate Conveyances through 1967Marriage License Applications or Marriage License stubs through 1967Auditor and Tax SupervisorAnnual Budget Worksheets, 5 years and prior, Bank Statements, Cancelled Checks and Deposit Slips,5 years and prior, Intangible Tax Records, 5 years and prior, Journal Vouchers, 5 years and prior,Journals Ledgers Books, Ledger Sheets etc, 10 years and prior, Local Government CommissionFinancial Statements, 5 years and prior, Voucher Registers, General Expense and Personal Service, 5years and prior, Vouchers Various Funds, 5 years and prior, Allocation of Fund and Tax DistributionRecords, 5 years and prior, Business Inventory and Confidential Statements, 5,years and prior, Reportsto State Board of Assessment, 10 years and prior, Tax Abstracts, 20 years and prior except years endingin five 5, Tax Receipts, 15 years and prior, Tax Releases, Rebates and Refunds, 10 years and prior,and Tax Scrolls, 20 years and prior except years ending in five 5Commissioner Frank B Holding seconded the motion, which was carried15 Water and Sewer Contract - Cutter LaboratoriesTom Moore of Ragsdale Engineers, appeared before the Board regarding the water and sewer linesto Cutter Laboratories to be located east of Clayton, Mr Moore advised the Board that the estimatedcost of this project would run close to 390,000After discussion of the above project, Commissioner Freddie Adams moved that Ragsdale Engineersbe authorized to advertise for bids on a contract to run water and sewer lines connecting the new CutterLaboratories plant with the Town of Clayton, provided that the Town of Clayton agrees to pay their partfor the installation of a 12 inch line within the city limits Said bids to be opened December 4, 1972,at 330 pmCommissioner Frank B Holding seconded the motion which was carried unanimously41 , , 13November 6, 1972 Cont16 Road Petition - Add to SystemTheBoard of County Commissioners was presented a petition from the property owners on a newroad of Harold Peedin and Leon Thompson Development, Route # 3, Selma, North Carolina, located in PineLevel Township, requesting the State Highway Commission to add this road tothe Secondary Road Systemfor maintenanceCommissioner Frank B Holding moved that the petition be approved and mailed to the StateHighway Commission in Wilson, North Carolina, with the Boards recommendationsCommissioner Norman C Denning seconded the motion which was carried17 Letter - Regarding Condition of Secondary Road # 1310The Board of Commissioners acknowledged receipt of a letter received from Mr and Mrs G TPleasant, Route # 1, Benson, Nbrth Carolina, regarding the condition of Secondary Road # 1310The Board instructed the Clerk to contact the County Maintenance Supervisor and have this roadchecked especially after week -ends18 Letter - McLaurin Funeral Home to Discontinue Ambulance ServiceThe Board of Commissioners acknowledged receipt of a letter received from McLaurin Funeral Homeadvising that they would discontinue ambulance service as of January 1, 1973The Board instructed the Clerk to advise the Clayton Rescue Squad of this actionUpon a motion by Commissioner Norman C Denning and duly seconded by Commissioner Frank BHolding the Board adjourned,Eleanor N Cie ch, Clerk