February 7, 1983 - 10:00 AM - County Board of Commissioners Meeting Minutes

1February 7, 1983The Johnston County Board of Commissioners met in regular session on Monday, February7, 1983, at 10 oclock am, in the Commissioners Room of the Johnston County Courthouse,Smithfield, North Carolina, with the following members presentNorman C Denning, Chairman, Frank B Holding, Vice Chairman, James W Cash, HowardBenton and John M Booker, DVMMembers Absent NoneThe Chairman called the meeting to order and the following business was transacted1 MinutesThe minutes of the January 4, 1983, board meeting stand approved as recordedDanny Newsome, Instructor, and Johnston Technical College students of State and LocalGovernment and Police Science visited with the board during the morning session2 Paving Request - Secondary Road # 1311Mr James W Clayton, Route # 1, Angier, met with the board requesting they give consideration to Secondary Road # 1311 Mr Clayton advised the board that this road is inbad shape and needs paving The board discussed this matter and agreed to ask the StateHighway Engineers to check the maintenance as soon as possible Mr Clayton was also advisedthat the priority for paving of this road was 523 Paving Request- Secondary Road # 1572Mr Raymond Talton, property owner and other residents of Secondary Road # 1572, metwith the board presenting a petition for paving of this road The board discussed this matteradvising that the priority number for paving was 57After further discussion, Commissioner Frank B Holding moved that the petition beforwarded to the North Carolina Department of Transportation for considerationCommissioner Howard Benton seconded the motion which was carried by unanimous vote4 Supplement to 1982 -1983 Secondary Road ProgramWayne Bailey, Engineer, North Carolina Department of Transportation, Division ofHighways, appeared before the Board of County Commissioners and presented a supplement to the1982 -1983 Secondary Road Program for Johnston CountyAfter reviewing and discussing the proposed supplement to the Secondary Road Programfor 1982 -1983, Commissioner Frank B Holding moved that the following resolution be adoptedRESOLUTIONWHEREAS, the Board of Commissioners of Johnston County, has received from theDepartment of Transportation a supplement to the Secondary Road Program for 1982 -1983 aspresented by Mr Bailey, said roads being a part of the system maintained by the North CarolinaDepartment of Transportation, Division of Highways;AND WHEREAS, after careful consideration of the services rendered by said roads andthe traffic demands of said county, it is deemed necessary that said roads be improved, inorder to better serve the interest of the people of the county;NOW THEREFORE, BE IT RESOLVED, that the Board of County Commissioners of JohnstonCounty hereby approve and request that the North Carolina Department of Transportation makethe following improvements in said roads listed belowGrade, DrainPriority No Road # From To Length and Base Soil Erosion Pave9 SR 2524 SR 1007 SR 2523 17 85,000 8,500 39,10010 SR 2319 US 70A SR 2141 08 38,000Survey RW Total Funds6,000 15,300 153,900 S R4,000 9,000 73,400 S R 39,400 Bond 34,0004,000 18,400Funds from Unallocated ProjectBalances, Secondary RoadConstruction Fund Unallocated Bond FundCommissioner James W Cash seconded the motion which was carried by unanimous voteIff,utkFebruary 7, 1983 Continued5 Tobacco Allotment - SoldKramer Jackson, County Manager, reviewed with the board bids received for the countytobacco allotment of 7,227 pounds, and told the board that the price per pound averaged 316After discussion, Commissioner Howard Benton moved that the county tobacco allotmentbe sold to the following named people in the following amounts1 James Paul EdwardsR -2, Box 354Smithfield, NC 2,071 pounds2 Charles and Rebecca WhitleyR -2, Box 160BSmithfield, NC 2,066 pounds3 Merton J WhitleyR -2, Sox 160Smithfield, NC 1,031 pounds4 R Kyle BoyetteR -2, Box 129Pikeville, NC 1,030 pounds5 Mrs Delphia 0 WhitleyR -2, Box 160Smithfield, NC 1,029 pounds 6,31655 6,40460 3,19610 3,70800 3,18990Commissioner John M Booker seconded the motion which was carried by unanimous vote6 Tax Mapping ProposalTom Moore, Engineer, Ragsdale Consultants, met with the board and presented a proposalto tax map Johnston County Mr Moore stated that with the number of parcels of land inJohnston County located outside the corporate limits of the towns, tax mapping would be verybeneficial to tax officials, financial institutions, lawyers, realtors and many people tryingto identify parcels of land He also told the board that aerial maps of property could be usedto determine boundaries, assign numbers to each parcel of land and determine the exact numberof acres of each tract, and could result in a savings to the county for the next revaluationMr Moore explained the two methods of tax mapping a county; 1 on the State PlaneCoordinate System which would cost approximately 800,000 to 900,000, or 2 aerial photographsor maps traced from aerial photographs which would cost approximately 400,000 to 500,000,about half the cost of the State Plane Coordinate System He told the board, in his opinion,he did not see that the additional cost for the State Plane Coordinate System would benefit thecounty at this time, and that the tax mapping could be done over a period of three to five yearsto help reduce the financial burden on the countyThe board discussed this matter at length and agreed that tax maps would be of greatvalue, as it would certainly be a better way to control land inventory, and they needed to startthinking about tax mapping the countyThe board agreed to take this proposal under consideration and advisement7 Subdivision - Corbett - Oneals TownshiUpon the recommendation of Harold Blizzard, County Planner, Commissioner Howard Bentonmoved that the Alonzo Arthur Corbett Subdivision, Oneals Township, 9 lots, location of Highway39 and S R 2123, be approved and the Chairman authorized to execute the platCommissioner John M Booker seconded the motion which was carried by unanimous vote8 Landfill Operations Discussed - Equipment and Bulk Container SitesThe County Manager talked with the board about giving consideration to making somedefinite policy decisions regarding a time period in converting to bulk container sites and tothe replacement of trucks for the county trash pick -up serviceThe board talked at length about building bulk container sites and the phasing out ofsmall container locations The Chairman stated that people in the county seem to like the smallcontainers, however, the board realizes it is feasible and cost efficient to build bulk sitesThe County Manager asked for the boards assistance in obtaining land for future bulk sitesThe County Manager and Harold Blizzard, Landfall Supervisor, asked the hoard for thoughtsand guidance on whether or not to repair the wrecked garbage truck, to purchase a front endloader, or a roll -off truck In learning that it would cost about 20,000 to repair the wreckedtruck, the board was opposed Mr Blizzard told the board that a new roll -off truck would costapproximately 70,000, and a new front -end loader approximately 80,000 In discussion ofmaintaining the small container sites, he told the boardthat the front -end loader trucks nowin-operation would maintain the sites at the present time, if the county continues to phase outthese locationsUpon the recommendation of the County Manager and the Landfill Supervisor, the boardconcluded that the county needs a roll -off container truck, and upon motion by CommissionerFrank B Holding, duly seconded by Commissioner James W Cash and carried by unanimous vote,the board authorized Kramer Jackson and Harold Blizzard to prepare specifications and advertisefor one roll -off container truckAt this time, the board talked about the operational cost and maintenance problems withthe Rex Compactor R B Howell, Landfill Manager, told the board that this machine does notdo the job as it should, and the cost to repair this compactor would be approximately 17,000Mr Howell recommended that the county purchase a new compactorAfter further discussion, and upon motion by Commissioner Frank B Holding, dulyseconded by Commissioner James W Cash and carried by unanimous vote, the board authorized theCounty Manager and Landfill Supervisor to prepare specifications and advertise for one compactortractor The specifications to include an alternate for an allowance on the Rex compactorAs the board continued to discuss the landfill operations, the board asked the CountyManager to again look into some type of fee system for thecounty landfillMr Blizzard reported that vandalism continues at the landfill, damage to trucks andcontainers, and stealing of equipment, and motorcyclists and four -wheel drives have beenriding over areas where they have covered and seeded leaving ruts and these places have to begone over again and leveled off The board talked about installing a fence to help detervandalismMr Blizzard also reported that repair costs had declined drastically since theemployment of a full -time mechanic at the landfillThe County Manager advised the board that the landfill site they are now using will beclosed -out within the next three to four months This means that a new site will have to beready for use and they need to remove some timber for the new siteCommissioner Frank B Holding moved that the County Manager be instructed to conferwith Bruce Woodard, County Extension Chairman, if necessary, and to sell the timber that needsto be removed from the landfill siteCommissioner John M Booker seconded the motion which was carried by unanimous voteIn closing the discussion on the landfill, the Chairman reported that he had receivedmany favorable comments on the landfill management and operations9 Budget Amendment - Social ServicesThe County Manager explained that the Department of Social Services has receivedadditional money from the State Crisis Intervention Program and from CP L for energy costfor Social Services recipients, and asked the board to approve a budget amendment to increasethe Social Services budgetUpon a motion by Commissioner James W Cash, duly seconded by Commissioner HowardBenton and carried by unanimous vote, the following budget amendment was approvedCrisis Intervention Expenditures 81612006 33,48100Revenues 10353182 33,48100Additional allocation to extend thru September 30, 1983CP L Energy Program ; Expenditures 81612008 1,22500Revenues 10,353182 1,2250010 Other BusinessThe County Manager advised the board of the following items of business1 Meeting - Wednesday, February 9, 1000 am, Smithfield and Johnston CountyPublic Library The County Commissioners and the Smithfield Commissioners arebeing requested to meet with citizens concerned about the future of downtownSmithfield2 Meeting - Wednesday, February 16, 1983, 1130 amTruck Stop of America at Kenly The Board of County Commissioners has beeninvited to meet with a Board of County Commissioners from the State of MarylandTruck Stop of America operates a large number of truck stop restaurants nationwideThe truck stop in Kenly is part of this chain The corporation is seeking per-mission to build a similar truck stop somewhere in Maryland and is meeting withresistance from a Maryland Board of County Commissioners Corporate officialswith Truck Stop of America are hoping that County Commissioners, Kenly officials,atonFebruary 7, 1983 Continuedthe Sheriff, and other-officials will speak well of the truck stop at KenlyAfter discussion of the Truck Stop at Kenly, Commissioner Frank B Holding moved thatthe County Manager be instructed to write a letter expressing the boards sentiments that theTruck Stop at Kenly is an asset to the countyCommissioner Howard Benton seconded the motion which was carried by unanimous vote3 EPA Audit - Smithfield -Selma 201 and Pine Level -Four Oaks 201During the week of January 17th; an EPA audit was done on the Smithfield - Selma,Pine Level -Four Oaks projects The auditor reported everything to be in orderand indicated a very favorable audit report on this project4 Indirect Cost Recovery - At its October meeting, the Board authorized a contractwith David M Griffith and Associates to do a cost allocation plan for JohnstonCounty The plan has been completed and resultsin the county receiving 121,617per year as reimbursement for its central service cost to the Department of SocialServices This amount represents an annual net increase of 40,000 per year5 Princeton Community Development Project - The board instructed the County Managerto check on the Princeton Community Development Project about every two weeks tosee that this project stays on schedule and within HUD GuidelinesSTORAGE BUILDING - AGRICULTURAL BUILDING6 The County Manager advised the board that Bruce Woodard, Agricultural ExtensionChairman, has requested a storage building for the Agricultural Extension Servicefor storing lawn mowers, gasoline, and pesticides that are now being stored in thefurnace room Mr Woodard has looked at several alternatives in getting thestorage building built The materials will cost approximately 1,200 TheCarpentry Class at Smithfield -Selma Senior High School has agreed to build thestorage building for the countyAfter discussion, Commissioner Howard Benton moved that Mr Woodards request fora storage building at the Agricultural Building be approved and that 1,200 betransferred from the Contingency Fund 80000082 to the Agricultural ExtensionService Budget 104950510, to be used for this purposeCommissioner James W Cash seconded the motion which was carried by unanimous vote7 Painting of Water Tank - Cutter Labs - The County Manager reported that RagsdaleConsultants will inspect the water tank at Cutter Labs and report back to theboard on its condition8 Painting of Water Tank at Kenly - The County Manager reported that this job isnot finished and behind schedule The board agreed that they would be reasonableand fair in working out a compromise on the overdue time9 Financial Report - The County Manager reported that the county has earned over90,000 in interest on cash investments so far this fiscal year as compared to54,000 last year, and that 91 of the county ad valorem taxes have been collectedto date11 Public Officials and Employees Bonds - ApprovedThe board approved the following Public Officials and Employees Blanket Bonds1 Employees Blanket Bond 4 year re -paid 10,000Finance Officer 90,000 Assistant Finance Officer 10,000 These bonds are a part of the Public EmployeesBlanket BondThe Ohio Casualty Insurance Company for period beginning 120182 to 1201862 Coroner Jimmy McLaurn 2,000 Tax Administrator Johnnie Stot 50,000 Register of Deeds Julia Curley Medlin 10,000Sheriff George Edward Johnson 5,000 4 year pre -paid bondsThe Ohio Casualty Insurance Company for period beginning 12482 to 124863 Director of SocialServices Ben Niblock 5,000 This is an annual bondThe Ohio Casualty Insurance Company for period beginning 100182 to 10 0183r8SFebruary 7, 1983 Continued12 Sheriff - Equipment RequestGeorge Johnson, Sheriff, met with the board to make two requests for funds foradditional equipment for the Sheriffs Department Sheriff Johnson asked for a generator to beinstalled at the Repeater Tower in case of a power outage The Sheriff stated that this didnot happen to often, but when it does it puts his communications system out of service, hisentire radio console is dead and all police repeaters are out also The approximate cost ofthis generator would be about 6,000TheSheriffs second request was for a Call Check Emergency Message Repeater System ,at an approximate cost of 2,200 The Sheriff explained that this equipment will allow thedispatcher to immediately replay a call in case the caller was very excited or hystericalwhen relaying the message to the dispatcherSheriff Johnson told the board that the recorder now in the Sheriffs Office was notoperable, and it will cost approximately 2,000 to get it repaired, and it was expensive tomaintain The Sheriff advised the new recorder system will do the job and same the county moneyAfter discussion, Commissioner Frank B Holding moved that the Sheriff be authorizedto purchase the Call Check Emergency MessageRepeaterSystem and that the County Manager beauthorized todispose of the existing recorder equipment in the Sheriffs Office, and that thegenerator request be deferred at this time Commissioner Holding further moved that the budgetbe amended by transferring 2,208 from the Contingency Fund 80000082 to the SheriffsBudget Code # 104310510, to cover the cost of the above emergency,- message repeater systemCommissioner John M Booker seconded the motion which was carried by unanimous vote13 Fencing - County LandfillThe board instructed the County Manager to check into the cost of erecting a chain -link fence at the county landfill around the building and garage area in an effort to helpdeter vandalism14 Hospital Bonds - ResolutionCommissioner Howard Benton presented the following resolution and moved that it beadoptedWHEREAS, the bond order hereinafter described has taken effect, and it is desirableto make provision for the issuance of bonds authorized by said bond order; NOW, THEREFORE,BE IT RESOLVED by the Board of Commissioners of the County of Johnston, as follows1 The County shall issue its bonds of the aggregate principal amount of 7,500,000pursuant to and in accordance with the hospital bond order adopted by the Board of Commissionerson April 6, 1981 The bonds shall be designated Hospital Bonds The period of usefulness ofthe capital project to be financed by the issuance of the bonds is a period of forty years,computed from March 1, 1983 The bonds shall be of the denomination of 5,000 each, shall benumbered from 1 upwards in the order of their maturity, and shall be payable in annual install-ments on March 1 in each year as follows650,000 in each of the years 1984 to 1987, inclusive;750,000 in the year 1988;850,000 in each of the years 1989 to 1992, inclusive; and750,000 in the year 19932 The bonds shall be dated March 1, 1983 and shall bear interest from their date ata rate or rates which shall be hereafter determined upon the public sale thereof and suchinterest shall be payable semi- annually on September 1 and March 13 The bonds shall be coupon bonds, registrable as to principal only, and shall bearthe facsimile signatures of the Chairman and Clerk to the Board of Commissioners A facsimileof the corporate seal of the County shall be imprinted upon each of the bonds Each of theinterest coupons to be attached to the bonds shall be authenticated by the facsimile signatureof said Clerk of the Board of Commissioners4 Both principal of and interest on the bonds shall be payable at the principaloffice of First - Citizens Bank Trust Company, Raleigh, North Carolina, or, at the option ofthe holder or registered owner, at the principal office of Manufacturers Hanover Trust Company,New York, New York, in such coin or currency of the United States of America as at the timeof payment shall be legal tender for the payment of public and private debts5 The bonds and the interest coupons representing the interest payable thereon andthe provisions for the registration of the bonds and for the approval of the bonds by theSecretary of the Local Government Commission to be endorsed thereon shall be in substantiallythe following formIIIi ? IFebruary 7 1983 ContinuedForm of BondNO N0UNITED STATES OF AMERICASTATE OF NORTH CAROLINACOUNTY OF JOHNSTON5,000HOSPITAL BOND5,000The County of Johnston hereinafter referred to as County , a county of the Stateof North Carolina, acknowledges itself indebted and for value received hereby promises to payto the bearer of this bond, or if it be registered, then to the registered holder, theprincipal sum ofFIVE THOUSAND DOLLARS 5,000on March 1, and to pay interest thereon from the date of this bond until it shall matureat the rate of per centum per annum, payable semi- annually on September1 and March l in eachyear, upon presentation and surrender of the coupons therefor attachedhereto, as they severally mature Both principal of and interest on this bond are payableat the principal office of First- Citizens Bank Trust Company, Raleigh, North Carolina, or,at the option of the holder or registered owner, at the principal office of ManufacturersHanover Trust Company, New York, New York, in such coin or currency of the United States ofAmerica as at the time of payment shall be legal tender for the payment of public and privatedebtsThisbond may be registered as to principal only by the holder in his name on the bondregister of the County kept inthe office of the Bond Registrar of the County, and suchregistration shall be noted hereon by said Bond Registrar If so registered, this bond maybe transferred on said bond register by the registered owner in person or by attorney, uponpresentation of this bond to the Bond Registrar with a written instrument of transfer in aform approved by said Bond Registrar and executed by said registered, the principal shallthereafter be payable only to the person in whose name itis registered unless this bondshall be discharged from registry by being registered as payable to bearer Such registrationshall not affect the negotiability of the coupons which shall continue to pass by deliveryThis bond is issued pursuant to Subchapter IV of The Local Government Finance Act anda bond order adopted by the Board of Commissioners of the County on April 6, 1981 to paycapital costs of an addition and improvements to hospital facilities The issuance of thisbond and the contracting of the indebtedness evidenced thereby have been approved by amajority of the qualified voters of the County voting at an election held in the County onJune 16, 1981It is hereby certified and recited that all conditions, acts and things required bythe Constitution or statutes of the State of North Carolina to exist, be performed or happenprecedent to or in the issuance of this bond, exist, have been performed and have happened,and that the amount of this bond, together with all other indebtedness of the County, iswithin every debt and other limit prescribed by said Constitution or statutes The faith andcredit of the County are hereby pledged to the punctual payment of the principal of andinterest on this bond in accordance with its termsIN WITNESS WHEREOF; the County has caused this bond to bear the facsimiles of thesignatures of the Chairman and Clerk of its Board of Commissioners and a facsimile of thecorporate seal of the County to be imprinted hereon, and the annexed coupons to bear thefacsimile signature of said Clerk and this Bond to be dated March 1, 1983SEALfacsimile signature facsimile signatureClerk, Board of Commissioners Chairman, Board of CommissionersForm of CouponNONOOn the lst day of March September, the COUNTY OF JOHNSTON, a county of theState of North Carolina, will pay to bearerat the principal office of First- Citizens Bank Trust Company, Raleigh, North Carolina, or,at the option of the holder or registered owner, at the principal office of ManufacturersHanover Trust Company, New York, New York, in such coin or currency of the United States ofAmerica as at the time of payment shall be legal tender for the payment of public and privatedebts, being the semi- annual interest then due on its Hospital Bond, dated March 1, 1983, NOfacsimile signatureClerk, Board of CommissionersDetailsAnnotationsEntry PropertiesModified11192013 124843 PMCreated4172003 12105 PMTemplateMinutesFieldsMinutes - TypeRegularMinutes - Date271983Book17