May 29, 1984 - 7:00 PM - County Board of Commissioners Meeting Minutes (Recessed)

The Chairman called the meeting to order and the following business wastransacted1 Budget Request 84 -85 SheriffSheriff George Johnson spoke with the board on behalf of his departmentand his budget request for 84 785 Sheriff Johnson emphasized the need for moredeputies, as the county needs additional men on duty at night He explainedthat with the number of deputies he has now, the day time load is very heavybecause of the needs of the courts, and other duties that must be performed investi-gations, serving papers, answering calls and etc The Sheriff also remindedthe board of the seriousness of the drug situation in the county He again empha-sized that he can not possibly keep up with the rimes with the number of deputiesthe Sheriffs Department has at the present timeThe Sheriff asked for the board to give his request serious consideration2 Budget Request 84 -85 Agricultural Extension ServiceBruce Woodard, Chairman, Agricultural Extension Service, met with theboard regarding his budget request for 84 -85 Mr Woodard stated he thinks hisbudget request is very ,conservative He has asked the board to consider a newmimeograph machine to replace one that is twenty years old and six new chairsCapital Outlay items He also asked the board to consider the salary cost - shareadjustment proposal, explaining the county percentage of salaries for ExtensionAgents and secretaries has dropped from 50 in 1977 to 435 percent in 1984He further explained that State funding is higher in Johnston County than anyother county in the North Central District Mr Woodard reminded the boardthey had agreed in the past to 50 cost sharing on extension salaries, and thatan adjustment of 18,997 would meet this requirement Mr Woodard advised thatthe State also has budget concerns because of cuts in federal fundsThe board took no action at this time pending further study and considerationriMay 29, 1984The Johnston County Board of Commissioners reconvened in regular sessionon Tuesday, May 29, 1984, at 7 oclock pm, in the Commissioners Room, JohnstonCounty Courthouse, Smithfield, North Carolina, with the following members presentNorman C Denning, Chairman, Frank B Holding, Vice Chairman, JamesIW Cash, John M Booker, DVM, and Howard BentonMembers Absent NoneThe Chairman called the meeting to order and the following business wastransacted1 Budget Request 84 -85 SheriffSheriff George Johnson spoke with the board on behalf of his departmentand his budget request for 84 785 Sheriff Johnson emphasized the need for moredeputies, as the county needs additional men on duty at night He explainedthat with the number of deputies he has now, the day time load is very heavybecause of the needs of the courts, and other duties that must be performed investi-gations, serving papers, answering calls and etc The Sheriff also remindedthe board of the seriousness of the drug situation in the county He again empha-sized that he can not possibly keep up with the rimes with the number of deputiesthe Sheriffs Department has at the present timeThe Sheriff asked for the board to give his request serious consideration2 Budget Request 84 -85 Agricultural Extension ServiceBruce Woodard, Chairman, Agricultural Extension Service, met with theboard regarding his budget request for 84 -85 Mr Woodard stated he thinks hisbudget request is very ,conservative He has asked the board to consider a newmimeograph machine to replace one that is twenty years old and six new chairsCapital Outlay items He also asked the board to consider the salary cost - shareadjustment proposal, explaining the county percentage of salaries for ExtensionAgents and secretaries has dropped from 50 in 1977 to 435 percent in 1984He further explained that State funding is higher in Johnston County than anyother county in the North Central District Mr Woodard reminded the boardthey had agreed in the past to 50 cost sharing on extension salaries, and thatan adjustment of 18,997 would meet this requirement Mr Woodard advised thatthe State also has budget concerns because of cuts in federal fundsThe board took no action at this time pending further study and considerationriMay 29, 1984 Continued3 Budget Request 84 -85 - Mental HealthDan Searcy, Director, Johnston County Mental Health Clinic, met with theboard requesting 500,000 for an addition to the Mental Health Building DrSearcy told the board the building is showing much wear because of the overcrowdedconditions, the heating and cooling systems are not working properly, the buildingis used every night and on week -ends, and they have even rented space foruse Dr Searcy asked the board to give much consideration to this request4 Airport Grant Agreement Offer - AcceptedCommissioner Howard Benton moved that the Chairman be authorized toexecute the following Grant Agreement Offer from the Federal Aviation Administrationin the amount of 541,982 county share 30,110 to construct and light partialparallel taxiway and connecting taxiway at the Johnston County Airport CommissionerBenton further moved that Paul E Johnson, Chairman, Johnston County AirportAuthority be authorized to request payments under this grant agreementJohnston County Airport Planning Area, Smithfield, North CarolinaProject No 3 -37- 0068 -02 - Contract No DTFA 06 -84 -A -80075To Johnston County herein called the Sponsor From The United States of America acting through the Federal AviationAdministration, herein called the FAA WHEREAS,the Sponsor has submitted to theFAA a Project ApplicationdatedMay 14, 1984,for a grant ofFederal funds for aproject at the JohnstonCountyAirport PlanningArea togetherwith plans and specifications for such developmentproject, or theplanning workdefinition for suchPlanning Project, withProjectApplication, asapproved bythe FAA, is herebyincorporated herein andmadea part hereof; andOFFERS AND AGREES to pay, as the United States share_ of the allowable costsThis offer is made on and subject to the following terms and conditionsStandard Conditions1 The maximum obligation of the United States payable under this offershall be 541,982 which is comprised of for planning 5411982 for development other than Land for land acquisition2 The allowable costs of the project shall not include any costs determinedby the FAA to be ineligible for consideration as to allowability underthe Act3 Payment of the United States share of the allowable project costs willbe made pursuant to and in accordance with provisions of such regulationsand procedures as the Secretary shall prescribe Final determination ofthe United States share will be based upon the final audit of the totalamount of allowable project costs and settlement will be made for anyupward or downward adjustment to the Federal share of costs4 The Sponsor shall comply with the Airport and Airway ImprovementAct of 1982 and shall carry out and complete the Project without unduedelays and in accordance with the terms hereof, and such regulationsand procedures as the Secretary shall prescribe and agrees to fully complywith the Part V Assurances which are attached to and become a part ofthis offerWHEREAS, the FAA has approved a project for the Airport or PlanningArea herein called the Project consisting of the followingConstruct and light MITL partial parallel taxiway 3,500 x 35 andconnecting taxiway 345 x 35NOW THEREFORE, pursuant to and for the purpose of carrying out the pro-visions of the Airport and Airway Improvement Act of 1982, herein called theAct , and in consideration of a the Sponsors adoption and ratification ofthe representations and assurances contained in said Project App] ication andits acceptance of this Offer as hereinafter provided, and b the benefits to accrueto the United States and the public from the accomplishment of the Project andcompliance with the assurances and conditions as herein provided, THE FEDERALAVIATION ADMINISTRATION, FOR AND ON BEHALF OF THE UNITED STATES, HEREBYOFFERS AND AGREES to pay, as the United States share_ of the allowable costsincurred in accomplishing the Project, ninety percent 90 from funds appropriatedunder the ActThis offer is made on and subject to the following terms and conditionsStandard Conditions1 The maximum obligation of the United States payable under this offershall be 541,982 which is comprised of for planning 5411982 for development other than Land for land acquisition2 The allowable costs of the project shall not include any costs determinedby the FAA to be ineligible for consideration as to allowability underthe Act3 Payment of the United States share of the allowable project costs willbe made pursuant to and in accordance with provisions of such regulationsand procedures as the Secretary shall prescribe Final determination ofthe United States share will be based upon the final audit of the totalamount of allowable project costs and settlement will be made for anyupward or downward adjustment to the Federal share of costs4 The Sponsor shall comply with the Airport and Airway ImprovementAct of 1982 and shall carry out and complete the Project without unduedelays and in accordance with the terms hereof, and such regulationsand procedures as the Secretary shall prescribe and agrees to fully complywith the Part V Assurances which are attached to and become a part ofthis offer5 The FAA reserves the right to amend or withdraw this offer at anytime prior to its acceptance by the Sponsor6 This offer shall expire and the United States shall not be obligatedto pay any part of the costs of the project unless this offer has beenaccepted by the Sponsor on or before June 30, 1984, or such subsequentdate as may be prescribed in writing by the FAASpecial Conditions7 The Federal Government does not now plan or contemplate the constructionof any structure pursuant to Paragraph 15 of Part V, Assurances, of theapplication dated May 14, 1984, and; therefore, it is understood and agreedthat the sponsor is under no obligation to furnish any new areas or newrights without cost to the Federal Government under this grant agreementHowever, it is agreed and understood that the rights of the United Statesto cost free areas and obtained under unexpired grant agreements withthe sponsor are extended for 20 years from the date of this grant agreementFurthermore, the responsibility for paying the cost of relocating any facilitieslocated in such cost free areas-shall be made in accordance with AdvisoryCircular 1505300 -7B, FAA Policy of Facility Relocations Occasioned byAirport Improvements or Changes8 Approval of the project is conditioned on the sponsors compliancewith the applicable- air and water quality standards in accomplishingproject construction and in operating the airport Failure to comply withthis requirement may result in suspension, cancellation, or terminationof federal assistance under this agreement9 It is understood and agreed that -if, during the life of the project,FAA determines that the grant amount exceeds the expected needs of thesponsor by 5,000 or 5 of the grant amount, whichever is greater, thegrant amount can be reduced by letter from FAA to the sponsor advisingof the budget change Upon issuance of the letter, the maximum obligationof the United States under the grant is reduced to the specified amount10 It is mutually agreed and understood that the sponsor has knowledgeof and recognizes the costs associated with operating and maintainingthe airport lighting and agrees to operate the lights throughout each nightof the year or in accordance with some other plan approved by the FAAThe Sponsors acceptance of this Offer and ratification and adoption ofthe Project Appl ication incorporated herein shal l be evidenced by execution ofthis instrument by the Sponsor, as hereinafter provided, and said Offer and Ac-ceptance shall comprise a Grant Agreement, as provided by the Airport and AirwayImprovement Act of 1982, constituting the obligations and rights of the UnitedStates and the Sponsor with respect to the accomplishment of the Project andcompliance with the assurances and conditions as provided herein Such GrantAgreement shall become effective upon the Sponsors acceptance of this OfferUNITED STATES OF AMERICAFEDERAL AVIATION ADMINISTRATIONBy Harold E LittleManager, Airports District OfficePart 11 - AcceptanceThe Sponsor does hereby ratify and adopt all statements, representations,warranties, covenants, and agreements- contained in the Project Application andincorporated materials referred to in the foregoing Offer and does hereby acceptsaid Offer and by such acceptance agrees to all of the terms and conditions thereofExecuted this 29th day of May, 1984SEALAttest Eleanor N CreechTitle Clerk to the BoardJohnston CountyName of SponsorBY Norman C DenningTitle Chairman, Board ofCommissioners1i1I I? ryI423May 29, 1984 ContinuedCommissioner James W Cash seconded the motion which was carried unani-mously5 Budget Work - Various DepartmentsThe County Manager reviewed several departments requests with the boardas follows; Tax Administration; Sheriffs Department; Animal Control; Planning- Public Works - Sanitation; Livestock Arena; Health Administration and Addition;Industrial Development; Forestry Service; Council on Aging; Johnston County In-dustries; Triangle J COG; National Associataion of County Commissioners; andCapital Health Systems, IncAfter review of these budget requests, the board took no action pendingfurther budget study and considerationIn discussion of the Princeton Waterline, the board looked with favor uponfunding this projectThe board asked the County Manager to work with the Sheriff and theCounty Planner to determine top priorites in their budget requestsIn further discussion ofthe Mental Health addition request, CommissionerJohn M Booker toldtheboardthat this department does have a space problem,that Dr Searcy hastriedto get the most out of what space he has at the MentalHealth Center - hehasusedthe facility to its maximum Commissioner Bookerrelated that he knowsthespaceis needed and asked the board to give Dr Searcysrequest considerationis getting into a situationwhereit can not pay6 Hospital Board - Request FundsJ A Creech, Chairman, Johnston Memorial Board of Trustees, along withother trustees, and Huitt Reep, Administrator, Randy Fowler, Assistant Administrator,and Mike DeVaughan, Controller, met with the board asking for 250,000 to supplementoperation of the hospital because of a 121 percent bad debtIt was explained to the board the bad debt has come about because ofnon- paying emergency room patients, Mental Health In- patient services and indigentcareBlue Cross and Blue Shield of North Carolina has told hospital administratorsthat unless the bad debt percentage is decreased, they will no longer contractservices with Johnston Memorial Hospital Hospital officials and board memberstold the Board of Commissioners they are looking at new programs to increaseoperating efficiency at the hospital They stressed the importance of maintaininga contract with Blue Cross and Blue ShieldThe Board of Commissioners assured the Hospital Board of Trustee membersand administrators they would give this request much thought and consideration7 Johnston Memorial Hospital - Operating Relationship to Mental Health CenterCommissioner HowardBentonand a HospitalTrustee member asked theboard for a determinationof theoperational -andadministration relationship andresponsibility between theMentalHealth CenterandJohnston Memorial HospitalCommissioner Benton saidthe hospitalis headedforred figures - the hospitalis getting into a situationwhereit can not paythebills Commissioner Bentonfurther stated that thehospitalbad debt hasbeen caused by Mental HealthservicesCommissioner Benton further stated that the Board of Commissioners shouldestablish a policy of who should pick up the tab for these services renderedby Mental Health, and if the hospital did not have the Mental Health debts,the bad debt percentage would be down to about 80 percent The Hospital Board feels that it is not their problem Commissioner Benton advised that all thesethings contribute to a losing proposition for the hospitalDan Searcy,Director, MentalHeOthCenter, inresponse, advised thatthe State says thebad debt is a jointresponsibility Dr Searcy again statedthat he is askingthe State lifor moreoperatingmoneyto try to off -set some ofthis cost They arealso taking measurestoheduce cost, asthe hospital is doingThe Board of Commissioners feel that the hospital and Mental Health shoulddo everything possible to collect del inq ent accounts and this board needs tobe assured this is being done424May 29,1984 -ContinuedCommissioner Benton asked the board for a decision to be made on whois responsible for the bad debtThe Board of Commissioners agreed they are willing -to help solve thisproblem, however, took no action at this time pending further study and consider-ation18 Executive SessionUpon a motion by Commissioner Frank B Holding, duly seconded by Com-missioner John M, Booker and carried, the board went into Executive Sessionto discuss and consider the acquisition of real propertyAfter discussion, Commissioner Frank B Holding moved that the ExecutiveSession be closed and further that the board adjournCommissioner John M Booker seconded the motion which was carried byunanimous voteNorman C Denning, ChairmanEleanor N CreechClerk to the Board