June 26, 1985 - 7:00 PM - County Board of Commissioners Meeting Minutes (Recessed)

June 26, 1985The Johnston County Board of Commissioners reconvened in regular sessionon Wednesday, June 26, 1985, at 7 oclock pm, in the Commissioners Room,Johnston County Courthouse, Smithfield, North Carolina, with the following memberspresentNorman C Denning, Chairman, Frank B Holding, Vice Chairman, JamesW Cash, Howard Benton and John M Booker, DVMMembers Absent NoneAlso present Kramer Jackson, County Manager and Budget Officer andEleanor N Creech, Clerk to the BoardThe Chairman called the meeting to order and the following business wastransacted1 Budget Work SessionSchoolBudgetThe 1985 -1986 Budget requests from theJohnston CountyBoard of Education wasdiscussed again at length by the Boardof CommissionersThe CountyManagerBudget Officer again explained the amountof increasein the schoolbudgetfor Capital Outlay and Current Expense,if the Board ofCommissionersapprovethe recommended amounts of Commissioner Cashand CommissionerHoldingCapital Outlay Cash and HoldingCounty Managers recommendationan increase ofCurrent Expense Cash and HoldingCounty Managers recommendationan increase ofTotal increase over County Managersrecommendation1,710,00011265,355 444,6455392,7715,184,473 208,298 652,943Z 000June 26, 1985 ContinuedThe County Manager explained this amount of increase will represent a5L tax rate increase The Commissioners were quick to respond they did notfavor a tax rate increase He pointed out the alternatives of raising the taxrate are 1 finding the money someplace else in the budget; or 2 taking moneyout of the fund balance reserved for the new courthouse annex building; however,if this is done next years building fund will require a tax increase of 110 toreplace the funds taken this yearThe board discussed the necessity and importance of a county having alarge fund balance and agreed that it was necessary to maintain a large fundbalanceIn discussion of the funds reserved for the new courthouse - annex; it wassuggested that the architects fee plus 750,000 might be a sufficient amountfor this budget year The County Manager explained there is no new money budgetedfor the new building and there are no major items in this budget that will notoccur in the following years budget to free -up money for the new buildingCommissioner Holding reminded the board of the big question as to whatamount the board is going to budget this year to the schools for Cap_ ital Outlayand Current ExpenseCommissioner John M Booker and Commissioner Howard Benton were veryconcerned about where the Capital Outlay money will be spent They stressedthere are no definite plans for a major school project; so other than alterationsand additions; equipment and furniture; and vehicles; what will this CapitalOutlay money be used for; these two commissioners stressed the need for the schoolsCapital Outlay funds to be reserved and controlled by the Board of County Com-missioners; and appropriated when the School Board has a building program com-pleted They agreed the board needs to know how the Board of Education isgoing to spend this moneyC- hairman Denning replied that the School Board does have a school project,ithey have plans to spend the money on the Selma project at this time ChairmanDenning was referring to the Board of Commissioners motion asking the Boardof Education to reconsider the Selma School project being tabled Chairman Denningreminded board members; the Board of County Commissioners has voiced its opinionon the Selma School project; and that is about as far as we can go, this boardshould not be involved in selecting school sites; but we owe it to the childrenand to the school system to put money in this budget Chairman Denning statedfurther; he favors the Capital Outlay figure suggested by Commissioner Cashj and Commissioner Holding of 1,710,000Commissioner Frank B Holding stressed there is no difference in this boardseffort to render service, but trying to change the pattern of appropriating moneyto the School Board in controversy is the wrong thing to do; he does not favorthe board changing the way of appropriating money to the school systemCommissioner James W Cash said he has confidence in the School Boardand he thinks they are very capable of making decisions of what to do withappropriations to the school system; the Board of Commissioners is not just dishingout money , it is appropriated for major construction; the Selma School or whateverproject they choose to buildCommissioner Benton and Commissioner Booker were opposed to using fundbalance money to give to the schools, saying the board needs to stay with thecourthouse annex projectThe board reviewed other parts of the proposed budgetAfter a very lengthy discussion on the 1985 -1986 School Budget; CommissionerFrank B Holding moved the 1985 -1986 Budget Ordinance be adopted maintainingthe same tax rate of 89 cents; granting the Board of Education 1,710,000 inCapital Outlay; and 5,392,771 in Current Expense; with no restrictions placedon how funds are to be used and the money to be turned over to the schoolsas it has been done in the past; and further this budget be balanced by reducingthe fund balance that has been reserved for the new courthouse annex buildingCommissioner James W Cash seconded the motioniliiiCommissionerJohnM Booker stated; we can notsay one thing one dayandthenext daysayanother, we lose leadership andcause confusion, I canfullyseethe needforclot of money being put in CapitalOutlay for the schoolswithnoquestion,andI am willing to put more moneyin Capital Outlay, butI wouldlike forit togo as the Board of Commissionershas alerted the SchoolBoarditdesires itto goCommissioner Frank B Holding stressed there is no difference in this boardseffort to render service, but trying to change the pattern of appropriating moneyto the School Board in controversy is the wrong thing to do; he does not favorthe board changing the way of appropriating money to the school systemCommissioner James W Cash said he has confidence in the School Boardand he thinks they are very capable of making decisions of what to do withappropriations to the school system; the Board of Commissioners is not just dishingout money , it is appropriated for major construction; the Selma School or whateverproject they choose to buildCommissioner Benton and Commissioner Booker were opposed to using fundbalance money to give to the schools, saying the board needs to stay with thecourthouse annex projectThe board reviewed other parts of the proposed budgetAfter a very lengthy discussion on the 1985 -1986 School Budget; CommissionerFrank B Holding moved the 1985 -1986 Budget Ordinance be adopted maintainingthe same tax rate of 89 cents; granting the Board of Education 1,710,000 inCapital Outlay; and 5,392,771 in Current Expense; with no restrictions placedon how funds are to be used and the money to be turned over to the schoolsas it has been done in the past; and further this budget be balanced by reducingthe fund balance that has been reserved for the new courthouse annex buildingCommissioner James W Cash seconded the motioniliii, iJune ,26, 1985 ContinuedDiscussion Commissioner Howard Benton and Commissioner John M Bookerstated they have feelings that money appropriated; could be spent with a littlemore wisdom; and they did not favor reducing the fund balanceThis motion was carried by the following voteAye Frank B Holding, James W Cash and Norman C DenningNay Howard Benton and John M Booker, DVMNote The Chairman requested that it be recorded the reason for thissplit decision on the budget ordinance was because of the difference of opinionson the School BudgetBUDGET ORDINANCE FISCAL YEAR - 1986Johnston County, North CarolinaBE IT ORDAINED by the Board of Commissioners of Johnston County, NorthCarol inaSECTION 1 The following amounts are here by appropriated in the GeneralFund for the operation of the County Government and its activities for the fiscalyear beginning July 1, 1985, and ending June 30, 19861 in accordance with thecharge of accounts heretofore established for this countyTransfer to Other Funds2,034215Governing Body33,638County Manager82,572Finance114, 244Peronnel Administration961967Tax Administration430,456Legal13, 400Courts591009Elections81,084Register of Deeds1271923Public Buildings249,858Sheriff1 , 2071 571JailFire263,342Protection195, 450Industrial Development82,424Inspections951951Coroner201000Rescue Squads95,438Animal Control361992Sanitation341,701Landfi I 1409,126Planning62,091Agricultural Extension246,104Soil Conservation451323Livestock Arena12,222Health Administration254,249C l i n i c a l I Service474,269Enivronmental Health204,573T B Health42,590Risk Reduction12,755Cancer Health17,961Home Health604,064Maternal Child Health -170,608T i t l e XX Health41475WIC69, 297Family Planning77,132Social Services114181514Transportation Budget17,778Chore Service Budget125,575CBA Worker22,080Child Day Care146,000Crisis Funds132,268S S Building Maintenance41,698Public Assistance1,170,71111Veterans Services52,262Schools Current Expense5,392,771Schools Capital Outlay1,710,000Johnston Technical Current Expense409,444Johnston Technical Capital Outlay5,000Non Departmental191,805Special Appropriations997,790Courthouse Annex300,000TOTAL 20, 502, 770^June 26, 1985 ContinuedSECTION 2 It is estimated that the following revenues will be availablein the General Fund for the Fiscal Year beginning July 11, 1985, and ending June30, 1986Current Years Property Tax 1107634,853Prior Years Property Tax 4437,408Revenue from State 22,766,718Local Option Sales Tax 44,0751337Licenses, Fees, Other 11,278,982Interest Earnings 22507000Fund Balance Appropriated 11,070,462TOTAL 207502770SECTION 3 The following amounts are hereby aappropriated in the DebtService Fund for the payment of principal and interest oon the outstanding debtof Johnston County and the expenses relating thereto for tthe fiscal year beginningJuly 1, 1985, and ending June 30, 1986 Principal on bonds maturing 88661300Interest on bonds ``454,079TOTAL 1320L379SECT ION 4 It is estimated that the following revenues will be availablefor the Debt Service Fund for the fiscal year beginning JJuly l, 1985, and endingJune 30, 1986Contributions from General Fund 11,3201379TOTAL 1?330?379SECTION S The following amounts are appropriated to complete the reval-uation process as required by the General StatutesReserve for Revaluation k 363-450SECT ION 6 It is estimated the following revenues will be available forthe Revaluation Fund beginning July 1, 1985, and ending June 30, 1986Contributions from General Fund --0-Balance Carried Forward 3363,450TOTAL 363450SECT ION The following expenditures are hereby aappropriated to theMental Health Fund for the fiscal year 1985-1986-Operation of Center 3113141SECT ION 8 It is estimated the following revenues will be available forFederal Government 4Q,507State Government 1,844,860County 380,236ABC - 5¢ per bottle 30,500Fees and Charges 423,670Other Local 4,368TOTAL ?? ? 113 141 -?z????|SECTION 9 The following expenditures are hereby appropriated in the? Contingency Fund for the fiscal year 1985-1986|Reserved for Future Amendments 200,000||SECTION 10 It is estimated the following revenues will be available forthe Contingen?y Fund for the fiscal year 1985-1986|| Transfer from General Fund 200,000SECTION 11 The following expenditures are hereby appropriated in theRevenue Sharing Fund for the fiscal year 1985-1986?Ken y Library 1510001-40 Rest Area 82,600????June 26, 1 -985 ContinuedRecreation Grants Carry ForwardFarmers Home BuildingWater Tank PaintingPrinceton WaterlineFire Training BuildingTax MappingLivestock Arena RepairsContingency6,62680,00036, 000300200050,00080,00020,00013,592TOTAL 683,818SECTION 12 It is estimated the following revenues will be available forthe Revenue Sharing Fund for the fiscal year 1985 -1986U S Government 477,628Balance Forward 206,190Capital Improvements 539,000Operation Cost 179;, ri36TOTAL 718, 636SECT ION 16 It is estimated the following revenues will be available forthe Airport Authority Fund yFederal GrantState GrantCounty GovernmentFees and Services464,05141,10333, 600179, 882TOTAL 718, 636SECTION 17 The following expenditures are hereby appropriated to theHousing Assistance Payment FundProgram Cost 1, 178,520Administration 2011442TOTAL 1379,962SECTION 18 It is estimated the following revenues will be available forthe Housing Assistance Payment FundFederal Government - HUD 13,3792962TOTAL683, 818SECTION 13 The following expenditures arehereby appropriated to theWaste Treatment Fund for the fiscal year 1985 -1986Smithfield Power and Water119,100Smithfield Bond Amort20,481Selma Operation and Maintenance731966Pine Level Operation and Maintenance18,350Four Oaks Operation and Maintenance24,607Hydro Management Services, Inc - Operation andMaintenance233,750Carolina Power and Light Company, Inc27550Insurance19,2115Transfer to Water and Sewer Reserve1521980Administrative Costs Fiscal Year 85 -86411175TOTAL706, 174SEC ION 14 It is estimated the following revenues willbe available forthe Waste Treatment Fund for the fiscal year 1985 -1986Smithfield318,989Selma239,784West Smithfield Sanitary District36,081Pine Level371034Four Oaks601294Septic Tank Dumpings and Other Revenues13,992TOTAL706, 174SECTION 15 The following expenditures arehereby appropriated to theAirport Authority FundCapital Improvements 539,000Operation Cost 179;, ri36TOTAL 718, 636SECT ION 16 It is estimated the following revenues will be available forthe Airport Authority Fund yFederal GrantState GrantCounty GovernmentFees and Services464,05141,10333, 600179, 882TOTAL 718, 636SECTION 17 The following expenditures are hereby appropriated to theHousing Assistance Payment FundProgram Cost 1, 178,520Administration 2011442TOTAL 1379,962SECTION 18 It is estimated the following revenues will be available forthe Housing Assistance Payment FundFederal Government - HUD 13,3792962I560June 26, 1985 ContinuedTOTAL 3082969SECT ION27 It is hereby estimated that the following revenues are beingheld in the Alice J Arnold Trust FundSECTION 19 The following expenditures are herebyappropriated totheInterestJob Training ProgramSECTION28 The following funds arebeing reservedfor future expendituresProgram Cost2737713 631706SECT,[ON _2a It is estimated the following revenueswillbe availableforDollars 100the Job Training Programfor taxes asof January 1, 1985, forthe purpose ofraising revenue listed asFederal Government2737713General Fund ofSection 2 of this OrdinanceESECTION 21 The following expenditures are herebyappropriatedtotheICommunity Development Block Grant ProgramWilsons Mills Revitalization Program7831379SECTION 22 It is hereby estimated the following revenueswill be availablefor the Community Development ProgramHUD - State of North Carolina6831379County General Fund100,000TOTAL7837 379SECTION 23 It is estimated that the following revenueswill be availablefor the Hospital Construction FundBond Funds on Hand257, 884Interest Earned348, 124TOTAL6065008SECTION 24 The following expenditures are herebyappropriated totheHospital Construction FundHospital Construction6067008SECTION 25 It is estimated the following revenuesw i l lbe ava i I ab I eforthe Water and Sewer Reserve FundClayton Reimbursement 199 270Y ? 11 000?Four Oaks Reimbursement 417892417892Kenly Reimbursement 36,608149802Benson Reimbursement 61,7058,295Water Surcharge 1131,700807000Waste Treatment 201 Reimbursement 0,22364067, 980Water Treatment Reserve85,000TOTAL308, 969SECTION 26 The following expenditures are herebyappropriated totheWater and Sewer Reserve FundWastewater Interceptor Repairs 16, 000Reserved for Water and Sewer Projects 2921969jThe tax rate is based on an estimated total vaulation of property forthe purpose of taxation of 1,220,447,347 and an estimated collection rate of 9674SECTION 30 Schedule B taxes shall be levied i n accordance with theNorth Carolina Revenue Actr¦TOTAL 3082969SECT ION27 It is hereby estimated that the following revenues are beingheld in the Alice J Arnold Trust FundEstate plusInterest 632706SECTION28 The following funds arebeing reservedfor future expendituresIReserved 631706SECTION29 There is hereby levieda tax rate of89 cents per One HundredDollars 100valuation of property listedfor taxes asof January 1, 1985, forthe purpose ofraising revenue listed asCurrent YearsProperty Taxes in theGeneral Fund ofSection 2 of this OrdinanceThe tax rate is based on an estimated total vaulation of property forthe purpose of taxation of 1,220,447,347 and an estimated collection rate of 9674SECTION 30 Schedule B taxes shall be levied i n accordance with theNorth Carolina Revenue Actr¦June 26, 1985 ContinuedSECTION31Travel expenses shallbe reimbursed at a rateof 205 centsper mile for allcounty business All otherapplicable expenses shallbe reimbursedon actual basisas outlined in the JohnstonCounty Personnel Policy County Commis-sioners are tobecompensated at the rate of 256 per month formembers and344 per monthforthe Chairman Automobile compensation for theFire Marshal,Industrial DeveloperNest Johnston Fire District 60and County Manageris set at 3,600 Travelallowance forCounty Commissionersis set at 1,200Wi- lsons Mills Fire District 6¢SECTION 32 The Budget Officer is hereby authorized to transfer appropriationswithin a fun-d as contained herein under the following conditionsa The Budget Officer may transfer amounts between objects of expenditurewithin a departmentb The Budget Officer may transfer amounts up to 1,000 between departmentsof the same fundC The Budget Officer may not transfer amounts between funds nor fromthe Contingency Fund without prior board actionSECTION 33 The Board of County Commissioners hereby authorize the JohnstonCounty Tax, Collector to collect taxes for the Town of Clayton in compliance withthe contract adopted by the two governing boards A charge of two 2 per centof all taxes collected for the Town of Clayton will be payable to Johnston Countyfor said collection servicesSECTION 34 The Board of County Commissioners hereby authorize Tax Collector to bill and collect taxes for the West Smithfield Sanitary Dand for the fire departments listed in Section 29 and to charge a uniforof two 2 per cent of all taxes collected on their behalfSECTION 35 The Board of County Commissioners hereby levy taxfor Fire Districts in the following amountsThe above amounts per one hundred 100 valuation of propertyfor taxes as of January 1, 1985, located within these special fire districtsThe Board of County Commissioners hereby appropriate to the speciadistricts, sums collected for the use by the special fire districts in such rrand for such expenditures as is permitted by law from the proceeds of thlevy1985SEALThis Ordinance being duly passed and adopted this the 26th day ofJOHNSTON COUNTY BOARD OF COMMISSIrman u Uenning, Ghafrmans theistrictm feeratesI i stedI firecannere taxJune,1956Archers Lodge Fire District 80Bentonville Fire District 80Banner Fire District 6¢Stricklands Crossroads Fire District 7¢Elevation Fire District 8¢McLemore Fire District 8¢Meadow Fire District 6¢Micro Fire District 8¢Beulah Fire District 3¢Boon Hill Fire District 50Nest Johnston Fire District 60Oakland Fire District 50Corinth Holders Fire District 80Wi- lsons Mills Fire District 6¢Wynn Fire District 4¢ONeals Fire District 6ttNewton Grove Fire District 6¢The above amounts per one hundred 100 valuation of propertyfor taxes as of January 1, 1985, located within these special fire districtsThe Board of County Commissioners hereby appropriate to the speciadistricts, sums collected for the use by the special fire districts in such rrand for such expenditures as is permitted by law from the proceeds of thlevy1985SEALThis Ordinance being duly passed and adopted this the 26th day ofJOHNSTON COUNTY BOARD OF COMMISSIrman u Uenning, Ghafrmans theistrictm feeratesI i stedI firecannere taxJune,19562 Equipment for County Offices