July 1, 1968 - 11:00 AM - County Board of Commissioners Meeting Minutes

July 1, 1968 - Regular1 7Fit width4 4kMeeting of Board of Commissioners for the County of JohnstontrJuly 1, 1968 A? c 10,?, R ?,The Johnston County Board of Commissioners met in regular session in the Commissioners -^Room in the Johnston County Courthouse, Smithfield, North Carolina at 1100 oclock AM, July1, 1968, with the following members presentH M Johnson, Chairman, J Dobbin Bailey, Norman C Denning, Adam J Whitley, andFrank B HoldingAbsent NoneThe following business was transacted1 Interim ResolutionUpon the recommendation of W H Britt, Auditor, Commissioner Bailey moved that thefollowing Interim Resolution be adoptedResolved that under authority of Chapter 153, Public Laws of 1943, as amended, Section128, the Auditor of Johnston County and Treasurer of Johnston County be, and they are herebyauthorized to approve and pay current expenses in the several departments of the CountyGovernment not to exceed 90 ninety days from the date hereof pending the making of the annualappropriation as authorized in said law, and further that the expenses so authorized be chargedagainst the final appropriation of the several departments of the County respectively when saidappropriations are made for the current yearCommissioner Denning seconded the motion which was carried2 Fuel Oil BidsPursuant to invitations for bids for #2 fuel oil that will be required for the heatingof the Courthouse, Courthouse Annex, Health Center, and Agriculture Building for the winterseason of the fiscal year July 1, 1968 to June 30, 1969 These buildings are situated atdifferent locations in the Town of SmithfieldIt is estimated that the required number of gallons will range from 15,000 to 20,000for the Courthouse Annex, the Health Center and the Agriculture Building, described as Item # 1in advertisement, and 35,000 to 451000 gallons for the Courthouse, described as Item # 2 inadvertisement jThe following bids were received and openeda Castleberrys Inc, Smithfield, North CarolinaItem # l,delivered price of 1379 per gallon, this price will fluctuate with therise and fall of the market price at Selma, N C Pipeline TerminalItem # 2, delivered price of 1236 per gallon,this price will fluctuate with therise and fall of the market price at Selma North Carolina Pipeline Terminalb Smithfield 0il and Gas Company, Inc, Smithfield, North CarolinaItem # 1, Tank wagon 470 off posted tank wagon price, FOB, Smithfield, N CItem # 2, Tanker, 630 off posted tanker prices, FOB, Smithfield, N, Cc} Gardner- Creech Oil Company, Inc, Smithfield, North CarolinaItem # 1, Firm Price of 1271 per gallon plus any applicable sales taxItem # 2, Firm price of 1211 per gallon plus any applicable sales taxNo action was taken by the Board, pending further study of bids3 Contract - CarpetPursuant to an order by the Board, and after due advertisement, the following bids werereceived and opened for Carpet for the Superior Courtroom and related facilitiesa Rains Flooring, Inc,Installing Carpet andb Smithfield Carpet CenCarpet and CushionTaxInstallationGoldsboro, North CarolinaCushion TOTAL BID 7,29337Cash Bid Deposit 37000ter, Smithfield, North Carolina 5,159741547967505Cash Bid Deposit 30000 5,98958c Taltons Inc, Smithfield, North CarolinaInstalling Carpet and CushionTOTAL BID Including Sales Tax 7172500After careful consideration and verification of bids by the Board, Commissioner FrankB Holding moved to award the carpet contract to Rains Flooring, Inc of Goldsboro, NorthCarolina, low bidder meeting specificationsCommissioner J D Bailey seconded the motion which carried unanimously July 1 19684 Radio Equipment Maintenance ContractPursuant to an order by thereceived and opened for a service cotwo -way radio systems of the CountyThe equipment covered underequipment and all Sheriffs two -wayCounty of JohnstonBoard and after due advertisement, the following bids were3ntract to supply parts and labor for the maintenance of theof Johnstonthis service agreement shall include all fire two -way radioradio equipment owned, operated, and maintained by thea Piedmont Communications Company, Inc, Durham, North CarolinaRecommendation that the County of Johnston retain the contract with Motorolab Motorola, Inc, New Bern, North CarolinaProposed monthly Maintenance Charges; 1200 Per month for each Central Base Station640 per month for each outlying base station Fire640 per month for each Mobile Unit Fire800 per month for each mobile unit Law Enforcement500 per month for each Portable Unit400 per month for each quick call consoles100 per month for each Monitor- Receiver150 per month for each monitor- receiver with quik call200 per month for each remote unit1000 per Hour labor on time and material3500 per mobile installation500 per mobile removalMotorola, Inc, New Bern, North CarolinaALTERNATE 900 per month500 per month475 per month550 per month400 per month50 per month1`00 per month50 per monthforforforforforforforforeacheacheacheacheacheacheacheachCentral Base Stationoutlying base station Firemobile unit Firemobile unit law enforcementportable unitmonitor - receivermonitor - receiver with quik callremote unit1000 per hour labor on time and materialNC per mobile installationNC per mobile removalWe offer for your consideration the above proposal by taking an exception to theGeneral Specifications Paragraph 2, line 1 To inspect and adjust all equipment at least onceeach month on a specified arranged schedule Over the past years it has been generally accepted by the industry as a standardto provide Programed Maintenance on a 120 day schedule If the General Specifications arealtered to provide 120 day inspections, the above prices will prevailc Southern Communications and Electronics, Inc, Goldsboro, North CarolinaSheriffs DepartmentBuse Station 875permonthRemote Controls80160permonthMobile Unit550550permonthMobile Units7004900permonthNormal Installation ChargesInstallations Cars NIC Trucks NICRemovals Cars NC Trucks NICTime and Material Charges 750 per hourTOTAL CHARGE PER MONTH - SHERIFFS DEPARTMENT 6485Fire AssociationBase Station - Courthouse 875 875 per monthRemote Controls - Courthouse 80 160 per monthBase Stations with Quick CallFire DepartmentsBase Stations Less Quick CallCivil Defense OfficeMobile Units -Fire Departments Civil Defense OfficeQuick Call Consoles and SelectorBox485 11555 per month450 450430 10320100 200July 1, -1968Normal Installation ChargesInstallations Cars NICRemovals Cars NICTime and Material ChargesTOTAL CHARGE PER MONTH - FIRE ASSOCIATIONMaintenance Begins August 1, 1968Maintenance Ends July 31, 1969Terms Monthly - AdvanceATrucks NICTrucks NC 750 per houY;J IIeMEoFARCIX1t123560After careful consideration and verification of bids, by the Board, Commissioner NormanC Denning moved to award the County radio service agreement to Southern Communications andElectronics, Inc, of Goldsboro, North Carolina, low bidderCommissioner Denning further moved to advise Motorola Communications and Electronics,Inc, of cancellation of the present contract effective August 1, 1968Commissioner Adam J Whitley seconded the motion which carried unanimously5 Economic Development CommissionMr R E Timberlake, Jr, Field Coordinator, along with Dr James E Stone, and MrJoe Grimsley, withthe Economic Development Commission, appeared before the Board of CountyCommissioners to explain the programs, purposes and potentials of the local Development DistrictOrganizations The Board was asked to study and consider participation in this local Develop-ment District Organization6 Request - Additional Aid to Welfare Boarding Home PatientsMr Leawon Johnson, owner and operator of the Colonial Rest Home, Smithfield, N C,again appeared before the Board and explained that the cost of operating the Rest Homes hasincreased in the last several months Mr Johns6n-explained to the Board that he is losingmoney on the Welfare Recipient Patients at the Rest Home, and ask the Board to increase theamount of the payments to the Welfare patients Mr Johnson further stressed that he is nottrying to make any profit on these cases, he is ,just trying to break evenThe Board advised Mr Johnson that they would continue study of this situation andcheck with Mrs Park, Director of Public Welfare to see what could be done by the State, ifanything7 Road PetitionA group of citizens from Banner Township appeared before the Board requesting thatS R #1169 be paved The Board explained the State Secondary Road rating system, and in-formed the group that this road carried a priority rating of 488 Request - Marvin-L RoseMr Marvin L Rose, a Welfare Recipient, appeared before the Board and explained thathis OAA Assistance Check from the Welfare had been cut from 33 per month, to 10 per monthHe explained, with the small amount he was receiving from Social Security, he could-not possiblylive Mr Rose requested the Board to help him any way they couldThe Board of County Commissioners referred this matter to Mrs Edith Park, Director ofPublic Welfare, for investigation9 Resignation - Mrs Anna H CoxCommissioner Frank B Holding moved that the resignation of Mrs Anna H Cox, AssistantHome Economics Extension Agent be accepted, effective July 31, 1968The motion was seconded by Commissioner Adam J Whitley, Jr, and carried10 Resignation - McDaniel ProctorCommissioner J Dobbin Bailey moved that the resignation of Mr McDaniel Proctor,Psychiatric Social Worker with the Mental Health Clinic be accepted, effective July 31, 1968Commissioner Adam J Whitley, Jr, seconded the motion which carried11 ReportsThe following reports were filed with the BoardMrs Eleanor -HooksM W KnottC W TarltonH J WhitleyEdith ParkHarper GodwinRubert BarbourJiggs BroadwellLibrarianElectrical InspectorAgriculture Extension ChairmanCounty Forest RangerDirector of Public WelfareTax CollectorDog WardenDirector, Civil DefensePursuant to an order by the Board, and afterdue advertisement,the following bidssubmitted by various agents, with totals as follows were opened 1152000Employees Blanket BondNumber I5,16800115,2100Annual3 Year Prepaid,Roger Smith19352002,50200Western Surety 43434 1908585Roger Smith49104005939800National Surety Corporation3470086800General Services Agency, IncThe Aetna Casualty and Surety2790069900General Services Agency, IncHartford Accident and Indemnity Co3470086900Stallings InsuranceCrum Forster Group of InsCosUnitedStates Fire Ins Co434311,08500Louise JohnstonAetna Insurance3470086900Graham R NevillePeerless Insurance25400635Q0Bingham Parrish Ins AgencyPeerless Insurance2540063500Robert A TartThe Aetna Casualty andSurety2790069900C M AtkinsonInsurance Company of North America3019575487Max G Creech Ins AgencyThe Ohio Casualty Ins Company2307557687Frank B SkinnerInsurance Company of North America3019575487Doc R Oliver, AgencyHartford Accident Indemnity Co34700B G MattoxWestern Surety Company434341108585Officials Bonds - Number 2Roger SmithWestern SuretyRoger S-MitbNational Surety CorporationGeneral Services AgencyThe Aetna Casualty and SuretyGeneral Services AgencyHartford Accident Indemnity CoStallings InsuranceCrum Forster Group of Ins CosUnited States Fire Ins CompanyLouise JohnstonAetna InsuranceGraham NevillePeerless InsuranceAnnual2 years3 Years4 Years 115200029584003,875995,16800115,210029815003,,80300510690019352002,5020035652004,801001,521002,8130049104005939800115210021815004110600524000019518002,807004,0960051387001,067001197300298810031559005July 1, 1968Annual 2 Years 3 Years 4 YearsBingham Parrish Ins AgencyPeerless Insurance 1,06700 2,05700 2,88100 3,55900Robert A Tart InsThe Aetna Casualty Surety 1135200 2,50200 3565200 4,80100C M AtkinsonInsurance Company of North America 1,52000 2,81199 4210398 5139597Max Creech Ins AgencyThe Ohio Casualty Ins Co 95025 1,75795 2156566 3,37336Frank B SkinnerInsurance Company of North America 1152000 2181199 4,10398 5,39597R L Cooper CompanyWestern Surety 1152000 2158400 3187599 5,16800B G MattoxWestern Surety 1,52000 2,58400 3187599 5,16800Doc R Oliver, AgencyHartford Accident Indemnity Co 1552100 2181300 45,10400 5,39800The original bids are on file with W H Britt, ClerkAfter careful consideration of bids by the Board, Commissioner Frank B Holding madea motion that W H Britt, Auditor, and Commissioner J Dobbin Bailey be appointed to studyand,review the bids to determine lowest bid meeting specifications and make recommendationsto the Board at a-Ilater date-;Motion secondedby Commissioner Norman C Denning and carried unanimously13 Holiday, Vacation and Sick Leave Committee - ReportCommissioner J Dobbin Bailey, James C Woodard, Clerk of Superior Court, and C WTarlton, Extension Chairman, members of the Holiday, Vacation, and Sick Leave Committeerecommended that the vacation and sick leave policy that is now in effect for the employeesof the County of Johnston remain the same, and further recommended that the following scheduleof holidays be observed by the employees of Johnston County1 New Years Day January l2 Easter Monday3 National Memorial Day May 304 Independence Day July 45 Labor Day6 Veterans Day November 117 Thanksgiving Day8 Christmas December 24, 25 and 26Commissioner Frank B Holding moved that the recommendations of the Committee beapprovedMotion seconded by Commissioner Norman C Denning and carried unanimously14 Parking Lot Old Library LotCommissioner Frank B Holding moved that Harper Godwin be instructed to remove one oldback tree from the front of lot and proceed to ask the North Carolina State Highway Commissiontocooperate as much as possible in getting this lot in condition for parkingThe motion was seconded by Commissioner Adam J Whitley, Jr, and carried unanimously15 Payment - Smithfield IndustriesCommissioner J Dobbin Bailey moved that W H Britt, Auditor, and J Narvin Creech,Treasurer, be authorized and directed to pay to Smithfield Industries 25,000 on principaland 2,90694 interest due at this time on the contract for financing water and sewer toSylvania Electric Products, IncThe motion was seconded by Commissioner Norman C Denning and carried unanimouslyIRJuly 1, 196816 Use of CourthouseSheriff Rayford Oliver informed the Board that he had been approached by Mr John SLewis, Campaign,Manager for George Wallace about using the Courthouse on the evening of July16, 196817 Gas for Deputies CarsCommissioner Frank B Holding made a motion that Commissioner Norman C Denning, SheriffRayford Oliver and W H Britt, Auditor, be appointed to a committee to study and recommend thebest means for the County to furnish gas for the deputies cars, and report back to the Boardat the earliest possible dateCommissioner J D Bailey seconded the motion which carried unanimously`18 Secondary Road RatingsMr W H Pridgen, District Engineer with the State Highway Commission, appeared beforethe Board and presented the Secondary Road Ratings and Program for paving for 1968 -1969After reviewing with Mr Pridgen the proposed paving program for the ensuing year,Commissioner Frank B Holding moved that the following resolution be adoptedRESOLUTIONWHEREAS, the Board of County Commissioners of Johnston County have received from W HPridgen, District Engineer of the State Highway Commission, secondary road ratings and programfor paving for 1968 -1969 as presented by Mr Pridgeni, all of said roads being a part of thesystem maintained by the State Highway Commission;AND WHEREAS, after careful consideration of the services rendered by said roads and thetraffic demands of saidCounty, it is deemed necessary that said roads be improved, in orderto better serve the interests of the people of the County;NOW THEREFORE, be it resolved that the Board of County Commissioners of Johnston Countyhereby approve and request that the State Highway Commission make the following improvementsin the roads listed belowJOHNSTON COUNTY SECONDARY ROAD PROGRAMFORCE ACCOUNT19+68 -1969PriorityRoad From ToLength Grade,Drain,Bridge or Right ofTotalNoNoStab PaveLarge Pipe WayAmount291356 SR 1168 SR 133Q27 47152000 6148000 541000030 1157 SR 1159 SR 1143 20 43,12000 5,88000 49,0000031 1320 SR 1319 NC 50 13 24,64000 1,76000 3,60000 30;0000Large Pipe33 2329 SR 2381 SR 2392 07 12232000 1,68000 14,0000TOTAL 67 127,60000 1176000 17164000 14710OO00Commissioner Norman C Denning seconded the motion, which carried unanimously19 Priority # 32Commissioner Frank B Holding moved that the minutes show that priority# 32 was omittedfrom above program because of lack of sufficient funds to include same ih said projectCommissioner Norman C Denning seconded the motion which carried unanimously20 Used Vehicle Lights from Sheriffs DepartmentCommissioner Norman C Denning made a motion that the used siren lights removed from thepersonal cars of the deputies be stored by the Sheriff so they can be use fol the JohnstonCounty Rescue Squad or any other County project where they might be neededCommissioner Adam J Whitley, Jr, seconded the motion which carried unanimously21 Wiring County GeneratorCommissioner Frank B Holding moved that Sheriff Rayford Oliver and Jiggs Broadwellinvestigate to determine the work that will need to be done in getting the Countys emergencygenerator, wired for use and report back to the Board at the earliest possible dateCommissioner Adam J Whitley seconded the motion which carried unanimously3ifJuly 1, 196822 Grand Jury ReportThe following Grand Jury Report was filed with the BoardREPORT OF GRAND JURYJune 25, 1968THE HONORABLE JUDGE HARRY E CANADAY, PRESIDING JUDGEWe, the members of the Grand Jury have carefully considered and passed on all billsof indictment that have been brought before us,We, did not inspect the jails, schools, or prisonsWe appreciate Mr Stephenson for his assistance in helping usAlso, we thank Judge Canaday for his assistance during this weekElwood Ray Little, ForemanIf 23 Boarding HomeUpon a motion by Commissioner Frank B Holding and seconded by Commissioner J DobbinBailey, it was recommended that Commissioner Adam J Whitley, Jr remain the appointee fromthe Board to supervise the Johnston County Boarding Home for an indefinite period24 Rescue Squad Vehicle - Civil DefenseUpon a motion by Commissioner Frank B Holding and duly seconded by CommissionerNorman C Denning, Wilson Broadwell, Director of Johnston County Civil Defense was authorizedand directed to draw up specifications and make recommendations to the Board of CountyCommissioners for a new rescue vehicle25 Thomason Plywood Company - Clean CreekCommissioner Norman C Denning moved that W H Britt, Clerk, be directed to writeThomason Industries Inc, of Fayetteville and asked that they please remove tree laps fromMill Creek in Bentonville Township, which had been left there by parties cutting the timberoff the land of Joe M RoyalCommissioner J Dobbin Bailey seconded the motion which carriedUpon a motion by Commissioner Frank B Holding and seconded by Commissioner Adam JWhitley, Jr, the Board recessed until July 8, 1968, at 730 PM