January 7, 1985 - 10:00 AM - County Board of Commissioners Meeting Minutes

?January 7, 1985The Johnston County Board of Commissioners met in regular session Monday,January 7, 1985, at 10 oclock am, Commissioners Room, Johnston County Courthouse,Smithfield, North Carolina, with the following members presentFrank B Holding, Vice Chairman, James W Cash and John M Booker,DVMMembers Absent Norman C Denning, Chairman and Howard BentonThe Vice Chairman called the meeting to order and the following businesswas transacted1 MinutesCommissioner James W Cash moved the minutes of the December 3, 1984board meeting stand approved as recordedCommissioner John M Booker seconded the motion which was carried2 Appointments - Town of Four OaksCommissioner John M Booker moved the following appointments be madein concurrence with a request from the Town of Four Oaks;Planning and Zoning Board Lee Carter, Albert Brewer, Sonja Barbour,Edison Temple and Jo Ann Capps;Zoning Board of Adjustments James Wellons, Stanley Weaver, Laura BethBarbour, Willie Adams and Rufus Jackson _Commissioner James W Cash seconded the motion which was carried3 Appointments - Capital Health Systems Agency, IncAction was deferred on appointments to fill Johnston County vacancieson the Capital Health Systems Agency Board4 Agricultural Preservation DistrictsThe board discussed a resolution asking the county to endorse the establish-ment of Agricultural Preservation Districts as proposed by the Triangle J Councilof GovernmentsThe board took no action endorsing this resolution492January 7, 1985 Continued5 Wilsons Mills Community Development Project - Resolution - PlanningUpon a motion by Commissioner James W Cash, duly seconded by CommissionerJohn M Booker and carried, the following resolution was adopted and the ViceChairman was authorized to execute the resolution;RESOLUTIONWHEREAS, The County of Johnston has advertised for Solicitation for Assistancefor engineering and design services proposals pertaining to the Wilsons MillsCommunity Development Program, and said advertisement appeared in the November91 1984, publication of the Smithfield Herald, and deadline for submittal of proposalsexpired on November 30, 1984, and extended by direct correspondence to December12, 1984; andWHEREAS, Ragsdale Consultants, PA, Smithfield; Finkbeiner, Pettis Strout, Limited Consulting Engineers, Olsen Associates, Inc, Raleigh, and MillerAssociates, Sanford, submitted proposals; andWHEREAS, evaluation of each firm was made on the basis of 1 Professionalqualifications of their staff, 2 Past work experience on Community DevelopmentProjects, 3 Proposed total fee or per diem rate schedule, the qualificationsof the professional staff of Ragsdale Consultants equals or exceeds those of theother three firms listed 4, 7, and 6 completed projects -Ragsdale Consultants has worked very closely with the County staff onthe conceptual and planning phases of the Wilsons Mills Community DevelopmentProjectRagsdale Consultants, PA can provide the County of Johnston the mostcost effective technical services on the project due to1 Specific work experience in the project area2 Knowledge of key personnel concerning physical, technical, andcultural aspects of the project and the project site3 Background engineering investigations and preliminary design forthe project4 Previously completed field survey information which is maintainedin the firms project filesNOW THEREFORE, BE IT RESOLVED, by the Board of Commissioners, Countyof Johnston, that the proposal submitted by Ragsdale Consultants be acceptedfor your consideration and that authorization for the execution of an Agreementfor Professional Engineering Services be granted at the Board of Commissionersmeeting in FebruaryThis the 7th day of January, 1985Frank B HoldingVice Chairman of BoardAttestBleanor N CreechClerk to the Board6, Wilsons Mills Community Development Project - Planning and AdministrativeAssistance ResolutionUpon a motion by Commissioner James W Cash, duly seconded by CommissionerJohn M Booker and carried, the following resolution was adopted and the ViceChairman was authorized to execute the resolution;RESOLUTIONWHEREAS, the County of Johnston has advertised for Solicitation for Assistancefor Planning and Administrative Assistance proposals pertaining to the WilsonsM i l l s Community Development Program, and said advertisement appeared in theNovember 9, 1984, publication of the Smithfield Herald, and deadline for submittalof proposals expired on November 30, 1984; andWHEREAS, Holmes and AllredConsultants was the onlyrespondentthereto;andWHEREAS, the proposal submitted by Holmesand AllredConsultantsproposesto render servicesrequested by theCounty at arate reflected in thecontractfor Planning andAdministrative AssistancePart IAgreement,page twoPart I I Iattachment heretoand are made apart of thisResolution-- Contracton filewith Clerk, CountyManagers OfficeContract^` attachment heretoon file with Clerk,County Managers OfficejsJanuary 7, 1985 ContinuedNOW THEREFORE, BE IT RESOLVED, by the Board of Commissioners,- Countyof Johnston that the proposal submitted by Holmes and Allred Community DevelopmentConsultants, be accepted and authorization be granted to execute a contract forPlanning and Administrative AssistanceThis the 7th day of January, 1985Frank B HoldingVice Chairman of BordAttest Eleanor N CreechClerk to the Board7 Subdivision - William E JohnsonUpon the recommendation of the County Planning Board, and upon motionby Commissioner James W Cash, duly seconded by Commissioner John M Bookerand carried, the William E Johnson Subdivision, Section 1 I, located north ofthe intersection of SR 1574 and SR 1571, Clayton Township, 2 lots, was approvedand the Vice Chairman authorized to execute the plat8 Subdivision - Village ViewUpon a recommendation of the County Planning Board, and upon motionby Commissioner John M Booker, duly seconded by Commissioner James W Cashand carried, the Village View Subdivision, Section 11, William E Johnson, owner,located intersection of SR 1910 and SR 1911, Wilsons Mills Township, 2 lots,was approved and the Vice Chairman authorized to execute the plat9 Subdivision - White Oak PlantationUpon the recommendation of the County Planning Board, and upon themotion by Commissioner James W Cash, - duly seconded by Commissioner John MBooker and carried, the White Oak Plantation Subdivision, Charlie Winston, owner,located off SR 1551 approximately I mile southwest of the State Agricultural Stationon Highway 70, Clayton Township, 49 lots, Phase I, was approved and the ViceChairman authorized to execute the plat Note A letter of credit filed withthis plat; road to be paved and package treatment plant to be built10 Princeton Waterline - Chlorinator Booster Station SiteTim Broome, Engineer, met with the board regarding the location of achlorinator booster station on the Pine Level to Princeton haterli`ne The engineeradvised that both towns had agreed upon a site for the master meter Hwy 70and SR 2141; and that the booster station should be within 500 feet of she mastermeter Mr Broome further advised that the booster station could not be locatedon the highway right- of -way He also stated they had checked every possiblesite and with every landowner where the station could be located James 3 Edwardshas agreed to deed a parcel of land to the county in exchange for the rightto a free tap on an 8 waterline to serve his property The 8 line w i l l costan additional 6,000 over the smaller required lineAfter much discussion, Commissioner John M Booker moved the countyrun an 8 waterline at an approximate cost of 6,000 for the deed to the parcelof property and a free water tap to serve the James D Edwards property offSP, 2141 Commissioner James W Cash seconded the motion which was carried11 Library Chairman Requests FundsCindy 111untsberry, Chairman, Library Board of Trustees, met with theboard seeking additional funds in the amount cf 7,56893 for six months fora full -time position to catalogue new books This position has been vacant sincethe retirement of Mrs Eleanor Hooks, LisrarianMrs Huntsberry mentioned that she and the County Manager had previouslydiscussed the possibility of the County Finance Office taking over some of thework of the Library Business Office This would free up some time for the BusinessManager to catalogue booksThe board discussed this matter and suggested that Mrs Huntsberry andthe County Manager work out some feasible plan to help the library with thework load and come bac -k to the board in February with a proposal for theirconsideration494January 7, 1985 Continued12 Landfill Compactor- Contract AwardedWayne Nall of North Carolina Equipment Company, met with the board repre-senting the Tana 30C- Compactor North Carolina Equipment Company has submitted thelow bid in the amount of 158,33675 to the County for the Tana 30C Compactor MrNall told the board this machine comes highly recommended to do the job for JohnstonCounty and stated the machine carries a full one year warranty on parts and laborRon McCain of Gregory Poole Equipment Company, spoke representing the 826CCaterpillar Gregory Poole has submitted a bid of 164,50500 Mr Cain told theboard the Caterpillar Compactor meets all specifications carrying a three yearwarranty on parts and labor for the power train and a one year warranty on all otherparts and laboriThe Landfill Manager and Landfill Supervisor have recommended the Cater-pillar after visiting Wayne County and observing a Tana Compactor in operationIn discussion, the board asked Mr Nall if North Carolina Equipment Companywould give the same three year warranty on the power train as Gregory Poole Equip-ment Company Mr Nall called his company and reported they agreed to give the countya full three year warranty on the power train and a one year warranty on all otherparts and labor at no extra cost to the countyAfter further discussion, Commissioner James W Cash moved the county acceptthe low bid of 158,33675 from North Carolina Equipment Company for the Tana 30CCompactor for the County LandfillNorth Carolina Equipment Company to furnish the county with a letter ofcommitment on the revised warranty contractCommissioner John M Booker seconded the motion which was carried13 Highway EngineerWayne Bailey, Engineer, North Carolina Department of Transportation visitedwith the board14 Recreation Grant - Spartan Booster ClubCommissioner John M Booker moved the Spartan Booster Club 1984 -85 RevenueSharing Recreation Grant Application be amended to enable the Booster Club topurchase weight lifting equipment 1,280 and video tape equipment 1,475Commissioner James W Cash seconded the motion which was carried15 Appointments - Health BoardCommissioner James W Cash moved that Dorothy DeLaine, Clayton, NC;Frank Wells, Benson, NC; and Jack Austin, Jr, Four Oaks, NC; be appointedfor three year terms to the Johnston County Board of Health These terms to beginimmediately and end December, 1987Commissioner John M Booker seconded the motion which was carried16 New Courthouse Annex - Architect Contract DeferredThe board deferred action on the execution of a contract for the employmentof an architect for the design of the New Courthouse Annex Building17 Resolution - Renewal of County Contracts - Department of Social ServicesCommissioner James W Cash moved the following resolution be adoptedand the Vice Chairman be authorized to execute the resolution; Commissioner JohnM Booker seconded the motion which was carriedRESOLUTIONFOR EXECUTION AND RENEWAL OF COUNTY CONTRACTSWHEREAS, there is a need to establish standard operation proceduresfor the initiation and renewal of contracts, leases, and intradepartmental budgettransfers in the normal course of County business; andWHEREAS, there is a need for a specific grant of authority to implementsuch actsIIIlrJanuary 7, 1985 ContinuedNOW, THEREFORE, be it resolved that;1 The Director of Social Services is authorized to enter into contractsand agreements affecting his department as long as there are sufficientfunds budgeted to honor and carry out provisions of said contracts2 The Director of Social Services is authorized the power to renew existingcontracts if sufficient funds are available for any renewal or modifi-cations of contracs3 The ohnston County Board of County Commissioners does hereby grantthe above authority to the Johnston County Social Services Directorfor the 10,84 -35 and 85 -86 fiscal yearsFrank B HoldingVice Chairman, Board of Commissioners18 Agricultural Building - Roof - Authorization to Take BidsCommissioner John M Booker moved the County Manager and Harry McGee,Architect, be authorized to seek bids for t -e replace of the roof for tie AgriculturalBuildingCommissioner James W Cash seconded the motion which was carried, by ti-efollowing voteAye John Ni- Booker, James W Casio and rank B HoldingNay None19 Wastewater Treatment Facilities Clayton - Cutter LaboratoriesCommissioner John M Booker moved that final action on the expansionof Claytons Wastewater Treatment Facilities be delayed until such rime as CutterLaboratories can have an opportunity to develope meaningful input on its futureneeds and to evaluate other potentially lower costs alternatives to handling currentand future waste treatment requirements, direct dischargeCommissioner James W Cash seconded the motion which was carried bythe following voteAye John M Booker, James W Cash and Frank B HoldingNay None20 Triangle J Council of Governments - Charter AmendedUpon a motion by Commissioner James W Cash, duly seconded by Commis-sioner John M Booker and carried, the following resolution ? was adoptedRESOLUTION AMENDING THE CHARTER RESOLUTIONOF TRIANGLE J COUNCIL OF GOVERNMENTS OFJOHNSTON COUNTYWHEREAS, NCGS168- 470a providesthat any two or moreunits oflocal government may createa regional council ofgovernmentsby adoptingidenticalunitsconcurrent resolutions to that effect and saidconcurrentresolutions,and anyto thisamendments thereto, wi l I bereferred to as thecharter ofthe regionalcouncil;of the participating governmental units in the Council of Governments ;andandWHEREAS, NCGS 168-472 provides thatthe charterof a regionalcouncilBoardof governments may establisha method for amending the charter;andto itsWHEREAS,Article XIV of the presentlyexisting charter of Triangle J Councilof Governmentssaid charter having been adoptedby all 36 local governmentalunitswithin thesix county area of RegionalJ, provides as follows amendmentsto thischartershall become effective whenadopted by resolution of two- thirds23of the participating governmental units in the Council of Governments ;andWHEREAS,on December 6, 19849 theTriangle J Council of GovernmentsBoardof Delegates unanimously agreed torecommend the following amendmentto itscharter foradoption by resolution of theparticipating governmental units ?1496January 7, 1985 ContinuedNOW, THEREFORE, IT IS HEREBY RESOLVED THATJohnston County hereby amends the charter resolution of Triangle J Councilof Governments as followsParagraph 2 of Article X of the Triangle J Council of Governments CharterResolution is hereby amended to read as follows2 The general budget shall set out the proportionate share of the budgetto be borne by each member governmental unit with per capita basedon the latest annual official state estimate of population sharefor each member governmental unit being the same No reductionor exception shall be made in the instances where the populationfigures of two or more governmental units reflect an overlappingpopulationEleanor N Creech Frank B Holding Seal Signature, Witness Signature, Vice ChairmanClerk to the Board21, Landfi I I - Solid Waste Ordinance EnforcementCommissioner John M Booker moved the Sheriff and the District AttorneysOffice be encouraged to enforce the County Solid Waste Ordinance with regardto Section 4 - Scavenging -; and Section 5 - Loittering -Commissioner James W Cash seconded the motion which was carried bythe following voteAye John M Booker, James W Cash and Frank B HoldingNay None22 Library Board Member - ResignationDr Joseph Jan Creech, Trustee, submitted a letter of resignation fromthe Library Board of Trustees The Commissioners took no action on this matterat this meetingUpon a motion by Commissioner John M Booker, duly seconded by Commis-sioner James W Cash and carried, the board adjournedEleanor N CreechClerk to the BoardFrank B Holding, Vice ChairmanDetailsAnnotationsEntry PropertiesModified11192013 10455 PMCreated4162003 12838 PMTemplateMinutesFieldsMinutes - TypeRegularMinutes - Date171985Book17