June 2, 1986 - 10:00 AM - County Board of Commissioners Meeting Minutes

Meeting of Board of Commissioners for Johnston CountyJune 2, 1986The Johnston County Board of Commissioners met in regular session Monday,June 2, 1986, at 10 oclock am, Commissioners Room, Johnston County Courthouse,Smithfield, North Carolina, with the following members presentNorman C Denning, Chairman, Frank B Holding, Vice Chairman, JamesW Cash, Howard Benton and John M Booker, DVMMembers Absent NoneAlso present Kramer Jackson, County Manager and Eleanor N Creech,Clerk to the BoardThe Chairman called the meeting to order and the following business wastransacted1 MinutesThe Chairman asked if there were any corrections to the minutes of theMay 5th and May 19, 1986, board meetings There being no corrections, the Chairmandeclared the minutes stand approved as recorded2 Public Hearing - Annexation of Boon Hill Fire DistrictPublic Hearing 1015 amPurpose To provide the public an opportunity to address the board onthe proposed annexation of the Boon Hill Fire District to ,a five mile districtThe Chairman called the public hearing to order There was no publicopposition to the proposed annexationThe Tax Administrator in his report stated the petition contains forty -foursignatures and of those forty -four only nineteen are on the tax records as realestate owners GS 69 -2511 requires 23 of all property owners in new areaThe remaining twenty -five were disqualified for various reasons; husband andwife signing separately; own only personal property; unable to find -any tax listingat all in name as shownThe Tax Administrator stated in his report in his opinion this petitionshould not he approvedThe board discussed this matter and agreed the petition needs to complywith the North Carolina General Statutes before action is taken The board instructedthe County Manager to get the petition to the proper person in this district tobe corrected and in compliance with the lawThe Chairman declared the Public Hearing closed3 Council on Aging - Sale of VanThe County Manager advised the board the Johnston County Counci l onAging purchased a 1973 Dodge nine- passenger van in 1973, the van now has inexcess of 250,000 miles and has been determined non - repairable by the agencysmechanic The State is no longer concerned regarding disposition of the van dueto the age The Council on Aging is requesting permission to give the van to Smithfield-Selma Senior High Schools auto maintenance for a nominal fee of 2500 Thisdonation would be placed in the agencys transportation serviceCommissioner Frank B Holding moved the board approve this request thatthe van be given to Smithfield -Selma Senior High Schools auto maintenance; however,further moved the van may not be used for transportation by the schoolCommissioner James W Cash seconded the motion which carried by unanimousvote4 Recreation Grants ExtendedCommissioner Howard Benton moved the Archer Lodge Fire Department begranted a 60 day extension; and the Agricultural Extension 4 -H be granted a 90day extension for the use of the balance of their 1985 -1986 county recreation grantsCommissioner James W Cash seconded the motion which carried by unanimousvotefiiiMeeting of Board of Commissioners for Johnston County5 Mental Health Employee - Wallace Elmer Tyner - Age Extension for WorkCommissioner James W Cash moved that Wallace Elmer Tyner, age 71, employedat the Mental Health Center as a Human Resources Aide van driver be allowedto continue to work for another yearCommissioner Frank B Holding seconded the motion which carried by unanimousvote Ref Johnston County Employee Handbook; Article VII, Section 13, CompulsoryRetirement; page 176 Appointment - Social Services BoardThe board was asked by the Department of Human Resources, Division ofSocial Services, to make an appointment to the Social Services Board for a termto begin July 1, 1986, and expire June 30, 1989; advising the term of the boardmember appointed by the county commissioners expires June 30, 1986It was discussed that this board appoints a county commissioner to serveon the Social Services Board each year in December and this board wishes to continuein this manner, however, Chairman Norman C Denning asked Commissioner JamesW Cash to continue to serve on the Social Services Board and instructed the CountyManager to advise the State of this action7 Health Department Addition - Storage Building Agricultural Building AdditionFHA Off iceHarry McGee, Arch i tect, met with the board and presented the followingbids received on the storage building at the Health Department Building; and theaddition to the Agricultural Extension Building for the FHA OfficesGENERAL CONTRACTHargis Construction CoSmithfi Id, NC License # 9374Johnston County Agricultrual BldgJohnston County Health CenterCombined BidHinnant Construction CompanySelma, NC License # 2984Johnston County Agricultural BldgJohnston County Health CenterCombined BidLangley Construction CoSmithfield, NC License # 3388Johnston County Agricultural BldgJohnston County Health CenterCombined BidJ P Rogers Construction CoSmithfield, NC License # 15557Johnston County Agricultural BldgJohnston County Health CenterCombined BidHEATING AC CONTRACTC C Electric CoSmithfield, NCLicense # 11308 -83Johnston County Agricultural BldgJohnston County Health CenterCombined BidBid Bond Check132, 4454211961741641BidBondS104,00030,600134,599BidBond 5131,00041,5001651000BidBond 516490005510002091000BidBond Check 5,6552,300 7,600661Multi -Temp CorpW i son, NCLicense#7081Bid Bond5Johnston CountyAgricultural Building61695aJohnston CountyHealth Center29367Combined Bid9,062Parnell, IncSmithfield, NCLicense#7401Bid BondCheckJohnston CountyAgricultural Bldg5,466Johnston CountyHealth Center2,189Combined Bid7, 649Southern PipingCoWilson, NCLicense#2108Bid Bond5Johnston CountyAgricultural Bldg7,500Johnston CountyHealth Center31000Combined Bid9,750Creech Electric CoSelma,, NCLicense#5497 -LBid BondCheckJohnston CountyAgricultural Bldg5,805Johnston CountyHealth Center2,114Combined Bid79619ELECTRICAL CONTRACTCreech ElectricalServiceSelma, NCLicense#5497 -LBid BondCheckJohnston CountyAgricultural Bldg91978iJohnston CountyHealth Center1,650Combined Bid11,628D C ElectricalConst CoWilson, NCLicense#4844 -UBid Bond5Johnston CountyAgricultural Bldg11,585Johnston CountyHealth Center-0-Combined Bid12, 575D L Johnson ElecCo, IncWilson, NCLicense#9583 -UBid Bond5Johnston CountyAgricultural Bldg131471Johnston CountyHealth Center1,500Combined Bid15,000Harrison Electric CoLa Grange, NCLicense#3221 -UBid Bond5Johnston CountyAgricultural Bldg12, 073Johnston CountyHealth Center1,381Combined Bid13,454Classic ElectricServiceRaleigh, NCLicense#10586 -1Bid Bond5jJohnston CountyAgricultural Bldg11,148Johnston CountyHealth Center740jCombined Bid11,888Meeting Board of CommissionersC C ElectricSmithfield, NCJohnston County Agricultural BldgJohnston County Health CenterCombined BidPLUMBING CONTRACTKipco- Piping CoKinston, NCJohnston County Agricultural BldgPope Plumbing CoSmithfield, NCJohnston County Agricultural BldgJune 2, 1986 ContinuedLicense # 10632 -1 Bid Bond Check 10, 30011750 121000License # 4352 Bid Bond 5 12, 892License # 8454 Bid Bond Check 9187250The board was reminded that 31,500 is budgeted for the Health Departmentproject and 80,000 budgeted for the Agricultural Building addition FHA OfficesIn discussion of the Farmers Home Administration building the board wasconcerned about the project cost Commissioner I John M Booker stated; this isa good project, however, the county needs to be concerned about looking afterour own agencies first Commissioner Frank B, Holding indicated the FHA isa nationwide program and this program helps build our tax base; it produceshome ownership and this staff needs a good p I ace , to administer their programThe board agreed considering the bid price of 129,316, the county shoulda -k for more than 750 per square foot rent the FHA previously agreed to payto the county The board postponed awarding the contract for the FHA buildingand instructed the County Manager to negotiate further with the FHA DistrictSupervisorThe board agreed to study and consider the bids on the Health Departmentstorage building further and make a decision later in the day8 Subdivisions ApprovedUpon the recommendation of the County Planning Board, and upon motionby Commissioner James W Cash, duly seconded l by Commissioner John M Bookerand carried by unanimous vote, the following subdivisions were approved andthe Chairman authorized to execute the plats;aWhite Oak Subdivision;Charles Winston,owner; located State Road# 1551;Clayton Township, 74 lots, Phase11,no restrictionsbDupreesMobile HomePark; JDupree, owner; located StateRoad #1541; PleasantGrove Townsip,16 lots, restrictionssubjectto properlandscaping beingcompleteIcJohnsonSubdivision; EdJohnson, owner;located State Road# 1570,ClaytonTownship, 4 lotsdClemmons Creek; GlenFutrell owler;located State Road# 1612,ClaytonTownship, 23lots, restrhictionssewage pumpsmay berequiredon these lotse Lee -Chase Subdivision - Section 11 1; Percy Lee, owner; locatedState Road # 1554; Clayton Township, i 4 lots, Section I I If Greenfield Estates; Lanny Clifton,, owner; located State Road #1555, Clayton Township, 8 1 ots , I restrictions low - pressure pipeseptic tank system will be required on Lots #1, #2, #3, and #8g Buckingham Subdivision - Section l; John Shallcross, owner; locatedState Road # 1551, Clayton Townships 20 lots, Section 11, restrictionswells on lot #14 shall be filled before lots #13 or #14 are permittedfor septic tank systemh Creech Subdivision; Bobby Creech,, owner; located State Road #1907, Wilsons Mills Township, 5 lots, restrictions low- pressurepipe systems w i l l be required on these lotsI664June 2, 1986 Continuedi C I eary i ew - Phase I I ; Edith Parrish, owner; located State Road#1938, Selma Township, 5 lots, Phase 11, restrictions a sewagepump will be required on Lot #9 and a low- pressure pipe septictank system will be required on Lot #11located State Roadj Kennedy Subdivision; Ronnie Kennedy, owner;# 1353, Elevation Township, 6 lots, restrictions sewage pumps willbe required on lots #5 and #6k Green Acres Subdivision - Phase 11; Bobby Gupton, owner; locatedState Road #1700, Wilders Township, 2 lot addition, Phase I II Holland Subdivision - Phase II; Norwood Holland, owner; locatedState Road #2354, Boon Hill Township; 2 lot addition, Phase 11m Bass Subdivision; Bobby Bass, owner; located State Road #1747,Wilders Township, 5 lots, restrictions low- pressure pipe septictank systems will be required on these lots9 Department of Transportation - District EngineerD L Creech and Ross Hai ley, North Carolina Department of Transportation,met with the board Mr Creech reported the Davy Guin road petition to be addedto the Secondary Road System is being reviewed as a new addition to the StateSecondary Road System10 Wilsons Mills Water Line - Resolution - Southern Railway Right -of -WayCommissioner Howard Benton seconded the motion which carried by unanimousvotei11 Appointments - Emergency Medical Services Council - COGCommissioner Howard Benton moved that Richard Panek, Smithfield, be re-appointed and Ricky Wayne Creech, Smithfield, be appointed to the EmergencyMedical Services Council - COG for a two year term effective June, 1986Commissioner Frank B Holding seconded the motion which carried by unan-imous voteCommissioner Frank B Holding moved that Norman C Denning,Chairman,JohnstonCountyBoard of Commissioners, be authorized to execute theagreementbetweenSouthernRailway Company and Johnston County concerning the installationand maintenancethat buyof a 12, inch water line crossing at Wilsons Mills, NorthCarolina,for aone timeconsideration of 5000; no annual rental; terminable60 daysnoticeFour OaksCommissioner Howard Benton seconded the motion which carried by unanimousvotei11 Appointments - Emergency Medical Services Council - COGCommissioner Howard Benton moved that Richard Panek, Smithfield, be re-appointed and Ricky Wayne Creech, Smithfield, be appointed to the EmergencyMedical Services Council - COG for a two year term effective June, 1986Commissioner Frank B Holding seconded the motion which carried by unan-imous voteIIi12Water Rates and Surcharges Set for 1986 -1987Commissioner James W Cash moved that thewaterrates charged townsthat buywater through county pipelines from the Town ofSmithfields Water TreatmentPlant beset at the same rate as last year as followsFour Oaks 78per 1,000 gallonsClayton 73per 1,000 gallonsSelma 71per 1,000 gallonsWest Smithfield Sanitary District 64per 1,000 gallonsCommissioner John M Booker seconded the motionwhichcarried by unanimousvote13Health Department Building - Roof LeakingChairman Norman C Denning reported to the board thatthe Health Departmentroof isstill leaking, stating there are 27 leaks; andthat the most trouble seemsto bewhere the two buildings were joined In findingoutthe county had spentf25,000on the roof in March, 1982, the board instructed the County Manager tocontactthe architect; to check on the roof warranty;andto try and find outwhat can be done and report back to the board14Health Department - Storage Building Addition - ContractAwardedCommissioner Frank B Holding moved the contract forthe Health Departmentaddition storage building be awarded as followsIIiJohnston County Health CenterSmithfield, NCSingle BidGENERAL CONTRACTHinnant Construction CompanySelma, NC Bid 30960000HEATING AC CONTRACTCreech Electric ServiceSelma, NC Bid 2,11400ELECTRICAL CONTRACTClassic Electrical CoRaleigh, NC Bid 74000TOTAL BIDS 33,45400Commissioner Holding further moved, with reference to the AgriculturalBui,ldin -g addition for the ; Fa- rmers; ,Home Adm,enistration offices` that the _CountyManager be instructed to contact Jackie McLamb, Ditrict Supervisor, to see iffurther consideration will be given to increasing rent because of the cost of utilitiesand janitorial services for this buildingCommissioner Howard Benton seconded the motion which carried by unanimousvote15 1986 -1987 Budget PresentationKramer Jackson, County Budget Officer, presented the 1986 -1987 ProposedBudget and read the following budget message to the boardBUDGET MESSAGE TO THE JOHNSTON COUNTY BOARD OF COMMISSIONERSand to the CITIZENS OF JOHNSTON COUNTYProposed July 1, 1986 to June 30, 1987 BudgetThe proposed fiscal year 1987 budget totals 34,0371835 Of the total budget,county property tax contributes 35, Federal and State funds make up 29 andthe 12¢ local sales tax makes up 10 of the total budget Fifteen percent of thetotal budget is made up from the fund balance which has been designated forthe courthouse -jail addition If we deduct the fund balance set aside for thenew building, this proposed budget has less revenue than did the previous yearsbudgetAD VALOREM TAX The county property tax is expected to generate 113 milliondollars I have estimated the property tax to produce the same number of dollarsreceived during the previous year All evidence to -date indicates the countystax base to have a zero growth rate even though we see new subdivisions andhousing starts on a daily basesWe further face the possibility of losing an additional property valuation of seven-teen million dollars because of the tax appeals made by utility companies atthe County Commissioners April meeting 151,300 taxAnother lossin the tax base results from an increase in the Senior Citizens Exemptionamount from 8,500 to 101000It is fairly obvious to me that the North Carolina General Assembly will continueto make laws which further erode the property tax base of counties and munic-ipal itiesIf we in Johnston County are goingother counties, we must see that al100 market value and that the taxvaluation of equipment Basically,cost of a piece of equipment beforevalueto have a property tax rate comparable totaxable property is appraised at or nearoffice uses the trending method to determinethe trending method considers replacementthe age of equipment is factored into itsThetwenty to twenty -five milliondollars increase in buildingactivity is offsetbythe reduction oftwenty -eightmillion dollars ofvaluationamong companieswitha valuation inexcess of onemillion dollarsBased onthe 890 tax rate,thecounty will lose254,604 onthis segment alongThis lossis caused by thereductionin inventoryand by thenew law which restrictsour taxing of wholesalersandretailers to 90 oftheir inventory valueWe further face the possibility of losing an additional property valuation of seven-teen million dollars because of the tax appeals made by utility companies atthe County Commissioners April meeting 151,300 taxAnother lossin the tax base results from an increase in the Senior Citizens Exemptionamount from 8,500 to 101000It is fairly obvious to me that the North Carolina General Assembly will continueto make laws which further erode the property tax base of counties and munic-ipal itiesIf we in Johnston County are goingother counties, we must see that al100 market value and that the taxvaluation of equipment Basically,cost of a piece of equipment beforevalueto have a property tax rate comparable totaxable property is appraised at or nearoffice uses the trending method to determinethe trending method considers replacementthe age of equipment is factored into its666June 2, 1986 ContinuedREVENUE SHARING It is anticipated that no additional Revenue Sharing Fundswi l I be appropriated by Congress The program is scheduled to end October 1986Johnston County is scheduled to receive 407,385 This represents a decreaseof 539,426 less than the previous years 946,811 A tax rate decrease equivalentto 420SALES TAX The county anticipates an increase of 95,910 over the previousyears 1-z¢ local sales tax The previous years 10 sales tax produced 2,412,338while the 2¢ produced 1,872,492RESCUE ASSOCIATION The Johnston County Rescue Squad Association is againthis year requesting a county wide tax levy for the association The board isrequested to considerFIRE MARSHAL - EMERGENCY COORDINATOR I recommend the county board approveone full time position at a salary of 22,600 to employ a person to serve as theCounty Fire Marshal and the County Emergency Coordinator The person wouldcoordinate all Fire Marshal activities, ail Civil Preparedness activities, all EmergencyManagement activities and serve as liaison officer between the county, the rescuesquads, the fire departments and the State Emergency Management AgencyThe responsibilities of the County Planner are to numerous to serve as the countysEmergency Coordinator Johnston is one of the few counties not participating finan-cially in the States emergency coordination -civil preparedness programTwenty five percent of the salary could come from the State and 44 of the salaryis already appropriated for a part time fire marshalThere is a need for a full time person to coordinate these activities Over forty -fourcounties have one or more full time employees to handle these responsibilitiesThis recommendation would not be made except that I believe the need is hereand the interest of the county would be well served by such a positionPERMIT FEE SCHEDULE Johnston Countys permit fee schedule has not been revisedsince July 1981 With a zero growth property tax valuation it becomes ever morenecessary to look to user -fees as a viable source of tax revenue The majorityof our permits continue to be for mobile home inspectionsIt is recommended that inspection fees for mobile homes be increased as followsSingle Wide Mobile HomesDouble Wide Mobile HomesRequire Plumbing Permit 20 to 30 30 to 400 to 10The current fee schedule for single family residential is based on a cost persquare foot of 18 The National Homebuilders estimate that the average costper square foot for a new home is 40It is recommended that a 30 per square foot basis be used to determine con-struction cost and permit feesReinspection fees occur when additional inspections or trips are necessary throughfailure of an owner or contractor to comply with State codesIt is recommended that reinspection fees be increased from 5 to 10These changes should result in adequate funds to operate the departments budgetRABIES CLINICS The Johnston County Board of Commissioners adopted a resolutionon May 5, 1986, asking for a local bill to allow Johnston County to hold rabiesclinics less frequently than the quarterly requirementArticle II, Section 24 1a of GS 130A -187 states the General Assembly shallnot enact any local act relating to health therefore, a local act can not beconsidered to reduce the required quarterly clinicsTo my knowledge, Johnston County is the only county providing no cost vaccinations fordogs during county sponsored rabies clinicsIt is recommended that the county discontinue providing no cost vaccinationsfor dogs and that future rabies clinics require owners to pay the veterinarianstheir customary clinic discount fee for vaccinations for dogs and catsThe dog tax collected annually is approximately 20,000 The cost to operatethe animal wardens department is 40,000 Approximately 7,000 is designatedfor rabies clinics1June 2, 1986 ContinuedLANDFILL FEES Several times over the last ten years the board has expressedinterest in charging fees at the landfill The most recent time took place duringthe boards May meeting The board expressed concerns over commercial haulersfrom Wake County dumping Wake County trash in the Johnston County LandfillIt is recommended that the board set a user fee of 140 per cubic yard on allcommercial haulers dumping trash in the Johnston County Landfill, this rate tobe equal to Wake Countys rateIt is further recommended that the position of Sentry- Animal Shelter attendantbe established as a regular position This employee would have responsibilityfor monitoring all trucks entering the landfill, invoicing commercial haulers,maintaining the animal shelter and providing for the feeding and selling adoptionof dogs and catsThe establishment of this position should serve to solve two problems of longstandingWILSONS MILLS WATER It is recommended the county contract with the Townof Smithfield to provide operation and maintenance of the Wilsons Mills Waterlineand the Wilsons Mills distribution lines until such time as other arrangementscan be decided and providedCOUNTY WATERSYSTEM Thequestion of whetheror not the county shouldgetin the waterbusiness hasbeen answered throughactions taken by the boardover the pastten years The county is definitelyin the water businessThequestion now beforethe boardis how to best managethe water system The questionof the proposedis not whetherto look afterour own system, but how to do it The answerliesin improving thequality ofservice while reducingthe cost Government cannolonger claim amonopoly oncertain services Thisrecommendation follows upthestudy presentedto the board in April and MayIt is recommended the county contract with a private firm to provide for theoperation, maintenance and care of the countys water system as described inthe PROPOSAL FOR OPERATION AND MAINTENANCE OF THE JOHNSTON COUNTY WATERSUPPLY SYSTEMCOST OF LIVING The budget includes funds to provide a 2-Lo across the boardcost of living adjustment for all regular county employeesCOUNTY DEPARTMENTS AND AGENCIESThe operationbudget for allcounty depart-ments under the jurisdiction of theCounty Commissioners reflectsa decrease overthe previous year of 539,167 Theexplanation forthe decrease isprimarily dueto the absences of capital improvement items in some of the proposed operatingbudgets Those capital outlay itemsapproved bythe board willbe added backto the operation budget upon adoptionof the proposedbudgetRespectfully submitted June 2, 1986KRAMER JACKSONJOHNSTON COUNTY BUDGET OFFICER16 Public Hearing Set for 1986 -1987 Proposed BudgetCommissioner James W Cash moved a Public Hearing on the 1986 -1987Proposed Budget be scheduled for Monday, June 9, 1986, at 7 oclock pm, inthe Commissioners Room, Johnston County Courthouse, Smithfield, NCCommissioner John M Booker seconded the motion which carried by unanimousvoteUpon a motion byFrank B Holding andJune 9, 1986, at 7 oclockCommissioner John Mcarried unanimously,pmEleanor N Creech, Clerk to the BoardBooker, duly seconded by Commissionerthe board recessed until Monday,6 6 t?-1DetailsAnnotationsEntry PropertiesModified11192013 15215 PMCreated4162003 104408 AMTemplateMinutesFieldsMinutes - TypeRegularMinutes - Date621986Book17