June 27, 1988 - 7:00 PM - County Board of Commissioners Meeting Minutes (Recessed)

Meeting of the Johnston County Board of CommissionersJune 27, 1988The Johnston County Board of Commissioners reconvened regular session on Monday,June 27, 1988, at 700 pm in the Commissioners Room, Johnston County Courthouse,Smithfield, North Carolina, with the following members present y?Norman C Denning, Chairman, Frank B Holding, Vice Chairman, James W Cash,Howard Benton, and John M Booker, DVMMembers Absent NoneAlso Present Richard B Self, County Manager, and Eleanor N Creech, Clerk tothe BoardThe Chairman called the meeting to order and the following business was transacted1 Budget Requests and Recommendations ReviewedThe Board again reviewed and discussed at length additional budget requests for thefollowing specific items that would require a tax rate increase1988 -1989 BUDGET ADDITIONSSchool Supplement150,000086Asbestos Removal175,000100Tobacco Museum10,000006Benson Auditorium20,000011Recreation Grants60,000034Employee Benefits53,703031Personnel Study0000New ProjectsHoward Trucking Sewer42,800024Howard Trucking Water3,000002Bene Venue Labs80,800046Manville Site84,000,-048Sheriffs DepartmentJail -14 employees @14,388205,307117Deputies35,682020Drug Funds5,000003Vehicle, Etc17,541010Switchboard 1 @ 14,10011,783007Water Study4,400003Four Oaks to Benson80,000046TOTAL ADDITIONAL FUNDS871, 016498TAX INCREASE NEEDEDa School Supplements498After a lengthy discussion on the requested amount for teachers supplements, theBoard agreed to increase the above recommended amount by 15,000 - a total of 165,000 The165,000 supplement increase by the Board brings the total county budget for teacherssupplements for the 1988 -89 fiscal year to the total sum of 631,722b Benson AuditoriumCommissioner Howard Benton asked that 5,000 be added to the Benson Auditoriumrecommendation The original request from Benson was for 25,000 The Board agreed on25,000c Four Oaks to Benson Water LineIn discussing the Benson water line, the County Manager explained the County stands a good chance of getting State Clean Water funds with a few changes that the StateIii•Junesays will enhance the application Commissioner Holding indicated he had hoped the water linecould be built at least to the high school this year Commissioner Booker pointed out thiswould not be answering Bensons needs for water Commissioner Benton stressed the townsneed and desire for the water line to be built He continued, that by putting the 80,000 inthe 1988 -1989 budget for engineering and preliminary plans, this will confirm the Countyscommitment to fund the line the following year and be much encouragement to the people ofBensonThe Chairman commented that Benson needs another supply of water The commitmentis to let the people of Benson know the County intends to build the water line This 80,000budget appropriation may enhance the Clean Water application, according to the CountyManagerd Red CrossCommissioner Howard Benton favored a 4,000 reduction in the Community Actionbudget request of 15,000 He suggested this 4,000 be appropriated to the Johnston CountyRed Cross Chapter Other Board members did not favor this recommendatione Landfill Scales - 35,000Commissioner Howard Benton voiced his opinion against the recommended scales in theLandfill budget He and Commissioner Holding agreed that scales costing 35,000 should notbe purchased until the County intends to use them for charging feesThe Chairman stated that in two to three years, he feels it will be necessary for theCounty to go to some type of fee system Scales is the basis in determining what volume youhave and which way the County can go The Board briefly discussed the future of theCounty landfill systemThe Board agreed to remove the 35,000 for scales from the Landfill budget andinstructed the County Manager to reserve the 35,000 for use at a later date should theBoard determine the scales are needed during the 1988 -89 fiscal yearf Social Services AdditionThe County Manager reminded the Board that an addition to the Social ServicesBuilding will have to go through the Division of Facility Services for approval of all plansand specifications, saying that preliminary plans can be done this coming yearNearing the end of budget deliberations, the Board related desires to keep the taxrate increase as low as possible, however, realizing the mandates, along with the good andneeded requests, a five cents increase seemed to be the minimum in order to meet thenecessary demandsThe Chairman, inagreement with boardmembers, emphasized concerns overthisyears budget stating, Inever wanted to see atax increase, but wevegot to keeplocalgovernment moving alongand ad valorem taxesare seemingly reducedeach yearTheChairman continued, ThisBoard is in a positionit would rather not bein, but therearemany programs we can notcontrolCommissioner Cash stated, this Board has had a lot of good requests, but we cantafford all our wants or all our needsCommissioner John M Booker stated, a five cents tax increase is something we aregoing to have to do this year It is just an example of counties having to come up withmore revenue The County is doing a lot we are forced to do; an example, the newCourthouse - Jail addition This Board has begun to address capital needs of schools in apositive manner We are certainly under mandates; I will support a tax increase, as much asI hate to have to increase taxes, but we are doing the best we can with what we have towork with2 1988 -1989 BUDGET ORDINANCE ADOPTED -Commissioner Frank B Holding moved to adopt the 1988 -1989 Budget Ordinance andResolutions, setting the tax rate at seventy -five cents 750 per 100 valuation as follows•June 27, 1988 ContinuedBUDGET ORDINANCE FY - 1988-1989JOHNSTON COUNTY, NORTH CAROLINABE IT ORDAINED by the Board of Commissioners of Johnston County,North CarolinaSECTION I BUDGET ADOPTION There is hereby adopted the followingoperating Budget for the County of Johnston for the fiscal yearbeginning July 1, 1988 and ending June 30, 1989; the same beingadopted by fund and activity within each fund as listedGENERAL FUNDEXPENDITURESGoverning Body44,075General Government1,274,019Board of Elections104,640Economic Development93,748Tax Administration568,307Register of Deeds179,401Planning Administration352,730Emergency Management277,981Sheriff2,372,053Child Support Enforcement207,557Solid Waste645,965Health4,020,729Coroner22,000Social Services4,198,909Agriculture Extension Services278,284Soil Conservation82,326Veterans Service62,879Education10,663,228Special Appropriations1,923,817Capital Improvements__2,_514,_610TOTALREVENUESCurrent Year Ad Valorem Tax 13,134,150Prior Years Ad Valorem Tax 487,250Revenue from State Government 5,787,334Local Option Sales Use Tax 6,635,000License, Fees, Etc 2,459,334Interest Earnings 100,000Fund Balance Appropriated --1i-284,190TOTAL -_ -29 887288287June 27, 1988 Continued_REVENUE _SHARING _FUNDEXPENDITURESCourthouse AnnexMapping ProjectTOTALREVENUESBalance Forwarded_WATER _AND _SEWER _RESERVE _FUNDEXPENDITURESKenly 201DEH IndustryWater Plant ExpansionClayton 201Selma Webb StreetMorganiteCasings under I -40Four Oaks to Benson Water LineSR 2398 Water LineCounty Water StudyWilson Mills Chlorine BoosterHoward Truck W SBen Venue WaterTOTALREVENUESClayton ReimbursementKenly ReimbursementWater SurchargeReserveState Clean Water LoanSenate Bill 2General Fund TransferBalance ForwardedTOTALDEBT SERVICE FUNDEXPENDITURESSchool PrincipalHospital PrincipalSchool InterestHospital InterestLease PurchaseFeesTOTALREVENUES40,000200J000--- 240J000- -_ 2 4 0000100,00034,5511,336,000650,00074,60010,00024,000580,000118,00039,40035,00045,800-- -808003,2128,15188,92592,22790,000313,7651,836,000112,083M 127,000- -- -458 15131128,_15116,300850,000360,652288,800480,248-- 4-000111 111Reserve _2 000000June 27, 1988 ContinuedREVALUATION FUNDEXPENDITURESReserve for Revaluation ___100x000REVENUESTransfer from General Fund ___100000MENTAL HEALTH FUNDEXPENDITURESOperation of Center _4 661 084REVENUESFederal Government471,008State Government2,370,714County1,045,410ABC - 5 cent bottle24,000ABC Profits9,500Fees and Charges591,770Interest Income36,682Fund Balance112000TOTAL _4661aa4CONTINGENCY FUNDEXPENDITURESReserve for Future Amendments___200000REVENUESTransfer from General Fund___200000AIRPORT AUTHORITY FUNDEXPENDITURESOperation Cost200,930Capital Cost___453 700TOTAL654600REVENUESFederal Grant391,500State Grant37,100County37,100Fees and Services139,460Fund Balance---- 49470TOTAL654630liiIi•June 27, 1988 ContinuedWASTE TREATMENT FUNDEXPENDITURESWaste Treatment Operations 834295TOTAL ___834295REVENUESSmithfield 429,186Selma 225,959Four Oaks 78,221Pine Level 44,577West Smithfield Sanitary District 42,352Septic Tank Dumping Other Refuse ____14 000TOTAL ___834295HOUSING ASSISTANCE PAYMENT PROGRAM FUNDEXPENDITURESProgram Cost 1,223,328Administration 179066TOTAL _1402394REVENUESFederal Government HUD _1402394JOB TRAINING PROGRAM FUNDEXPENDITURESProgram Cost ___422454REVENUESFederal Government ___422454JOHNSTON COUNTY TOURISM AUTHORITYEXPENDITURESProgram Cost 200000REVENUESRoom Occupancy Tax ___200 000SECTION II There is hereby levied a tax rate of 75 cents per onehundred dollars valuation of property listed for taxes as of January1, 1988 This rate shall be levied entirely in the General FundThe tax rate is based on an estimated total valuation of property forthe purpose of taxation of 1,863,000,000 and an estimated collectionrate of 94 SECTION III_ Schedule B Licenses shall be levied in accordance withthe North Carolina Revenue Act290June 27, 1988 ContinuedSECTION IV- Inspection Fees shall be continue as per schedule inClerks OfficeSECTION - V Landfill gate fee shall continue at 300 per vehicleexcept occasional haulerSECTION VI Salaries The following shall govern salary and wagecompensation for Fiscal Year 1988-89A Pay_RIADHere is hereby adopted a pay plan applicable to all Countyemployees The pay plan shall have a range of 15 steps and a traineerate with each step divided into two equal partsB Salary_AqjUltmentsEach classification is to be -continuously reviewed andadjustments instituted to make the plan fair for all classes ofemployeesC Reclassified-EmDloveesArticle III, Section 8 of the Johnston County PersonnelOrdinance is amended to read An employee whose position isreclassified to a class having a higher pay range shall receive anincrease to the first step of the new range or their current salary,which ever is higher An employee whose position is reclassified toa lower pay range or an employee who is demoted to a lowerclassification shall be paid a salary not to exceed the top step ofthe classification salary gradeSECTION - VII Use of Revenue Sharing Funds All funds appropriatedfrom the General Revenue Sharing Trust Fund are to be used forCapital Outlay Projects unless othe-rwise provided for in this budgetRevenue Sharing Funds appropriated to agencies partially funded byJohnston County shall be accounted for in full to insure compliancewith all existing and future State and Federal laws, rules, andregulationsSECTION VIII The Budget Officer is hereby authorized to transferappropriations within a fund as contained herein under the followingconditionsA The Budget Officer may transfer amounts between objects ofexpenditures within departments listed in this OrdinanceB The Budget Officer may transfer amounts up to 1,000 betweendepartments of the same fundC The Budget Officer may not transfer amounts between funds norfrom the Contingency Fund without prior board actionSECTION IX Restricted Revenues The Finance Officer is herebydirected to fund appropriations which have specified revenues priorto funding with General Fund monies This is to include but notlimited to Fine, and Forfeitures, ABC profits and Forestry RevenuesThat a nonprofit corporation is created to issue obligations tofinance the purchase of certain equipment on an installment salepurchase by the countySECTION X Encumbrances All outstanding encumbrances from FiscalYear 1987-88 are to be carried forward to Fiscal Year 1988-89SECTIONJohnstonClaytonbodiesTown ofcollecti-XI The Board of Commissioners herebCounty Tax Collector to collect taxesin compliance with the contract adopted byA charge of two 2 percent of all taxesClayton will be payable to JohnstonDn servicesr authorizes thefor the Town ofthe two governingcollected for theCounty for said291aJune 27, 1988 ContinuedSECTION XII The Board of Commissionershereby authorizesthe TaxCollector to bill and collect taxes forthe WestSmithfieldSanitaryDistrict and for the fire departmentslistedbelow and tocharge auniform fee of two 2 percent of alltaxescollectedon theirbehalfArcher Lodge ire District8cents,Aa,ahg, v?,e ,Eir DiltrictIsTric7centsBoon Hill-Princeton6centsBeulah-Kenly5centsBrogden3centsCorinth Holder6cents8centsElevation7centsMeadow6centsMcLemore-Cleveland8centsMicro8centsStrickland Crossroads7centsONeal-Antioch6centsWilson Mills6centsWynn-Four Oaks4centsWest Johnston6centsNewton Grove6centsOakland5cents502105centsThstagoye aTounts are p one hundred dollar valuation of propertyJanuary 1, 1988, located within these specialfire districtsThe Board of Commissioners hereby appropriates to the special firedistricts, sums collected for the use by the special fire districtsin such manner and for such expenditures as is permitted by law fromthe proceeds of the tax levyThe Ordinance being duly passed and adopted this 27th day of June,1988JOHNSTON COUNTY BOARD OF COMMISSIONERS--- --------Norman C Denning, ChairmanEleanor N Creech, Clerk to the BoardII Commissioner Howard Benton seconded the motion to adopt this ordinance whichcarried by the following voteAyes Frank B Holding, Howard Benton, John M Booker, James W Cash andNorman C DenningNays None292June 27, 1988 ContinuedThe following Resolution is a part of the 1988 -1989 Budget OrdinanceRESOLUTIONCommissioner Frank B Holding introduced the following resolutionthe title of which was readRESOLUTION AUTHORIZING PRELIMINARY ACTIVITIES INCONNECTION WITH THE CREATION OF A NONPROFIT CORPORATION;APPROVING THE PURPOSES AND ACTIVITIES OF SUCH CORPORATION;APPROVING ARRANGEMENTS FOR SUCH CORPORATION TO ISSUEOBLIGATIONS TO FINANCE THE PURCHASE OF CERTAIN EQUIPMENT;AND APPROVING PREPARATIONS FOR, AND APPROVING, AN INSTALLMENTSALE PURCHASE OF SUCH EQUIPMENT BY THE COUNTYWHEREAS, this Board has determined that the County has a needto obtain certain equipment in its 1988 -1989 fiscal year; andWHEREAS, it has been determined desirable to purchase a portionof such equipment in an installment sale transaction and have the sellerin such transaction be a nonprofit corporation organized and controlledby Johnston County; andWHEREAS, certain requirements of state and Federal law, includingthe Internal Revenue Code of 1986 the Code , mandate that this Boardtake particular actions preliminary to such transaction;NOW THEREFORE, the Board of Commissioners of Johnston County,meeting in regular session at Smithfield, North Carolina, on June 27,1988, do the followingBE IT RESOLVED BY THE BOARD OF COMMISSIONERS FOR JOHNSTONCOUNTYl- ,The County Manager and, other appropriate personnel of JohnstonCounty are hereby authorized and directed to create a nonprofit corporationunder the laws of North Carolina This Board hereby approves the creationof such corporation and its intended purchase of up to 2,200,000 inequipment as designated by the County Manager for sale to JohnstonCounty, including by assignment of certain contracts2 The purchase by such corporation of such equipment shallbe financed by the issuance of its obligations In connection with theissuance and sale of such obligations, the County Manager and the officersof the nonprofit corporation are authorized to employ J Lee Peeler Co as underwriter and Messrs Hunton Williams as bond counsel Obligationsissued by such corporation for the purpose of financing such equipmentfor sale to the County are hereby approved3 The purchase by Johnston County and such corporation ofspecific equipment shall be subject to the normal procurement proceduresof Johnston County and the installment sale obligations shall be as approvedin the future by this Board; Provided no such further approval shallbe required ifa The County Manager has approved all the equipment tobe so purchased;b The principal amount of the installment sale obligationis not in excess of 2,200,000;c The installment purchase agreement shall contain non- appropriationclauses acceptable to the County Manager; andd In the opinion of bond counsel the other conditions ofNCGS Section 160A -20 are complied with4 This resolution is intended to comply with the requirementsof Section 306 of Revenue Procedure 82 -265 The County Manager and all other officers of the County arehereby authorized and directed to execute all documents and take allactions in furtherance of the purposes and intent of this resolutionfi3293June 27, 1988 ContinuedCommissioner r nk B Holdl g moved_ the,, pagsa _e, of ,the °, fore g, resolution andJ Commiissoner Howard Bentonseconded ,th;e motion, and theesolution; vas pasted by the following voteAyes Commissioners Frank B Holding, Howard Benton, John M Booker, andNorman C Denning, and James W CashNays NoneNot voting None3 Budget Amendment - JailUpon a motion by Commissioner James W Cash, seconded by Commissioner JohnM Booker and carried, the following budget amendment was approvedExpenditure Increase Jail 105200 90,000Expenditure Decrease Non Dept 106600 90,0004 Budget Amendment - Tourism Authority Fund to Revenue Sharing FundUpon a motion by Commissioner Howard Benton, seconded by Commissioner JamesW Cash and carried, the following budget amendment was approvedExpenditure IncreaseJohnston Tech Auditorium 12810052 73,154Revenue IncreaseFrom Jo Co Tourism 12331483 73,1545 Budget Amendment - Mental HealthUpon a motion by Commissioner Howard Benton, seconded by Commissioner JamesW Cash and carried, the following budget amendment was -ApprovedExpenditure IncreaseSupplies MaterialsCurrent Obligations ServicesFixed Charges Other ExpensesCapital OutlayContracts SubsidiesExpenditure DecreasePersonal ServicesRevenue IncreaseContract Sales ServicesMedicaid - CAP -MR20,8187,2955,94218,3356,3776 Fireworks Display - Clayton Recreation Department27,7922,06528,910Commissioner James W Cash moved the Clayton Recreation Department be grantedpermission to hold a fireworks display on Monday, July 4, 1988, at the Clayton CivitanFootball Field on Stallings Street The fireworks display to be held in accordance with NCGS14-410-14-415Commissioner Frank B Holding seconded the motion which carried by unanimous vote7 Second Street Parking Lot Paving - Contract AwardedPursuant to advertisement, and in accordance with statutory requirements, thefollowing bids were received, opened and read aloud on June 21, 1988, at 2 oclock pm,Commissioners Room, Johnston County Courthouse, Smithfield, NCa J P Edwards, Inc, Smithfield, NCBid Bond - 50 28,96685b R B Contracting Assoc IncPrinceton, NCCertified Check 35,29900294June 27, 1988 Continuedic S T Wooten Construction Co, IncWilson, N CBid Bond - 5 29,26700These bids were reviewed by Gene Johnson of Ragsdale Consultants PA In a letterto the County Manager, the engineer reported that JP Edwards, Inc of Smithfield, lowbidder, is a reputable, experienced contractor in this type of construction, had the financialequipment and labor resources required to complete this projectAfter review and discussion of the bids, Commissioner Frank B Holding moved thecontract to pave the Second Street Parking Lot Lee House Lot be awarded to JPf 28 96685w bidder, bid rice o ,Edwards, Inc, Smithfield, NC to pCommissioner James W Cash seconded the motion which carried by unanimous voteUpon a motion by Commissioner John M Booker, duly seconded by CommissionerFrank B Holding and carried, the Board adjournediNorman C Denning, Chairmanleanor N CreechClerk to the BoardiriIiiIiDetailsAnnotationsEntry PropertiesModified11192013 20048 PMCreated492003 104838 AMTemplateMinutesFieldsMinutes - TypeRecessedMinutes - Date6271988Book18