December 4, 1989 - 10:00 AM - County Board of Commissioners Meeting Minutes

The Johnston County Board of Commissioners met in regular session onMondays December 4, 1989, at 1000 am in the Commissioners Room, JohnstonCounty Courthouse Annex, Smithfield, North Carolina, with the following memberspresentNorman C Denning, Chairman, Frank B Holding, trice Chairman, James WCash, John M Booker, DVM and Jerry F Wood, DDSMembers Absent NoneAlso Present Richard B Self, County Manager, Joyce H Ennis, DeputyClerk to the BoardThe Chairman called the meeting to order and the following business wastransacted1 MinutesThe Chairman asked if there were any corrections to the minutes of theNovember 6, 98x`, and November 28, 1989, board meetings Ther?,-„ being nocorrections, the Cha -irman deci -red the minutes stand appro ,Ied as recorded2 Organization of the Board of CommissionersThe Chairman turned the meeting over to the County Manager to preside inthe election of a Chairman of the Board of County CommissionersThe Manager called for nominations for Chairman of the Board ofCommissioners to serve a one year termCommissioner Frank B Holding moved that Norman C Denning be nominatedto serve as Chairman of the BoardCommissioner Jerry F Wood seconded the motionThe Manager called for any other nomination There being no othernominations, Commissioner James W Cash moved the nominations be closedCommissioner John M Booker seconded the motion and Norman C Denning waselected Chairman of the Board492December 41 1989 ContinuedThe Manager turned the meeting over to the Chairman for the election of aVice ChairmanChairman Norman C Denning called for nominations for Vice Chairman ofthe Board of Commissioners to serve a one year termCommissioner Jerry F Wood moved that Frank B Holding be nominated toserve as Vice Chairman of the BoardCommissioner James W Cash seconded the motionThe Chairman called for any other nomination There being no othernominations, Commissioner John M Booker moved the nomination be closedCommissioner James W Cash seconded the motion and Frank B Holding was electedVice Chairman of the Board3 Johnston County Drug Action CommitteeArthur Jones, Chairman of the Johnston County Drug Action Committee, agroup of concerned citizens and members of local public agencies who recentlywere organized, with the help of Johnston -Lee Community Action, and PeggyKornegay, Planner Program Director for Johnston -Lee Community Action, met withthe Board seeking designation as the lead committee in Johnston County toprovide a forum for discussion and planning about substance abuse, preventionand interventionIt was explained this committee does not affect the enforcement of druglaws as administered through law enforcement agencies and Mental Health, nordoes it affect the drug programs taking place in the school system Mr Jonessaid the committee needs this designation in order to make the public more awareof their existence and to facilitate their application for funding throughstate federal grantsCommissioner Jerry F Wood moved the Johnston County Drug ActionCommittee be designated as a lead committee in Johnston County to provide aforum for discussion and planning about substance abuse, prevention andintervention, and that the following resolution be adoptedRESOLUTIONWHEREAS the abuse of alcohol and other drugs is a growing problemin Johnston County, andWHEREAS the Drug Action Committee of Johnston County is a communitybased body with representatives from the private sector and publicagencies that desire to develop a coordinated written plan thatseeks through coordinated planning to diminish substance abusethrough support of prevention and intervention activities,THEREFORE BE IT RESOLVED BY THE JOHNSTON COUNTY BOARD OFCOMMISSIONERS that the Drug Action Committee of Johnston County bedesignated as Johnston Countys citizen group to help coordinatesubstance abuse prevention and interventionApproved this 4th day of December , 1989Commissioner Frank B Holding seconded the motion which carried byunanimous vote4 Department of Transportation Abandonment of Sections of SR 1359Ross Hailey, Maintenance Engineer with DOT, was present to answerquestions about DOTs request that segments of SR 1359 be abandoned from theState maintained road system and other segments added to the system due torelocation of portions of the road He explained that this would not in anywayaffect public access to the roadUpon a motion by Commissioner John M Booker, duly seconded byCommissioner Frank B Holding and carried by unanimous vote, the petitions fromDOT for relocations and abandonment of sections of SR 1359 were approved in thefollowing mannerini493SR 1359 BannerRelocation AddAbandon Due toRelocation AddAbandon Due toGeneral DiscussDecember 4, 1989 ContinuedTownship014 mi to State system for maintenancerelocation 015 mi from State system of maintenance010 mi to State system for maintenancerelocation 011 mi from State system of maintenanceionThe Board discussed with Ross Hailey the following matters concerning theDepartment of Transportation1 Corrected drainage on Highway 3012 Beaver Dams in lower Neuse River3 Repair of apron at Pine Level Fire Department Ross Hailey explainedrecent legislation allows DOT to repair, patch, pave and resurfacerescue and rural fire department aprons or driveways that DOT hasbuilt5 1990 Tax Listing Assistants ApprovedUpon the recommendation of the County Tax Administrator and upon motionby Commissioner James W Cash, seconded by Commissioner Jerry F Wood andcarried by unanimous vote, the following tax listing assistants for 1990 wereapprovedTownshipBannerBentonvilleBeulahBoon HillClaytonClevelandElevationIngramsMeadowMicroONealsPine LevelPleasant GroveSelmaSmithfieldWildersWilsons MillsRecommendationsNameWanda HerringMelvia WestbrookJames PopeZettie WoodardMae B StevensLeone BarefootWilla Mae HarvesterVelma StewartMrs Perry ThorntonWilbert BattenMarie JohnsonBarbara AycockN A HardeeWanda HerringTax AdminOfficeCecil JonesMary YoungbloodAddress408 W Waddell St, SelmaRt 11 Four OaksRt 1, Box 280, KenlyRt 11 Box 384, Princeton3600 NC 42 West, ClaytonRt 3, Box 1030, GarnerRt 1, Box 211, SmithfieldRt 1, Four OaksRt 1, Box 66, Newton GroveRt 3, Batten Rd, SelmaRt 3, Box 274, KenlyP 0 Box 123, MicroRt 1, Box 133, Benson408 W Waddell St, SelmaCourthouse Sq SmithfieldRt 1, WendellRt 3, Box 112, Smithfield1 That each township with the exception of Smithfield assist two days per week2 That a fee be set at 300 plus mileage for each township3 That Mr Wilbert Batten replace Mr Claude Aycock in Micro Township MrAycock desires to retire due to personal health reasons6 HAPP Administrative Plan ChangesAnn Eason, Happ Director, met with the Commissioners asking for Boardapproval of proposed administrative changes in the Housing Assistance PaymentsPrograms She explained the changes are designed to help the program betterserve the eligible families in Johnston County and to comply with federalguidelines Mrs Eason outlined the changes as follows1 Present plan gives no Local Preference to applicantsProposed Change A Local Preference shall be given toresidents of Johnston County who are displaced by natural disasterssuch as fire, hurricane, Tornado or any other act of God whichleaves the family homeless These families who are otherwiseeligible can be from the low or very low income category ThisLocal Preference shall supersede all Federal Preferences2 Present plan limits those who can attest to an applicantshomelessness to Police or Social Service agency1 ? IDecember 4, 1989 ContinuedProposed Change Or someone who has worked with or assistedthe family and can attest to their lack of a permanent residence3 Present plan does not reflect the new HUD Regulation whichinclude the income of all adults eighteen years old and olderProposed Change All income of family members eighteenyears old or older4 Present plan states an applicant may not reapply for aperiod of four yearsProposed Change They may reapply but will not bedetermined eligible and placed back on the waiting list for aperiod of four years5 Addition A new paragraph is being added to give the Agencymore options in dealing with drug offendersProposed Change Housing Assistance may be terminated if ,amember of the tenant family is found to be using the unit for anypurpose other, than as a primary residence This includes but is notlimited to dealing in illegal drugs or if illegal drugs are foundon the premises of the assisted unit Assistance may also beterminated if the assisted family allows other persons to use theunit for such purposes6 Addition If a tenant family living in a ModerateRehabilitation Unit is given a Certificate or Voucher to movewithin those Programs due to overcrowding or any other reason,and they cannot find a unit, they may transfer to another ModerateRehabilitation Unit if one is availableFollowing discussion, Commissioner Frank B Holding moved the HAPPAdministrative Plan changes be approved as presentedCommissioner John M Booker seconded the motion which carried byunanimous vote7 Amendment to Cable Franchise — Channel MasterCounty Manager, Richard B Self, informed the Board of Channel Mastersrequest to amend their Cable TV franchise due to an error in the originalagreement as follows all of Ingrams Township excluding west of 701 be amendedto read all of Ingrams Township excluding east of 701 Map Legend of ProposedService Areas, Area 1Upon a motion by Commissioner Jerry F Wood, seconded by CommissionerJames W Cash and carried by unanimous vote, the Board amended Channel MasterCable TV Franchise Map Legend of Proposed Service Areas, Area 1 to read, allof Ingrams Township excluding east of 7018 ABC Board — Sell of PropertyThe County Manager apprised the Commissioners the Johnston County Boardof Alcoholic Beverage Control request permission to sell a parcel of landapproximately 75 x 1801 located adjacent to the ABC store in Benson They arenot using the lot at present, and no future need is anticipatedThe lot is marked off for parking and is currently being used by thecitizens of Benson On weekends and evenings, young people use the property as agathering place and the ABC Board is concerned about liability coverageAfter discussion the Board instructed the County Manager to communicatewith the Town of Benson to determine if they are interested in purchasing theproperty and report back to the Board9 AppointmentsA Selma Planning BoardIUpon recommendation of the Selma Town Council, Commissioner Jerry F Woodmoved that James Smith be reappointed to the Selma Planning Board asextraterritorial jurisdiction memberI Commissioner John M Booker seconded the motion which carried byunanimous votefi,495December 4, 1989 ContinuedB Smithfield Planning BoardUpon the recommendation of the Smithfield Town Council and upon motion byCommissioner James W Cash, duly seconded by Commissioner Frank B Holding andcarried by unanimous vote, Eldridge Braswell was reappointed to the SmithfieldPlanning Board as extraterritorial jurisdiction memberC Council on Status of WomenCommissioner James W Cash moved that Peggy Underwood be appointed to theCouncil on Status of Women for a two year term term to expire December, 1991voteCommissioner Jerry F wood seconded the motion which carried by unanimousD Johnston County Area Mental Health BoardUpon a motion by Commissioner Jerry F Wood, duly seconded byCommissioner James W Cash and carried by unanimous vote, the Board appointedEleanor N Creech to fill the unexpired term of Jennifer Foye on the JohnstonCounty Area Mental Health Board Term to expire October, 1990E Industrial Development CommissionCommissioner John M Booker moved that the following be reappointed fortwo year terms to the Johnston County Industrial Development Board Larry WMassengill, Benson; Lt Col Haywood Stanley, Four Oaks; MW Stancil, Selma andThomas M Moore, Smithfield Terms expire December 1991Commissioner Frank B Holding seconded the motion which carried byunanimous voteF Board of HealthUpon a motion by Commissioner Frank B Holding, duly seconded byCommissioner James W Cash and carried by unanimous vote, the followingappointments were made to the Johnston County Board of Health for three yeartermsDr C R Swearingen Veterinarian, Ann Peedin Nurse, Dr DeanStrickland Optometrist, Dr Jerry Wood Dentist, Edsel Penny General Public- reappointed Tim Broome Professional Engineer - appointed Terms to expireDecember, 1992G Johnston -Lee Community Action BoardCommissioner Jerry F Wood moved, that- Al Williams Clayton bereappointed and Sadie Bennett Kenly be appointed to the Johnston -Lee CommunityAction Board for two year terms Terms to expire December, 1991Commissioner James W Cash seconded the motion which carried by unanimousvote10 Recreation Grant ApprovedThe Board discussed a request from the Meadow Athletic Association for arecreation grant in the amount of 2,000It was noted that the Board officially set a deadline of October 2, 1989,for accepting recreation grant applications for funding in the 1989 -90 fiscalyear, however, Commissioner Frank B Holding favored approval of the grantrequest due to the fact that original budget appropriations are seldomover - spentUpon a motion by Commissioner Jerry F Wood, duly seconded byCommissioner Frank B Holding and carried by unanimous vote, the Board approvedthe 2,000 recreation grant request from Meadow Athletic Association andinstructed that the proper budget amendment be made11 Budget Amendments Approved - Health DepartmentUpon a motion by Commissioner Jerry F Wood, seconded by CommissionerFrank B Holding and carried by unanimous vote, the Board approved the followingbudget amendmentDecember 41 1989 ContinuedA Expenditure Increase — Maternal Health10- 5925 -0200 Salaries 200Revenue Increase Child Health10- 3519 -823 DEHNR Funds 200B Expenditure Increase Maternal Health10- 5925 -3400 Delivery Funds 2,004Revenue Increase Maternal Health10- 3519 -823 DEHNR Funds 2,00412 Declaration of Surplus Property - LandfillCommissioner James W Cash moved the Tana Compactor 30C, serial #84403,that was destroyed by fire at the Johnston County Landfill last spring, bedeclared surplus property and sold for scrap metalCommissioner Jerry F Wood seconded the motion which carried by unanimousvote13 Appointments Archer Lodge Volunteer Fire Department - Firemans ReliefFund Board of TrusteesUpon a motion by Commissioner James W Cash, duly seconded byCommissioner Jerry F Wood and carried by unanimous vote, the Board made thefollowing appointments to the Archer Lodge Volunteer Fire Department FiremansRelief Fund Board of Trustees Mike Gordan one year term - expires October 111990 and Eddie Green two year term - expires October 1, 199114 Agriculture Extension Agent Resignation AcceptedA letter of resignation was submitted to the Board from AgricultureExtension Agent, Phillip R Ricks Mr Ricks has accepted a position with NewHanover County as Extension DirectorCommissioner Frank B Holding moved the Board accept, with regret, theresignation of Phillip R Ricks, Extension Agent, and further moved that aletter of appreciation be written to Mr Ricks for his many years of excellentservice to Johnston CountyCommissioner James W Cash seconded the motion which carried by unanimousvote15 Public Hearing Set - House Bill 960 - FinancingThe Board scheduled a public hearing for Friday, December 22, 1989, at900 am for the purpose of providing the public an opportunity to address theBoard on the entering into financing arrangements authorized by GS 160A -20involving the lease purchase of real property16 Subdivisions ApprovedUpon the recommendation of the County Planning Board, the followingsubdivisions were considered for approvalA Hunting Ridge, Southwind Development Co, owner; SR 1330, ClevelandTownship, 56 lots; motion by Commissioner James W Cash, seconded byCommissioner Frank B Holding and carried by unanimous vote; plat executed byChairman B Cole, Wade Cole, owner; SR 1008, Bentonville Township, 11 lots;motion by Commissioner Frank B Holding, seconded by Commissioner Jerry F Woodand carried by unanimous vote; plat executed by Chairman17 Tax Equity - Tax Auditing PresentationJohn Stott, Tax Administrator, introduced Sparky Owens of Tax EquityConsultants, who presented information on business personal property auditing, aservice his company would like to provide the CountyMr Owens explained Tax Equity proposes to audit personal property taxrecords of businesses in the County and submit a report and recommendations toI?G,lr497December 4, 1989 Continuedthe Commissioners on each case He said the auditing would help eliminate taxinequities and generate additional revenue for the County The method ofdetermining the businesses to be audited would be a county decision and thecharge for the service would be a one -time payment of 25 of discovered revenuesdueCommissioner Frank B Holding asked John Stott if his office has- thecapacity to perform audits of this nature Mr Stott replied the tax staff hecurrently has can only do routine checks through the Department of Revenue MrStott recommended the County consider contracting with an outside firm to dothis type of auditingThe County Manager told the Board he has talked with other managers incounties that have participated in auditing programs and in most cases, it isnot fraud that is discovered, but honest errors often involving multi- countycompaniesAfter further discussion, the Board deferred action until a later date18 Upcoming Events and Information ItemsThe County Manager noted several upcoming events and items of interestfor the Boards information1 SKATS Restaurant ribbon cutting - December 13, 1989 at 1000 am inPrinceton2 meeting at Agriculture Extension Service December 4, 1989, withprospective industry3 Federal sequestration of funds in Social Services has had a directfinancial impact on Child Support Division4 Emergency Management has received Food Shelter Grant for the Countyin the amount of 30,8325 1990 Census is underway — homeless in the County have been identified19 North Carolina Legislative Tax CommissionCommissioner John M Booker noted the Legislative Tax Study Commission,to which he was appointed as one of two county commissioners statewide, willmeet December 15th at 1000 am He said he would be glad to have any boardand or citizen comment and ideas to carry to the meeting Commissioner Bookersaid he will use his best judgement in representing this county and state andexpressed particular concern about the erosion of the tax baseChairman Norman C Denning commented, One thing that needs over - haulingin our state is ad- valorem taxCommissioner Frank B Holding said he feels counties need to maintain asmuch autonomy, as relates to source of revenue, as we possible canChairman Denning concluded by addressing Commissioner Booker, We feel weare being represented well20 Visitor - Mr Tom CoatsMr Tom Coats, retired state prison employee, stopped by to expressappreciation to the Board for the job they are doing on behalf of the County Hetold the Commissioners, Johnston County owes every one of you a debt ofgratitude21 Response from Department of Transportation on SR 1905The County Manager informed the Board he has received a response to theletter he wrote DOT, per their instructions, regarding maintenance of SR 1905George E Wells, State Highway Administrator, replied the Joint SecondaryRoads Maintenance and Equipment Committee has decided to retain the 045 milenon- maintained section of the road as a part of the official system, even thoughit is grown over in small trees, since Gaddis Lee, property owner, bought theproperty with a State Road on it He said the road will have to be improved tominimum unpaved standards and serve five occupied homes in order to be activelymaintained againi • oDecember 4, 1989 ContinuedNOTE Reference minutes November 6, 1989- Book 18, page 48322 Water Sewer to Industry - Award of BidsTim Baldwin, Ragsdale Engineers, appeared before the Board and reviewedthe following bids received on November 30, 1989, at 200 pm for theconstruction of water sewer lines to serve the industry, Brogden Enterprises, onSR 2301Boykin Construction CoKenly, North Carolina 152,08270W E Blackmon Construction CoSmithfield, North Carolina 165,52502J P Edwards Construction CoSmithfield, N C 189,64720S T Wooten Construction CoWilson, North Carolina 212,34746After review and discussion, Commissioner James W Cash moved that BoykinConstruction Co, low bidder, be awarded the contract at the price of152,08270 for the construction of water sewer lines to be extended alongHighway 70E to the intersection of SR 2301 and along 2301 to the industrial siteof Brogden Enterprises Commissioner Cash further moved that a budget amendmentin the amount of 12,100 be made from unappropriated fund balanceCommissioner Jerry F Wood seconded the motion which carried by unanimousvote23 Communications - User Fee ScheduleDirector of Emergency Communications, Robbie Sanders, met with the Boardto discuss the-proposed schedule of fees for municipalities who wish to use theCountys central emergency dispatching service He explained the Countycurrently provides this service free of charge for several towns, however, asemergency 911 and Enhanced 911 become a reality, the Countys cost willincrease and it is anticipated other municipalities will want the service Hesaid the user fee charge could actually save money for most municipalities whocurrently have the expense of their own local dispatchingThe proposed fees, which would recoup cost to the County, are a yearlycharge of 1 per person, based on population within the incorporated citylimits, and a 5 per call charge for each call that generates an officersresponse and written report The County now has excellent advancedcommunications equipment, and Mr Sanders said he feels there should be a feestructure in place for providing this service for those who wish to come underthe central dispatching umbrellaFollowing discussion, Commissioner Jerry F Wood moved the County setCommunication user fees, as proposed, for municipalities who wish to use countycentral dispatching Commissioner Wood further moved the fee schedule becomeeffective July 1, 1990, and that municipalities who wish to do so, may use thisservice free of charge until that dateCommissioner James W Cash, who stressed this will be for thosemunicipalities who choose to participate, not mandatory, seconded the motionwhich carried by unanimous vote24 Emergency Generator SiteRobbie Sanders told the Board the emergency power generator, which islocated at a site near the Johnston County Landfill, has been rebuilt, installedin the new building and is now operational He said CP L has worked closely withthe County setting up the system and providing a transformer switch It wasnoted the ice break screen will soon be in place A larger generator 75 kw isbeing repaired to be used as a backupUpon a motion by Commissioner John M Booker, duly seconded byCommissioner Frank B Holding and carried by unanimous vote, the BoardadjournedINorman C Denning, ChairmanJo e H Ennis, DeputyClerkj?iiii?yDetailsAnnotationsEntry PropertiesModified11192013 121958 PMCreated442003 124015 PMTemplateMinutesFieldsMinutes - TypeRegularMinutes - Date1241989Book18