November 6, 1989 - 10:00 AM - County Board of Commissioners Meeting Minutes

Meeting of Johnston County Board of CommissionersNovember 6, 1989The Johnston County Board of Commissioners met in regular session on Monday,November 6, 1989, at 1000 am in the Commissioners Room, Johnston County CourthouseAnnex, Smithfield, North Carolina, with the following members presentNorman C Denning, Chairman, Frank B Holding, Vice Chairman, James W Cash,Jerry F Wood, DDS and John M Booker, DVMMembers Absent NoneAlso Present Richard B Self, County Manager, Joyce H Ennis, Deputy Clerk to theBoard, and W R Britt, County AttorneyThe Chairman called the meeting to order and the following business was transactedL MinutesThe Chairman asked if there were any corrections to the minutes of October 2, 1989,board meeting There being no corrections, the Chairman declared the minutes approved2 Department of Transportation Addition to State Maintained SystemThe Board considered a petition requesting Forest Road and Ridge Court in ForestPark Subdivision, Section I and part of Section II, Clayton Township, be added to the StateSecondary Road System for maintenanceRoss Hailey, DOT Maintenance Engineer, reviewed with the Board the NC DOTSecondary Road Addition investigation report with remarks and recommendationsFollowing the review and upon a motion by Commissioner James W Cash, dulyseconded by Commissioner Jerry F Wood and carried by unanimous vote, it was moved DOTbe requested to add Ridge Court and Forest Road, Forest Park Subdivision, ClaytonTownship, to the State Secondary Road System for Maintenance3 Department of Transportation - PetitionBear Tree Run SubdivisionRoss Hailey reviewed with the Board a petition from property owners in Bear TreeRun Subdivision, Wilders Township, requesting the streets in the subdivision be added to theState maintained system Mr Hailey explained that subdivisions built after September 30,1975, must have paved roads for NC DOT to consider maintaining Roads in this subdivisionwould have to be paved, meeting the DOT minimum construction standards for subdivisionstreets, in order to be considered for addition to the State Secondary Road MaintenanceSystem4 Secondary Road Construction ReportRoss Hailey gave a progress report on the 1989 -1990 Secondary Road ConstructionProgram saying several roads have already been paved with others at various stages ofconstruction5 Secondary Road 1905 A - Secondary Road 1905 BCommissioner Frank B Holding asked Ross Hailey for information concerning thestatus of SR 1905 Mr Hailey explained that SR 1905 Part A has a high priority rating andshould be paved within the next 12 months Concerning SR 1905 Part B , CommissionerHolding referred to the Boards request of July 5, 1989, that this portion of the road bereinstated to the DOT SR Maintenance System It was reported that DOT has determined thatin order for SR 1905 B to again be maintained by the State, the road must be improved tominimum state standards and serve at lease five occupied homesIn discussion it was noted that the Johnston County Board of Commissioners neverofficially requested maintenance be discontinued on SR 1905B With this in mind, and uponmotion by Commissioner Jerry F Wood, seconded by Commissioner James W Cash and carriedby unanimous vote, the Board instructed the County Manager to again request the N CHighway Commission to consider the extenuating circumstances and reinstate SR 1905B to theState SR Maintenance SystemNOTE Reference Minutes - 7589 Book 18, page 444 6 Town of Kenly - KAPARC - Grant RequestErnest Wilkinson, Mayor of Kenly, and Mike Lowe, President of Kenly Area Parksand Recreation Corporation, met with the Board concerning their request for a 50,000 countygrant to be used for the development of a recreation park for the northern area of theCountyI ? 1November 6, 1989 ContinuedMayor Wilkinson told the Board the Town of Kenly is taking an active role in thisproject and has agreed to donate to KAPARC all capital gain realized in the sell of a nineacre tract of land originally intended for a Kenly Park, but never developed He asked theCommissioners to approve the 50,000 grant request and further asked the County to endorsethe Town of Kenlys application for State Land and Water Conservation Funds for theproposed parkMike Lowe explained property for the park has been purchased by KAPARC with theintention of transferring title to the Town of Kenly It is anticipated the town will then leasethe property on a yearly basis to KAPARC so they can proceed with the development of theparkAfter discussion, Commissioner Frank B Holding moved the County grant the KenlyArea Parks and Recreation Corporation 50,000 in three installments the first installment fromthe current budget from unappropriated surplus, the second installment in FY 1990 -1991, andthe final installment in FY 1991 -1992 Commissioner Holding further moved the County endorsethe Town of Kenlys application for State Land Water Conservation funds for use indeveloping the proposed parkCommissioner Jerry F Wood seconded the motion which carried by unanimous vote7 Award Recognition - Dewayne West, EMS DirectorDewayne West, EMS Director, was recognized by the Board for receiving theUnaware Award presented by the NC Emergency Management Association for Achievementin Emergency Management Above and Beyond the Requirements as Set Forth by State andFederal Guidelines It was also noted the Johnston County Emergency Disaster Plan was thefirst such plan to be approved by the Federal Government8 Update - Emergency 911 ServiceDewayne West and Robbie Sanders, Communications Director, met with the Board todiscuss Emergency Basic 911 and Enhanced 911 service for the CountyRobbie Sanders explained that Wake County will activate Basic 911 service on March16, 1990, and at that time, Johnston County residents with Wake County ­ exchange numberswill automatically be included Countywide Basic 911 can soon be established at noadditional cost to subscribers and minimal cost to the County, and will not take away fromthe various towns` dispatchingWith Basic 911 service anticipated as a reality for all of the County in the nearfuture, the prospect of Enhanced 911 can be considered In order, to proceed withEnhanced 911, it was explained the Board will need to endorse E -911 with a letter of intentj establishing the Countys long -range plans which will allow the County to implementEnhanced 911 in 24 monthsChairman Denning commented, I will not be happy until every citizen `in the Countycan have 911, the quicker the better After further discussion, Commissioner James W Cash moved a Letter of Intent bewritten to establish Johnston Countys long -range plan to implement Enhanced 911Emergency Service in Johnston CountyCommissioner Jerry F Wood seconded the motion which carried by unanimous vote9 Proclamation - Diabetes MonthUpon a motion by Commissioner John M Booker, duly seconded by CommissionerFrank B Holding and carried by unanimous vote, the Board adopted the followingproclamationPROCLAMATIONWHEREAS There are more than eleven million diabetics in the UnitedStates and the number of people developing diabetes is increasing; andWHEREAS, Diabetes and its complications are the third leading causeof death by disease in our country; andWHEREAS, The North Carolina Affiliate of the American DiabetesAssociation is seeking to aid in finding a cure or prevention of diabetes, aswell as conducting research, education and community service programs herein North Carolinaill,I? ? 1eNovember 6, 1989 ContinuedNOW, THEREFOREy DO WE, THE JOHNSTON COUNTY BOARD OFCOMMISSIONERS, PROCLAIM NOVEMBER 1989, AS DIABETES MONTH INJOHNSTON COUNTYAnd urge all citi,North Carolina Affiliate, Jtand volunteer services, itthis nations third largestThis 6th day of Nq10 Council of Government Resas to support the American Diabetes Associationston County Chapter, through their contributionsrder to accelerate progress in the conquest ofer diseaser, 1989- Release State FundsUpon a motion by Commissioner Jerry F Wood, duly seconded by Commissioner JamesW Cash and carried by unanimous vote, the following resolution was adoptedRESOLUTIONWHEREAS, in Nvoluntary organizationsestablished productive iacross the state; andWHEREAS, manypursuing economic andassistance in the formcurtailed in recent years;WHEREAS, the 198through the appropriation ,ofLead Regional Organizationseconomic development, coinndevelopment and other 4cigovernments; andWHEREAS, these flunmembers dues or assessmentfunds appropriated by the ,mWHEREAS, in the egovernment for release of tlfunds will revert to the StabCarolina the Lead Regional Organizations, asig municipal and county governments, haveg relationships with the cities and countiesties and cities continue to need assistance innunity development opportunities, but federalintergovernmental revenues has been severelyieneral Assembly has again recognized this need990,000 each year of this biennium to help thessist local governments with grant applications,xnity development, support of local industrialvities as deemed appropriate by their localare not intended to be used for payment ofto a Lead Regional Organization or to supplantber governments; andent that a request is not made by a unit ofese funds to our Regional Council, the availables General Funds; andWHEREAS, in Region J funds in the amount of 55,000 will be used tocarry out the economic development plan approved by the COG Board ofDelegates and especially tol, improve the economy of the counties and towns ofthe Region by strengthenirhg ties to and consequently benefits of the researchTriangle ParkNOW THEREFORE iBE IT RESOLVED, that the County of Johnstonrequests the release of its 6,83060 share of these funds to the Triangle JCouncil of Governments at, the earliest possible time in accordance with theprovisions of Chapter 500 of the 1989 Session Laws SB 43Adopted this 6th day of November, 1989, at Johnston County Courthouse,Smithfield, North Carolinall North Carolina Natural Gas Corporation - Request for EasementRichard B Self, County, Manager, informed the Board the NC Natural GasCorporation has requested an easement and right -of -way across county property locatedadjacent to Jones Brothers Furniture, along Buffalo Creek from the railroad to Highway 301 inSelma TownshipFollowing discussiorj and upon a motion by Commissioner Jerry F Wood, seconded byCommissioner James W Cash and, carried by unanimous vote, the County Manager wasinstructed to negotiate terms with, North Carolina Natural Gas Corporation for the easementand right -of -way0 iNovember 6, 1989 Continued12 AppointmentsA Johnston County Youth Task ForceUpon a motion by Commissioner James W Cash, duly seconded by Commissioner JohnM Booker and carried by unanimous vote, the following were appointed to the JohnstonCounty Youth Task ForceDennis Hilliard, Smithfield, and John King, Jr, Smithfield, - reappointed for twoyear terms; Kenneth R Langley, Clayton, Fran Davis, Smithfield, and Vicky Temple,Princeton - appointed for two year terms Terms to expire October, 1991B Pine Level Planning BoardUpon the recommendation of the Pine Level Town Board, Commissioner John M Bookermoved Earl Baker be appointed as regular ETJ member and Larry Parker as alternate ETJmember to the Pine Level Planning Board for three year terms to expire October 31, 1992Commissioner Frank B Holding seconded the motion which carried by unanimous voteC Clayton Board of A diustmentCorgi missioner Jamey W Cash moved that Jodie Wheeler be appointed regular ETJmember and ML Minter be appointed alternate ETJ member of the Clayton Board ofAdjustment for terms expiring December 31, 1991, as recommended by the Clayton TownCouncilCommissioner John M Booker seconded the motion which carried by unanimous voteD Micro Planning BoardUpon a motion by Commissioner Jerry F Wood, duly seconded by Commissioner FrankB Holding and carried by unanimous vote, the Board appointed Ricky Aycock, Royster Martinand Rusty Peele to the Micro Planning Board as recommended by the Town of Micro13 Budget Amendments aA Harbor Grant AcceptedUpon a motion by Commissioner John M Booker, duly seconded by CommissionerFrank B Holding and carried by unanimous vote, the following budget amendment wasapprovedExpenditure Increase - General Fund106650626 Harbor Inca 1,086f Revenue Increase - General Fund1038358100 Misc Revenue 1,086B Social Services - Child Protection ServicesUpon a motion by Commissioner John M Booker, duly seconded by CommissionerFrank B Holding and carried by unanimous vote, the following budget amendment wasapprovedExpenditure Increase - Social Services10 -6100 9200 Salaries34,418Revenue Increase10 -3531 8200 Administrative34,418C Public Utilities - Compaction Sites -Change in PurposeThe County Manager told the Boardthe recently opened compaction sites haveeliminated the need for a Mack Truck which was included in the current budget Herequested the 75,000 budgeted amount be usedto open two additional compaction sitesFollowing discussion concerning futuresites for compaction stations, CommissionerFrank B Holding moved the following budget amendment be approvedExpenditure Decreaset105800 7400 Mack Truck75,000I U06 WNovember 6, 1989 ContinuedExpenditure Increase105800 7401 Compactor Sites75,000Commissioner John M Booker seconded the motion which carried by unanimousvote14 Solid Waste - DiscussionThe Board discussed the possible need to review the Johnston County Solid WasteOrdinance since the County is opening manned compaction sites It was determined thatwith a person on duty to oversee trash disposal, the ordinance might be revised in order tobetter serve the publicCommissioner Frank B Holding emphasized the importance of County Agencies alwaysseeking ways to better accommodate the public We need to give the best service possible;the total effort of the County should, be to serve the peopleCommissioner James W Cash noted the County might, in the future, consider a woodchipper for assisting the public in disposing tree limbs15 Recvclin g Containers at Compactor SitesThe County Manager informed the Board thefrom Kenly Kiwanis Club to place a recycling canother from Trash Collection Service of SmithfieldCounty manned compaction sitesCounty has received two proposals, oneat Oak Grove Compaction Site, and theto implement a recycling program at allFollowing discussion and upon a motion by Commissioner Frank B Holding, secondedby Commissioner John M Booker and carried by unanimous vote, the Board instructed theCounty Manager to advertise in County newspapers that Johnston County will considerproposals from groups or businesses interested in providing recycling at County compactionsitesM Subdivisions ApprovedUpon the recommendation of the County Planning Board, the following subdivisionswere considered for approvalA Willowbrook Section VII, Mike Marvel, Owner; Old US 70 Pine Hollow Golf Course,Clayton Township; three buildings, nine townhouses; motion by Commissioner James W Cash,seconded by Commissioner Frank B Holding and carried; plat executed by Chairman; BPenny Place, Johnnie Canady, Owner; SR 1316, Pleasant Grove Township; 36 lots; motion byCommissioner John M Booker, seconded by Commissioner Frank B Holding and carried byunanimous vote; plat executed by Chairman17 Advertisement for Bids Digitized Computer Equipment Software for Planning DeptUpon a motion byCommissionerJohn M Booker, duly seconded byCommissionerJerry F Wood andcarriedby unanimousvote, the Board granted permission toadvertise forbids on computerequipmentand softwarefor the Planning Department to handlethe digitizedinformation whichLandmarkGIS will soonbe furnishing the County as part oftheir CountyMapping ContractThis willenable the PlanningDepartment to keep updated records on allindividual parcelsof countypropertyEXECUTIVE SESSIONUpon a motion by Commissioner Frank B Holding, duly seconded by CommissionerJerry F wood and carried by unanimous vote, the Board recessed regular session to meet inexecutive session for the purpose of considering a complaint against a public officerREGULAR SESSIONUpon a motion by Commissioner Frank B Holding, duly seconded by CommissionerJohn M Booker and carried by unanimous vote, the Board adjourned executive session andresumed regular session18 Water Sewer Lines - Brogden Enterprises SR 2301Tim Broome, Ragsdale Engineers, discussed with the Board two alternate routes forthe sewer line to serve Brogden Enterprises He explained the sewer line can be extended,along with the water line, down Highway 70E and along SR 2301 to the front of the property,or cross - country behind Beckys Log Cabin Restaurant to the rear of the property at asavings in cost• ima sNovember 6, 1989 ContinuedThe Board discussed the merits of each route and it was pointed out that over aperiod of time, expenditure for sewer lines for future development would be less if the sewerline is run along the highwayUpon a motion by Commissioner Frank B Holding, seconded by Commissioner Jerry FWood and carried by unanimous vote, the Board authorized both water and sewer contractsbe awarded to extend lines down Highway 70E and along SR 2301 to the industrial site ofBrogden Enterprises and that Ragsdale Engineers expedite - completion of this project to offerservice to the industry at the earliest possible date19 Recreation Grants ApprovedThe Board was asked to consider two additional recreation grants which were notincluded in last months approved listCommissioner Frank B Holding moved that Smithfield Civitan Club and Archer LodgeCommunity Center each be awarded a 2,000 recreation grant and that the proper budgetamendment be made from unappropriated Fund Balance to Recreation GrantsCommissioner James W Cash seconded the motion which carried by unanimous vote20 Downtown Smithfield Development Corporation - Request to Use Store FrontUpon a motion by Commissioner Jerry F Wood, duly seconded by Commissioner FrankB Holding and carried by unanimous vote, the Board granted permission to DowntownSmithfield Development Corporation to use the countys South Third Street store front thefront section of the former County Tax Office as Santa Claus Headquarters during the monthof December21 Alert Cable TV - Request for FranchiseThe Board considered a request from residents in the Clemmons Creek -and ForestPark Subdivisions in Clayton Township concerning cable TV service Alert Cable TV has askedthe Board to grant them a franchise for this areaJames W Cash moved that Alert Cable TV be ranted a cable franchiseCommissioner g ?to serve Clemmons Creek and Forest Park Subdivisions in Clayton TownshipCommissioner Jerry F Wood seconded the motion which carried by unanimous vote22 Request for Progress Report - CMA Cable CompanyCommissioner James W Cash asked the County Manager to check on the progress ofCMA Cable Company in laying cable on Highway 4223 Public Hearing Verifiable Goals - for Minority Business Participation in CountyConstruction ProjectsAdvertised October 17, 1989 Time 200 pmChairman Norman C Denning opened the Public Hearing and asked if anyone wishedto address the Board on establishing verifiable percentage goals for participation by minoritybusinesses in the County for construction projects which exceed 100,000There being no one present who wished to speak, the Chairman declared the PublicHearing closed24 Seven Percent Verifiable Goal Set forBusiness Participation InUpon the recommendation of the County Manager and County Attorney, CommissionerJerry F Wood moved the County adopt a seven percent 7 verifiable goal for minoritybusiness participation in County construction projects exceeding 100,000, and that thefollowing resolution be adoptedMINORITY AND WOMEN BUSINESS ENTERPRISE RESOLUTIONFOR CONSTRUCTION CONTRACTSWHEREAS, the Board of County Commissioners of Johnston County,North Carolina desires that all segments of the population of Johnston Countyhave equal opportunity to compete for contracting and subcontracting workoffered by the County; andNovember 6, 1989 ContinuedWHEREAS, it is in the best interest of Johnston County to developand maintain as large a pool of qualified, prospective contractors to drawupon as possible; andWHEREAS, it is the judgement of the Johnston County Board ofCommissioners that the County has a compelling interest to implement aminority women business enterprise program to ensure the representativeparticipation of all segments of the population in the Countys economy; andNOW, THEREFORE, BE IT RESOLVED, that the Board of CountyCommissioners of Johnston County declares that it is their policy to provideminorities and women equal opportunity to participate in all aspects of theCountys construction program consistent with Chapter 143, Article 8 of theGeneral Statutes of the State of North CarolinaBE IT FURTHER RESOLVED that the Board of Commissioners of JohnstonCounty hereby directs the County Manager to prepare and maintain a minorityand women business enterprise program for all construction projects fundedby the CountyCommissioner James W Cash seconded the motion which carried by unanimous voteEXECUTIVE SESSIONUpon a motion by Commissioner Frank B Holding, seconded by Commissioner John MBooker and carried by unanimous vote, the Board recessed regular session to meet inexecutive session for the purpose of consulting with an attorney and for the purpose ofdiscussing a personnel matterREGULAR SESSIONUpon a motion by Commissioner JohnHolding and carried by unanimous vote, theregular session25 Theraputic Camping Facility — RaleighWaymon Pritchard, Executive Directora new program of theraputic camping being oM Booker, seconded by Commissioner Frank BBoard adjourned executive session and resumedRescue Missionof Raleigh Rescue Mission informed the Board offfered by the Rescue MissionRiverside Boys Camp is located on the banks of the Neuse River five miles north ofClayton in Johnston County and will eventually serve forty boys, primarily from thesurrounding area, who have behavioral and emotional problemsMr Pritchard invited the Commissioners to tour the facility26 Basic 911 Emergency Service for the CountyCommissioner James W Cash moved that County telephone companies be asked to makeBasic 911 Emergency Service available in the County as soon as possibleCommissioner John M Booker seconded the motion which carried by unanimous voteUpon a motion by Commissioner Frank B Holding, duly seconded by CommissionerJohn M Booker and carried by unanimous vote, the Board adjournedNorman C Denning, ChairmJoyce H Ennis, Deputy ClerkJ • ••DetailsAnnotationsEntry PropertiesModified11192013 31207 PMCreated442003 123543 PMTemplateMinutesFieldsMinutes - TypeRegularMinutes - Date1161989Book18