October 2, 1989 - 10:00 AM - County Board of Commissioners Meeting Minutes

October 2, 1989The Johnston County Board of Commissioners met in regular session on Monday,October 2, 1989, at 1000 am in the Commissioners Room, Johnston County CourthouseAnnex, Smithfield, North Carolina, with the following members presentNorman C Denning, Chairman, Frank B Holding, Vice Chairman, James W Cash,Jerry F Wood, DDS and John M Booker, DVMMembers Absent NoneAlso Present Richard B Self, County Manager, Joyce H Ennis, Deputy Clerk tothe Board, and W R Britt, County AttorneyThe Chairman called the meeting to order and the following business was transacted1 MinutesiThe Chairman asked if there were any corrections to the minutes of the August 23,1989, and September 5, 1989, board meetings There being no corrections, the Chairmandeclared the minutes stand approved2 Landmark GIS - Request for Extension of Contract Completion DateJohn Montague, Division Manager of Westinghouse Landmark GIS, appeared before theBoard requesting a five month extension of the final completion date on their contract formapping the County from 11-1 -89 to 4 -1 -90 He gave an update on progress of the project and stated several reasons for thedelay in completion He referred to problems experienced in researching county deeds andtax records, and said the number of land parcels, which was originally estimated at 40,000,has proven to be close to 53,000, creating more work than was anticipatedCommissioner Frank B Holding asked if mapping is complete in the areas scheduledto be zoned in the near future Jeff Coutu, County Planning Director, said he and Landmarkare working together to make sure these areas are completed first so County zoning can beaccomplished as scheduledCommissioner John M Booker expressed disappointment in having to prolong thisproject further and asked Mr Montague if Landmark has had full cooperation from Countyemployees, and if he feels the County Commissioners have made every effort to avoid delaysHe said he wishes to eliminate speculation on why the County is being delayed in zoningMr Montague said the County is working hard and has cooperated in every way possible,returning maps to Landmark in record timeCommissioner Frank B Holding moved Westinghouse Landmark GIS be granted a five rmonth extension of completion date from 11 -1 -89 to 4 -1 -90 on the contract for mapping theCountyYCommissioner Jerry F Wood seconded the motion which carried by unanimous vote3 Subdivisions ApprovedUpon the recommendation of the County Planning Board, the following subdivision wasconsidered for approval477October 2, 1989 ContinuedSouthills, Section III, Southwind Development Company, Owner; SR 1525, ClevelandTownship, 24 lots; motion by Commissioner James W Cash, seconded by Commissioner John MBooker and carried by unanimous vote; plat executed by Chairman41 Town of Kenly and Kenly Area Parks Recreation Corporation - Grant RequestKenly Mayor, Ernest Wilkinson, and Mike Lowe, President of Kenly Area Parks andRecreation Corporation, met with the Board requesting financial assistance in developing arecreation park for the northern area of the County Mayor Wilkinson explained Kenly andadjacent rural areas need additional ballfields for their recreational programs for all agesFour years ago an area recreation commission was appointed to study the situation and fromthis group, a non- profit corporation, KAPARC, was established Several members of KAPARCrecently purchased an option on 20 areas of land adjacent to Kenly Elementary School andplan, over the next five years, to develop this into a recreational park with multipleballfields, walking trails, playgrounds, etc at a total cost of 250,000 to 300,000Mr Lowe told the Board his organization is working hard to raise the necessaryfunds to bring this plan to reality, and hopes to have one ballfield completed by nextspring He and Mayor Wilkinson requests the County grant 50,000 to the project 25,000 inDecember, 1989, and 25,000 in FY 1990 -91 to be used specifically for park development andadministrationCommissioner Frank B Holding called the project commendable but remarked itmight be better, especially in later years, if the land is in the Town of Kenlys name insteadof KAPARCMr Loweexplained thefour month oldKAPARC is made up of thirteen peoplededicated to theconstruction and development ofthis park They are incorporated and arecurrently writingbylaws whichwill include therequirement of being audited yearly by anoutside firm He said the peoplein the rural areasdo not want to feel this belongs to thetown of Kenly; We are trying tokeep it an areaprojectCommissioner James W Cash asked if the Town of Kenly has made a financialcommitment It was explained they have not, but plans are to make a formal request for thetowns assistance at the next council meetingChairman Norman C Denning advised the Board would take this request underconsideration and make a decision in the near future5 Tax Management Associates - Tag Listing Audits - PresentationGreg Wood, representing Tax Management Associates, presented information on taxlisting audits, a service his company proposes for the County He explained the companyaudits business personal property information over a period of three to five years on acontingency basis If we dont find anything, you dont pay anything, Mr Wood said The`company, which has an office in Raleigh, pays all their expenses and charges 35 commissionon what they discover He explained statistically the majority of taxpayers are in compliance;however, some make unintentional mistakes, and approximately 5 abuse the system Hiscompany proposes to visit actual property sites to perform auditsThe Board took no action at this time6 Neuse River Development Authority - Small Business AdministrationBob Quinn, New Bern, North Carolina, met with the Board representing Neuse RiverDevelopment Authority, a small business administration 503504 certified development companywhich presently operates in nine eastern North Carolina counties Mr Quinn explained a CDCis a non - profit corporation non -bank lender whose goal is to reduce unemployment andcreate new job opportunities by stimulating small business growth and expansion, providinglong term, low down- payment, fixed rate loans The CDC has various loan programs includingSBA 504, a national loan program, which finances up to 40 of fixed assets of an eligiblesmall business, SBA Guaranteed Loan Programs which provide a guaranty of up to 90 tocommercial lenders who are eligible, and revolving loan fund programs The CDC worksclosely with commercial lenders to provide complete financial loan packagesHe told the Board membership of the CDC must include local government, privatelending institutions, community organization and business organizations, and asked if JohnstonCounty would be interested in joining the Neuse River Development Authority to provide thisopportunity to the CountyCommissioner Frank B Holding asked what cost would be involved for the CountyMr Quinn explained there would be a minimal cost which would involve sending an appointed•October 2, 1989 Continuedcounty member to monthly Board of Directors meetings expenses plus small per diem andmember or members to Corporate Membership meetings It was further explained the budgetfor the CDC operation is maintained by fees they collectCommissioner Holding remarked of the good reputation the CDCs have and asked ifthere would be any conflict with Triangle J Council of Governments, of which JohnstonCounty is a member It was explained that Triangle J has no CDC, and although Neuse RiverDevelopment Authority is aligned with Neuse River Council of Governments, it is a separateand distinct organizationUpon a motion by Commissioner Jerry F Wood, seconded by Commissioner Frank BHolding and carried by unanimous vote, the Board agreed to join the Neuse RiverDevelopment Authority, Certified Development CompanyChairman Denning thanked Mr Quinn for his presentation and instructed the CountyManager to work with him on the Countys behalf7 Sheriffs Department - Request for Additional Drug Officers - Report of Satellite JailSheriff Freddy Narron reported the new jail is already experiencing almost dailyovercrowding, and the satellite facility is now being used on a seven day basis instead ofjust weekends He referred to the increased drug related crimes as the greatest problem forcounty law enforcementSheriff Narron expressed serious concern about the drug called crack which hasbecome so widely used Crack , a form of cocaine that can be smoked, is easier to obtain,less expensive, and much more addictive than other drugs Once a person becomes addicted,the one goal in life is to get more crack , whatever the cost It is a Johnston Countydisaster growing worse, he saidHe reported his department is working diligently and is cooperating with other lawenforcement officers in a unified effort to prevent drug dealing and make the public moreaware of the seriousness of the problem; however, he said he lacks the manpower andresources to do the job the way it needs to be done He asked the Board for threeadditional full -time drug officers for his department, saying with the extra manpower, hecould over double his efforts in fighting the drug problemsSheriff Narron agreed with Commissioner Booker that punishment is the biggestkey, however his department has to deal with the situation as it is now, and he wanted theBoard to know how things standChairman Denning thanked the sheriff and Commissioner Booker for their concernedcomments 8 Communications Report - User Service Fees ProposedCommunications Director, Robbie Sanders, briefly reported on progress andimprovements being made at the communications tower site located near the County LandfillHe reviewed with the Board the User Fee Schedule he and the Communications Authority havesubmitted for consideration, and explained the proposed fees for municipalities to providecentral dispatchingDewayne West, Emergency Management Director, told the Board the proposed feeschedule includes communications only; does not reflect 911 service which will be considerednext year and would effect telephone subscribers He further commented there have beenquestions from municipalities concerning the proposed feesAfter discussion, the Board deferred action until a later date9 Report - 47 Million School Bond ReferendumCounty Manager, Richard Self, gave the following report from the Board of Electionson the 47 Million School Bond referendum of September 26, 1989The election held on September 26, 1989, for 47 Million School Bondswas defeated The total votes wereYES 4198 NO 6580r `uyICommissioner John MBooker voiced his strong belief that the real answer to thedrugproblem lies with stifferpenalties for drug abuse and drug dealing He said, onlywhenthe penalty becomes toogreat that the risk ofbeing involved with drugs is too great,willthe problem dry up Commissioner Booker saidthe County taxpayers can not provideenough money to get it done,it will take legislationto set higher penalties As it stands,thepenalty is too high on taxpayers,not on drugdealers He continued, Lets get downandget serious about drugs ina manner that can beeffectiveSheriff Narron agreed with Commissioner Booker that punishment is the biggestkey, however his department has to deal with the situation as it is now, and he wanted theBoard to know how things standChairman Denning thanked the sheriff and Commissioner Booker for their concernedcomments 8 Communications Report - User Service Fees ProposedCommunications Director, Robbie Sanders, briefly reported on progress andimprovements being made at the communications tower site located near the County LandfillHe reviewed with the Board the User Fee Schedule he and the Communications Authority havesubmitted for consideration, and explained the proposed fees for municipalities to providecentral dispatchingDewayne West, Emergency Management Director, told the Board the proposed feeschedule includes communications only; does not reflect 911 service which will be considerednext year and would effect telephone subscribers He further commented there have beenquestions from municipalities concerning the proposed feesAfter discussion, the Board deferred action until a later date9 Report - 47 Million School Bond ReferendumCounty Manager, Richard Self, gave the following report from the Board of Electionson the 47 Million School Bond referendum of September 26, 1989The election held on September 26, 1989, for 47 Million School Bondswas defeated The total votes wereYES 4198 NO 6580r `uyI479October 2, 1989 Continued10 Adult Probation Parole - Appreciation of AccommodationsStan Harper, Branch Manager of Adult Probation and Parole, appeared before theBoard expressing appreciation for the accommodations the County provides for his department11 Water Sewer - Brogden Enterprises - SR -2301Commissioner Frank B Holding informed the Board that Ray Whitley, prospectivemobile home park developer, who agreed to share in the cost of running water and sewerlines down Hwy 70E to the intersection of SR23012508, has experienced delay and possiblechange in his project plans Water and Sewer lines are to be extended by the County to theproposed industrial site of Brogden Enterprises on SR 2301Upon a motion by Commissioner Frank B Holding, duly seconded by CommissionerJerry F Wood and carried by unanimous vote, the Board instructed the County Manager toadvertise for bids on building the water sewer lines upon the industry awarding contract fora building on the site, with the understanding that at the time Ray Whitley connects to thecounty water sewer lines, he pay the agreed sum of 15,300 in addition to the normal tap -onfeeReference Minutes of 9589 pp 473 -47412 Public Hearing Set - GS 143 -128 - Minority Business ParticipationUpon a motion by Commissioner Jerry F Wood, seconded by Commissioner James WCash and carried by unanimous vote, the Board set a Public Hearing for Monday, November6, 1989, at 200 pm to provide the public an opportunity to address the Board onestablishing verifiable percentage goals for participation by minority businesses in the Countyfor construction projects which exceed 100,00013 Resolution - N G Department of Transportation - Utility AgreementA motion was made by Commissioner James W Cash and seconded by CommissionerFrank B Holding for the adoption of the following Resolution, and upon being put to a votewas duly adoptedRESOLUTIONWHEREAS, the North Carolina Department of Transportation hasprepared and adopted plans for the construction of US 70 Bypass from SR1906 west of Smithfield to 09 mile west of SR 1907; and,WHEREAS, said Department of Transportation and the County ofJohnston propose to enter into an agreement whereby said Department willinclude in its construction contract provisions to relocate and adjust certaincounty -owned water lines along the project; and,WHEREAS, the County agrees to reimburse the Department ofTransportation for the cost of said work with reimbursement to be made in alump -sum amount upon completion of the workNOW, THEREFORE, BE IT RESOLVED that Project R -84AA, JohnstonCounty, is hereby formally approved by the Board of Commissioners of, theCounty of Johnston and that the Chairman is hereby empowered to sign andexecute the Agreement with the Department of Transportation14 Fireworks DisplayPursuant to N C General Statute 14 -410 through 14 -415, Commissioner John MBooker moved that permission be granted to Smithfield -Selma High School to hold a fireworksdisplay on Friday, October 13, 1989, in the school football stadium at the Smithfield -SelmaSpartan homecoming celebrationCommissioner Jerry F Wood seconded the motion which carried by unanimous vote15 AppointmentsA Johnston Memorial Hospital Board of TrusteesUpon a motion by Commissioner Frank B Holding and carried by unanimous vote,Thomas S Humphrey III, Smithfield, was appointed to the Hospital Board of Trustees for afive year term term to expire 1094•October 2, 1989 ContinuedUpon a motionby Commissioner JerryF Wood, seconded by Commissioner John MC W Tarlton,Booker and carried by unanimous vote,Hospital Board of Trustees for a five yearAllantermCraig Boyd, Sr, Kenly, was appointed to theterm to expire 1094be appointed toUpon a motionby CommissionerFrankB Holding, seconded by Commissioner John MjBooker and carried byunanimous vote,the Board reappointed Mildred B Williams, Smithfield,jto the Hospital Board of Trustees for afive year term term to expire 1094B Johnston County Area Mental Health BoardCommissionerJohn M Bookermoved that James L Creech andC W Tarlton,Smithfield residents,be reappointed andAttorney Richard M Price, Clayton,be appointed tothe Johnston CountyArea Mental HealthBoard for four year terms terms toexpire 1093Commissioner Frank B Holding seconded the motion which carried by unanimous voteC Johnston County Tourism AuthorityCommissioner Frank B Holding moved that Henry W Daniels be reappointed to theJohnston County Tourism Authority for a term of three years term to expire 1092Commissioner John M Booker seconded the motion which carried by unanimous voteD Johnston County -Youth Task ForceUpon a motion by Commissioner John M Booker, duly seconded by CommissionerJames W Cash and carried by unanimous vote, the following appointments were made to theJohnston County Youth Task ForceReappointed for two year terms terms to end 1091 Eddie Perkinson, Smithfield; Ruby DDunn, Selma; Pamela Smith, PhD, Smithfield; Lou L Woodard, Smithfield; Barbara H Rains,Princeton; Susan C Arnold, PhD, Smithfield; Walter Russell Stanley, Smithfield; Carolyn GEnnis, Smithfield; Terry R Woodard, Selma; Dianne Parker, Four Oaks; Judith S Creech,Four OaksAppointed for two year terms terms to expire 1091 Pam Crocker, Selma, andDeborah A Brewington, Smithfield r yIM Request to Advertise for Bids Social Services AdditionEarl Marett, Director of Social Services, and Harry K McGee, Architect, presentedcompleted plans for the addition to the Social Services buildingCommissioner John M Booker reported the County Social Services Board has reviewedand approved the plans and recommends the Commissioners authorize the advertisement forconstruction bidsUpon a motion by Commissioner John M Booker, duly seconded by CommissionerFrank B Holding and carried by unanimous vote, the Board authorized the advertisement forbids for the construction of the proposed addition to the Social Services Building17 Request to Advertise for Bids ASCS Office BuildingThe County Manager told the Board plans are complete for the AgriculturalStabilization and Conservation Service office building, and asked the Commissioners toauthorize advertisement for bids for this construction projectUpon a motionbyCommissioner Jerry FWood, duly seconded by Commissioner FrankB Holding and carriedbyunanimous vote, theBoard authorized the advertisement for bidsfor the construction oftheproposed ASCS officebuilding18 Recreation Grants ApprovedCommissioner Frank B Holding moved the following recreation grants be approvedand a budget amendment in the amount of 25,940 be made from Fund Balance to RecreationGrantsiClayton Athletic Boosters Club, 2,000; South Smithfield Primary PTA, 2,000;Smithfield -Selma Middle -- School, 2,000; Micro - Athletic -- Association, 2,000; North JohnstonHigh School Band Booster Club, 1,980; North Johnston High School PTA, 1,980; NorthJohnston High School Panther- -Club, 1,980; -Princeton Babe Ruth, 2,000; Princeton YouthAthletics, 2,000; Princeton PTO, 2,000; South Smithfield Primary School, 2,000Commissioner Jerry F Wood seconded the motion which carried by unanimous vote•19 Recreation Grant Headline AffirmedCommissioner John M Booker moved that no additional recreation grants be acceptedfor funding in fiscal year 1989 -90 after this dateCommissioner James W Cash seconded the motion which carried by unanimous voteI20 Surplus Property -Public Auction SetThe County Manager submitted a list of unused items from various County Agencieswhich are presently being stored He explained that among the items, Selma Elementary hasrequested a pigeon -hole shelving unit to be used in a classroom Also, the Town ofSmithfield has asked to purchase outright from the County a stainless steel table Commissioner Frank B Holding moved the pigeon -hole unit be donated to SelmaElementary and the County Manager negotiate with the Town of Smithfield for the stainlesssteel table, and all additional items, plus any other miscellaneous items discovered by theCounty Manager between now and the sale date, be declared surplus Commissioner Holdingfurther moved a public auction date be set and advertised for Saturday, November 11, 1989;exact time to be determined so as not to interfere with Veterans Day observancesCommissioner John M Booker seconded the motion which carried by unanimous vote21 Budget Amendments ApprovedA Health DepartmentExpenditure Increase - WIC10- 5955 -0200 SalariesRevenue Increase10- 3519 -828 DEHNR FundsB Harbor House Grant AcceptedExpenditure Increase General Fund10- 6650 -6260 Harbor, IncRevenue Increase - General Fund10 389201 Harbor, Inc22 Schools Revised Critical bleeds Application6,6926,6924,0354,035Dr James H Ellerbe, Superintendent of Schools, appeared before the Board seekingapproval of the Board of Educations revised application for up to 10 Million State CriticalNeeds Funds The revised application lists the following projects to be fundedClayton Middle School Construction - 7,000,000Additional classrooms at five sites for exceptional children - 1,250,000Land Acquisition for the West Johnston Middle School - 250,000Land Acquisition for the South Johnston Middle School - 250,000Repairs to Roofs at 14 schools and South Campus Administration Building - 1,000,000Fire Escapes at Corinth- Holders Elementary, Clayton Elementary, Wilsons MillsElementary, Micro Pine Level Elementary and Four Oaks Elementary - 250,000Commissioner Frank B Holding moved the Board approve the revised application forCritical Needs Funds as presented by the Board of EducationCommissioner Jerry F Wood seconded the motion which carried by unanimous vote23 Report of Solid -Waste Seminar - Recycling Program RecommendedCommissioner James W Cash reported he and Commissioner Jerry F Wood attended aseminar in August on solid waste, and commented on the high cost of new landfills He feelsthe County needs to get serious about recycling in order to extend the life of our landfill,and suggested we might work in conjunction with Johnston County Industries and KeepJohnston County Beautiful in implementing a recycling programeOctober 2, 1989 ContinuedRichard Self, County Manager, concurred this is an issue of real concern in theCounty He told the Board the manned compaction sites will make it easier to implementrecycling He cited new State legislation which sets controls on disposing certain types ofsolid waste and which mandates the County establish a recycling program within the next twoyears I24 Thurman Stancil - ONeals TownshipThurman Stancil, ONeals Township, addressed the Board25 Request to Use Parking Lot - Downtown Smithfield Development CorporationCommissioner Frank B Holding moved the County grant permission to DowntownSmithfield Development Corporation to use the County parking lot on Johnston and SouthiSecond Street for a Classic Antique Car Show and Craft Sale on Saturday, October 28, 1989 Commissioner John M Booker seconded the motion which carried by unanimous voteEXECUTIVE SESSIONUpon a motion by Commissioner John M Booker, duly seconded by CommissionerJerry F Wood and carried by unanimous vote, the Board recessed Regular Session to meet inExecutive Session for the purpose of discussing possible litigationREGULAR SESSIONUpon a motion by Commissioner Jerry F Wood, duly seconded by Commissioner FrankB Holding and carried by unanimous vote, the Board adjourned Executive Session andresumed Regular Session26 Appointment - Youth Task ForceUpon a motion by Commissioner Frank B Holding, duly seconded by CommissionerJames W Cash and carried by unanimous vote, Rhonda Elaine Denton, Smithfield, wasappointed to the Youth Task Force for a two year term term to expire 109127 Commissioners Appointed To Meet with Board of Education on School FinancingChairman Norman C Denning appointed Commissioner Frank B Holding and t?Commissioner John M Booker to meet with Board of Education members to discuss ideas forfinancing school construction in the CountyThe County Manager was instructed to notify Dr James H Ellerbe, SchoolSuperintendent, and Dicky Parrish, Chairman of the Board of Education, of theseappointmentsUpon a motion by Commissioner John M Booker, duly seconded by CommissionerFrank B Holding and carried by unanimous vote, the Board adjournedINorman C Denning, ChairmJo a H Ennis, Deputy ClerkWDetailsAnnotationsEntry PropertiesModified11192013 32243 PMCreated442003 123337 PMTemplateMinutesFieldsMinutes - TypeRegularMinutes - Date1021989Book18