March 6, 1989 - 10:00 AM - County Board of Commissioners Meeting Minutes

Meeting of the Johnston County Board of CommissionersMarch 6, 1989The Johnston County Board of Commissioners met in regular session on Monday,March 6, 1989, at 1000 am in the Commissioners Room, Johnston County Courthouse Annex,Smithfield, North Carolina, with the following members presentNorman C Denning, Chairman, Frank B Holding, Vice Chairman, James W Cash,Jerry F Wood, DDS and John M Booker, DVMMembers Absent NoneAlso Present Richard B Self, County Manager, Eleanor N Creech, Clerk to theBoard and W R Britt, County AttorneyThe Chairman called the meeting to order and the following business was transacted1 MinutesThe Chairman asked if there were any corrections to the minutes of February 6,1989, board meeting There being no corrections, the Chairman declared the minutes standapproved2 Town of Benson - Water LineDon Parker, Attorney for the Town of Benson, Mayor Charles Matthews and otherofficials from southern Johnston County, including representatives of The Benson Chamber ofCommerce and South Johnston High School Advisory Board, met with the Board to address theFour Oaks to Benson water line commitment Mr Parker stated that after the Boardscommitment in February to run water and sewer from Clayton to the I -40 Interchange at OldDrug Store, of which they have no objections, they felt it necessary to meet with the Boardto discuss the Benson water line to see where Benson stands on the priority list Townofficials anticipated the water line would be funded in the 1988 -1989 budget He reminded theBoard that Benson is the only municipality not connected to the Countys water supplyBenson is getting water from Dunn and has an adequate supply at this time, however, inlooking to the future, Benson desires to hook on to the County system, as they anticipate anextra demand for water Mr Parker stated that because of pressure, Benson has beenstudying the replacement of a water tank, which may not be necessary if the County waterline is built He says they want to see growth on the north side of Benson along Highway301; however, the most immediate need is South Johnston High School, where they haveproblems with ground water wells and a need for adequate fire protectionMr Parker continued, the town realizes the State Water Loan is still pending, andthat Benson officials would like to see both water line projects Four Oaks to Benson andClayton to Old Drug Store possibly in a package deal The water line is needed for thetown, growth and for the high schoolMr Parker asked the Board of Commissioners for a renewed commitment and toppriority placement on the Four Oaks to Benson water line, and that Benson be treated likeall other municipalities with no major tap -on fees In addition to theFour Oaks to Benson water line, Benson officials alsoasked theBoard to consider runninga sewer line adjacentto the water line from Bensonto SouthJohnston High School fromthe end of Smithfield Roadto the school The main reason forthe sewer line is that theschool desperately needssewer the school is presentlyoperatingunder a special order ofconsent Also, Bensonofficials say they need growthalong 301north of Benson and waterand sewer will encouragethis growthMr Parker again stated Benson feels the Four Oaks to Benson water line shouldhave first priority in a package deal if possible, and asked the Board to include sewertreatment for South Johnston High SchoolAt this time the Chairman interrupted the proceedings to address scheduled publichearings3 Public Hearing - Erythro, IncNotice Advertised February 14, 1989 Time 1000 amAt this time, W R Britt, County Attorney, was present for a scheduled PublicHearing for the Johnston County Industrial Facilities and Pollution Control Financing Authorityto seek approval in principal of the issuance of Industrial Revenue Bonds in the amount of7,500,000 for the financing of Erythro, Inc366March 6, 1989 ContinuedAt 1000 AM, Chairman Norman C Denning announced that the Board ofCommissioners for the County of Johnston the Board would proceed to hold a publichearing and would hear anyone who wished to be heard on the proposed issuance by TheJohnston County Industrial Facilities and Pollution Control Financing Authority theAuthority of not exceeding 7,500,000 aggregate principal amount of its industrialdevelopment revenue bonds to finance the cost of the acquisition of an approximately 20 acresite in the Swift Creek Development Park in Drugstore in Johnston County, North Carolina,the construction thereon of a manufacturing facility and the acquisition and installationtherein of machinery and equipment, all for the purpose of manufacturing synthetic blood andplasma products and related products the Project The Project is to be owned andoperated by Erythro, Inc, a Delaware corporation the BorrowerIt was stated that the Authority had adopted a resolution expressing its intention toissue industrial development revenue bonds and authorizing the execution and delivery of aMemorandum of Agreement pertaining to the financing of the Project for the Borrower Copiesof the resolution and the Memorandum of Agreement were then submitted to the BoardThe Clerk to the Board presented an affidavit of an officer of Smithfield HeraldPublishing Company, showing publication on February 14, 1989, a date at least 14 days priorhereto, of notice of the public hearing It was directed that the affidavit of publication beattached to an extract of these minutes as Exhibit A It was requested that the Clerk to the Board inquire to determine whether therewere any persons who wished to speak at the public hearingTom Broughton, Economic Development Director, introduced Bill Voyce, Brian Voyceand Jim Jones, representing Erythro, IncMr Brian Voyce thanked the Board for the consideration of their proposal and forthe positive vote to assist in bringing Erythro to Johnston County Mr Voyce continued thatunder consideration of water and sewer for their facility, they think they will be able tomeet their needs and actually bring savings to the County as well, in terms of sewagefacilities and a package facility, and again expressed appreciation for efforts of all Countyemployees in helping bring Erythro to Johnston County ?^Commissioner John M Booker asked Mr Voyce if the total cost of this project wouldbe 7,500,000 and if they propose to finance the entire facility with Industrial RevenueBondsMr Voyce answered that the land, plant, physical manufacturing facility andimprovements would be financed with these bondsCommissioner Frank B Holding asked if the financing has been arranged Jim Jonesreplied that they are in the final stages of negotiations for private placement of the bondsFor the benefit of the people in the audience, Commissioner Holding explained thatIndustrial Revenue Bonds are not obligations of the County; the County has no financialresponsibility; however, it is a financial matter that requires County approvalAfter the Board had heard all persons who had requested to be heard, CommissionerJames W Cash moved that the public hearing be closed The motion was seconded byCommissioner Jerry F Wood and was unanimously adoptedAttorney W R Britt announced that he had been advised that the Authority intendsto file an application with the Secretary of the North Carolina Department of Commerce forapproval of the Project Because such application for approval cannot, under regulations ofthe Department of Commerce, be officially received until, among other things, the Boardapproves the Project in principle, the Authority has recommended and requested that theBoard pass a resolution approving the Project in principle without in any way prejudicing theright and responsibility of the Board under GS 159C -4d to approve or not to approve theissuance of the bonds after the Department of Commerce has approved the Project and theLocal Government Commission has approved the bond issue, by which time additionalinformation relative to the Project, the Borrower and the proposed financing may have beendeveloped Under procedures adopted by the Department of Commerce, the Board must alsoauthorize the Authority to apply to the North Carolina Federal Tax Reform AllocationCommittee for an allocation of Unified Volume Limitation for tax exempt private activity bondswith respect to the bonds to be issued to finance the ProjectThereupon, Commissioner James W Cash introduced the following resolution, a copyof which had been distributed to each Commissioner and the title of which appeared on theagenda367March 6, 1989 ContinuedRESOLUTION APPROVING IN PRINCIPLE A MANUFACTURING PROJECT INJOHNSTON COUNTY, NORTH CAROLINA, TO BE FINANCED FORERYTHRO, INC BY NOT EXCEEDING 7,500,000 AGGREGATE PRINCIPALAMOUNT OF BONDS OF THE JOHNSTON COUNTY INDUSTRIAL FACILITIES ANDPOLLUTION CONTROL FINANCING AUTHORITY ANDAUTHORIZING THAT AUTHORITY TO APPLY TO THE NORTH CAROLINAFEDERAL TAX REFORM ALLOCATION COMMITTEE FOR AN ALLOCATION OFUNIFIED VOLUME LIMITATIONBE IT RESOLVED by the Board as followsSection 1 The proposed manufacturing project in Johnston County,North Carolina, for Erythro, Inc the Borrower to be financed for theBorrower by not exceeding 7,500,000 aggregate principal amount of bonds ofThe Johnston County Industrial Facilities and Pollution Control FinancingAuthority the Authority is hereby approved in principleSection 2 The Board of _ Commissioners hereby requests that the NorthCarolina Federal Tax Reform Allocation Committee allocate 7,500,000 of theState of North Carolina Unified Volume Limitation of tax exempt private activitybonds imposed by the Tax Reform Act 1986, as amended, for the industrialrevenue bonds and Project described above, which allocation it isacknowledged will revert in whole or in part to the statewide allocation ifbonds for this Project are not issued prior to the termination date of theallocation, and the Chairman or the Vice Chairman of the Authority is herebyauthorized and directed to make application to the Secretary of the NorthCarolina Department of Commerce for said allocation It is hereby certifiedunder penalty of perjury that such request is not made in consideration ofany bribe, gift, gratuity, or direct or indirect contribution to any politicalcampaign and the Chairman or Vice Chairman of the Board of Commissionersfor Johnston County is hereby authorized and directed to certify to thateffect on behalf of the BoardSection 3 The Clerk to the Board of Commissioners for the County ofJohnston, North Carolina, is directed to file a certified copy of this resolutionwith the Department of CommerceSection 4 This resolution shall take effect immediately upon itspassageCommissioner James W Cash moved passage of the foregoing resolution CommissionerJerry F Wood seconded the motion, and the resolution was passed by the following voteAyes Commissioners James W Cash, Jerry F Wood, Frank B Holding, John MBooker, Norman C DenningNoes NoneAbstaining NoneBond Counsel ApprovedAttorney W R Britt, announced that Erythro, Inc the Borrower has requestedthat the law firm of Robinson, Bradshaw Hinson, PA, Charlotte, North Carolina, beapproved to act as bond counsel in connection with the proposed issuance of industrialdevelopment bonds to finance an industrial project for the Borrower in Johnston County theProject Copies of a letter from Robinson, Bradshaw Hinson, PA to the JohnstonCounty Industrial Facilities and Pollution Control Financing Authority the Authority , inwhich such firm described its experience and qualifications to act as bond counsel, weredistributed to each Commissioner Following a discussion, Commissioner Frank B Holdingintroduced the following resolution, copies of which were distributed to each Commissionerand the title of which was readRESOLUTION OF APPROVAL OF THE LAW FIRM OFROBINSON, BRADSHAW HINSON, PACHARLOTTE, NORTH CAROLINA AS BOND COUNSELWHEREAS, Erythro, Inc the Borrower has asked the Authorityand this Board to approve the law firm of Robinson, Bradshaw Hinson,PA, Charlotte, North Carolina the Firm , to act as bond counsel inconnection with the issuance of the Authoritys industrial revenue bonds tofinance all or a portion of the cost of an industrial project for the Borrowerthe, Project ; and•March 6, 1989 ContinuedWHEREAS, the Firm has submitted a written statement to theAuthority, with a copy to the Board of Commissioners for the County ofJohnston and to the Secretary of the Local Government Commission, a divisionof the Department of the State Treasurer, showing that the Firm meets thefollowing criteriaThe Firm has an office in Charlotte, Mecklenburg County, NorthCarolina, and has capabilities in each of the following areas1 North Carolina municipal law including, in particular, TheIndustrial and Pollution Control Facilities Financing Act, Chapter 159Cof the North Carolina General Statutes;2 Municipal finance and municipal securities law;3 Corporate finance and corporate securities law; and4 Tax law including Sections 103 and 141 through 149 of theInternal Revenue CodeWHEREAS, the Firm has demonstrated to the satisfaction of theAuthority and this Board that the Firm does not have a conflict of interest inserving as bond counsel in connection with the Project; that is, that the Firmwill not represent any lending bank or other institution, underwriter or otherparty interested in the Project and would withdraw as bond counsel in theevent that any client that it represents as general counsel or on a substantialcontinuing basis should become so interested in the transaction in a mannerthat would present a conflict of interest; and further that the Firm is not theAuthoritys regular counsel or regular counsel for Johnston County or thisBoard; andWHEREAS, the Firm has advised the Authority, this Board and theBorrower that the basis for determining its fees in connection with itsservices as bond counsel would be the amount of time expended by attorneysand legal assistants of the Firm in performing such services; that the basisfor determining expenses of the Firm in connection with its services as bondcounsel would be that only reasonable, out -of- pocket expenses directly relatedto the transaction would be charged; and that the Firms best estimate of itsfees in connection with such bond transactions is 15,000 to 25,000; andWHEREAS, on the basis of the foregoing and such other investigationas this Board deems necessary, this Board finds that the Firm is fullyqualified to act as bond counsel in connection with the Project and relatedbond transactions and meets all criteria for bond counsel as set out in theGuidelines and Procedures for the Employment of Bond Counsel in IndustrialDevelopment Bond Financings Under GS Chapter 159C issued by the Divisionof State and Local Government Finance of the Department of the StateTreasurer the Guidelines , and further that the Firm has complied with allprocedures set out in the Guidelines; andWHEREAS, it is in the best interest of the Authority and of JohnstonCounty that the Firm serve as bond counsel in connection with the Projectand related bond transactions;NOW THEREFORE, BE IT RESOLVED, THAT THE Firm be, and it herebyis, approved to serve as bond counsel in connection with the Project andrelated bond transactions; andRESOLVED FURTHER, that the Secretary or the Assistant Secretary ofthe Authority furnish to the Division of State and Local Government Financeof the Department of the State Treasurer certified copies of these resolutions;andRESOLVED FURTHER, that these resolutions shall be effectiveimmediately upon being approved by this Boardf?titi1iftThe Firmis prepared to renderan independent, unqualified approvingopinionas to thevalidity of industrial revenue bonds issued by the Authorityand asto the exclusion of interest onsuch bonds from federal income tax,assuming that,after an appropriatedue diligence inquiry, the Firm issatisfiedthat thespecific circumstancesof the transaction support such anopinion;andWHEREAS, the Firm has demonstrated to the satisfaction of theAuthority and this Board that the Firm does not have a conflict of interest inserving as bond counsel in connection with the Project; that is, that the Firmwill not represent any lending bank or other institution, underwriter or otherparty interested in the Project and would withdraw as bond counsel in theevent that any client that it represents as general counsel or on a substantialcontinuing basis should become so interested in the transaction in a mannerthat would present a conflict of interest; and further that the Firm is not theAuthoritys regular counsel or regular counsel for Johnston County or thisBoard; andWHEREAS, the Firm has advised the Authority, this Board and theBorrower that the basis for determining its fees in connection with itsservices as bond counsel would be the amount of time expended by attorneysand legal assistants of the Firm in performing such services; that the basisfor determining expenses of the Firm in connection with its services as bondcounsel would be that only reasonable, out -of- pocket expenses directly relatedto the transaction would be charged; and that the Firms best estimate of itsfees in connection with such bond transactions is 15,000 to 25,000; andWHEREAS, on the basis of the foregoing and such other investigationas this Board deems necessary, this Board finds that the Firm is fullyqualified to act as bond counsel in connection with the Project and relatedbond transactions and meets all criteria for bond counsel as set out in theGuidelines and Procedures for the Employment of Bond Counsel in IndustrialDevelopment Bond Financings Under GS Chapter 159C issued by the Divisionof State and Local Government Finance of the Department of the StateTreasurer the Guidelines , and further that the Firm has complied with allprocedures set out in the Guidelines; andWHEREAS, it is in the best interest of the Authority and of JohnstonCounty that the Firm serve as bond counsel in connection with the Projectand related bond transactions;NOW THEREFORE, BE IT RESOLVED, THAT THE Firm be, and it herebyis, approved to serve as bond counsel in connection with the Project andrelated bond transactions; andRESOLVED FURTHER, that the Secretary or the Assistant Secretary ofthe Authority furnish to the Division of State and Local Government Financeof the Department of the State Treasurer certified copies of these resolutions;andRESOLVED FURTHER, that these resolutions shall be effectiveimmediately upon being approved by this Boardf?titi1ift369March 6, 1989 ContinuedThereupon, on the motion of Commissioner Frank B Holding, seconded byCommissioner James W Cash, the foregoing resolution was passed by the following voteAyes Frank B Holding, James W Cash, John M Booker, Jerry F Wood, NormanC DenningNoes NoneAbstaining None4 Public Hearing -CommunityDevelopmentBlock GrantAdvertised DateFebruary17, 1989Time 1015 amThe Chairman opened the Public Hearing on the Community Development Block Grantand asked if anyone wished to speak on the matterJim Allred of Holmes Allred Consultants, employed to administer the CommunityDevelopment Block Grant Applications, made comments on the purpose of the Public Hearingsaying it is an opportunity for citizens to have input and make comments on communitydevelopment needs of low and moderate income residents of the County He stated the Stateis receiving this year 37,000,000 from the Department of Housing Urban Development andabout 72 will be earmarked for the community revitalization program Applications have to besubmitted by May 19, 1989, and the program is basically the same, competitively rated MrAllred added there will probably be 120 to 160 applications with funds for about 45 to 50projectsFred Dodd, Elizabeth Boylan, Lena Hunt and Helen Holt, residents and propertyowners of the Graytown Community in West Smithfield, speaking for the entire community, metwith the board and addressed the needs for revitalization in their neighborhood; houses,drainage and roads need improvementsThese residents also thanked the Board for all the assistance and support they hadgiven to the Graytown Community Development applicationsThe Chairman asked if anyone else in the audience wished to speak on the CommunityDevelopment Block Grant There being no further response, the Chairman declared the PublicHearing closed5 Town of Benson - Water LineDiscussion on the Four Oaks to Benson Water Line continuedPaul Dunn, president of the Benson Area Chamber of Commerce, in addressing theBoard re- emphasized that industrial growth is needed between Benson and Four Oaks along301 and the waterline connection will help greatly, as well as a sewer line to South JohnstonSchool He attributes the industrial growth between Benson and Dunn to the water lineconnection there Mr Dunn also pointed out that a water line to Benson from Four Oaksmeans a connecting line from Smithfield to Dunn He reminded the Board that Chicopee, thesecond largest taxpayer in the County, uses 600 of the water that goes to Benson, and ifsomething should happen to its water, they would have to shut downDon Johnson, Chairman, South Johnston Advisory Council and Benson businessman,also spoke to the need for a water connection between Four Oaks and Benson, and a sewerline to South Johnston High School He remarked that Benson was promised a water lineearlier, and they feel it is time for the Board to act on this commitment, saying that waterand sewer facilities at South Johnston School are totally inadequate and health -wise unsafe;wells contain bacteria Mr Johnson feels that it would be economically feasible to correct theschools sewer problems at the same time He pleaded with the Board to act on Bensonsrightful requestDrJames Ellerbe, Superintendent of Johnston County Schools,advised the Boardthat in 1980,the Board of Education spent 110,000 onthe schools sewersystem, wells aremonitored frequently,and they now have commitmentsfrom the State to do something aboutthe sewerDonParker again asked the Board for a renewed commitment onthe water line astop priorityand also a sewer line to the schoolTimBroome, Engineer, Ragsdale Consultants,gave an up -dateon the countywidewater study,reporting the Benson to Four Oaks designis nearly completeThey are workingon sites fora bulk water meter and an elevated tankon the Benson sideof South JohnstonSchool Whenthese sites are settled, the design canbe completed within thirty days and370March 6, 1989 Continuedbids could be received by July 15th Mr Broome said that Johnston County ranks high forState Clean Water funds, however, there are applications totaling 70 million with only 4million available this year The cost of the Benson water line is approximately 21 millionBensons Mayor Charles Matthews encouraged the Board to look for alternates forfinancing, as he says he has heard some discouraging news about the Countys loan beingapproved He reminded the Board that Benson had made commitments to businesses based onthe Countys commitment to build the water line after July, 1988, and they are here to get arenewed commitment from the BoardEach Board member commented and agreed they are committed to run the Bensonwater line Chairman Denning emphasized that the Four Oaks to Benson water line is anumber one priority and that when any more money is spent on water lines, Benson will beincluded He assured the Benson group that every member of this Board feels the same andsupports the Benson water line6 Moccasin Creek Drainage District - Request Funds for MaintenanceGordon Peedin, Chairman, Moccasin Creek Drainage District Board, and Bill Harrell,Supervisor, Soil and Water Conservation Service, met with the Board seeking funds from theCounty to assist with maintenance along the Moccasin Creek Drainage District Mr Peedin andMr Harrell told the Board that drainage is being hindered because of beavers building damsin the stream and sediments building up in the main channels Approximately 41,000 isneeded to take care of the necessary maintenance and for seeding, spreading and replacingpipes Mr Peedin said that about 7,500 is received annually from property ownerassessments, but this just does cover mowing the grass along the district The Boarddiscussed the possibility of increasing assessments of property owners in the district to helpwith increased maintenance costs, and asked Mr Peedin to check into the matterThe Board took the request under advisement7 Request for Abandonment of SR 2175At the request of Clovis Boykin, Jr, sole property owner on SR 2175, and uponrecommendation of the NC Department of Transportation; Commissioner James W Cash movedthat SR 2175 in Johnston County Beulah Township be abandoned from the State Maintained 4System IiCommissioner Jerry Wood seconded the motion which carried by unanimous vote8 Howard Trucking Terminal - Temporary RoadCommissioner Frank B Holding asked Owen Ethridge and Ross Hailey, HighwayEngineers, if DOT could build a temporary road to Howard Trucking Company HowardTrucking has rented a facility in Kenly Industrial Park from Dolph Overton for a regionaltrucking terminal They have about 260 licensed tractors and some 300 trailers registered inNorth Carolina that will be operating out of this terminal Howard Trucking has purchased asite off I -95 near Micro where they plan to build a terminal Mr Hailey said he was notaware of a program to build a temporary road, but will be glad to contact Jack Murdock,DOT Secondary Roads Officer, to discuss this requestAfter discussion with the Highway Engineers, Commissioner Frank B Holding movedthat DOT look at this situation and give Howard Trucking Company any assistance they can ingetting a road passable to the trucking terminalCommissioner James W Cash seconded the motion which carried by unanimous vote9 Thurman Edward Stancil - ONeals TownshipThurman Stancil of ONeals Township addressed the Board10 AppointmentsA Brogden FireDistrict CommissionUpon a motionbyCommissioner Jerry F Wood, duly secondedby CommissionerJohnM Booker and carriedbyunanimous vote, Clarence F Norris, Jr,Clarence WoodallandMelton Thompson werereappointed to the Brogden Fire District Commission for twoyeartermsrB Alcoholic BeverageControl BoardUpon a motionbyCommissioner Jerry F Wood, duly secondedby CommissionerJohnM Booker and carriedbyunanimous vote, Jimmy Rogers Flowers wasappointed to fill the371March 6, 1989 Continuedunexpired term of Janie Owens on the Johnston County Alcoholic Beverage Control BoardTerm to begin immediately and end September, 1989C Citizens Involvement CouncilCommissioner James W Cash moved that Beatrice S Noell, Smithfield, and Johnny BWoodhouse, Selma, be appointed to the Johnston County Citizens Involvement Council for twoyear termsCommissioner Jerry F Wood seconded the motion which carried by unanimous voteD Local Emergency Planning Committee S A R A Upon a motion by Commissioner James W Cash, duly seconded by Commissioner JohnM Booker and carried by unanimous vote, the following appointments were made to the LocalEmergency Planning Committee S A R A Representative Billy Creech State Elected Official and E Kirk Ellis Industry wereappointed to fill unexpired terms which expire March, 1990Kyle McDermott Hospital, David Creech Citizen, Charles Hall Industry, VickyMedlin Community Group, Leon Powell Health, Phil Ricks Agriculture Extension andSergeant CH Pitts Law Enforcement were reappointed to serve two year terms endingMarch, 1991Major Bob Atkinson Law Enforcement , Dr Jerry Wood Local Elected Official andCalvin Edgerton News Media were appointed to serve two year terms ending March, 1991E Town of Benson Planning BoardCommissioner Frank B Holding moved that Ronnie E Jordan be appointed asextra - territorial jurisdiction member of the Town of Benson Planning Board as recommended bythe Benson Town CommissionersCommissioner John M Booker seconded the motion which carried by unanimous vote11 Budget Amendment - Mental HealthUpon a motion by Commissioner Jerry F Wood, duly seconded by Commissioner JohnM Booker and carried by unanimous vote, the following budget amendment was approved andpermission was granted to Mental Health to appropriate 10,000 fund balance for the purchaseof a vehicle for transportation servicesExpenditure DecreasePersonal Services 4,000Current Obligation Services 2,000Expenditure IncreaseCapital Outlay 10,000Contracts, Grants, Subsidies 8,563Revenue IncreaseFund Balance 10,000State Funds 2,56312 Register of Deeds - Destruction of RecordsGS Chapters 121 and 132 - Records Retention and Disposition ScheduleIn accordance with the NC G S Chapters 121 and 132 and approval of the NCDepartment of Cultural Resources Schedule, and upon motion by Commissioner James W Cash,duly seconded by Commissioner Jerry F Wood and carried by unanimous vote, the Boardauthorized destruction of the following,, ;recordsI Administrative Management Records File4 Other Correspondence Memorandums; SCHEDULE Destroy records over 5years old1973 -19832 Budget and Fiscal Records1 Bank Statements, Cancelled Checks, Deposit Slips and Reconciliations;SCHEDULE Destroy 1 year after resolution of audit by Government312March 6, 1989 ContinuedMisc Bank Statements - 1969 -1979Bank Deposits 1967 through 1985Bank Deposit Books 1954 -1980Check Books 1969 -1978; 1980Receipts from Treasurer 1967 -19784 Fee Books Day Books GS161 -10 SCHEDULE Destroy 1 year after resolutionof audit by governmentFee Books or Day Books Book #16 through Book #461954 -1979Recapilutation Sheets; SCHEDULE Destroy 1 year after resolution of audit bygovernment1974 -19835 Purchase Orders and Requisitions; SCHEDULE Destroy after 3 yearsPurchase orders from 1978 -82Invoices from 1967 -743 Personnel Records File1 Applications Resumes; SCHEDULE Destroy 2 years after date of receipt, ifno charge of discrimination has been filed If charge has been filed, destroy 1 yearafter resolutionapplications from 1963 -19764 Program Operations Records2 Delayed Birth Certificate, Applications and Papers for GS 130 -52 ;SCHEDULE Retain as long as of administrative value, but retain no longer than 2years, then destroyApplications from 1969 -19857 Chattel Mortages including agricultural liens, conditional sales contracts,etc and index to; SCHEDULE Series discontinued Destroy immediately if allmortgages and chattel mortgage filings have been satisfied since 1967Empty Binders 24; 41 through 49; 51; 53; 55 through 60; 87; 88; 98Personal Prop Green Binders 13; 227 -245; 247 -251; 253; 266; 275; 278 -284;286 -289; 291; 297 -298; 309; 327; 336; 338; 340 -343; 348; 356 -357Personal Property Books 66; 130; 250; 252; 254 - 265; 267 -274; 276 -277; 283;285; 290; 292 -296; 299; 300 -308; 310 -313; 315 -326; 328 -335; 337; 339; 344 -347;349 -355; 358Chattel Mortgage Indexes GRANTOR 1958 -1968; GRANTEE 1958 -196813 Deeds and Other Real Estate Conveyances, Temporary Index To GS161 -14 , SCHEDULE Destroy when agency need ends but retain no longer than 2yearsTemporary Sheets up to 198617 Health Certificates, Marriage GS 51 -9; SCHEDULE Destroy after 1 year1981 -198419 Jurors, List of GS 9 -4, 9 -7; SCHEDULE Destroy 2 years after new listpreparedList from 1983 and 198525 Marriage Licenses GS 51-8a Applications or Marriage License Stubs; SCHEDULE Destroy after 5 years1968 -198240 Uniform Commercial Code GS 25- 9 -491ff a Filing Docket and Fee Book; SCHEDULE Destroy 6 years after final entry2 packs 1976 -1981b Financing Statements, Continuation Statements and Statements ofAssignments, Amendments, or Partial Releases Relating Thereto; SCHEDULE Destroy 6years after date filed15 boxes 1976 -1981IalyjiDetailsAnnotationsEntry PropertiesModified11192013 23237 PMCreated442003 93606 AMTemplateMinutesFieldsMinutes - TypeRegularMinutes - Date361989Book18