June 1, 1964 - 11:00 AM - County Board of Commissioners Meeting Minutes

June 1, 1964 - Regular1 5Fit widthi?PJune 1, 1964The Board of Commissioners of Johnston County met in regular session on June 1,1964, in the Commissioners Room of the Courthouse, at 1100 A M, with the followingmembers presentH M Johnson, Chairman, J D Bailey, Frank B Holding, Norman C Denning andJesse H Austin, JrAbsent NoneThe following business was transacted1 Payment to Motorola C E IncCommissioner J D Bailey moved that Motorola C E Inc, 2911 Essex Circle, Room 8,Raleigh, North Carolina, be paid 21,89112, representing the cost of equipment andinstallation of two way radio fire system for the county according to contract on filewith W G Massey, Clerk, and in accordance with agreement for the installation ofremote control in the Jailors officeFurther moved that the aforementioned firm be paid 23690 per month, effectiveJuly 1, 1964, in accordance with maintenance agreement on file with W G Massey,ClerkCommissioner Norman C Denning seconded the motion, which was carried2 Sheriff Raeford Oliver Sale of Confiscated PropertyCommissioner J D Bailey moved that Sheriff Rayford Oliver be authorized anddirected to sell at public auction, according to law, the following personal propertyconfiscated by his department1 lot copper42 doz 12 gal jars10 gas tanks1 gas water pump1 broken hand pump2 tires and rimsFurther moved that Sheriff Oliver be authorized to purchase from the proceedsof aforementioned sale three finger print sets and 1 polaroid camera for the use ofhis department, provided said purchase meets with the approval of W H Britt, AuditorCommissioner Norman C Denning seconded the motion, which was carried3 Board of Education Amendment Current Expense BudgetUpon the recommendation of W H Britt, Auditor, Commissioner Frank B Holdingmoved that the Board of Education current expense budget be amended in the followingform and amounts because income and outgo items involving the local schools areexceeding estimates, which does not involve direct expenditures of tax or other revenuefunds, and does not mean that the Board of Education has exceeded its budget by thetransactions which are rendered for the local schools are greater than anticipated1 Lunchroom ReimbursementBudgeted Expended to date Adjusted Figure Increase90,00000 102,51076 110,00000 20,00000Schools have received more than anticipated This office merely disburses moneyreceived from State Funds2 Fixed Charges - Retirement Social Security Withheld and ContributionsBudgeted Expended to date Adjusted Figure Increase34,00000 X52,95160 60,00000 26,00000The Auditor suggested that District School payments be run through this accountThese funds are replaced by District Funds at the end of each quarter3 Cost of Tax CollectionsBudgeted Expended to date Adjusted Figure Increase13,20000 15,43395 1,6,00000 2,80000This is deducted by county tax collector and never reaches our account, but causesour budget to be un- balanced4 Fixed Charges InsuranceBudgeted Expended to date Adjusted Figure Increase22,20000 22,95843 23,20000 1,00000213- -- - - -- - -- -- - -- - - - -- - -June 196 C nt - -- - - - - -- - -- - - -The county employees hospital and accident insurance is run through this account,rather than Miscellaneous Account, as suggested by Mr MatthewsTotal change in Current Expense Budget is increased 49,0000 from 364,35000to 414,15000 to cover the items shown aboveCommissioner J D Bailey seconded the motion, which was carried4 Progress Report Library Planning CommitteeThe following progress report was read to the Board by Mr A L Hobgood, Jr,acting as spokesman for the library planning committee, composed of other than himself,Messrs L H Wallace and Harry CanadayStatement to County Board of CommissionersBy Library Planning CommitteeMr Chairman, Members of the Board- Several months ago a Library Planning Committeewas appointed to plan and construct a library building for the purpose of serving theneeds of Johnston County This Committee appointed three members -- Messrs L H Wallace,Harry Canaday, and A L Hobgood, Jr, to investigate all possible sites and makerecommendations to the regular Committee However, before discussion of the paramountproblem concerning the selection of a suitable site for the proposed library building,we would like to bring members of this Board up to date as to the progress that hasbeen made since the initial appointment of the Library Planning Committee1 All available material on library planning and construction has been furnishedmembers of the Planning Committee2 Several of the members have attended seminars in the State on libraries,their functions, operation, etc3 Miss Gish and Mrs Hughey, of the State Library, have been consulted and havegiven their recommendations to the Committee4 All aspects of possible Federal aid assistance toward the proposed libraryconstruction and operation have been investigated5 Mr Hoyt Galvin, head of the Mecklenberg Library, and recognized authority onall library aspects, and author of several books on libraries, has been employed toassist the Library Planning Committee in the fulfillment of Lts purpose at a fee of 12of 1 of total construction costMr Hoyt Galvin has spent several days with our Committee, and during his visit toSmithfield has consulted with numerous individuals, in addition to members of theCommittee, and has made the following preliminary recommendations1 The library should be located as near as possible to the center of businessactivity, which he established at the corner of Market Street and Third Street Heindicatedsatisfactory approval of a site within one or two business blocks from thiscenter business2 -Based on the population of Johnston County of approximately 65,000, he recom-mended a buildingof approximately 20,000 square feet; but after itemized detaileddiscussion, because of cost factor, recommended 15,000 square feet could be adequateprovided allowance be made for future expansion of 5,000 square feet He made nospecific recommendation at this initial meeting of one floor or two floor construction,but did spbcify that if two story, at least 10,000 square feet should be on the ground,or first floor3 Best preliminary estimates of cost of construction of building indicate acost of 12,00 to 1400 per square foot for actual construction, and 200 to 250for interior furnishings and equipmentThe proposed Johnston County - Smithfield Library has been placed on the top priorityfor participation in the Federal Aid program approved for construction of libraries inNorth Carolina, and is eligible to receive 33 of total construction costs However,before our request for Federal Aid can be considered for approval these conditionsmust be met1 We must show evidence of a regular and continuous source of income sufficientto operate the new facilityit2 Local matching funds must be available at the time application is made3 Title to any building constructed under the Library Act must be in the nameof a County or Municipal Government, or a legally appointed public Library Board4 A written library building program must be submitted with the application5 A description of the proposed site with map or sketch showing location mustbe submitted with the application _2146 Site and building plans must be approved by the State Library Board, aregistered architect must be employed for the project, and each building contractmust be approved by the State Library BoardDeadlines for applications will be September 1st, January 1st, and April 1st,unless funds are exhausted before any of these datesQuite obviously then, before the Library Planning Committee can proceed to fulfillany of the above conditions, a satisfactory and suitable site must be selected andapprovedOur first consideration in the selection of a suitable site was the presentLibrary sites which, while not adequate in size, would be desirable if the property oneither side could be purchased No success was possible in our endeavor to purchaseeither the adjoining Overby or Sasser propertiesOther vacant lots on Market Street were either not available, or the size inade-quate for our purposeThe property owned by the Town of Smithfield adjacent to the cemetery was notdeemed suitableThe site committee is now negotiating for the property in the general area of thepresent Municipal Building, and this property has been tentatively approved by the fullCommittee with these stipulations1 That Mr Hoyt Galvin, Consultant on library facilities employed by theLibrary Planning Committee, be consulted before actual purchase of a permanent site2 Permission be obtained from both the Town and County Officials to sell atpublic auction the present two sites of the Johnston County Library and the SmithfieldLibrary; proceeds of this sale to be applied against the purchase price of the newsite without affecting funds previously authorized by both the County and Town Govern-mentsBoth the County and the Town of Smithfield have authorized respectively anappropriation of 50,000, provided 25,000 in addition is raised by private contrib-utions by both the County and Town of Smithfield The Town of Smithfield has alreadyfunds on hand in excess of their 25,000 commitment, and it is expected that theCounty will soon fulfill its commitment of a similar amount Therefore, funds forconstruction of the proposed library now either available or approved or anticipated,should -in the near future, be in excess of 150,000 Should the total cost of theconstruction of the proposed Library, including actual construction costs and interiorfurnishings, etc, be 250,000 and 33 or 82,500 be furnished by the Federal Government,we would need 167,500, plus architectural and consultant fees Since no real drivefor additional funds in either the County or Town has been instigated, members of theCommittee are reasonably confident that additional funds can be raised by memorable,foundations, private contributions, etc to assure a total fund sufficient to constructa suitable and adequate library facility provided a suitable site can be obtainedwithout depletion of these fundsSince it is apparent that a new site for the proposed Johnston County - SmithfieldLibrary must be actually purchased, and since it is desirable that the Library PlanningCommittee utilize all possible funds for the actual construction costs and interiorfurnishings for the new library building without a large depletion of these funds forthe purchase of a suitable site, we respectfully request that permission be grantedby the County Board of Commissioners to sell the present Library site of the JohnstonCounty Library and apply the proceeds of this sale to the purchase of a suitable andadequate site We feel this request is logical since we are reasonably confidentthat had it been possible to utilize the present library sites the County Board ofCommissioners would have authorized the utilization of these propertiesIn addition to the above request, we ask the County Board of Commissioners toclarify and define the authority vested in the Library Planning Committee in orderthat this Committee can proceed with its duties without the necessity of consuming thetime of this Board with each and every individual expenditure or decision that mustbe made in the fulfillment of our primary purpose to construct a suitable and adequatelibrary facility,In response to the requests made in the last two paragraphs of the report as sub-mitted, which was discussed briefly between the Board and the members of the committee,Commissioner Jesse H Austin, Jr moved that W R Britt, County Attorney, be directedto assist the library planning committee in securing option for the County and Townof Smithfield on the Howell and Johnson properties located on Fourth Street, justSouth of Market Street not to exceed 20000 pending further actinn by the BoardCommissioner J D Bailey seconded the motion, which was carried5 Tax CollectorUpon the request of Edgar Baugham, Tax Collector, Commissinner Frank B Holdingmoved that W H Britt, Auditor, be authorized and directed to honor checks amountingto 400 per notice of attachment and garnishment required in the garnishee process in213June 1, 1961, Coatthe collection of delinquent taxes from persons working in another countyCommissioner Jesse H Austin, Jr, seconded the motion, which was carried6 Appropriation Telephone Service 1964-65Commissioner Frank B Holding moved that Commissioner Denning be authorized todetermine the estimated cost of long distance calls relating to fire alarms estimatedto cost approximately 100000, in order to provide for this expenditure in the1964 -65 budgetCommissioner Jesse H Austin, Jr seconded the motion, which was carried7 Boarding HomeIn view of information from the local Welfare Department that the State WelfareDepartment would-not license one story building of the county Boarding Home afterJuly 1, 1964 and in view of the expenditures involved in meeting the safety and healthstandards of the said Welfare Department, Commissioner Frank B Holding moved thatW R Britt, County Attorney, and W G Massey, Clerk, be authorized and directed toproperly describe and advertise for sale the Boarding Home property, consisting of alot located on Highway 210, measuring 350 feet x 533 feet upon which is located twomajor brick buildings and minor brick buildings, subject to lease of Mrs LouiseMcGregor, expiring October 31, 1964Further moved that provision be made for the bid to remain open for ten days forraise of bid with the final bid with the final bid of sale being subject to the rightof acceptance or rejection by the BoardCommissioner Norman C Denning seconded the motion, which was carriedB Repairs Roof CourthouseMr William Woodall, of Smithfield, discussed the repairing of thecourthouse roof,estimating the cost of his material to be approximately 40000 and 30000 for labor,making a total of approximately 70000Action was deferred pending W G Massey, Clerk, securing bids on the cost of anew roof9 Air Conditioning Unit JailW H Williford, Jailor, reported that air conditioning unit in the hail wasbeyond repair, requesting authority to purchase a new air conditioning unitAfter a discussion, Commissioner Frank B Holding moved that the courthousecommittee work with Mr Williford to determine the air conditioning needs of the jailCommissioner J D Bailey seconded the motion, which was carried10 Princeton Development CorporationW R Britt, County Attorney, reported that he would be able to give a report onthe request of the Princeton Development Corporation for funds for running water lineto a industry development area after he had contacted Mr Carl R Gurley in connectionwith the same11 Permit to Sell Alcoholic BeveragesOrdered that the notice of Margaret Curtis to apply to the North Carolina AlcoholicBeverage Control Board for permit to sell alcoholic beverage under the trade name ofJacks Grill be approved12 ReportsThe following reports werefiled with the BoardH FPalmerNegro Agricultural AgentC WTarltonAgricultural AgentL PCreechVeterans Service OfficerLloydGilbertJohnston Memorial HospitalAprilWilson Jiggs BroadwellCivil Defense DirectorW HWillifordJailorM WKnottElectrical InspectorEdgarBaughamTax CollectorEleanor HooksLibrarian13 Archer Lodge Fire District ElectionThe Board of County Commissioners of Johnston County met in session, called andheld pursuant to the provisions of G S 69 -251, at 430 P M, June 1, 1964, for thepurpose of canvassing the returns of a special election held in the area described anddefined in notice of election and in resolution calling a special election for the216June 1 3964 Contpurpose of submitting to the qualified voters of said area the question as to whetheror not there shall be levied in said area an annual tax, not to exceed fifteen 15¢cents on the One Hundred 10000 Dollars in valuation of all properties, real andpersonal, for the purpose of providing fire protection in said district, said electionbeing held pursuant to the provisions of Article 3A of Chapter 69 of the GeneralStatutes of North Carolina, and returns having been filed with the Board of Commission-ers by the officers holding the electionMembers Present Commissioners H M Johnson, Frank B Holding, J D Bailey,Norman C Denning and Jesse H Austin, JrNorth CarolinaJohnston CountyWe the undersigned members of the Board of County Commissioners of Johnston County,constituting the Board of Canvassers, and sitting under and pursuant to the provisionsof G S 69252, do hereby certify under our hands and seals that we met in theJohnston County Commissioners Room, Johnston County Courthouse, in the Town of Smith-field, at 430 P M on June 1, 1964, and did canvass the original returns of theregistrar and judges of election of the vote cast in special Archer Lodge Fire Districttax election held on Saturday, the 16th day of May, 1964, and the following is a trueand correct tabulation thereofPRECINCT FOR LOCAL TAX AGAINST LOCAL TAX TOTAL VOTINGArcher Lodge 136 19 155We, therefore, certify, pursuant to such tabulation, We have judicially determined136 votes were cast in favor of the Archer Lodge Fire District tax, 19 votes were castagainst the levy of the Archer Lodge Fire District tax, and that, therefore as theresult of this canvass, it is determined that a majority of 117 votes were cast infavor of thelevying of the Archer Lodge Fire District taxWitness our hands and seals this the let day of June, 1964s Henry M Johnson SealChairman Johnston County Board ofCommissionerss J Dobbin Bailey SealMember, Johnston County Board ofCommissionersGs Norman C Denning SealMember, Johnston County Board ofCommissionerss Jesse H Austin, Jr SealMember, Johnston County Board ofCommissionerss Frank B Holding SealMember, Johnston County Board ofCommissionersRESOLUTIONThe canvass by the Board having been completed, it was moved by CommissionerNorman C Denning, and seconded by Commissioner Jesse H Austin, Jr that the electionreturns upon the special election held on Saturday, May 16, 1964, be and the same arehereby approved, the majority voting in favor of the levy of the Archer Lodge FireDistrict tax being computed to be 117 votesVoting Aye J D Bailey, Frank B Holding, Norman C Denning, Jesse H Austin, JrVoting Nay NoneiOn motion made, seconded and carried, it was moved that the meeting be recessedto meet on June 4, 1964Chairman