November 4, 1963 - 11:00 AM - County Board of Commissioners Meeting Minutes

November 4, 1963 - Regular1 12Fit widthMeetine-ot-Board of_ Commissioners for the County_of JohnstonNovember 4, 1963The Board of Commissioners of Johnston County met in regular session on November 4,1963, in the Commissioners Room, at 11 oclock A M, with the following memberspresentH M Johnson, Chairman, J D Bailey, Frank B Holding, Jesse H Austin, Jrand Norman C DenningAbsent NoneThe following business was transacted1 Boiler InsuranceMrs Louise Johnston, representing Johnston Insurance Agency of Smithfield, andMr Charles F Kelley, Resident Engineer, Zurich American Insurance Company, presentedproposals No 1 and No 2 for boilers and machinery insurance covering all locationsowned by the CountyAfter Mr Kelley explained the proposals, Commissioner J D Bailey moved thatproposal No 1, which is as follows, be accepted and contract awarded to JohnstonInsurance Agency50,000 Limit Per Accident All LocationsBroad CoverageBodily Injury- IncludedRepair or Replacement- IncludedCourthouseTotal Object Charges 31100Excess Limits1244Location Charge3900Bodily Injury Charge40036644Repair or Replacement7249 4393Thornton BuildingObject Charges11000Excess Limits44011440Repair or Replacement2213728County Agriculture BuildingObject Charges10600Excess Limits424Location Charge3900Bodily Injury charge40015324Repair or Replacement298518309Johnston County Health CenterObject Charges2900Excess Limits116301Repair or Replacement6o33619County HomeObject Charges33900Excess Limits1356Location Charge2240Bodily Injury Charge24037836Repair or Replacement751945355Three Year Prepair Premium1249,04Three Year Installment Premium 131149Payable 52459 In advance39345 FirstAnniversary39345 SecondAnniversaryCommissioner Norman C Denning seconded the motion, which was carried2 Tax ComplaintTax complaint of Pou Coats, Route # 1, Garner, N C was deferred until theBoard would meet as a Board of Equalization and ReviewNovember 4, 1963_ Cont3 Johnston Memorial HospitalCommissioner Frank B Holding introduced the following resultion and moved thatit be adoptedWhereas, Mr Lloyd Gilbert, Administrator of Johnston Memorial Hospital, hasapprised the Board of the circumstances leading to the adoption of the following motionby the Board of Trustees of Johnston Memorial Hospital at a special meeting on October28, 1963It was moved by Dr Earp and seconded by Mr Lee that the low base bidsas submitted for the construction and equipping of Project No NC -33, beaccepted as tabulated and that the Chairman of the Board of Trustees beauthorized to make application to The North Carolina Medical Care Commissionfor Hill- Burton participation in the excess amount of allocated funds;namely, 58,93125; and further that the Board of County Commissionersof Johnston County be requested to concur in this actionNow therefore, be it resolved that the Board of Commissioners of Johnston Countyconcur in the action of the Board of Trustees of Johnston Memorial Hospital as abovereferred toCommissioner Norman C Denning seconded the motion, which was unanimously carried4 District Service OfficerMr L P Creech, Veterans Service Officer, presented Mr J D Clark, DistrictService Officer, who spoke briefly to the Board, commending Mr Creech for the fineservice he was rendering the County of Johnston5 Report Electrical InspectorMr M W Knott gave a report of a survey he had made at the request of the Boardin connection with a requirement of the North Carolina Fire Insurance Commissionrequiring that county property under a Public and Institutional Policy plan of insurancebe checked for safety measures6 Bid for Leasing Johnston County Produce MarketThe following bid of Effie C Williams, sole bidder for the leasing of theJohnston County Produce Market for an amount of 91200, or 7600 per month wassubmittedNovember 4, 1963To whom it may concernI do hereby submitt a bid of 91200 annually for the leasing of Johnston CountyProduce Market as stated in the Smithfield Herald heretoforeEffie C WilliamsCommissioner Frank B Holding moved that the Johnston County Produce Market beleased to Effie C Williams at the rate of 7600 per month or 91200 per year payablein advance beginning January 1, 1964Further that W R Britt, County Attorney, be directed to draw up said lease forexecution by Mrs Williams and H M Johnson, Chairman, to cover conditions and require-ments agreed upon by both partiesCommissioner J D Bailey seconded the motion, which was carried7 Tax CollectorEdgar Baugham, Tax Collector, brought to the attention of the Board certainrenonvations and repairs, which will have to be made in his office to utilize thespace which will soon be available with the moving of the school department to theirnew quartersPlans for the utilization of this space was referred to Commissioner Austin8 Welfare DepartmentW H Britt, Auditor, was authorized and directed to make certain repairs andrenovations in the Welfare Department entailing the painting of the waiting room andputting linoleum on same9 Johnston County BarAssociationMessrs Harry E Canaday, T Y Dobson, Jr, James A Wellons, Jr and KnoxJenkins, representing a committee from the Johnston County Bar Association, requested158Qnt - - - -- - - - -- - - --that office space on the north west corner of the third floor of the courthouse, nowoccupied by Mr Simpson and his department, be made available to the Bar Associationfor library headquartersAction was deferred on this request10 Road ProblemsMr J I Lynch, District Engineer, made his bi- monthly appearance and discussedthe following road problemsHenry Cross, Selma, in connection with SR 2126Mr A 0 Radford, R #2, Princeton, in connection with right of way of SR 232111 Civil DefenseWilson Diggs Broadwell made a verbal report of the Civil Defense activities andpresented copies of resolution adopted by the Board of Commissioners of Guilford County,for the Commissioners to study Mr Broadwell requested that a similar resolution beadopted by the County, which would provide for emergency interim Local Governmentexecutive succession for Johnston County officialsAction was deferred pending further study of this requestMr Broadwell also asked permission to solicit private funds to provide a CivilDefense Control Station, which he estimated would cost several thousand dollars Herequested that the Commissioners give him an answer to this plan as soon as possible12 Welfare DepartmentMrs W B Strickland, Chairman local Welfare Board, appealled for salary increasesfor the personnel of the Welfare Department, stating that in her opinion salary increaseswere warranted to assure a well staffed and efficient departmentNo action was taken on her request13 Sale of Drugs to Mental Health ClinicUpon the request of Dr R D Phillips, Commissioner J D Bailey moved thatJohnston Memorial Hospital be authorized to sell drugs to the Mental Health Clinic, ,Isubject to the approval of the Board of Trustees of Johnston Memorial HospitalCommissioner Norman C Denning seconded the motion, which was carried14 Mental Health Advisory BoardUpon the recommendation of the Mental Health Advisory Board, as presented by DrR D Phillips, Health Officer, Commissioner J D Bailey moved that the County becommitted to a 600000 appropriation for the Mental Health Clinic program for thebudget year 1964 - 1965Commissioner Frank B Holding seconded the motion, which was carried15 Johnston County LibraryMrs J E Young, accompanied by members of the Trustees of the Smithfield Libraryand staff members of the Johnston County Library, presented proposal for the financingof a joint library building for the County and the Town of SmithfieldMrs Young stated that the Town of Smithfield and the Johnston County LibraryTrustees had approved the proposal and that the building would cost approximately150,000 It was brought out that both the County and Town had a certain amount offunds on hand to help meet their committmentsAfter a discussion, Commissioner Jesse H Austin, Jr moved that the followingproposal as presented by Mrs Young, be acceptedThat, assuming that the total cost cf the building will be 150,00000, the moneysbe provided through four divisions25,00000 from Smithfield Funds in savings25,00000 to be matched by the County, through a fund - raising drive,assisted by Smithfield citizens50,00000 appropriated by the Town, including funds already available50,00000 appropriated by the CountyCommissioner J D Bailey seconded the motion, which was carriedSubsequent to the acceptance of the library proposal as submitted by Mrs J EYoung, it was deemed proper and advantageous for a planning committee to be appointed4November 4,_ 1963 ContAfter discussing the appointment of a committee, it was the concensus of theBoard that the Trustees of the County Library Board submit names of persons to re-present the County on the planning Board for them to consider16 Account of Jordan HoltOrdered that W G Massey, Clerk, settle bill of Jordan Holt in the amount of5442, representing plumbing repairs made to the Rose house on North Street, whichwas recently removed from County property to Mrs Roses lot by Mr J B Coates17 Destruction of RecordsCommissioner J D Bailey introduced the following resolution and moved thatit be adoptedR E S 0 L U T I 0 NWhereas the State Department of Archives and History has made a thorough andcomplete inventory of the records of Johnston County as contained in Johnston CountyRecords Inventory, a copy of which is on file in the Register of Deeds Office, andWhereas the State Department of Archives recommends the disposal of the followingobsolete records in the offices of the Clerk of Superior Court, Register of Deeds,and Auditor - County Accountant -Tax SupervisorClerk of Superior CourtRegister of DeedsAuditor- County Accountant Tax SupervisorAnd whereas, W H Britt, County Attorney, has examined said records to bedisposed of and concurs in the recommendation of the State Department of Archives andHistory and states that in his opinion they are of no further value, and should bedestroyedNow therefore, in order to provide additional space in the offices above referredto, it is hereby ordered that the records contained in said lists be destroyedSuperior Court3 Civil Docket1921, 1 vol loose -leaf basement4 Civil Trial Docket1869 -1891, 1 vol , basement9 Criminal Docket1863 -1891, 2 vols basement10 Execution Docket1861 -1871, 1 vol basement 1893 -1929, 1 vol20 Rough Minutes1892 -1895, 1 vain, basement21 Separate Docket1866 -1880, l vol, basementRecorders Court28 Civil Issues Docket1914 -1923, 2 vols basement29 Civil Docket1929 -1937, 1 vol basement31 Criminal Docket1911- 1914, 1922 -1923 vol 3, 2 volsIMiscellaneous38 Alcohol Permits1915 -1921, 1 vol43 Cash Ledger1914 -1915, 1 vol basement45 Citations1933 -1950, 1 box46 Civil Statistics Department of Justice1946 -1954, 1 box160November 4, 1963 Cont47 Clerks Book of Fines Received1879 -1889, 1 Vol basement51 Collection Register1927 -1931, 1 Vol basement59 Discount Register1921 -1925, 1 Vol78 J P Reports1928 -1929, 2 boxes basement83 Accounts Ledger J I Lee, CSC1924 -1926, 1 Vol84 General Ledger1926 -1931, 1 Vol basement102 Accounts of Indigent Oprhans1911, 1 Vol, only one page used103 Papers Filed with Sheriff1926 -1928, 1 Vol basement108 Poll Tax Record199 -1901, 1 box111 Receipts, Passports, etc1922 -1941, 1 box127 Absentee Votes1928,1 box basement128 Unserved Warrants1949 -1958, 1 boxRECORDERS COURT26 Bills of CostNot inventoried basement Retain 20 years, then destroy27 Civil Actions1919 -1961, 76 boxes Retain 20 years, then destroy30 Criminal Actions1926 -1961, 380 boxes 284 in basement Retain 20 years, then destroySUPERIOR COURT1Bills of Cost civil and criminalNot inventoried basementRetain20years,thendestroy8Civil Issues Docket1923 -1961, 5 viols 2 -6Retain30years,thendestroy11Executions1886 -1961, 39 boxes 17 in basementRetain10years,thendestroy22Summons Docket1868 -1961, 11 vols 1 -11Retain30years,thendestroy23Summons Docket tax1932 -1061, 9 Vol 2 -10Retain30years,thendestroy24Tax Suits1920 -1961, 284 boxes 226 in basementRetain30years,thendestroyMISCELLANEOUS40Bonds, Bail and Appearance1925 -1939, 1 boxRetain10years,thendestroy42Campaign Expenses1932 -1956, 2 boxesRetain10years,thendestroy44Cash Records of Clerk1925 -1959, 15 vols 1 -15 #basementRetain15years,thendestroy48Clerks fee book1916 -1961 gaps 23 volsRetain15years,thendestroy1,61 ?November 4, 1963 Cont50 Clerks Receipt BooksNot inventoried, basement Retain 5 years, then destroy57 Court Calendars1926 -1961, 4 boxes Retain one year, then destroy5 Criminal Reports1957 -1961, 1 box Retain 5 years, then destroy64 Election Returns1911- 1914 -1926, 5 boxes basement1926 -1961 4 cabinets Retain 10 years after recorded in Item 63,then destroy70 Habeas Corpus, Restoration ofCitizenship1929 -1954, 1 box Destroy writs of habeas corpus when 10 yearsold Preserve restoration of citizenshippapers permanently72 Incorporations and Dissolutions1919- ,1961, 1 box Retain 5 years, after recording, then destroy75 Inheritance Tax Reports191 -1961, 5 boxes 1 in basement Retain 10 years after recording, then destroy76 Record of Jurors1893 -1961, 4 vols 1 in beasement Retain 10 years, then destroy77 J P DocketsNot inventoried Retain 10 years, then destroy79 Justices and MagietratW Reports1956 -1960, 1 box Retain 10 years, then destroy5 Lien Docket Materialsmen1926 -1961, 2 vols Retain 5 years, then destroy6 Lien Docket OAA177 -1926, 1 vol basement1951 -1961, 2 vols 1,2 Retain 50 years then destroy7 Liquor Permits and Explosive Licenses1916 -1959, 1 box Retain 5 years, then destroy Record of Lis Pendens191 -1959, 1 vol Retain until termination of lastaction recorded, then destroy9 Lis Pendens1961, 1 box Retain until termination of lastaction recorded, then destroy96 Notaries Public, Lists and Papers1947 -1956, 2 boxes Retain 10 years, then destroy105 Certificzte of Partnership1914 -1916, 1 box Insure that they have been recorded,then destroy107 Poll BooksNot inventoried Retain 6 years, then destroy113 Registration Certificatesa Chiropractors 1924 -192, 1 volb Dentists 1958, 1 volc Nurses 1944 -1949, 1 vold Opticians 1952, 1 vole Optometrists 1909 -1961, 2 volsf Physicians 19 -1956, 2 volsRetain 10 years then destroy117 Rose Miscellaneous Papers of HV Rose CSC1945 -1947, 1 manhattan letter box basementSurvey contents and dispose of atdiscretion of Clerk126 Transcripts of Justices of Peace19 -1961, 50 boxes 26 in basementComply with Item 148, Chapter 4,The County Records Manual__LJQVember 1 ?_ Gong129 Record of Permits for Purchase of Concealed Weapons1920 -1926, 1 vol Retain 10 years, then destroyRezister of DeedsApplications for Employment, Petitions, Resignations, etc 1940 -1950Applications for List Takers, and Guide 1933 -1949Estrayed Animals 1921 -1947, 1 VolBond Orders, County Commissioners, 1910, 1915Bonds, County Officials, 1914 -1918Bonds out of Date 1948 -1951Commissioners Papers 1919 -1935 1919 -1920General Abstract of County Funds, 1913County Orders, Audited, 1910 -1914Coroners Reports, 1933Democratic Executive Committee papers, 1934Fee Books, 1920 -1943Federal Land Bank Releases, 1950Grand Jury Reports, 1915 -1921Jury Lists 1935 -1936, 1945 -1946J P Reports to Commissioners, 1917Justices Reports of Fees, Fines, Forfeitures 1896 -1904, 1912 -1919, 2 volsHealth Certificates, 1924 -1960Approved Bills of County Health Officer, 1926 -1927Health Reports, School Petitions, Road Bonds, etc 1915Marriage License Applications 1929 -1933, one volMatters Pending, 1936 -1947Oaths of Office, 1919 -1921Power of Attorney, Reconstruction Finance Corporatinn, 1937Projects Approved and Disapproved by Highway Commission, 1936 -1957Requests for Revaluation, etc 1929 -1935Reconstruction Finance Corporation Correspondence, 1926 -1933Reports of County Officials to CommissionersVarious Dates Reports include CSC 1921; County Officials1930 - 1949; home demonstration agent 1937 - 1952; county agentsand forest wardens 1938-1952 Library, Red Cross, Highway, andPublic Works Commissions 1940 - 1950; Health and welfare Departments,1942 -1951; hospital needs 1947 - 1948; schools and Communityprojects 1950- 1952Petitions for roads 1934- 1937 -1947School Petitions, 1915Official Settlements, Reports and Final Settlements 1907 -1910Smithfield Township Road Funds and Reports of Roads 1914 -1922Report of Smithfield Township Surveyors, 1912 -1921, 1 volState Failure Fees 1878 -1921, 3 VolsState Failures, Superior and Recorders Court, 1908 -1917Stock Law accounts paid 1904 -1914Stock Law Taxes, 1899 -1901, 1 VolSundry Accounts paid, 1909 -1912Sundry Reports and Petitions 1911 -1920Special Tax returns, School Districts 1915County Treasurers Reports, 1909 -1925, 1 VolWelfare Notification and Authorization Form prior to 1958County Welfare Reports 1937 -1949W P A Applications for Registrars of Vital Statistics 1932 1936General Convict System and Townships convicts Systems, 1 VolGeneral Index to Deaths, 1915 -1925General Index to Births, 1915 -1925Ledger Accounts Personal and Court costs paidRegistrars fee booksTreasurers Receipts to Jurors, 5 VolsPetitions for roads 1934 -1937Tax receipts for Four Oaks and C7ereland Townships, 1926Old check stubs for 1930Beverage License stubs prior to 1940Unrecorded papers awaiting fees prior to 1936 Chattels not deedsAuthority for cancelling papers prior to 1950Road bonds and road trustees, 2 volsElection returns Original precinct returns 1905 -1916 -1924Poll Books ObsoleteChattel Mortagge Book numbers listed below which begin with the year 1929 throughthe year 1943239, 241, 247, 248, 252, 253, 254, 255, 256, 258, 259, 267, 268, 269, 270, 277,278, 279, 281, 282, 284, 286, 287, 290, 292, 293, 297, 299, 300, 303, 304, 305,308, 310, 312, 313, 315, 316, 317, 321, 326, 328, 329, 330, 331, 336, 339, 340,341, 342, 344, 345, 346, 348, 349, 350, 359, 363, 364, 365, 366, 367, 371, 374,377, 378, 391, 392, 393, 394, 396, 397, 398, 399, 400, 403, 404, 405, 406, 407,408, 413, 414, 415, 416, 1, 2, 3, 4, 5, 6, 7, 8, 9, 10, 11, 12, 14, 15,16, 1718, 20, 22, 23, 25, 26, 27, 28, 30, 31, 32, 35All indexes covering the period shown above namedly 1929 -1943I163November 4, 1963_ ContAuditor- County Accountant -Tax SupervisorItems which may be destroyed Age at which destruction authorizedTax Scrolls Lists Prior to 1941Tax Abstracts Prior to 1941, except years 1927,31 and 33, with a few exceptionsTax Receipts Prior to 1950Record of Sale of Land for TaxesDelinquent Tax Collectors Record 10 years of age and priorTax Collectors Settlements 10 years of age and priorTax Refunds and Rebates 10 years of age and priorRecord of Releases Issued andInsolvents Allowed 10 years of age and priorCancelled Checks Originals, BankStatements, and Deposit Slips 10 years of age and priorCancelled Checks, Copies or Stubs Prior to 1960Vouchers 10 years of age and priorVoucher Registers 10 years of age and priorLedgers, General 20 yearsof age and prior iLedgers, Receipt and Disbursement 10 years of age and priorSchedule B License Receipts 10 years of age and priorPurchase Orders 10 years of age and priorCash Book 10 years of age and priorRecord of Fees 10 years of age and priorRecord of Fees and Commissions 10 years of age and priorIndex to Fee Books 10 years of age and priorRecord of Civil Papers 10 years of age and priorRecord of Criminal Papers 10 years of age and priorRegistration Books 25 years after being supersededPoll Books 5 yearsPapers filed with Sheriff 5 yearsMiscellaneous Welfare Records AllCommissioner Jesse H Austin, Jr seconded the motion, which was carried18 Commissioner J D Bailey moved that Notice of Intention of James Samuel Allen,trading as City Limits Service Station, Highway 301 North, Smithfield, to sell alcholicbeverages be approvedCommissioner Frank B Holding seconded the motion, which was carried- 19 National Association of County CommissionersCommissioner Frank B Holding moved that W G Massey notify the NationalAssociation of County Commissioners that they did not deem it wise at this time tomake appropriation for membership fees in the National Association of CountyCommissionersCommissioner Jesse H Austin, Jr seconded the motion, which was carried20 Contract with William S Ragsdale, JrCommissioner Frank,-B Holding moved that H M Johnson, Chairman, be authorizedand directed to sign the following contract with William S Ragsdale, Jr, CountySurveyor, for the mapping of the Towns of Pine Level, Four Oaks, Princeton and MicroNorth Carolina,Johnston CountyTHIS CONTRACT made and entered into this 17th day of July, 1963, by and betweenJOHNSTON COUNTY, a bocy politic and corporate, hereinafter referred to as the County ,party of the first part, and WILLIAM S RAGSDALE, Jr of Johnston County, NorthCarolina, hereinafter referred to as the Contractor , party of the second partWITNESSETHTHAT WHEREAS, Contractor has heretofore submitted a proposal to map the Townof Micro and adjacent areas, the Town of Pine Level and adjacent areas, the Town ofPrinceton and adjacent areas, and the Town of Four Oaks and adjacent areas; andwhereas, the County desires that all of said towns and adjacent areas be mapped inaccordance with the specifications herein contained, and subject to all of the terms,conditions and provisions of said specifications, as follows1 Scope of WorkThe Contractor shall furnish plant, labor, materials, supplies and theperformance of all work required for the completion and delivery of ownership mapsand fly leaf numerical index system as specified herein and as directed by the Countythrough its Tax Supervisor2 General Mapping ProcedureOwnership mapping shall be accomplished through coordination of existing maps,surveys, or field investigations and use of information obtained from recorded deedsNovember 4,__1963Contand plats It is the intent of the specifications to obtain for Johnston County a seriesof property ownership maps of a relative high degree of accuracy3 Map Size and LayoutA All maps shall be line drawn maps on all properties within areas to bemapped, drawn on Imperial tracing linen, or equal, with black india inkB Overall map size will be 20 x 24C Natural barrier such as roads, streets, railroads, streams and propertylines shall be used as outline limits of maps where possible This is toavoid having portions of individual ownership shown on more than one mapD Scale of maps shall be as follows1 Commercial and industrial property in towns and adjacent areas111-1-60, or l 01r2 All other property in towns and adjacent areas 1 01, 1 100or 1 2004 Deed Research and UseThe Contractor shall make a thorough search of recorded deeds and plats, ifnot available, to determine descriptions of various property ownership boundariesTranscripts or abstrants shall be made of sufficient number of current ownership deedsin the areas to be mapped to provide complete boundaries for all parcels5 Property information on Ownership MapsA All property and lot lines shall be shownB The dimensions of each property or the area of each property, shall beclearly indicated, and for properties lying partly within and partly withoutthe corporate limits of a city or town, the area lying without such city ortown shall be indicatedC Improved property shall be identified by appropriate symbol on mapD Names of roads, streets, railroads, rivers and creeks shall be shownon mapE Cemeteries, schools, and churches shall be indicated by an appropriatesymbol, and public buildings and parks shall be shown by nameF Town limit lines, township lines and the County line shall be shown andnamed on the maps6 Other information to be shown on Ownership MapA Each property mapped shall be identified on said maps by a system ofnumbers or symbols and numbers, whereby the ownership of each parcel or lotcan be ascertained by reference to the property ownership fly leaf indexB Each map shall have a title block, giving map number and scale of mapC Each map shall have a north point shown threonD Adjoining map numbers shall be indicated in their relative positionsE A legend shall be shown in the front of each map book to explain thevarious symbols used7 Area DesignationAreas shall be indicated on properties which would normally be bought, sold orappraised on an area basis These areas shall be checked for accuracy by the use of aplanimeter or by scale check determinationFor properties lying partly within and partly without the corporate limits ofa city or town, the area within and the area without such corporate limits shall beindicated It is contemplated that individual tracts, lots or parcels lying partly jwithin and partly without the corporate limits of any city or town to be mapped shallbe mapped in their entirety, notwithstanding any provision herein for mapping only theproperty within said city or town8 Index MapsUpon completion of the tax maps the Contractor shall prepare an index maps orindex maps, to indicate the relative position of each tax map and the area covered byeach tax map The index map, or the index maps, shall show all roads, streets, rail-roads, and major waterways as directed by the County Tax Supervisor Dimensions needNovember 4, 1963 Contnot be shown on these index maps, but a graphic scale shall be shown thereof9 Numerical Index FileThe Contractor shall prepare a property owners index of all lots and parcelsof real estate in the areas mapped or to be mapped This index shall show the ownersname, map and lot number, description of the property, and the original subdivisionblock and lot number if applicable10 Items to be deliveredUpon completion of the work, the Contractor shall deliver to the County TaxSupervisor the following itemsA Original tracings of all mapsB Two sets of blueprints or black and white prints for all maps Theprints of each town are to be bound in a suitable map book binder ofcomposition board trimmed and reinforced with stainless steel as approvedby the County Tax SupervisorC Numerical index file as set out in section 9 aboveThe areas to be mapped are described in more detail as followsA Town of Micro and adjacent areasBeing all the property within the city limits of the Town of Micro and allthe lots of H J Corbett located west of the Town of MicroB Town of Princeton and adjacent areasAll the property in the city limits of Princeton and all the lots of CarlGurley and Leo Tart lying west of Princeton, the lots adjacent to RR westof Princeton, the lots on both sides of Highway No 70 west of Princetonand the lot subdivisions North of Princeton on the Princeton- Bakers Mill RoadC Town of Four Oaks and adjacent areasBeginning at a point where Main Street crosses the city limits near U SHighway No195 the line runs up U S Highway No 95 in a westerly directionto Temple S reet; thence up the west side of Temple Street a straight lineto the point where the city limits intersects the A C L R R including theE F Strickland home place lots; thence follow the city limits back tothe beginning including the Oak Heights subdivision and the Barboiir sub -divisionD Town of Pine Level and adjacent areasBeginning at Moccasin Swamp the N E corner of Pine Level city limits andruns as the East city limits to the S E corner; thence as the city limitswest to a corner of city limits, thence as the city limits northerly toU S Highway No 70-A; thence as U S Highway No 70A westerly plattingall lots on both sides of road to Cyn -Mar Florists; thence in a N Edirection to Moccasin Swamp; thence as said Swamp easterly to thebeginningIt is understood that the Contractor shall not be an agent of the County in theperformance of his duties under this contract, but that he at all times shall act asan independent contractorThe Contractor shall make and turn over to the County a complete set of maps ofthe areas hereinabove described, showing the names of all property owners and deedreferences, and said Contractor shall assist the Tax Supervisor in correlating theinformation obtained by the Contractor with the cards for the respective towns andadjacent areas as mapped by the Contractor with the tax cards now in the office ofsaid Tax SupervisorThe Contractor shall furnish all maps and all other materials for the successfulcompletion of all mapping, except that the County shall furnish the bindersPayment for all of said mapping as herein specified shall be made by the Countyto the Contractor in the amount of 310000 when all of said mapping has beencompleted and has been accepted and approved by the Johnston County Tax SupervisorAll of said mapping shall be completed by the Contractor on or before January 1,1964IN WITNESS WHEREOF, Johnston County, a body politic and corporate, has causedthis contract and agreement to be executed in its name by its Chairman of Board ofCommissioners and caused its sealed to be hereto affixed, all by order of its Board- - - - - -- — of Commissioners duly given, and party of the second part, Contractor, has caused this ___-` 166Novembers- lKL Cont?Icontract and agreement to be executed in his name, the day and year first abovewrittenJOHNSTON COUNTYBY; H M JohnsonChairman, Board of CommissionersATTESTClerk to Board of Commissioners SealWilliam S Ragsdale, Jr ContractorCommissioner Norman C Denning seconded the motion, which was carried21 Home Economies AgentSarah Ann Sasser, Home Economics Agent, presented a detailed plan of proposedcabinets and other materials for the equipping of the kitchen at the AgriculturalBuilding for the amount of 627300After a discussion of Mrs Sasserts plans, Commissioner Frank B Holding movedthat Commissioner Denning be authorized and directed to work with Mrs Sasser indetermining the needs and costs of this projectCommissioner J D Bailey seconded the motion, which was carried22 Welfare DepartmentMrs Edith Park, Acting Director of the local Welfare Department, presentedletter from T 0 Mullins, Jr, employee of the State Insurance Department, statingthat certain requirements must be met to provide minimum safety to occupants of thetwo Boarding Home BuildingsAfter reviewing the requirements listed, numbering 6 to Boarding Home No 1 and9 to Boarding Home No 2, Mrs Park was requested to write Mr Mullins and ask thathe meet with the Board at their next regular meeting to go over said requirements23 LibraryUpon the recommendation of W H Britt, Auditor, Commissioner Frank B Holdingmoved that the 1963 -1964 budget be amended by appropriating to the Library Fund97275, in order to account for the receipt of 97275 received from the FederalGovernment for the purpose of processing library booksICommissioner J D Bailey seconded the motion, which was carried24 Mental Health Clinic FundUpon the recommendation of W H Britt, Auditor, Commissioner J DBailey movedthat the 1963 -1964 budget be amended by appropriating 390000 to the Mental HealthClinic Fund Of said amount 300000 is received from the State as additional matchingifunds for the 300000 appropriated from the County funds in the original budget and130000 received from miscellaneous fees collected from the Mental Health Clinic,60000 to be received from the State as matching funds on a two to one basis for the30000 fees collectedCommissioner Frank B Holding seconded the motion, which was carried25 RoadsCommissioner Frank B Holding moved that the State Highway Commission be requestedito add to the Johnston County Road System and maintain that certain road in Boon HillTownship connecting State Highways 2535 and 2372, being a distance of 14 milesPetition enclosed with this order For reference see N Graham Hilt, Princeton,N CCommissioner Norman C Denning seconded the motion, which was carried26 Membership Dues Institute of GovernmentCommissioner Jesse H Austin, Jr moved that the membership dues for the year1963 -1964 of the Institute of Government, University of North Carolina, Chapel Hill,North Carolina, in the amount of 3146 be paidCommissioner J D Bailey seconded the motion, which was carried27 Bills of W C R E DavisAfter examining the following bills of W C and R E Davis, presented by W G jMassey, Clerk, on behalf of W H Britt, Auditor, Commissioner J D Bailey moved that — - --November 4, 1963 fontW R Britt, Auditor, examine statements carefully and if they appeared proper and inorder that payment be made of the sameCommissioner Norman C Denning seconded the motion, which was carried28 Voting MachinesIn response to a request of the Board, W H Britt, Auditor, reported that theonly amount the County would save in purchasing four voting machines for cash from theRockwell Manufacturing Company was the interest involvedThe question arose as to the payment on a cash basis and it was brought to theattention of the Board that the County would receive from the Johnston County DrainageDistrict # 1 a sum of 500000 advanced to the AuthorityAfter a discussion, Commissioner Holding suggested that W H Britt, Auditor,contact the proper person or persons of the Johnston County Drainage District # 1 todetermine if repayment of the sum of 500000 advanced tosaid district was now available29 North Johnston High SchoolCommissioner J D Bailey introduced the following resolution and moved that itbe adoptedRESOLUTIONWhereas, the Board of County Commissioners of Johnston County have investigatedthe request of E S Simpson, Superintendent of the Johnston County Board of Education,which is indicated on the attached map,Whereas, after careful consideration of the services rendered by said improvements,it is deemed necessary that the area indicated on said map be improved, in order tobetter serve the interests of the people in this county,Now therefore, be it resolved that the Board of County Commissioners hereby approveand request that the State Highway Commission grade and pave driveway, public parkingarea and bus parking area, as shown on the enclosed plot plan for the North JohnstonHigh School, the driveway being approximately 20 to 26 feet in width; the public parkingarea is 220 feet by 150 feet; and the bus parking area is 110 feet by 300 feetCommissioner Norman C Denning seconded the motion, which was carried30 Tax Assessment RatioCommissioner J D Bailey introduced the following resolution and moved that itbe adoptedWhereas, W H Britt, Tax Supervisor, reports that he has contacted the Mayorsof the Municipalities in the County as to what tax assessment ratio should be adoptedby the Board for the tax year 1964, and that the majority of them recommend a 50 taxassessment ratio,Now therefore, be itresolved that the Board of County Commissioners of JohnstonCounty adopt a tax assessment ratio of 50 of the appraised value of all property inJohnston County for the tax year 1964, and that the North Carolina State Board ofAssessments be advised of this action, as provided in G S 105 -294Commissioner Norman C Denning seconded the motion, which was unanimously carried31 ReportsThe following reports were filed with the BoardL P Creech Veterans Service OfficerM W Knott Electrical InspectorDonald Williamson Assistant Agricultural AgentEdgar Baugham Tax CollectorRubert Barbour Dog WardenW H Williford JailorH F Palmer Negro Agricultural AgentLloyd Gilbert Johnston Memorial HospitalEleanor Hooks LibrarianOn motion made, seconded and carried, it was moved that the meeting be adjourned?,q iirman