June 4, 1990 - 10:00 AM - County Board of Commissioners Meeting Minutes

Meeting of the Johnston County Board of CommissionersJune 4, 1990The Johnston County Board of Comnissioners met in regular session Monday, June 4, 1990,at 10 oclock am in the Commissioners Room, Johnston County Courthouse Annex, Smithfield,North Carolina, with the following members presentNorman C Denning, Chairman, Frank B Holding, Vice Chairman, James W Cash, John MBooker, DVM, and Jerry F Wood, DDSMembers Absent NoneAlso Present Richard B Self, County Manager, Joyce H Ennis, Deputy Clerk to theBoard, and W R Britt, County Attorney1 MinutesThe Chairman asked if there were any corrections to the minutes of the May 7, May 14,and May 24, 1990, board meetings There being no corrections, the Chairman declared the minutesstand approved as presented2 Public Hearing Rezoning Case #005 - Hwy 70, HH Suppliers from AR R -40 to I -2Advertised May 15, 1990 Time 10 oclock amNotices Posted at Locations Certified letters mailed to adjoining property ownersThe Chairman opened the Public Hearing and invited anyone who wished to address theBoard on the proposed rezoning from AR R -40 to I -2 of 24 acres of land located on Hwy 70 east ofClayton and owned by H H SuppliersJeff Coutu, County Planning Director, reported the Planning Board held a hearing May22, 1990, at 700 pm, and after hearing citizen concerns, recommended rezoning subject to thefollowing conditions1 Landscape plan subject to standards in Section 53 of the Zoning ordinance2 Off- street parking and loading requirements in Section 61 and 62 of the Zoningordinance3 Approved Sedimentation and Erosion Control4 Following uses excepted from the I -2 auto junk yards, quarries, landfills, storageof explosives, meat packing, tanning operations, waste management facilitiesGary Ragland, attorney representing H H Suppliers, assured the Board they have noobjections to the restrictions imposed by the Planning Board He asked the Commissioners toapprove the rezoningJohn Tuttle, resident in the area, explained he had no objections to the rezoning aslong as future industries comply with landscaping standards of the zoning ordinanceThere being no further public comment, the Chairman closed the public hearing3 Rezoning Case #005 HH Suppliers - ARR -40 to I -2Upon a motion by Commissioner Jerry F Wood, seconded by Commissioner James W Cash andcarried by unanimous vote, the Board approved rezoning from AR R -40 to I -2 on the 24 -acre tractof land owned by H H Suppliers located on Hwy 70, east of Clayton4 Request for Sewer Tap-On - John McFadyenJohn McFadyen, property owner on SR 1901, Powhatan Road, east of Clayton, requestedpermission to tap on to the County wastewater line and utilize the CK pump station, in order tobuild a mobile home park in the area He noted that operation of Loch Pharmaceutical has beendelayed, and the industry is not using their anticipated wastewater capacityAfter discussion, the Board agreed to postpone taking action until more information canbe obtained concerning Loch Pharmaceuticals plans5 Fireworks Displays Town of Clayton; Smithfield OptimistCommissioner Frank B Holding moved the Smithfield Optimist Club and the Town ofClayton be granted permission to hold fireworks displays on July 4, 1990, in accordance withGeneral Statutes 14- 410 -415f573June 4, 1990 ContinuedCommissioner John M Booker seconded the motion which carried by unanimous vote6 AppointmentsA Eastern Regional Housing AuthorityUpon a motion by Commissioner James W Cash, duly seconded by Commissioner Frank BHolding and carried by unanimous vote, the Board reappointed Rudolph F Allen, Clayton, to theEastern Regional Housing Authority for a five year term to expire June, 1995B Emergency Medical Services - COGCommissioner Jerry F Wood moved that Donald Byrd, Dewayne West and Charles Watson bereappointed to the COG Emergency Medical Services Board for two year terms to expire June, 1992Commissioner James W Cash seconded the motion which carried by unanimous voteC Oakland Fire DistrictNo applicants for one two year positionD Library Board of TrusteesUpon a motion by Commissioner Frank B Holding, duly seconded by Commissioner John MBooker and carried by unanimous vote, Ellen Taylor, Smithfield, and Barbara Wiggs, Selma, werereappointed to the Library Board of Trustees for four year terms to expire June, 1994E Johnston Community College Board of TrusteesCommissioner James W Cash moved the Board reappoint Stanley C Peele, Clayton, to theJohnston Community College Board of Trustees for a four year term to expire June 30, 1994Commissioner Frank B Holding seconded the motion which carried by unanimous voteF Elevation Fire District CommissionUpon a motion by Commissioner Jerry F Wood, seconded by Commissioner John M Bookerand carried by unanimous vote, the following were appointed to the Elevation Fire DistrictCommission for two year terms Garland West and Gene Ryals, reappointed; Eddie S Parrish,appointed7 Recreation GrantsA Amerman Legion Baseball Committee - Grant AmendedUpon a motion by Commissioner Jerry F Wood, seconded by Commissioner John M Bookerand carried by unanimous vote, the Board amended the American Legion Baseball Committee 1989 -90recreation grant project to include repairs to field facilitiesB Smithfield Selma Middle School and Smithfield Selma Middle School Booster ClubCommissioner Frank B Holding moved the Board approve ninety day extensions on 1989 -90recreation grants for Smithfield Selma Middle School and Smithfield Selma Middle School BoosterClubCommissioner John M Booker seconded the motion which carried by unanimous vote8 Subdivisions ApprovedUpon the recommendation of the Johnston County Planning Board, the followingsubdivisions were consideredA Lancaster Downs - Phase II, John Aman, Owner; SR 1010, Cleveland Township, 9 lots;Restrictions letter of credit for paving; Motion by Commissioner James W Cash, seconded byCommissioner John M Booker and carried by unanimous vote; plat executed by Chairman B PoplarGrove - Phase II, Louis Herring, owner; SR 1120 and 1113, Meadow Township; 10 lots; motion byCommissioner Frank B Holding, seconded by Commissioner Jerry F Wood and carried by unanimousvote; plat executed by Chairman C Willow Lake - Section III, Sunrae Development Co, Owner;SR 1330, Pleasant Grove Township; 15 lots, restrictions Letter of credit for road paving;motion by Commissioner Jerry F Wood, seconded by Commissioner James W Cash and carried byunanimous vote; plat executed by Chairman D Southgate - Section V, Southwind Development Co,Owner; SR 1526, Cleveland Township; 42 lots; restrictions Letter of credit for paving; motionby Commissioner James W Cash, seconded by Commissioner Jerry F Wood and carried by unanimousvote; plat executed by Chairman574June 4, 1990 Continued9 Proposed Solid Waste Compaction Site OppositionRobert Glenn Davis, property owner in the Brogden Community, voiced opposition to asolid waste compaction site being located on SR 2310, Davis Mill Road, across from his land Hefavored a compaction site in the community, however, not at this site which would be directlyacross from his sons homeChairman Norman C Denning explained that the Board is no longer considering thisproperty for a compaction site10 Director of C mumications ApplicationTruett Underhill came before the Board concerning his employment application for theposition of Director of CommunicationsChairman Denning explained that the Board of Commissioners had no input in the hiringof the Communications Director; the Communications Authority made the selection11 Rezoning CASE #003 - Derick Close; SR 1901 - AR R -40 to I -1Jeff Coutu, County Planning Director, informed the Board a final agreement has beenreached for a Hwy 70 access road in the rezoning case #003 of Derick Close, SR 1901Following discussion, Commissioner Jerry F Wood moved the Board approve rezoning fromAR R -40 to I -2 for Case #003, SR 1901, Derick Close, property ownerCommissioner Frank B Holding seconded the motion which carried by unanimous vote12 Rezoning CASE #004 - Reedy Branch Farms; SR 1519 - AR R -40 to I -2Following discussion, Commissioner James W Cash moved the Board approve rezoning forrequest #004, Reedy Branch Farms, 974 acres off SR 1519, Pleasant Grove Township, from Ar R -40to I--2Commissioner Jerry F Wood seconded the motion which carried by the following votejAyes James W Cash, Jerry F Wood, John M Booker, Norman C DenningNaes NoneAbstaining Frank B Holding13 Property for Lease Solid Waste Compaction Site, Brogden Comu mittThe Board discussed another one -acre tract of land located on SR 2310 in the BrogdenCommunity, which is available for lease to the County as a solid waste compaction site Theproperty, owned by Roberts Wellons, has been determined by the federal government to containapproximately 35 wetlandsAfter consideration, Commissioner Jerry F Wood moved the Board authorize the CountyManager to negotiate with Allen Wellons, as soon as possible, to re- determine the property linesto eliminate the wetland portions and retain approximately one acre of landCommissioner Wood further moved that upon satisfactorily completing this transaction,the County Manager be authorized to enter into a lease agreement on this property on behalf ofthe CountyCommissioner James W Cash seconded the motion which carried by the following voteYeas James W Cash, Jerry F Wood, Frank B Holding, Norman C DenningNae John M Booker14 Update on Solid Waste Compaction SitesHaywood Phthisic, Director of Public Utilities, informed the Board the solid wastecompaction site on Hwy 3942, ONeal Is Township, will open by June 15th, and construction will begin very soon on the Barber Road, Clayton, siteChairman Denning asked Mr Phthisic to provide the Brogden Community with a greenboxcontainer to use until the new compaction site in that area can be built15 Landfill Fees DiscussedBenson Mayor, Lindell Nordan, and Town Manager, Keith Langdon, appeared before theBoard regarding landfill user fees575June 4, 1990 ContinuedThe Chairman assured the Benson officials the Board will be holding budget sessions andwill make a decision on landfill fees as soon as possible The towns will be notified as soon asinformation is available16 1990 -91 Budget PresentationAdvertised June 1, 1990 Time 1130 amIn accordance with GS 15912, County Manager, Richard Self, presented the 1990 -91proposed budget with the following budget messageHerein is presented for your consideration the Proposed Fiscal Year 1990 -1991Operating Budget The County Agencies and Administrative Staff have spentcountless hours documenting and preparing this Proposed Budget The Budgetaryprocess functions as a detailed planning tool for all County Agencies The levelof service being proposed is based upon the degree of demand from the citizensas perceived by the agencies In addition, the mandates imposed upon the Countyby the State and Federal Governments have been appropriatedThe overriding theme used in formulating this Proposed Budget was to maintainthe existing tax rate as specifically directed by the Board in the March 20,1990, Special Board MeetingSome services are proposed to be eliminated, others have been curtailed and somefees have been added to bring about a balanced budgetAs Budget Officer, North Carolina General Statute 159 -11 requires that abalanced budget be submitted to the Board of Commissioners unless specificallydirected to- present -an unbalanced budget All existing fees are continued andthe following new fees are proposed SARA, Fire Inspector, landfill, andsanitationThe Countys tax base has grown 38 which is to less than the inflation ratefor 1989 and far below the current rate of inflation The County has experiencedthe loss of industries without the corresponding gain of new industriesThe Federal and State Governments continue their tradition of passing alongincreased program cost to the County This year, Medicaid and AFDC will berequiring an additional half a million dollars 500,000 appropriation Thetotal Medicaid Budget for Johnston County alone is almost twenty -three milliondollars 23,000,000 Other programs which the State is requiring the County toprovide are presented with a fee schedule to offset the cost of the programWith the General Assembly in session, there is a strong probability thatadditional program cost will be transferred to the counties in order to coverbudget errors at the State level There is no way to predict the impact ofpotential increases, therefore no funding allowances are being madePUBLIC EDUCATIONThe largest single increase in the Proposed Budget is the additional schoolcapital outlay directed by the Board of Commissioners A new fund has beenestablished designating five million dollars 5,000,000 for this purposeduring FY 1990 -91The School Board will be faced with additional financial pressure since theState Biennium Budget includes a 6 salary increase In addition, inflation istaking its toll on the School system as well as the CountyIt should be noted that the County Commissioners consistently support educationThis support is seen in the following figuresBased on Fiscal Year 1989 -1990, Johnston County per pupilexpenditures compared to other Counties in North Carolina, places theCounty in good standing NC General Statute 115C -430 requirescounties with more than one school system to appropriate on a perpupil basis With this cornerstone, all counties can be comparedequally51st in Current Expense in North Carolina46th in Total Funds excluding debt service13th in Capital Outlay29th in Bond Interest payment576June 4, 1990 ContinuedIn comparison with the nineteen 19 schools which have a similarschool enrollment as Johnston County, Johnston County ranks in thetop six in Total Funds allocatedIn the nine 9 county region, Johnston County ranks fourth 4th inTotal Appropriations excluding bondsThese figures were supplied by the North Carolina Association ofCounty Commissioners Office in Raleigh based on FY 1989 -1990County budgetsGENERAL EXPENSEOver all the expenditures for the County excluding Education, Home Health, anddirect payments to Social Service Recipients, shows a minimal increase over theFY 1989 -90 Budget The County EMployees are to be commended for their hard workand dedication in providing the services to the citizens of Johnston CountyThey are charged with the responsibility of carrying out State and Federalmandates as well as being responsive to the citizens other needsAll aspects of this budget compete for the limited dollars available The CountyAgencies have a demonstrated track record of efficiencies whether it is in thearea of reducing infant mortality and morbidity; providing for the childrenfood, medical needs, clothing, shelter so they can be in a proper frame ofmind to learn at school and grow into productive adults; providing housing, foodand medical care to the elderly and disabled; enforcement of laws through thecourt and jail; protecting landowners rights through zoning, planning water,etc; disposing of hundreds of tons of garbage each day; cleaning wastewaterbefore it is placed in the Neuse River; assisting fire and rescue volunteers;the list is long and one which we can look at with prideACCOMPLISHMENTS FOR FISCAL YEAR 1989 -1990The County Commissioners brought about many accomplishments during the FiscalYear ending June 30, 1990 The following is a brief review of some of thehighlightsRegister of Deeds Installation of computerized indexing system for realestateTax Administration Improved efficiency in mailing out tax bills, and moresystematic approach for delinquent collections Beganpersonal property audits and contracted with severalmunicipalities for billing and collection servicesBoard of Elections Conducted four elections School Bond, Municipal elections,primary and secondary primaryPlanning Adoption and implementation of Zoning Ordinance and maps,computerization of geographic information system began;increased inspections as new hones are built, andcontinuation of road naming programSocial Services Development of Protection Services protocol and JobsProgramHealth Department Development of AIDS Outreach Program, improved primary carefor maternity, increased staffing to meet needsChild Support Significant increase in collections and establishment ofpaternity support ordersPublic Buildings Completion of Mental Health Addition, and began constructionof Social Services and ASCS Buildings Reduced externalcontracts in favor or internal housekeeping servicesJob Training Assisted economically disadvantaged Johnston Countyresidents with vocational training, job placements, and jobreadiness training skills in the Public School SystemSoil Conservation Provided assistance in complying with the 1985 Farm BillObligated 130,000 in new contracts to farmers through theNC Agriculture Cost Share Program;aIj577June 4, 1990 ContinuedAirport Began process of upgrading airport, secured state andfederal funds for capital needs, and designation as a ReliefAirport for Raleigh - DurhamSheriff Implementation of DARE Program Drug Abuse ResistanceEducationCommunications Began implementation of 911 system throughout the CountyImproved tower backup system for emergenciesFMS Improved inventory of hazardous waste stored throughout thecounty, introduction of Learn Not To Burn in the publicschool systemAgriculture Ext Helped establish Johnston County Rural Health ResearchCenter, extensive education program throughout the county innutrition, landscaping, farms and livestock, nurseryexpansion, and 4 -H program activitiesPublic Utilities Extension of water and sewer lines throughout the countyInstitution and operation of manned compaction sites andbegan recycling efforts to comply with Senate Bill 111;continued to maintain reduced effluent limits at the wastewater treatment plant for phosphorous, ammonia, and variouschemicals Expansion of waste treatment facility to handleincreased flow resulting from stormwater runoff; beganplanning for closing the landfill and opening a lined1 andf i l l in 1993HAPP Maintained 99 to 100 leasing of the 559 housing units andmaintained program level in the face of budget restrictionsat the Federal levelThese are just a few of the many accomplishments the County should be proud ofand which will benefit all the residents of Johnston County through betterservicePROPOSED OPERATING BUDGETFISCAL YEAR 1990 -1991The Proposed Operating Budget has been prepared within the framework of keepingthe General County Government expenditures as conservative as possible Theproposed tax rate of 00089 is based on a tax valuation of 2,124,396,440 and acollection rate of 951 The tax valuation has increased by only 38 overFiscal Year 1989 -1990 which created a minimal increase in tax revenue Inaddition, the increase in direct Public Assistance Payments to individuals wasover 450,000 which represents over half of the tax revenue growth The balanceof the increase can be traced to the additional appropriation to the Board ofEducation for Capital ConstructionThe proposed appropriations are allocated as follows to the major categoriesexcluding Fire Tax DistrictsThe following fees and charges are proposed1 Continuation of Schedule B License as previously adoptedby the BoardPURPOSEPROPOSED BUDGETGeneral Government19,699,447Education13,443,878Mental Health4,846,525Debt Service2,438,000Tourism Authority235,500Water Sewer Const248,770Revaluation100,000Communications Authority328,493Airport Authority1,176,640Public Utilities3,530,632The following fees and charges are proposed1 Continuation of Schedule B License as previously adoptedby the Board578June 4, 1990 Continued2 Continuation of Fees and Charges from FY 1989 -19903 Fire Inspection Fees4 SARA Fees5 Landfill Tipping Fees and Rural Collection FeesThis Proposed Budget represents a conscientious effort to maintain neededservice, taking into account the limited tax dollars available and the financialburden on the citizens of Johnston County Increases are attributable tomandates by the State and Federal Governments and items beyond the control ofthe agencies New programs have been limited to areas where revenues will begenerated to cover the anticipated cost of operationThe major items in the FY 1990 -1991 Proposed Budget are as follows1 Over one -half of the ad valorem taxes are dedicated to Education2 New exployees for which additional direct revenue will cover thecost of the position are Tax Clerks 2 for keying towns tax data;Jobs Program Social Workers 5 at a 95 reimbursement; ChildSupport 1 additional case load will generate revenue in excess ofcost; Fire Inspector 2 and SARA 1 support by direct fees;and Home Health which will fluctuate based on case load Newemployees which are tax supported are Sheriff Clerk Typist 1 andZ Additional employees are Comnunications 2 for increasedtraffic on 911 and Sanitation manned compaction sites as sites arebuilt3 Based on an increase of nearly 5 in the Consumer Price Index, a 5cost of living adjustment is included for county employees and anadditional 1 401K4 Items beyond the control of county agencies include increases inmajor medical, postage, electricity, medicaid and direct paymentprograms, and the education requestRevenues to support this Proposed Budget will be derived from severalsignificant sources Property Tax, Sales and Use Tax, and State and FederalgrantsThis FISCAL YEAR 1990 - 1991 PROPOSED OPERATING BUDGET is respectfully submittedthis 1st day of June, 1990Discussion followed regarding the new State mandates on commercial fire inspectionswhich would impose fees on businesses and necessitate the County hiring fire inspectorsUpon a motion by Commissioner Frank B Holding, seconded by Commissioner John M Bookerand carried by unanimous vote, the Board authorized the County Manager to draft a resolution tobe sent to State legislators opposing the new requirementsIn further addressing the budget, Board members expressed concerns in areas where newuser fees are proposedExecutive SessionUpon a motion by Commissioner Jerry F Wood, seconded by Commissioner Frank B Holdingand carried by unanimous vote, the Board recessed regular session to meet in executive sessionfor the purpose of discussing personnelRegular SessionUpon a motion by Commissioner JerryF Wood, seconded by Commissioner Frank B Holdingand carried by unanimous vote, the Board adjourned executive session and resurned regularsessionCommissioner Frank B Holding moved the Board recess until Wednesday, June 6, 1990, at730 pmComnissioner Jerry F Wood seconded the motion which carried by unanimous voteJo e H Ennis, Deputy ClerkNorman Denning, ChairrnanaisDetailsAnnotationsEntry PropertiesModified11192013 20555 PMCreated3312003 81209 AMTemplateMinutesFieldsMinutes - TypeRegularMinutes - Date641990Book18