July 1, 1963 - 11:00 AM - County Board of Commissioners Meeting Minutes

July 1, 1963 - Regular1 6Fit width117Meeting of Board of Commissioners for the County of JohnstonJuly 1, 1963The Board of Commissioners of Johnston County met in regular session on July 1,1963, in the Commissioners Room, at 1100 A M, with the following members presentH M Johnson, Chairman, J D Bailey, Frank B Holding, Norman C Denning andJesse H Austin, JrAbsent NoneThe following business was transacted1 Negro Agricultural AgentH F Palmer, Negro Agricultural Agent, requested that the Board reconsider thesalaries of the Negro Home Economics Agent and his secretary, He cited how he and themembers of his department worked together and up to the present time a good spiritand morale had been manifested, and that he was proud of the record his department wasmakingAction was deferred2 Negro Agricultural AgentA report was made by H F Palmer that his Advisorys Board had concurred in therecommendation of the Board for his department to occupy quarters in the basement of thepost office, and that they would be ready to move when the post office department hadmade the necessary installation of equipment for his department, which was determinedto cost 697203 Agreement Johnston County and J C HomesBy virtue of authority contained in motion adopted by the Board on June 3, 1963,the following lease agreement was entered into by Chairman H M Johnson, representingthe Board of Commissioners and J C Homes of SelmaLEASE AGREEMENTNorth CarolinaJohnston CountyTHIS LEASE AGREEMENT made and entered into this 14th day of June, 1963, by andbetween the COUNTY OF JOHNSTON, a body politic and corporate created by the GeneralAssembly of North Carolina, party of the first part, hereinafter referred to asLESSOR; and CURTIS V JOHNSON and W GROVER CREECH, Co- partners, Trading as J AND CHOMES, parties of the second part, hereinafter referred to as LESSEEWITNESSETHThat subject to the terms and conditions hereinafter set forth, LESSOR does herebylet and lease to LESSEE, and LESSEE does hereby accept as lessee of LESSOR, all thatcertain tract and parcel of land on the west side of a paved driveway between WilkinsStreet and Lassiter Street in the Town of Smithfield, Johnston County, North Carolina,more particularly described as followsBEGINNING at a stake at the southeast corner of the property of J and CHomes property described in Book 600 page 620, Johnston County Registry,also being a corner of the Dr Hubert M Poteat property, in the westernline of the Johnston Memorial Hospital property, and running thence in aneasterly direction perpendicular with the line of Johnston Memorial Hospitalproperty approximately 30 feet to a point on the west side of a hard - surfaceddriveway leading through the hospital property between Wilkins and Lassiterstreets; thence with the west side of said hard- surfaced driveway in anortherly direction approximately 160 feet to the intersection of the westside of said driveway with the southwesterly side of Lassiter Street; thencewith the southwesterly side of Lassiter Street North 59 deg 3 Westapproximately 25 feet to a stake, another corner of the J and C Homesproperty; t?e nce with the eastern line of said property South 9 deg 30West 15835 feet to a stake; the point of BEGINNING See Book 600, page620, Johnston County Registry, and plat of the Johnston Memorial Hospitalproperty recorded in Plat Book 7, page 173, Johnston County RegistryTO HAVE AND TO HOLD said real property with all privileges and appurtenancesthereto belonging to the said LESSEE for the terms and upon the following conditions1 The term of this lease shall begin as of the 15th day of June, 1963, and,unless sooner terminated as herein provided, shall exist and continue until and includ-ing the 14th day of June, 19732 LESSEE agrees to pay LESSOR as rental for said premises the sum of ONE 100DOLLAR per year, payable annually in advance on the 15th day of June of each yeari1, 1963 Coat - -_ -3 This property is leased to LESSEE for parking area facilities only LESSEEagrees that it will asphalt or hard - surface the premises and shall not erect any buildingon the premises4 LESSEE agrees that the parking area to be constructed on said premises may beused by hospital personnel, patients, and visitors and that no restrictinns shall pro-hobit their use of the area5 LESSOR expressly reserves the right to revoke said lease at any time during itsterm when, in the sole discretion of LESSOR, said lease is deemed detrimental to theoperation and expansion of Johnston Memorial Hospital facilities6 LESSEE agrees that all paving improvements made on the demised property shallbe and become a permanent part of said real estate and shall revert to the LESSOR upontermination of this leaseIN TESTIMONY WHEREOF, the County of Johnston has caused these presents to be signedin its name by the Chairman of its Board of Commissioners, and its CORPORATE seal tobe hereto affixed, and attested by the Clerk of the said Board, all by order of a re-solution of its Board of Commissioners duly passed and carried; and the said partiesof the second part have hereunto set their hands and seals, this the day and yearfirst above writtenAttest W G MasseyClerk Board of CommissionersSeal4 Road PetitionsCOUNTY OF JOHNSTONBy H M JohnsonChairman, Board of CommissionersCurtis V Johnson SealW Grover Creech SealW G Massey, Clerk, presented list of road additions approved by the State High-way Commission on June 61 1963 and June 27, 1963, which included the addition to theJohnston County Road System the followingNorth Grove Street 07Chestnut Street 06Redrick, Roger andMilton Drives 295 Appointment Assistant Agricultural AgentUpon the recommendation of C W Tarlton, Agricultural Agent, Commissioner J DBailey moved that Ed Yancey be accepted for employment as Assistant Agricultural Agent,effective August 1, 1963Commissioner Frank B Holding seconded the motion, which was carried6 Appointment Tax SupervisorCommissioner Frank B Holding moved that W H Britt be reappointed Tax Supervisorof Johnston County for a term of two yearsCommissioner Jesse H Austin, Jr seconded the motion, which was carried7 Murray - Fitzgerald Insurance AgencyOrdered that the Insurance Agency of Murray - Fitzgerald be included in list ofinsurance agencies to share in the insurance premium of the county under the Publicand Institutional Property Plan8 Assistant Home Economics AgentMrs Mary Alice Thomas questioned the Board as to why she did not receive a salaryincrease She cited the work she had been doing and wished to determine whether herwork had been satisfactory She was advised that her services had been satisfactoryIt was brought to her attention that no increases had been made in the Home EconomicsAgents positions9 Amendment to Tentative BudgetCommissioner J D Bailey moved that the tentative budget as adopted be amendedto show the following salary adjustmentsTax SupervisorMrs Gladys HartleyMrs Bethany AyckckCliffoid Massengill, JrNew PositionMrs Eleanor Creech24000 per month24000 35000 23,000 r n22000or 2000 annually 2000 420000 252000 264000 X19July 1, 1963 ContIRegister of DeedsIMrs Shirley Renfrow 215,00 per mo or 250,00 annuallyMrs Katherine Hill 215,00 ° 250,00Miss Carol Vann 22000 2640,00Tax CollectorIMrs Esta Mae Johnson 22000 it 264000 TreasurerMrs Brenda Barnes 215,00 250,00 Mrs Rosa Gilbert 25750 3090,00 TtCommissioner Frank B Holding seconded the motion, which was carried,10, J I LynchJ I Lynch, District Engineer, State Highway Commission made his bi- monthlyappearance and discussed with them in general the road problems of the county11 Adjustment Salary Veterans Service OfficerMessrs H J Beeker, Fred Davis, Bob Tart and William Johnson, representing theJohnston County War Veterans Association, requested that they up grade and raiseappropriations for the Veterans Service Office, citing the fine work being done inthat department, and that it was considered one of the top Veterans Service Officesin the StateCommissioner Jesse H Austin, Jr, moved that the tentative budget salary of L PCreech, Veterans Service Officer, be amended, and that his salary be increased from452000 to 465000 annuallyCommissioner Norman C Denning seconded the motion, which was carried12 Opening Bids Radio EquipmentIn conformity with legal advertisement, Chairman H M Johnson proceeded at 330P I? - ,to open proposals for the Johnston County Radio System, based on specificationson file in the office of the Register of DeedsThe following bids were received and are tabulated belowBidder Equip 8 Installation Maint per mo per unitIItem 1 1 Base StationItem 2 lA Central Base StationItem 3 2 Mobile Unit3 Port Unit4 Monitor- Receiver5 Remote Unit6 Per Hour Labor7 Per Mobile Inst Per Mobile RemovalAerotron 1 -3 25,000 1 -550 5 -250 Total maintenance2 550 6 -500 char ;e per mo on equip3 -750 7 -25,00 bid 25600 per mo or4 -3,00 -15,00 307200 per yearGeneral Elec 1, - 1,1643 11 550 5- 110 Total maintenance chg2, 13,74,30 lA 1100 6- 500 Rer mo on equip bid3 ,21560 2- 450 7- 3000 ,123660 per mo or23,25473 3- 250 - 10,00 239,20 per year4- 150Motorola 1, 1,550,37 1- 350 5- 70 Total maintenance chg2 10,9916 IA 00 6- 5,00 er mo on equip bid3• ,12429 2- 3,10 7- 2000 815700 per mo or20 66652 3- 300 5,00S81+ ®® per year4- 100 - - --Under the 3 year option;exercised by the Countythe average maintenancechg on equip bid isM6,00 per mo,3200 per year1201963 - ContiCommissioner Norman C Denning moved that the proposal of Motorola Communicationsand Electronics, Inc, low bidder, be accepted and contract award be issued to saidcompany for the equipment, installation and maintenance, including the three year option,as contained in bidijCommissioner Jesse H Austin, Jr seconded the motion, which was carriedAfter the award was made, J R Boggan, Zone Sales Manager for Motorola Communicat-ions and Electronics, Inc was requested to file a complete break down of bid submittedto W G Massey, Clerk, for future reference and guidance in additional purchases, asrequired in bid specifications13 Tax CollectorEdgar Baugham, Tax Collector, reported that Mrs Lane and Mrs Johnson were verydissatisfied with their salary allocations, and requested that his salary as well astheirs be increased He stated that he was under the impression that his salary wouldbe increased to 600000 per annum, and questioned the members of the Board closelyas to their position in the matterHe was advised that his request would be taken under consideration14 TreasurerThe request of J Narvin Creech, Treasurer, for the adoption of resolution pertain -ing to non - proprietary group of employees was referred to W R Britt, County Attorney,for his study and recommendation15 Civil DefenseWilson Jiggs Broadwell gave a report of the Civil Defense activities in thecounty, which was followed by his resignation, effective September 1, 1963There followed a discussion in which Mr Broadwell cited the intangible value ofthe Civil Defense Program and recalled instances where he failed to get the cooperationi of the Board and that he thought it was to his best interest and that of the countyli that his resignation be acceptedThe Board praised him for the splendid work he had done as Civil Defense Directorand would not take any action on his resignation By mutual agreement, the matter wasdeferred until the first Monday in August16 Welfare and Health DepartmentsBruce Palmer, Acting Director of the Welfare Department, and Zr Robert D Phillips,Director of the Health Department, cited the dissatisfaction created among their employ -ees by the Boards reclassifying the positions in their departmentsMr Palmer stated that his employees considered it a slap in the face and thatit was creating an unsavory morale problemDr Phillips stated that he did not think the Boards action would meet theapproval of the State Offices and the Merit System CouncilMembers of the Board expressed their feelings in the matter, with the ccncensus1 being that it was the only method left to them in which to make the clerical salariesin these departments conform with the salaries being paid courthouse and county employ -ees17 Dog WardenFollowing a report by Rubert Barbour, Dog Warden, the question arose as to whatsteps the Haver - Lockhart Drug Company, Kansas City, Missouri had taken in reimbursing_dog owners for the damage they had sustained by their dogs being vaccinated by thecontaminated vaccine supplied by this companyMr Barbour brought out in the discussion that no steps had been taken by saidcompany to measure up to their responsibilities in the matter It was, therefore,ordered that W R Britt, County Attorney, be authorized and directed to take everylegal step necessary to see that said company compensate dog owners of Johnston County,for damages that they had sustained by vaccination of their dogs by the contaminatedvaccine1 Interim Appropriation AdoptedCommissioner Frank B Holding moved that the following_ interim resolution beadoptedRESOLUTIONResolved that under authority of Chapter 153, Public Laws of 1943, as amended,Section 128, the Auditor of Johnston County and Treasurer of Johnston County be, andiiIrJuly 1, 1963 Contthey are hereby authorized to approve and pay current expenses in the several departmentsof the County Government not to exceed ninety days from the date hereof pending themaking of the annual appropriation as authorized in said law, and further that theexpenditures so authorized be charged against the final appropriation of the severaldepartments of the county respectively when said appropriations are made for thecurrent year jCommissioner Jesse H Austin, Jr seconded the motion, which was carried19 Approval of Jury ListThe list of persons for jury service having been presented to the Board on June 3,1963, and a jury list selected, W G Massey, Clerk, is hereby ordered to comply withprovisions contained in Chapter 9 Section 2 of the General Statutes20 Request M A MorganInsuranceIn response to a request of Mr M A Morgan, Agent Farm Bureau, W G Massey,Clerk, was directed to inform Mr Morgan that they did not think the agents listed byhim would qualify for a proportinate share of insurance premium under the Public andInstitutional Property Plan, since the gentlemen he recommended operated from hisheadquarters and did not maintain an office21 H B 157Chairman H M Johnson brought to the attention of the members of the Board thepassage of H B 157, which made it optional with the Board of County Commissioners tohave a County Board of Public Welfare composed of five members It was the concensusof the Board that the Local Welfare Board should remain constituted as it is viz athree member Board22 Upon the recommendation of W H Britt, Auditor, Commissioner Norman C Denningmoved that Associated Surveys be paid 5,70000, according to Progress Report # 13,and representing the final payment due them, which covers the following1 Bond on hand, property record cards typedAppraisal1 Property record cards typed for all of the townships2 Schedule of land values established3 Building value schedule established4 Field work complete in all townships5 Final review complete in all townships6 Machinery and equipment appraisals complete7 Appraisal cards checked against tax books in all townships8 Hearings complete before County Board of CommissionersMapping The maps of Selma, Smithfield, Benson, Clayton and Kenly completeTotal Contract 114,00000Services to June 1,1963 114,00000Less previous pay-ments 10,30000Amount due 5,70000CommissiorEr Jesse H Austin, Jr seconded the motion, which was carried23 Selma School District TaxIn accordance with recommendation of B C DuBose, Chairman of the Selma SchoolDistrict Commmitee, as contained in his letter of June 28, 1963, presented to theBoard, and on file with W H Britt, County Tax Supervisor, Commissioner Norman CDenning moved that resolution adopted by the Board at their meeting on June 25, 1963establishing a special school district tax of 20¢ for the Selma School Distrietbeamended by striking out the figure 20¢ and inserting in lieu thereof the figure 25¢Commissioner J D Bailey seconded the motion, which was carried24 Legal Services Rhetta MartinCommissioner Frank B Holding moved that Rhetta Martin, Tax Attorney, be paid3000, representing legal services as follows Advertising James Eldridge property,conducting sale, executing deed as per request of Board of County CommissionersCommissioner Norman C Denning seconded the motion, which was carried12225 ReportsThe following reports were filed with the BoardM W Knott Electrical InspectorMrs William Sanders Clerk, County LibraryLloyd Gilbert Johnston Memorial HospitalRubert Barbour Dog WardenEdgar Baugham Tax CollectorW H Williford Jailorj IOn motion made, seconded and carried, it was moved that the meeting be adjournedto Wednesday, July 17, 1963, at 700 P M, for the purpose of adopting the 1963 -1964budgetvChairmanC,] e21?