January 7, 1963 - 11:00 AM - County Board of Commissioners Meeting Minutes

January 7, 1963 - Regular1 5Fit width64_- - -- MMeet ng_9i_ star s? C? n ssaoner for t-he- County_ of_ Johnston _ - - - - -_January 7, 1963The Board of Commissioners of Johnston County met in regular session on January 7,1963, at 11;00 A M, in the Commissioners Room, with the following members presentH M Johnson, Chairman, J D Bailey, Frank B Holding, Jesse H Austin, Jr andNorman C DenningAbsent NoneThe following business was transacted1 Associated SurveysUpon the recommendation of W H Britt, Auditor, Commissioner J D Bailey movedthat Associated Surveys be paid 25000 for appraisal work to January 1, 1963 accordingto Progress Report No 12 on file with W H Britt, AuditorCommissioner Norman C Denning seconded the motion, which was carried2 Amendment to General Welfare BudgetUpon the recommendation of W H Britt, Auditor, Commissioner Jesse H Austin, Jrmoved that the 1962 -1963 General Welfare Budget be amended by transferring 21933 fromthe position of Welfare Director to the position of Public Welfare Worker held by RachelBarbour, in order to pay the increase in salary granted on November 5, 1962, effectiveDecember 12, 1962, as a result of her advancement in classificationCommissioner Norman C Denning seconded the motion, which was carried3 Payment 19532 to Crawford Construction Company, IncAfter a discussion with Mr John Dail, Commissioner of the Town of Smithfield,Commissioner J D Bailey moved that Crawford Construction Company, Inc, P 0 Box 934,Smithfield, N C, be paid 19532 for 76,000 lbs of stone, representing onekhalf of thecost of delivering this material used in connection with the paving of North Street,adjoining the Johnston County Agricultural BuildingCommissioner Frank B Holding seconded the motion, which was carried4 Lease E J Wellons and Johnston CountyCommissioner Frank B Holding moved that Commissioner H M Johnson be authorizedand empowered to enter into a lease agreement with E J Wellons, Attorney, Smithfield,North Carolina, whereby the county would lease to E J Wellons four rooms in the Thorn-ton Building located on the first floor and to the right as you enter the building fora monthly rate of 6000 for a period of ten years or during his life, whichever is thelongest, and which is more specifically set forth in lease of record asprepared by W RBritt, County AttorneyFurther moved that Johnston County purchase from E J Wellons and wife, subject tothe legal aspects being approved by W R Britt, County Attorney, lot Town of Smithfieldbetween the Gaskin Building and the Mitchiner Ellis property, being approximately 40feet by 105 feetCommissioner J D Bailey seconded the motion, which was carried5 Appropriation of 600000 for purchase of lotCommissioner J D Bailey moved that 600000 be appropriated from the elevator,wiring and renovation fund for the purpose of expending this amount to purchase fromE J Wellons and wife lot in the Town of Smithfield, being 40 feet by 105 feet, locatedbetween the Laskin Building and the Mitchiner and Ellis propertyCommissioner Frank B Holding seconded the motion, which was carried6 Insurance Bids - Johnston County PropertyCommissioner Frank B Holding introduced the following resolution and moved itsadoption iWhereas the Board of County Commissioners of Johnston County consider it to bepractical and fob the best economic interest of the County to place its insurableproperty under the Public and Institutional property plan, andWhereas, W G Massey, Clerk, under authority granted him by the Board has submitt-ed cash values of county property, which were established with the assistance of MrJack Lewis, of Associated Surveys, Greensboro, North Carolina, et al,And whereas, these values have been reviewed by the Board,Now therefore, be it resolved that the following cash values be established forthe following county propertyiJanuary Cont __- -_ - - -- _ -__ItemNo Description and Location Valuesof Property BuildingsContents1Courthouse, Jail212 Market St, Smithfield, N C 500,000 30,0002Courthouse Annex Thornton BldgEast of Courthouse, Smithfield45,00010,0003Library7,00020,000208 Johnston St, Smithfield, N C4Agricultural Building80,0005,000Cor N St Hwy 301, Smithfield, N C5Health Center50,00010,000Off Buffalo St, Smithfield, N C6Boarding Home # 1 2 Story42,0005,000Hwy # 210, 5 m S W of Smithfield, NC7Boarding Home # 2 1 Story23,0005,000Hwy # 210, 5 m S W of Smithfield, N C61 brick storage house10091 brick storage house100101 wash house100111 2 story frame bldg1,800121 chicken house75131 chicken house75141 chicken house75151 Barn150161 Shelter25Items 8 -16 Hwy # 21017Pleasant Grove Community Bldg10,000Hwy # 210 16 m W of Smithfield, N C18Bentonville Community Bldg12,000SR# 1009; 14 m S of Smithfield, NC19Dog Warden Office100Hwy 301, 2 m East of Smithfield, N C20Civil Defense3,000Anderson St, Selma, N C21Negro Agricultural Agents2,000708 Massey St, Smithfield, N C22Produce Market5,000Hwy # 301 2 m East of Smithfield, N C231 chicken house00Hwy # 301 2 m East of Smithfield, N CCommissioner J D Bailey seconded the motion, which was carried? 7Appointment Agent of RecordCommissioner J D Bailey moved that Max G Creech, insurance agent,Smithfield,North Carolina, be appointed agent of record to secure£romthe NorthCarolina FireInsurance Rating Bureau fire insurance rates on county property underthe Public andInstitutional policy planCommissioner Jesse H Austin, Jr seconded the motion,which wascarried _8Disposition of Boiler Johnston Cdunty Boarding HomeUpon the recommendation of Harry K McGee, Architect, as contained in his letterof December 28, 1962 on file with W G Massey, Clerk, Commissioner JD Bailey movedthatHarry K McGee be authorized and directed to dispose of boiler removed fromUnit# 1 of the Boarding Home to a scrap iron dealer, and that the stoker removed from Unit# 1 be retained for partsCommissioner Jesse H Austin, Jr seconded the motion,which wascarried9 Designation of DepositoriesCommissioner J D Bailey moved that the following banks be designated as deposit-ories for the funds of Johnston County for a term beginning January 7, 1963 and endingat an indefinite dateFirst- Citizens Bank Trust Co, Smithfield, Clayton, BensonBranch Banldng Trust Col, Selma, Micro, PrincetonLucama -Kenly Bank, Kenly, N CBank of Pine Level, Pine Level, N CBank of Four Oaks, Four Oaks, N CJohnston County Bank, Smithfield, N CCommissioner Norman C Denning seconded the motion, which was carried10 Audit Report_ Elizabeth G Lane, Acting Tax CollectorDaniel G Matthews, Certified Public Accountant, presented audit report containingexamination of accounts of Elizabeth G Lane, Acting Tax Collector, from October 1,66-- Jawary1969 to December 21, 1962, which was accepted and ordered filed with W G Massey, Clerk11 Request of SheriffThe request of Raeford Oliver, Sheriff, for automobiles and uniforms for hisdeputies, which he estimated would cost approximately 12500 per uniform, a part timeclerical helper with elimination of Bailiff of the Johnston County and Domestic Relat-ions Court, with one of his deputies filling that place, was deferred until the Februarymeeting12 Report Edgar Baugham, Tax CollectorEdgar Baugham, Tax Collector, reported that he was encountering difficulties incollecting Schedule B license tax from some of the established automobile dealers inthe county since he was not able to collect from itinerant or transient automobiledealers the deposit required by the county under resolution adopted by the Board onAugust 4, 195, as recommended by the Automobile Dealers Association of SmithfieldW R Britt, County Attorney, who has delved into the circumstances stated that theAttorneys representing the automobile dealers who could fall under that category asoutlined in the resolution objected to the county collecting the 30000 deposit on thegrounds that it was unconstitutionalW R Britt further stated that he could not get a concise ruling from the AttorneyGeneral on the question as to the constitutionality of the resolution and that it hadboiled down to the necessity of making a test case of the controversy which would provevery expensiveAt the request of the Board, Douglas Little and Audy Baggett, Smithfield AutomobileDealers, appeared before the Board and asked that the matter be deferred until thenext first Monday The request was granted, and as the Automobile Dealers Associationwere having a breakfast meeting the following day, W R Britt was requested to meetwith them and explain the legal status of the resolution13 Appointment of Deputy Tax CollectorEdgar Baugham, Tax Collector, raised the question as to the appointment of -a DeputyTax Collector to succeed Condary Stanley It was the opinion of the Board that theresponsibility of the employment of a Deputy Tax Collector and the discharging of samelay in the province of the Tax Collector since said Tax Collector was responsible forhis discharging his duties satisfactorily14 Request for Funds Negro Agricultural AgentL R Johnson, Negro District Agent, appeared before the Board with H F Palmer,Negro Agricultural Agent, requesting a higher percentage in funds allocated for theemployment of negro agricultural workers, as his department was finding it hard to findpersons to fill these positions He cited cases to substantiate this, stating that13 vacancies now existed in the State, with four being in his districtH M Johnson, Chairman, expressed the sentiment of the Board when he promised thesupport of the Commissioners in helping to alleviate the situation15 LibraryMrs Eleanor Hooks, Librarian, reported that the roof of the library needed re-placing, and that she had received several bids from contractors for putting a new roofon the buildingAfter talking with Mrs Hooks, she was requested to secure additional bids and `present them tothe Board at their next meeting for consideration16 RoadsJ I Lynch, District Engineer, made his bi- monthly appearancebefore the Boardand discussed with different members road problems oonfronting them17 Request of C S CoatsThe following letter of C S Coats was presented to the BoardThe HonorablesThe Chairman and Gentlemen iCounty Board of CommissionersJohnston CountySmithfield, North Carolina Report - General Statutes 128 -13 1952SirsIn as much as my term as Constable of Smithfield Township expired on the firstMonday in December, 1962, and with a view of not overlooking this matter later on, thisis my report for the fiscal year ending June 30, 1963, and more specifically for theperiod from July 1st to December 3, 1962, as required by law67— - -_ __ -- — - January 7,_ 1963 ContGross amount of all fees received as Constable 80250Gross amount and clerical assistance, including travel 43920Respectfully,C Stanton CoatsEx- Constable Smithfield TownshipAfter reviewing the contents of the letter, a discussion ensued with Mr Coatsstating that in his opinion a person should be appointed to see that all eligible taxpayers listed their taxes, but could offer no tangible evidence to show failure in thisphase of government No concrete policy could be determined and no action was taken18 Maintenance Contract ElevatorMaintenance contract for the self- service elevator recently installed was present-ed by Mr Douglas Forbes of the Westinghouse CorporationAfter reviewing the contract, it was decided that no action be taken on thecontract at this time19 Civil Defense ProgramWilson Diggs Broadwell, Civil Defense Director, made a verbal report on theactivities of the Civil Defense program20 Report Bruce PalmerBruce Palmer, Acting Director, Welfare Department, made a verbal report to theBoard of current activities in his department21 RoadsAt the request of C E Bingham, W G Massey, Clerk, was directed to write J LLynch, District Engineer, State Highway Commission, and request Mr Lynch to contactMr Bingham relative to the addition of road in Smithfield Township, located south ofHighway # 30122 Deputy Tax CollectorAfter a discussion as to the legality of whether a Deputy Tax Collector could beappointed a Special Deputy Sheriff, W R Britt, County Attorney, was requested torender an opinion on this proposition23 Supervisor Boarding Home, etcNorman C Denning was appointed Supervisor of the Johnston County Boarding Homeand to represent the Board of County Commissioners,at meetings of the Board of Trusteesof the Johnston County Library and in a consultive and advisory capacity for the courthouse, courthouse annex and grounds for the months of January, February and March24 Sale of Scrap LumberCommissioner J D Bailey moved that the county sell to W G Massey Scrap lumberremoved from the Tax Collectors and Auditors office at a price of 5000Commissioner Frank B Holding seconded the motion, which was carried25 Approval Surety BondsCommissioner Frank B Holding moved that the surety bonds of the followingofficials be approvedConstablesPrincipal Township Surety Agent AmountThelbert Byrd Pleasant Grove L F Johnson 20000Albert Crumpler Pine Level W H Oliver 20000SheriffRaeford OliverFulton Moore, DeputyCharles Watson, DeputyHoward Olive, Jr, DeputyGlenn Cobb, DeputyCharles Lewis, DeputyDailey Stewart, DeputyNational Surety H M Johnston 5,00000CorpHartford Ace Indemnity Co Sam H Stallings 2,000002,000002,000002,000002,000002,000001GSPrincipal Surety AgentJaileriWilliam Harvey Williford National Surety Corp H M JohnstonEarnest Franklin Smith,Assistant Jailer National Surety Corp H M JohnstonCoronerVonza Jackson Underwood National Surety Corp H M Johnson26 ReportsThe following reports were filed with the BoardRubert Barbour Dog WardenM W Knott Electrical InspectorL P Creech Veterans Service OfficerC W Tarlton Agricultural AgentINAmount2,000001,000002,00000On motion made, seconded and carried, it was moved that the meeting be adjourned9airmanBle