December 2, 1963 - 11:00 AM - County Board of Commissioners Meeting Minutes

December 2, 1963 - Regular1 9Fit width_MeetiW_of_Boardof Commissioners for the Count of JohnstonDecember 2, 1963The Board of Commissioners of Johnston County met in regular session on December 2,1963, at 1100 A M, in the Commissioners Room, with the following members presentH M Johnson, Chairman, J D Bailey, Frank B Holding, Jesse H Austin, Jrand Norman C DenningAbsent NoneThe following business was transacted1 Soil Conservation DepartmentAn invitation was extended to the members of the Board by Mr Harold Peedin,representing the Soil Conservation Department, to attend a Soil Conservation DistrictRally in Louisburg, North Carolina at 630 P M on December 2, 19632 Johnston County Farm BureauMr Wade Stephenson, President of the Johnston County Farm Bureau, expressed hisappreciation to the members of the Board for salary increases granted Extension Depart-ment workersMr Stephenson also brought to the attention of the Board the amendment to be votedon January 14, 1964 relative to representation of counties in the General Assembly Heexpressed the opinion that if the Board felt disposed, he would appreciate their passing,a resolution endorsing the Little Federal Plan of representation of counties, as it wasworking successfully with the Federal Government, and provided a means of checks andbalances in said Government Otherwise, it would mean that 1 or 19 counties wouldhave control of the StateAfter a discussion of Mr Stephensons request, Commissioner J D Bailey movedthat the Board go on record as favoring the Little Federal Plan, urging that the peoplein Johnston County endorse this programCommissioner Frank B Holding seconded the motion, which was carried3 Cleveland Township Volunteer Fire DepartmentMessrs, B W Booker and Rudolph Wells, representing the Cleveland TownshipVolunteer Fire Department, requested permission to carry our provisions of Chapter 19,Session Laws of N C 1963Commissioner Frank B Holding moved that the Cleveland Volunteer Fire Departmentbe authorized and directed to advertise and sell, according to law, that said tractof land in Cleveland Township, deeded to Cleveland Township and that the proceeds fromsaid sale be turned over to the Cleveland Volunteer Fire Department in accordance withlaw adopted by the North Carolina General AssemblyCommissioner Norman C Denning seconded the motion, which was carried4 Johiistoxt -Co-ij tyDrainage DistrictMr E C Jones, Jr, Secretary, Mr Floyd C Jr, Trustee, and W B Oliver,Trustee, Johnston County Drainage District and Mr Floyd C Price, Sr requested thatthe Board waive payment of 500000 loaned to the Johnston County Drainage Districtfor the purpose of enabling said district to complete preliminary work in connectionwith the establishment of the DistrictEach of the representatives spoke briefly in connection with the request, statingthat the cost of the project was greater than they had anticipated and they thoughtthat the benefit the drainage area would mean to the County would justify the Countyin granting their requestAfter due deliberation and discussion, it was the concensus of the Board that inview of the circumstances in which the loan was granted, and too, if the request wasgranted, that they would be setting a precedent and open the door for other sectionsof the County to demand the same treatment Therefore, on a motion made by CommissionerJ D Bailey, it was maed that the money advanced to the Johnston County DrainageDistrict No 1 be paid backCommissioner Jesse H Austin, Jr seconded the motion, which was carried5 Boarding HomeMr T 0 Mullins, Jr, representing State Insurance Department, discussed withthe Board recommendations he had made in connection with the repairing of BoardingHome No 1 and No 2, in order that these buildings might meet a satisfactory safetystandard- - - - -- - - - -- - -- - — - - December _2 1963Cont - - - - -- - - - - - --After a discussion of the recommendations, it was ordered that CommissionerJesse H Austin, Jr, W G Massey, Clerk, and W H Britt, Auditor, be directed toobtain estimates of the costs involved in making necessary repairs as recommended byMr Mullins, and report their findings to the Board at their next regular meeting6 Appointment List TakersUpon the recommendation of W H Britt, Tax Supervisor, Commissioner Norman CDenning moved that the following list takers be appointed for the year 1964Banner Moses P Beasley R -2 BensonBentonville Mrs Doris C Britt R -1 Four OaksBeulah Gilbert Ray Whitley KenlyBoon Hill Milton Toler PrincetonClayton Mrs Leon G Stevens R -2 ClaytonCleveland Mrs Charlie Barefoot R -1 GarnerElevation Brant Medlin R -3 BensonIngrams Mrs Herman Stewart R -1 Four OaksMeadow Perry Thornton R I Newton GroveMicro Claude Aycock- MicroOneals Johnnie B Oneal R -2 KenlyPine Level Ed White Pine LevelPleasant Grove H CHicks R -1 Willow SpringsSelma J Kirby Rose R -1 SelmaSmithfield Office of Tax Supervisor SmithfieldWilders Hoyt Castleberry R -2 ClaytonWilsons Mills H S Turnage R -3 SmithfieldCommissioner Frank B Holding seconded the motion, which was carried7 ResolutionCommissioner Frank B Holding introduced the following resolution and moved thatit be adoptedWhereas, W H Britt, Tax Supervisor, has presented a proposal for the depreciationof machinery and equipment of industrial and commercial firms as appears in detail inbooklet made by Associated Surveys in connection with the appraisal of industrial andcommercial firms in the county,and whereas, after due consideration, it appears equitable that a depreciationschedule should be adopted for the said firms and corporations in the County,Now therefore, be it resolved that a tax depreciation ratio of 5 per annum effective January 1, 1964 be adopted for industrial and commercial firms in the County,provided that said firms and corporations furnish the Tax Supervisor with a detailedlist of machinery on hand in accordance with schedule on file with the Tax Supervisor,also that the Tax Supervisor shall take into account any deletion of machinery orequipment and the addition of new machinery and equipmentCommissioner J D Bailey seconded the motion, which was carried8 Associated SurveysW Hs Britt, Auditor, was authorized and directed to ascertain from Associated -Surveys the cost of appraising pipe line and facilities of the Colonial Pipeline Companylocated in the County9 Welfare DepartmentW H Britt presented the following schedule relative to expenditures in theWelfare Department and tax increase in taxable propertyComparison ReportAid to Permanently Totally DisabledBudget Appropriation35,00000Grants 1962 1963July 2,4615 2,53236August 2167325 2,595September 2,67232 2,56686October 2,32216 2,509801Total Grants APTD 10,513 10,19796Hospitalization PoolJuly 32967 393461833 39900September 30780 39700October 31023 39319Total Hospitalization Pool APTD 1,26603 1,58265170December 2, _133 Cont --- - - - -- - - -- - -- -- - - -- - --19621963Hospitalization No Money PaymentJuly5522175031August476016747September00October7293339200Total Hospitalization NMP APTD1,329141,30998Total Aid to Per Tot Disabled13,1090513,09059IComparison ReportAid toFamilies with Dependent ChildrenBudget Appropriation50,00000GrantsJuly2,831214,43313August2,775924,25455September2,435423,63092October2,931434,32036Total Grants AFDC10,9739816,63896Hospitalization PoolJuly2200543990August2235044572September1864236696October2131541536Total Hospitalization Pool AFDC843121,66794Hospitalization No Money PaymentJuly112035000August039345September00October039415Total Hospitalization NMP AFDC11201,13760Total Aid to Families with DependentChildren 11,823019,44450Comparison ReportOldAge Assistance Fund ExpendituresBudget Appropriation45,00000GrantsJuly3 629423,091-07August3,632733,34522September3,618303,39798October3,210213,30082Total Grants OOA14,0906613,13509Hospitalization PoolJuly2876036504August2893837336September2828037492October2916037076Total Hospitalization Pool OOA1,151381,48408Hospitalization No Money PaymentJuly1038329863August48061640September00October336034358Total Hospitalization NMP OOA1854980701Total Old Age Assisstance15,4275315,42618CategoricalComparison of 1963 Tax Listingswith 1962Real Estate1 Farm Land 2Country Lots 3 City Lots 4IndustrialTotal1962 20,346,5167,074,596 12,454,6711,339,134 41,214,017- 1963 37,094,93112,563,136 22,076,3603,974,263 75,708,690 - - - - --r15 Fixtures, Equip Merchandise Inventory1962 4,009,7771963 6,409,6829 All Other PersonalProperty1962 1,702,8951963 1,213,027December _2, 1963 ont Z - -- -- - --Personal Property6 Mfg Property 7 Above 8 Motor VehiclesMachinery Equip Exemption No ValueInventories1,030,814 7,245,106 22,708 10,892,221648,303 7,449,525 22,011 8 848,355Total Personal Property24,880,81324,568,892Grand TotalsTotal Real Total Personal Total Corporate Excess Grand Total1962 41,214,917 24,880,813 4,869,994 70,965,7241963 75,708,690 24,568,892 5,362,236 105,639,81510 Johnston County Bar AssociationRepresentatives of the Johnston County Bar Association composed of James AWellons, Jr, Harry E Canaday, Tyson Y Dobson, Jr, Knox Jenkins and E V Wilkinsrenewed their request for library space on the third floor of the courthouse inquarters formerly occupied by the Johnston County Board of EducationAction was deferred to see if other requests would be made for this space11 Doors CourthouseMr Thomas Lipscomb of Clayton, representing the Pittsburgh Plate Glass Company,of Raleigh, presented proposals for the installation of aluminum doors in the court-houseAfter a discussion, Commissioner J D Bailey moved that proposal No 1, as shownbelow, amounting to 207200, be accepted, and that Mr Lipscomb be authorized anddirected to install same as outlined in said proposalTo furnish and install aluminum entrance doors with PP glass and overheadexposed closers only for six entrances Net price of 207200Note No removal of present doors or framing or correcting masonary workincluded in above This work to be done by othersCommissioner Norman C Denning seconded the motion, which was carried12 County LibraryMrs Eleanor Hooks, librarian, presented the following names as members of theLibrary Planning Committee to serve with members to be appointed by the SmithfieldBoard of Commissioners Harry E Canaday, Benson, Mrs Doc R Oliver, Pine Level,Charles Crone, Clayton, and Mrs R E Earp, OtNeals TownshipThe appointment of this group was deferred13 Resignation Mrs Paul KellerW G Massey, Clerk, presented resignation of Mrs Paul Keller from the JohnstonCounty Library Board, which was ordered filed14 Appointment Special DeputyUpon the recommendation of Sheriff Rayford Oliver, Commissioner Norman C Denningmoved that Charlie Allen, of Smithfield, be appointed a Special Deputy to serve on afee basisCommissioner J D Bailey seconded the motion, which was carried15 Report Welfare DepartmentMrs Edith Park gave a verbal report of the activities of the Welfare Department,stating that two of the vacancies in her Department had been filled, but there stillexisted five vacancies at the present time16 Civil Defense ProgramWilson Jiggs Broadwell, Civil Defense Director, gave a verbal report of theactivities of the Civil Defense ProgramWilson Jiggs Broadwell, Civil Defense Director, reiterated his request for theprivilege of collecting private funds for the erection of a Civil Defense ControlCenter? IDecember 2,_ 196tCOnt -- - - -- - - -- - - - - - --After a discussion, Commissioner J D Bailey moved that the request of MrBroadwell to solicit funds for the building of the Control Center be grantedCommissioner Norman C Denning seconded the motion, which was carried17 Civil DefenseThe proposal of Wilson °Jiggs Broadwell, Civil Defense Director, for the Countyto adopt a resolution providing for succession of officers in case of disaster wasreferred to W R Britt, County Attorney18 Mr Rodrick Randolph, Methodist Minister and Mr Frank Bowers, Baptist Minister,from the Town of Kenly appeared before the Board relative to the situation that nowexisted in the Welfare DepartmentThe following question was asked by these gentlemen What are you going to doabout the Welfare situationThey stated that they had made inquiries into the Welfare problem and had writtento Mr Brown in connection with the same They explained that it was their purposein questioning the Board to determine what they could do as Ministers to help eleviatethe Welfare problemChairman Johnson directed them to the Welfare Board, stating that it was theCommissioners responsibility for providing funds for the Department but the adminis-tration of the same rested with the Welfare Board19 Home Economics DepartmentMrs Sarah Ann Sasser was requested to obtain the cost of equipping the kitchenat the Agricultural Building and was requested to keep the cost within the limit of500000, which had been provided in the budgetCommissioner Denning was directed to continue to work with Mrs Sasser in arrivingat a satisfactory solution for providing the Home Economics Department with thenecessary equipment20 Clerk Superior CourtThe following annual report of Mrs Nora P Southerland, Clerk of the SuperiorCourt, was approved and ordered filed with W G Massey, ClerkNorth CarolinaJohnston CountyTo the Board of County Commissioners of Johnston CountyPursuant to Section 956, North CarolinaCode, Nora P Southerland, Clerk of theSuperior Court, hereby tenders an accounting of all moneys shw now helds in her handsby virtue of the office of Clerk of the Superior Court of Johnston CountyBalance Sheet as of December 1, 1963AssetsCash and Cash ItemsCash on Hand 9631Bank Balance Dec 1, 1963 29,57301Plus Deposit 3829,9Less Outstanding Checks 11,67197 18,28447Trust Funds Savings Accounts 405,25868Trust Funds SecuritiesAllen, Gloria E 1,90000Allen, Maurella C 1,90000Bailey, Janie Lewis 1,60000Coats, Ruth Gevener, Inept 2,70000Davidian, Vartan A, Jr 30000Hamilton, Rebecca Carol 4,00000Horton, Sonny Lee 1,00000Johnson, C Dwight 50000Johnson, Lizzie W, Inept 59,00000Powell, Thomas Erwin 30000Scott, Elmer Mr, Jr 1,75000Sharp, Ronald V 1,00000-- Williams, Bobby Lynn 1,45000 77,40000 -TOTAL ASSETS X01,03946- -- -- -- -- -- - - - - -- - -- -- - - -- -- December _2,-- 196- _ Cont —ILiabilitiesUndistributed CostsILaw Library Fund 33400State Tax 16200Counsel Tax 6000Superior Court Civil 10432 Superior Court Criminal 2,42•35Divorce Record 600Special Proceedings 21726 3,31193Individual Trust AccountsTrust Funds Savings 405,25868Trust Funds Checking 9,74336Securities 77,40000 492,40204MiscellaneousCash Bonds 30000Judgments Payable 22800Justice of the Peace Appointments 225Land Raises 3,761,96 4,29221H V Rose, Adjustment Account 1,03328Total Liabilities 501,03946Domestic RelationsAssetsCash and Cash ItemsBank Balance Dec 1, 1963 2,15515Plus Deposit, Nov 30, 1963 423002,5715Less Outstanding checks 2,40170Total Assets1 64LiabilitiesUndistributed CostsDomestic Relations 15945State Tax 1400Officers Benefit Fund 300Total Liabilities 1 61521 Appointment Director Welfare DepartmentMrs W D Strickland and Mr Starke Dillard, members of the Welfare Board,advised the Board that Mrs Park had been appointed Director of the local WelfareDepartment, and classified as a County Public Welfare Director III, and that theBoard had recommended that her salary be placed at 753600 Both Mrs Stricklandand Mr Dillard pointed out the qualifications of Mrs Park and due to the situationthat existed in the Welfare Department, she had finally agreed to accept the positionThey also stated the difficulty they had encountered in interesting a qualified personto assume the responsibilities of the Welfare Department They urged that the Boardaccept their recommendationiAfter a discussion of the request, Commissioner Frank B Holding moved thatEdith Park, County Director of Public Welfare III be paid a salary of 717600, re-presenting a salary range of two steps above the standard grade, effective December 1,1963Commissioner Jesse H Austin, Jr seconded the motion, which was carried22 Peddlers LicenseCommissioner Frank B Holding moved that a peddlers license be grantedfor a period of one year from date, subject to the approval of W R Britt, CountyAttorneyCommissioner J D Bailey seconded the motion, which was carried,_ December 2, 196 ContL23 Audit Johnston Memorial HospitalThe audit of Johnston Memorial Hospital for the period ending September 30, 1963as prepared by Koonce, Wooten and Haywood was approved and ordered filed with W GMassey, Clerk24 Audit Rural Fire Protection FundsThe audit of Rural Fire Protection Funds of Johnston County Fire Departments forthe year ending June 30, 1963 as prepared by Daniel G Matthews was approved and orderedfiled with W G Massey, Clerk25 Lease Johnston County Produce MarketCommissioner Frank B Holding moved that H M Johnson, Chairman, be authorizedand directed to execute the following lease for the leasing of the Johnston CountyProduce MarketNorth CarolinaJohnston CountyTHIS LEASE AGREEMENT made and entered into this 13th day of November, 1963, by andbetween the COUNTY OF JOHNSTON, a body politic and corporate created by the GeneralAssembly of North Carolina, party of the first part, hereinafter referred to as LESSOR;and EFFIE C WILLIAMS, party of the second part, hereinafter referred to as LESSEEWITNESSETHThat subject to the terms and conditions hereinafter set forth, LESSOR does herebylet and lease to LESSEE, and LESSEE does hereby accept as lessee of LESSOR, all thatcertain tract of land on U S Highway 301 in Selma Township, Johnston County, moreparticularly described as followsBEGINNING at a point in W B Godwins line in the center of U S Highway70 and 301 and runs thence with the center of said highway North 74 deg 251 East 553feet to a point in A M Noblest line; thence with the line of A M Noble and theCharlie Atkinson property South 5 deg 151 West 812 feet to a stake in the right -of -wayof Atlantic Coastline Railroad; thence with said right -of -way line South 69 deg 55West 52 feet to a stake in W B Godwins line; thence with W B Godwins lineNorth 5 deg 151 East 859 feet to a point in the center of U S Highway 70 and 301,the point of BEGINNING, containing 10 acres, more or less, and being the same propertyconveyed by W B Godwin and wife Lillian Godwin to the Board of Commissioners ofJohnston County by deed dated November , 1940, and recorded in Book 422, page 638,Johnston County RegistryITO HAVE AND TO HOLD said real property with all privileges and appurtenancesthereto belonging to the said LESSEE for the terms and upon the following conditions1 The term of this lease shall begin as of the first day of January, 1964, and,unless sooner terminated, shall exist and continue until and including the 31st dayof December, 19642 LESSEE agrees to pay LESSOR as rental for said premises the sum of SEVENTY -SIX 7600 DOLLARS per month, payable monthly in advance on the first day of eachmonthIn addition, LESSEE shall have the right to make such prepayments of monthly rental as she may from time to time desire3 LESSEE shall have the option or right to renew this lease for an additionalterm of one year at the same rental provided that she gives written notice of herintention to renew this lease for said additional year to LESSOR on or beforeOctober 1, 19644 The premises covered by this lease includes six acres of cleared land -withtobacco allotment of seventy -four hundredths 74 acre and one 1 acre cotton allot-ment as based on 1963 ASC regulations The Johnston County Dog Wardens office and thedog pound, together with access and egress from said office and pound, is expresslyexcluded from the premises covered by this lease5 LESSOR shall, at all times during the term of this lease, and at their owncost and expense, keep all buildings and improvements on said buildings insured againstloss by fire and all extended coverage6 At the termination of this lease whether by expiration of its term or otherwise,LESSEE shall forthwith deliver to LESSOR physical possession of said premises in goodcondition, reasonable use and ordinary wear and tear, or damage by other cause notdirectly attributable to the negligence of the LESSEE excepted Upon termination,LESSOR may reenter the premises without the necessity of making formal demand uponLESSEE175---- - - - - -- - _____ --December , - 1963---- Cont__IN WITNESS WHEREOF, Johnston County, through its Board of County Commissioners,has caused this instrument to be signed in its name by Henry MJohnson, Chairman, andattested by W G Massey, Clerk to the Board of County Commissioners, and Register ofDeeds, has caused the common seal of Johnston County to be hereto affixed, all byorder of the Board of County Commissioners of Johnston County, and LESSEE has hereuntoset her hand and seal, the day and year first above writtenAttestW G MasseyClerk to Board of CommissionersH M JohnsonChairman of Board of Commissionersof Johnston CountyEffie C Williams SealNorth CarolinaJohnston CountyThis the 26 day of November, 1963, personally came before me, Nora P Southerland,Clerk of the Superior Court of the said County and State, W G Massey, who being byme duly sworn, says that he knows the common seal of said County of Johnston, and isacquainted with Henry M Johnson, who is Chairman of the Board of Commissioners of saidCounty, and that he, the said W G Massey, is the Register of Deeds of said Countyand ex officio Clerk to the Board of County Commissioners of said County; and saw thesaid Chairman sign the foregoing lease agreement, and that he, the said Clerk, asaforesaid, affixed said seal to said instrument, and that he, the said W G Massey,signed his name in attestation of the execution of the said instrument in the presenceof said Chairman of the Board of Commissioners of said CountyLet the instrument and this certificate be registeredWitness my hand this 26 day of November, 1963Nora P SoutherlandClerk Superior CourtNorth CarolinaJohnston CountyI Rosalyn H Howes, a Notary Public, do hereby certify that EFFIE C WILLIAMSpersonally appeared before me this day and acknowledged the due execution of theforegoing lease agreementWitness my hand and notarial seal, this 26 day of November, 1963Rosalyn H HowesNotary PublicMy commission expires 9 -5 -1964Commissioner Jesse H Austin, Jr seconded the motion, which was carried26 Christmas Holiday ScheduleCommissioner J D Bailey moved that the County offices, with the exception of thoseoperating on an emergency basis, observe for Christmas Holidays December 24 through 26Commissioner Jesse H Austin, Jr seconded the motion, which was carried27 ReportsThe following reports were filed with the BoardEdgar Baugham Tax uollecLorH F Palmer Negro Agricultural AgentC W Tarlton Agricultural AgentM W Knott Electrical InspectorL P Creech Veterans Service InspectorRubert C Barbour Dog WardenEleanor Hooks County LibrarianW H Williford Jailor28 West Johnston Fire DepartmentUpon the request of Wilson Jiggs Broadwell, acting on behalf of the West JohnstonFire Department, Commissioner Norman C Denning moved that the 1963 -1964 budget beamended by appropriating to the Civil Defense Fund 16000, in order to account for thereceipt of 16000 received from the West Johnston Fire Department for the purpose ofenabling the County to purchase from the North Carolina State Division of Purchaseand Contracts State surplus property a truck for the West Johnston Fire DepartmentCommissioner J D Bailey seconded the motion, which was carriedf 176December --- 2` 196 font_29 Associated SurveysUpon the recommendation of W H Britt, Auditor, motion was made, seconded andcarried that W G Massey, Clerk, be authorized and directed to execute the followingrelease, as prepared by W R Britt, County AttorneyNorth CarolinaJohnston CountyWith the concurrence of W H Britt, Auditor of Johnston County, and by the voteof the Board of Commissioners of Johnston County, North Carolina, the contract bondof Glen Falls Insurance Company dated December 4, 1961, in the sum of ONE HUNDREDFOURTEEN THOUSAND 114,00000 DOLLARS, with Floyd Rake, Jr, and George C Enslen, Jr,William F Hester and J Hubert Nicholson, dba Associated Surveys, as principals, ishereby released by said County of Johnston, and Glens Falls Insurance Company is here-by authorized to terminate further coverage under said bondWitness my hand and official seal this 22 day of January, 1964Signed W G MasseyClerk of Board of Commissionersof Johnston CountyOn motion made, seconded and carried, it was moved that the meeting be adjourned