September 4, 1962 - 11:00 AM - County Board of Commissioners Meeting Minutes

September 4, 19621 7Fit width2]of _C_amni ez ionero ar -the _ C_aunty of _Johns ton_September 4, 1962The Board of Commissioners of Johnston County met in regular session on September 4,1962, in the Commissioners Room, at 1100 oclock, with the following members present;H M Johnson, Chairman, J D Bailey, Floyd C Price, Sr, R G Gurley, andFrank B HoldingAbsent; None1 Acceptance of Fuel Oil Contract for Courthouse Annex, etcIn response to an advertisement published in the Smithfield Herald, W H Britt,Auditor, presented the following bids for the necessary quantity of # 2 fuel oil thatwill be required in the heating of the courthouse annex, the Health Center and theAgricultural Center for the winter season of this fiscal year July 1, 1962 toJune 30, 1963 These buildings are situated at different locations in the Town ofSmithfieldIt is estimated that the required number of gallons will range from 15,000 to20,000The successful bidder will be required to check the tanks regularly and keep oilsupplied at all timesDenning - Westbrook Oil Company, IncDelivery to the Courthouse Annex and the Health Center at 02 per gallonbelow tank wagon price For deliveries to the Agricultural Center, price will be403 per gallon below tank wagon priceHooks Layne 011 CompanyQuantity of No 2 Fuel Oil to heat Courthouse Annex, Health Center and theAgricultural Center at regular tank wagon price in effect at time of delivery, less1? per gallonSinclair Refining CompanyApproximately 15,000 to 20,000 gallons # 2 Fuel Oil delivered as need at regulartank wagon price on date of delivery less 200 per gallon discount Present tankwagon price is 143¢ per gallonSmithfield Oil Gin Company_Fuel Oil # 2 at a discount of 225 per gallon from the posted tank wagon price,which today is 146¢- net to the county 1235¢ per gallonCommissioner R G Gurley moved that the fuel contract for furnishing No 2 fueloil to the courthouse annex and the Health Center at tankwagon price less 241d pergallon be awarded to the Smithfield Oil and Gin Company, Inc, low bidder, and the fueloil contract for furnishing No 2 fuel oil to the Agricultural Building at tankwagonprice less 3¢ per gallon be awarded to Westbrook- Denning 011 Company, Inc, the lowbidderCommissioner Floyd C Price, Sr seconded the motion, which was carried2 Associated SurveysUpon the recommendation of W H Britt, Auditor, Commissioner Floyd C Price, Srmoved that Associated Surveys be paid 10,200, representing services for appraisal workto September 1, 1962, as shown in Progress Report No 8 on file with W H Britt,AuditorCommissioner J D Bailey seconded the motion, which was carried3 Fred C Gardner Co, IncUpon the recommendation of Harry K McGee, Architect, Commissioner Frank B Holdingmoved that Fred C Gardner Co, Inc, General Contractor, Kinston, N C, be paid4220000, representing partial payment on Agricultural Office Building, Sr a periodfrom August 1, 1962 to August 31, 1962, according to Estimate No 6 of Fred C GardnerCo Inc unfile with W H Britt, AuditorCommissioner Floyd C Price, Sr seconded the motion, which was carried14 Mechanical Contractors, IncUpon the recommendation of Harry K McGee, Architect, Commissioner Frank B Holdingmoved that Mechanical Contractors, Inc, H A C Contractors, Cary, North Carolina, bepaid 236700, representing partial payment on Agricultir al- Office Building for a periodfrom July 31, 1962 to August 31, 1962, according to Estimate No 5 of MechanicalContractors, Inc on file with W H Britt, AuditorW-1961Commissioner J D Bailey seconded the motion, which was carried5• Westinghouse ZilectriEBorporationUpon the recommendation of Harry K McGee, Architect, Commissioner Frank B Holdingmoved that Westinghouse Eledttixorporation, Elevator Division, P 0 Box 146, Pittsburgh,Pa, be paid 412,97080, representing partial payment to August 17, 1962 for install - iation of self - service elevator, according to Estimate No 2 of Westinghouse Credit Corpon file with W H Britt, AuditoriCommissioner J D Bailey seconded the motion, which was carried6 Expense Judge William I Godwin Attending Institute of Southern JuvenileCourt JudgesUpon the request of William I Godwin, Judge of Johnston County Recorders andDomestic Relations Court, Commissioner Frank B Holding moved that Judge William IGodwin, Selma, North Carolina, be reimbursed in the amount of 7200, representingexpenses incurred in attendin Institute of Southern Juvenile Court Judges held inAsheville on August 6, 7 and 9Commissioner R G Gurley seconded the motion, which was carried7 Johnston County Drainage District No 1Upon the request of E Craig Jones, Jr, Selma, North Carolina, representingJohnston County Drainage District No 1, Commissioner J D Bailey moved that 100000, representing second advancement to the Johnston County Drainage District No 1 be app-ropriated from the contingent fund and loaned to Floyd C Price, Jr as Trustee bfsaidJohnston County Drainage District No 1 to enable said Trustee to make payment oforganization expenses in connection with the establishment of the Johnston County,Drainage District No 1, formerly known as the Moccasin Creek WatershedCommissioner R G Gurley seconded the motion, which was carried8 Tax CollectorUpon the request of T L Upchurch, Tax Collector, Commissioner Frank B Holdingmoved that T L Upchurch, Tax Collector, be authorized and directed to emply twoadditional field deputies at the salary rate now paid the permanent field deputiesfor the months of September and OctoberCommissioner R G Gurley seconded the motion, which was carried9 Increase of Pay to JurorsAs sufficient funds were appropriated in the 1962 -1963 bud t for increasing thepay of jurors serving in the Superior Court of the County from 500 to 600 per day,and it being the intent and purpose of the Board to effect said salary schedule forthe fiscal year beginning July 1, 1962, Commissioner Frank B Holding moved that allJurors in the Superior Court, including grand jurors and petit jurors, be paid atthe rate of 600 per day, effective as of July 1, 1962Commissioner Floyd C Price, Sr seconded the motion, which was carried10 Roadsa Commissioner Frank B Holding moved that the State Highway Commission be requestedto add to the Johnston County Road System and maintain that certain toad in SmithfieldTownship, located approximately one mile north of Smithfield, N C and is a connectinglink between Pine and Cherry StreetsPetition and sketch enclosed with this order For reference see C E Bingham,Smithfield, North Carolina,Commissioner Floyd C Price, Sr, seconded the motion, which was carriedb ,J I Lynch, District Engineer, State Highway Commission, made his bi- monthlyappearance before the Board and discussed with them road problems pendingc W G Massey, Clerk, was authorized and directed to write Mr J I Lynch, DistrictEngineer, and request the aid of the Highway Department in improving grounds at theEroduce Market11 Appointment of Vice- RecorderUpon the recommendation of Judge W I Godwin, Commissioner J D Bailey movedthat Miss Rhetta Martin, of Smithfield, be appointed Vice - Recorder of the JohnstonCounty Recorders and Domestic Relations Court to fill the unexpired term of A M Noble,deceasedCommissioner R G Gurley seconded the motion, which was carried2September _141__1962 Cont _12 Grand Jury Re or tThe following Grand Jury report was presented by H M Johnson, Chairman, whopointed out the responsibility of the Board in connection with the jailGrand Jury ReportAugust 30, 1962 TermIn the August 20th Report of the Grand Jury it was noted that the Negro sectionof the Johnston Lounty Jail was overcrowded as nineteen inmates were confined in onecellikereas only 12 beds were providedThe Honorable Judge Raymond B Mallard instructed the County Sheriff, Mr B AHenry to purchase as many beds as necessary so each prisoner confined in the Jailwould have a bed He also instructed the Foreman of the Grand Jury topick a committeeand check and see if these instructions were carried outOn August 22, 1962, we the Committee of the Grand Jury inspected said jail andfound that 10 new beds have been placed in this place of confinement We also question-ed the prisoners and they said there were beds for each of them We furthermore foundthe jail to be in a very good clean condition at the time of the inspectionWilson L CoatsGrand Jury ForemanGrand Jury ReportAugust 20, 1962 TermYee, the members of the Grand Jury, have carefully considered and passed upon allbills ofindictment presented to us to the best of our knowledge and abilityWe have consulted with the Clerk of the Court, Mrs Nora P Southerland, withrespect to Justice of the Peace and Guardian and Administration reports and the clerkof the court stated that to the best of her knowledge, everything was in orderWe have inspected all the jails within the County and N C Prison Camp # 045The total number of inmates confined were as follows1 Smithfield jail 402 Benson jail 13 Selma jail I4 N C Prison Camp #045 145It was noted that the colored section of the Smithfield jail was overcrowded asnineteen inmates were confined in one cell whereas only twelve beds were being providedIt was also noted that the Princeton jail was found to be dirty and in need ofcleaning upAll other jails within the County and the Prison Camp were found to be in excellentconditionWe wish to commend the Honorable Judge Raymond B Mallard, the Sheriffs Department,the Clerk of the Court, The Solicitor, The Grand Jury Officer Mr D H Stephensonand others for their splendid cooperation rendered in receiving certain informationneeded in passing on bills -of indictmentWilson L CoatsGrand Jury Foreman13 Resolution- Albert CoatesCommissioner Frank B Holding moved that the following resolution, recognizingthe contribution of Albert Coates, native Johnstonian, towards better county governmentbe adopted` R E S O L U T I O NThe retirement of Albert Coates as the Director of the Institute of Government onSeptember 1, 1962, marked the culmination of a significant era in the field of politicalscience in North Carolina unparalled in the United States, and has evoked admiration,appreciation, and commendation from officials and branches of government throughoutthe landThe Board of County Commissioners of Johnston County, on behalf of its citizens,acknowledges with innate pride the sacrifice, courage, and dedication Mr Coates mani-fested in establishing the Institute of Government, which with the aid of capable andefficient staff members has decreased the gap between government as it is taught andthe way it is practiced Recognizing that the Institute of Government under hisguidance provided courses of study, lectures of instruction, conferences, and seminarsof great value to county officials and all public officials who wanted to improve theirservice, the County Commissioners of Johnston County extend an invitation to allcounties through their Boards of County Commissioners to join them in paying tributeto this great American, whose life as student, teacher, lawyer, counselor and adminis-trator, reflected the highest tradition of American leadership, and has been a source28September 11?_1962,_,Cont?of knowledge, inspiration and encouragement to his associates and friendsJohnston County is justly proud of her native son Albert Coates was born nearSmithfield on August 25, 1896, son of Daniel Miller and Nancy Lassiter Coates Hegraduated in 1918 from the University of North Carolina with an A B Degree, receivedhis LL B Degree from Harvard in 1922, served as 2nd Lieutenant in the United StatesArmy in 1918, served as Teaching fellow in English UNC 1919 -20, Assistant Professorof Law UNC 1923 -25, Associate Professor of Law UNC 1925 -27, Professor of Law UNC since1927One of the most epochal chapters in his life was his marriage to Gladys J Hallon June 23, 1928 Her love, competence and understanding has been a joy and inspirationto him, as they worked and sacrificed together to bring into reality the Institute ofGovernment, which was founded in 1931, and is a well deserved monument to his ambitionand dreamsNow, therefore, be it resolved that the County Commissioners of Johnston Countyexpress their gratitude and appreciation to Albert and Gladys Coates for the wonderfulcontribution they have made towards good gavernment in North Carolina, for their unselfishand devoted efforts in founding the Institute of Government at Chapel Hill, whose manyfacets touch every vital phase of government in our state, and provide a source of know-ledge to those who are dedicated to improving their services in their particular fieldsof government; and wish for them a life of enjoyment and happiness as they continue theirquest of service in other fieldsBe it further resolved that they rejoice in his decision to continue to serve asProfessor of Law at the University, where his experience, talents, knowledge and charac-ter will continue to touch, as it has in the past, the lives of students in his belovedcommunity, and provide for them a source of encouragement and inspiration, that willcarry them to great heights of service and leadershipThis the 4 day of September, 1962JOHNSTON COUNTY BOARD OF COUNTYCOMMI381 ONERSH M JohnsonChairman_ J Dobbin_ B_ _aile y _MemberFloyd C Price, SrMemberFrank B HoldipSMember R G GurleyM14 Welfare DepartmentUpon the recommendation of the local Welfare Board, Commissioner Frank B Holdingmoved that the salary schedule of the Welfare ,Director be placed at one grade belowthe standard or normal rangeCommissioner R G Gurley seconded the motion, which was carried15 Welfare DepartmentOrdered that H M Johnson, Chairman, be authorized and directed to draft thefollowing letter to Mr R Eugene Brown, Assistant Commissioner, State Board of PublicWelfare, Raleigh, N CDear Mr BrownThis will acknowledge your letter of August 21, 1962 to W H Britt, Auditor, bythe Board of County Commissioners, meeting in regular session on September 4, 1962 inreference to the 1962 -63 budget for the three public assistance programs Accordingto our budget, we have set up the followingOld Age Assistance 37,500Aid to Dependent Children 30,500Aid to Totally PermanentlyDisabled 35,000 103,000Equalization Funds 17,000Total 120,00029 i- - -- - -- -- September_— l962__ Cont - --5After the above funds have been depleted, we will appropriate additional necessary,funds needed as requested by you on a participating basisSince our tax receipts have already been mailed, we are unable to make any changein our budget or tax rate at this-timeHMJ cSincerely yours,H M Johnson, Chairman JohnstonCounty Board County Commissionerscc; Dr, Ellen Winston, Commissioner, Public WelfareMr Howard Manning, Chairman, State Welfare BoardMrs W B Strickland, Chairman, County Board of Public WelfareMr Bruce D Palmer, Acting Director, Johnston County Welfare DepartmentMr W H Britt, Auditor, Johnston County 16 Civil DefenseUpon the request of Wilson Diggs Broadwell, Civil Defense Director, CommissionerFrank B Holding moved that the window air conditioning units located at the HealthCenter be turned over to Mr Broadwell to be installed in the Civil Defense Buildingin Selma, and that W G Massey, Clerk, be directed to notify Dr Phillips of saidaction and work with him in replacing panels upon removal of the air conditioningunits17 Tabulation of Votes- Bonds Johnston Memorial HospitalThe following abstract of votes on the bond election, authorizing 975,000 inbonds to finance the enlargement, improvement and equipment of the public hospitalfacilities known as the Johnston Memorial Hospital held on August 25, 1962 was submitt-ed to the Board by Marvin Z Taylor, Chairman, Boa-,d of Elections and filed with W GMassey, ClerkElection PrecinctNorth BannerSouth BannerWest BannerBentonvilleNorth BeulahSouth BeulahNorth Boon HillSouth Boon HillEast ClaytonWest ClaytonClevelandNorth ElevationSouth ElevationEast IngramsWest IngramsNorth MeadowSouth MeadowMicroNorth ONealsSouth ONealsPine LevelPleasant GroveEast SelmaWest SelmaEast SmithfieldNorth SmithfieldVilest SmithfieldWildersWilsons MillsTOTALS18 Courthouse GroundsFor Bond Issue491376478420688516347072362738491671052992535332oo6Against Bond Issue2119115?27711721410312742038104228182431222114576a Chairman H M Johnson presented card from E G Hobbs, Selma, N C, re-questing that the Commissioners order that wire around the courthouse grounds betaken downActing on this request, it was ordered that C C George, Janitor, be directedto take wire and stakes down from around the courthouse grounds and further directedthat he fertilize and water lawn to improve the appearance of courthouse propertyb W H Britt, Auditor, presented the advisability rf cutting and trimming630September__ 4,_ 1962_ font __------------__----___-_--r-trees at the rear of the courthouse Acting upon Mr Britts suggestions, he was order-ed to make an investigation and consult a reliable concern to do the work and reportback to the Board the cost of the same19 Report C Stanton CoatsChairman H M Johnson presented and read letter from C Stanton Coats, ConstableSmithfield Township, relative to the failure of males between theages of 21 and 50 tolist their taxes, pointing out that if the Board cared to discuss this matter with himhe could point out means for alleviating this discrepancyAfter a discussion, W G Massey, Clerk, was requested to invite Mr Coats toappear before the Board during the afternoon session or at their next regular meetingto discuss this matter with them20 North Carolina Association of County CommissionersOrdered that W H Britt, Auditor, be directed and authorized to answer question-naire from the North Carolina Association of County Commissioners relative to the dis-bursement of welfare checks21 Johnston Countv Boarding HomeAfter a discussion with Harry KMcGee, Architect, Commissioner Frank B Holdingmoved that Harry K McGee, Architect, be authorized and directed to advertise for sealed proposals for the furnishing of all labor, materials and equipment in the con-version from a coal fired to oil fired heating boiler in building unit No 1 of theJohnston County Boarding Home, located on Highway 210 for consideration of the Boardat their next regular meetingCommissioner R G Gurley seconded the motion, which was carried22 Neuse River Soil and Water Conservation DistrictChairman H M Johnson introduced letter from D Ermit Stancil, Vice - Chairman,Neuse River Soil and Conservation District, accepting the Boards offer of office spacein the Agricultural Building, and expressed on behalf of his committee their appreciat-ion for the Boards consideration23 Automatic Voting MachinesThe matter of purchasing additional automatic voting machines was discussed withthe consensus of the Board being that an appropriation should be made for thepurchaseof approximately two additional voting machines per year24 Commissioner R G Gurley moved that the following resolution be adoptedResolution Designating the Boundaries of the McLemore Fire District°Whereas, at a regular meeting of the Board of County Commissioners of JohnstonCounty, convened and held on Tuesday, September 4, 1962, the matter of fixing and declar-ing the boundaries of the McLemae Fire,,District was duly presented to the Board; and itappearing to the Board that the McLemore Fire Department has complied with the provis-ions of resolution providing for the establishment of fire districts in Johnston County,which was duly adopted by the Board of County Commissioners on October 3, 1955; hasmet the minimum requirement for personnel and equipment required by said resolution,and is receiving financial assistance from the County, and the McLemore Fire Districthaving been fixed and established by metes and bounds, and duly submitted to the CountyBoard of Commissioners for approval;Now, therefore, be it resolved that the boundaries of the McLemore Fire Districtto be served by the McLemore Fire Department be officially designated and fixed asfollowsBoundariesBeginning At a point 1 on Cleveland Road 1010 one mile north of its intersect-ion with Road No 1526, thence in an easterly direction to a point 2 on Road No 1525about 4 mile north of the bridge over Swift Creek; thence in a southeasterly directionto a point 3 on Government Road 1556 8 mile north of its intersection with RoadNo 1555; thence in a southeasterly direction to a point 4 on Barber Mill Road 15558 mile northeast 6 its intersection with Road No 1556; thence in a southerly directionto a point 5 on Cleveland Road 1010 14 miles southeast of its intersection withBarber Mill Road 1555; thence in a westerly direction to a point 6 on Myatt Road1330 1 mile southeast of its intersection with John Austin Road 1507 ;thence im awesterly direction to a point 7 on Road No 1582 about 7 mile south of its inter-section with btatt Road; thence in a westerly direction to a point 8 on MatthewsRoad 1509 at the bridge over Middle Creek; thence in a northwesterly direction to apoint 9 on Myatt Road at its intersection with Stephenson Road but excluding propertyat that intersection; hence in a northerly direction to a point 10 on Road No 1525about 3 mile west of ints intersection pith Road No 1526; thence in a northeasterlydirection to the point of beginningCommissioner Floyd C Price, Sr seconded the motion, which was carried__ 3125 The following reports were filed with the BoardC W Tarlton Agricultural AgentMrs Mary Alice Thomas Assistant Home Economics AgentH F Palmer Negro Agricultural AgentM V Knott Electrical InspectorMaurice Johnson JailorRubert Barbour Dog Warden26 Resolution Clayton White SchoolsThe following resolution was offered by Commissioner R G Gurley and seconded byCommissioner Floyd C Price, SrResolved by the Board of County Commissioners of Johnston County1 That for property maintaining a six months school term in District No 5,Clayton Township, Clayton School, Johnston County, as required by Article IX, Section 3,of the Constitution of the State of North Carolina_, it is necessary that certain improve -ments be made therein of the following character Here set out character of improvementsas specified in application -13 classrooms, library, toilets and cafeteria to relieveovercrowding in the Clayton White School2 That in order to provide said improvements it is necessary that the sum ofForty Thousand Dollars 040,00000 be obtained by borrowing the same, to be used bythe County Board of Education of Johnston County for said purpose3 That the Board of County Commissioners of Johnston County does hereby approveof and authorize the ,application for, andprocurement of a loan,for said purpose fromthe State Literary Fund of the State of North Carolina, established and operated under1I1, c S 5683 -687, t nds??5?kn?jjdBo?d ao??r?3tho izs 8ua9aireattChapter 115, Public Laws, 1 ,all necessary steps be taken to procure said loan under the terms of said statutesand the rules and regulations of the State Board of Education governing the making ofloans from said fund, and the Chairman and Clerk to this Board are hereby authorizedand directed for and on behalf of this Board to join with the County Board of Educationof Johnston County in making the necessary application therefor, and to take such actionunder this resolution and under -said statutes, rules and regulations as may be necessaryfor said purpose The county accountant is hereby authorized and directed to makeapplication to The Local Government Commission for approval of the issuance of saidnotes4 That the Board of Commissioners of Johnston County hereby Egrees to levy, atthe appropriate tax levying period in each and every year, upon all taxable propertyin said county, ad valorem taxes at a rate sufficient to meet the interest and principalpayments on such part of theloan requested herein as may be approved by the State Boardof Education, and thereby provide the funds necessary each and every year to meet andrepay the interest and principal payments due on such approved loan, under the termsof the statute by authority of which the said loan is made, and in accordance with therules and regulations of the State Board of Education governing such loans, as foundin Book 10, pp 340 and 368, of the minutes of the said State Board of EducationThe resolution was duly adopted by the following voteThose voting in the affirmative were; Henry M Johnson, RG Gurley, Floyd CPrice, Sr and Frank B HoldingThose voting in the negative were NoneAhereupon the Chairman announced that said resolution was duly and properlyadopted,On motion made, seconded and carried,the meeting a journedz 7•man --