May 7, 1962 - 11:00 AM - County Board of Commissioners Meeting Minutes

May 7, 19621 6Fit width ° `Meeting of Board of Commissioners for the County of JohnstonMay 7, 1962The Board of County Commissioners of Johnston County met in regular sessionon May 7, 1962, at 1100A M, in the Commissioners Room, with the following memberspresentH M Johnson, Chairman, J D Bailey, Floyd C Price, Sr, R G Gurley andFrank B HoldingAbsent NoneThe following business was transacted1 Pleasant Grove Community BuildingUpon the request of Mrs Victor Fenny and Mr Glenn Pleasant, Trustees of thePleasant Grove Community Building, Commissioner Frank BHolding moved that the annual;insurance premium on the Pleasant Grove Community Building, amounting to 7884, fora period from April 12, 1962 to Aprill2, 1963, insured with Max G Creech InsuranceAgency, Smithfield, be paidCommissioner J D Bailey seconded the motion, which was carried2 Appointment of Trustee Bentonville Memorial Communitv BuildinUpon the recommendation of the Trustees of the Bentonville Memorial CommunityBuilding, Commissioner Frank B Holding moved that Mr J Lorman Flowers, Jr bereappointed a Trustee of the Bentonville Memorial Community Building for a periodof six years, effective as of April 1, 1962Commissioner R G Gurley seconded the motion, which was carried3 Archer Lodge Fire DistrictCommissioner R G Gurley moved that the resolution designating the boundariesof the Archer Lodge Fire District adopted by the Board at their regular meeting onMarch 5, 1962 be amended by inserting the following boundaries of the Archer LodgeFire District in lieu of the boundaries as shown in the aforementioned resolutionArcher Lodae Fire DistrictBeginning at a point 1 on Highway 1720, 05 mile south of intersection of17Gz and 1720; thence in a northerly direction to point 2 on Highway 1700, about05 mile east o f intersection of 1700 and 1720; thence to a point 3 on Highway1720, about 05 mile north of intersection of 1700 and 1720; thence in a northerlydirection to a point 4 on Highway 1741, about 04 mile south of intersection of1742 and 1741; excluding all property on roads 172C, 1741, and 1748 between points3 and 4; thence in a northerly direction to point 5 on Highway 1742, about 04mile northeast of intersection of 1741 and 1742; thence in a northerly direction toa point 6 at the intersection of Highway 1701 and 1716; thence in a northerlydirection on Road 1701, to a point 7, about 02 mile north of intersection of 1701and 1716; thence in a northwesterly direction to a point 8 on Road 1003, about01 mile north of intersection of 1003 and 1716; thence in a westerly direction, toa tpin at intersection of 1 1 and 16• h aP 7 5 17 thence in westerly direction, to apoint 10} on 1715, about 05 mile northeast of intersection of 1715 and 1700; ex-cluding all property on road 1715 between points 9 and 10; thence in a westerlydirection to a point 11 on Highway 1714, about 05 mile north of intersection of1714 and 1700; thence in a southerly direction to a point 12 on 1700, about 0f intersection 4mile westo i rsection 1714 and 1700; thence in a southerly direction to a point13 on Highway 1706, about 21 miles west of intersection of 1706 and 1700; thencein a southerly direction to point 14 on Highway 1705; about 24 miles south ofintersection of 1700 and 1705; thence in a southeasterly direction to point 15on Highway 1703, about 28 miles south of intersection of 1703 and 1700; thence ina southeasterly direction to a point 16 on Highway 1704, about 04 mile south ofintersection of 1704 and 1703; thence in a southeasterly direction to a point 17at the intersection of Highways 42 and 1003; thence in a northerly direction toa point 18 on Highway 1735, about 02 mile east of intersection of Highway 1003and 1735; thence in a northeasterly direction to the point of beginningCommissioner J D Bailey seconded the motion, which was carried4 Request Townof Smithfield for pavingIn order to improve facilities on North Street along the lot owned by the Countyon which an Agricultural Building is being erected, Commissioner R G Gurley movedthat the Commissioners of the Town of Smithfield be requested to pave a four footstrip on the south side of North Street adjacent to the Agricultural Building lot toconform with plan of Harry K McGee, ArchitectCommissioner J D Bailey seconded the motion, which was carried601May 71 1962 Cont5 Payment to Associated SurveysUpon the recommendation of W H Britt, Auditor, Commissioner R G Gurleymoved that Associated Surveys be paid 382500, representing services for appraisalwork to May 1, 1962, as shown in Progress Report No 4 on file with W H Britt,AuditorCommissioner J D Bailey seconded the motion, which was carried6 Payment to Fred C Gardner Co, IncUpon the recommendation of l,i H Britt, Auditor, Commissioner Frank B Holdingmoved that Fred C Gardner Co, Inc, General Contractor, Kinston, NC, be paid4794500, representing partial payment on Agricultural Office Building for periodfrom March 1, 1962 to April 30, 1962, according to statement of Fred C Gardner Co,Inc on file with W H Britt, AuditorCommissioner J D Bailey seconded the motion, which was carried7 Payment to Harry K McGeeUpon the recommendation of W H Britt, Auditor, Commissioner Frank B Holdingmoved that Harry K h1cGee, architect, be paid 11 of 413,485, amounting to 20227,representing architects supervision of the Agricultural Office Building accordingto general contract estimate for the period of February and March, according tostatement of Harry K IvIcGee, Architect, on file with W H Britt, AuditorCommissioner R G Gurley seconded the motion, which was carried8 Johnston County Public SchoolsMr E S Simpson, Superintendent Johnston County Public Schools, presented onbehalf of the members of the Johnston County Board of Education the followingrequestMembers, Johnston County Board of CommissionersGentlemenIri order to partially meet the more urget needs for classrooms and other basicfacilities at several of our schools, we find that it is absolutely necessary to havemore money than would be available through the levy which has been provided forschools during recent yearsWe have reviewed the needs of the schools carefully and we find that the small -est tax increase that would be feasible would be approximately twenty centsRather than ask for twenty cents the Board of Education is unanimous in itsrequest for an additional ten cents to be added to the capital outlay levy andapproval of 50,00000 loan from the North Carolina Literary Fund This 50,00000carries an interest rate of 3 12 and would be paid back during the next 10 yearsin equal installments during the month of February each yearThe Board of Education has received only a two cents increase in the tax ratefor countywide school purposes during the past 10 years In recent years the TaxCollectors office has been receiving slightly in excess of the proceeds of two centswhich places us in the position of actually having the tax rate levy that is barelyequal to what the schools were receiving 10 years agoWe have given careful consideration to this matter, and we have curtailed ex-penditures in our current expense budget to the fullest extent possible which isconsistent with the operation of our schools on a minimum satisfactory level Thesefunds have been transferred to the capital outlay portion of our budget proposalYour approval of both the tax levy increase of ten cents and the loan of50,00000 from the Literary Fund is unanimously requested by this BoardJ W Earp, ChairmanJohnston County Board of EducationN, B Grantham, Vice - ChairmanHarold MedlinF W EllisMrs Lucile OliverE S Simpson, SecretaryJohnston County Board of Education9 Loan 50,GOO00 Literary Fund Johnston County SchoolsThe following resolution was offered by Mr Floyd C Price, Sr and secondedby Mr R G GurleyResolved by the Board of County Commissioners of Johnston CountyElm_Iafay 7, 1962 Cont1 That for properly maintaining a six months school term in District No12, Smithfield Township, South Smithfield School, Mace, JohnstonCounty, as required by Article IX, Section 3, of the Coution of the State ofNorth Carolina, it is necessary that certain improvements be made therein of thefollowing character Here set out character of improvements as specified inapplication- 7 classrooms and toilets2 That in order to rovide said improvements it is necessary that the sumof Fifty Thousand Dollars 0,00000 be obtained by borrowing the same, to beused by the County Board of Education of Johnston County for said purpose3 That the Board of County Commissioners of Johnston County does herebyapprove of and authorize the application for, and procurement of, a loan for saidpurpose from the State Literary Fund of the State of North Carolina, establishedand operated under III, C S 5683 -5687, the same being Article 24, Chapter 136,Public Laws 123, and Chapter 115, Public Laws, 1937, and said Board does herebyauthorize and direct that all necessary steps be taken to procure said loan underthe terms of said statutes and the rules and regulations of the State Board ofEducation governing the making of loans from said fund, and the Chairman and theClerk to this Board are Ya eby authorized and directed to make application to TheLocal Government Commission for approval of the issuance of such notes4 That the Board of Commissioners of Johnston County hereby agrees tolevy, at the appropriate tax levying period in each and every year, upon all tax-able property in said county, ad valorem taxes at a rate sufficient to meet theinterest and principal payments on such part of the loan requested herein as maybe approved by the State Board of Education, and thereby provide the fundsnecessary each and every year to meet and repay the interest and principal paymentsdue on such approved loan, under the terms of the statute by authority of which thesaid loan is made, and in accordance with the rules and regulations of the StateBoard of Education governing such loans, as found in Book 10, pp 340 and 368, ofthe minutes of the said State Board of EducationThe resolution was duly adopted by the following vote;Those voting in the affirmative were Frank B Holding, R G Gurley,J D Bailey and Floyd C Price, SrThose voting in the negative were; NoneWhereupon the Chairman announced that said resolution was duly and properlyadopted10 Adoption of ResolutionCommissioner Floyd C Price, Sr moved that the adoption of the foregoingresolution approving a loan of 050,000 by the Johnston County Schools from theLiterary Fund in no way committed the Board to the 10¢ tax increase requested bythe Board of Education in their 1962 -63 budget, or in any way effect the tax rateCommissioner R G Gurley seconded the motion, which was carried11 Roadsa Commissioner R G Gurley moved that the State Highway Commission request-ed to add to the Johnston County Road System and maintain that certain road inSmithfield Township, known as Stancil Street, and being a distance of 12 mileCommissioner J D Bailey seconded the motion, which was carriedFor reference see T W Williams, Smithfield, N Cb Commissioner Frank B Holding moved that the State Highway Commission berequested to investigate for hard - surfacing or improvement that certain road inPleasant Grove Township esiggnated as S R No 1531} being a distance of 125 milesCommissioner A GGurley seconded the motion, which was carriedPetition enclosed with this order For reference see T F Adams, Route # 1,Willow Springs, N Cc The following requests for improvement of State maintained roads was re-ferred to J I Lynch, District Engineer, who was present making his bi- monthlyappearance before the BoardRoad No 2300, Smithfield Township U S Highway 301 to I -95, reference John RHughes, R #2, Smithfield, N CRoad No 2355, Beulah Township, reference Mrs Harvey Little, R #1, Kenly, N CRoad No 1700, ©peals Township, reference B M Creech, R#1, Zebulon, N CN C Road No 1914, Wilsons Mills Township, reference Thomas Jordan, Smithfield,603May 7, 1962 ContRoad No 1159,ingrams Township, grade and place speed signs, reference DavidDodd, R #3, Four Oaks, N CRoad No 1919, Smithfield Township, reference James E Langston, Wayne DAnderson and others, R #3, Smithfield, N Cd Mr Lynch reported that he had received a proposal for the name of HardyCrossroads to be changed to Hardee Crossroads in Pleasant Grove Township Actionwas deferred on this proposalAir Conditioning Health Center12 As a result of a discussion with Harry K McGee, Architect, pertaining to theair conditioning of the Health Center, Chairman H N1 Johnson, Floyd C Price, Sr,d H Britt, Auditor, and ji G Massey, Register of Deeds, were appointed as aommittee to work with Mr McGee on plans and specifications for the installationof air conditioning unit at the Health Center, in order to receive bids at theearliest possible date13 Civil DefenseWilson Diggs Broadwell, Civil Defense Director, made a verbal report of theactivities of the Civil Defense Program, and -w- reported that his Department wouldask for no increase in the 1962 -63 budget, moreover that said budget would show aslight decrease in some items14 Grand Jury ReportThe following report of the Grand Jury was submitted and ordered filed withW G Massey, ClerkGrand Jury ReportApril 16 Term1962We the members of the Grand Jury have carefully considered and passed upon allbills of indictment presented to us to the best of our knowledge and abilityWe have consulted with the Clerk of the Court, Mrs Nora P Southerland, withrespect to Justice of the Peace and Guardian reports and the Clerk of the Courtstated that to thebest of her knew ledge, everything was in orderThe Grand Jury recommended in February that new mattresses be bought for theCounty Jail in the Courthouse After inspecting the jail, we find the cells stillto be in need of said mattresses We will recommend mattresses be purchased forthis place of confinementWe wish to commend the Honorable Judge C W Hall, the Sheriffs Department,the Clerk of the Court, Mr D H Stephenson, and others for their cooperation ren-dered in receiving certain information needed for passing on bills of indictmentZ V StephensonGrand Jury Foreman15 Appointment to Vielfare BoardThe appointment of a Commissioner to the Johnston County Ttielfare Board wasdeferred until the June meeting16 Request for Adjustment of TaxesThe request of A M Noble for an adjustment of the taxes of Richard J Noblewas again referred to W R Britt, County Attorney17 Sale of Alcholic BeveragesCommissioner Frank B Holding moved that the notice of Minnie B Baroody,trading under the name of Baroodys Friendly Place, 323 East Market Street, Smith-field, N C to apply to the North Carolina Alcholic Beverage Control Board for apermit to sell alcholic beverages was approvedICommissioner J D Bailey seconded the motion, which was carried18 Transfer of Records to Department of Archives and HistoryUpon the recommendation of W R Britt, County Attorney, with the consent ofN G Massey, Register of Deeds, W H Britt, Auditor, and Nora P Southerland,Clerk of the Superior Court, the following transfer of records to the Departmentof Archives and History is hereby approvedMMRegister of Deeds Office -Record, 1866Auditors Office -1925, 1935•May 7, 1962 ContDeeds uncalled for, 1860 -1926, and the FreedmensTax scrolls for the years 1872 -1900, 1905, 1915,Clerk of the Courts Office -1 Records of the County Court of Pleas andQuarters Sessionsa Execution Docket, 185?} -1868, 1 volb Minute Docket, 1856 -1C4, 1 volc Record of Count Court, 1863 -1868, 1 vold Trial Docket, 160 -1868, 1 vol2 Records of Superior Courta Civil action papers, 1867 -1902, 25 or 30 boxesb Criminal action papers, 1875 -1902, 10 or 15 boxes3 Miscellaneousa Record of Accounts, 1806 -1810, 1868 -1902b Administrators Bonds, 1849 -1895, 5 volsc Appppointment of Administrators, Executors, Guardians,199 8 -1923, 2 volsd Apprentice Indentures, 1568- 1859, 1900 -1911, 2 vols,2nd vol on main floore Bastardy Bonds, 1850 -1895, 2 volsf Estate Papers, 1896 -1902g Guardian Records, 1866 -1868, 1 volh Ledger, Clayton Banking Co, 1926 -1931, 1 voli Ledgers, Unidentified, 191i 1916, 3 volsJ Tax Record, 185 -1868, 1 vol main floork Sills lease, 1840-19G219 Welfare DepartmentLulu A Jolliff, Superintendent of the Welfare Department, and Dr DonnieJones and Mrs W B Strickland, members of the Johnston County Welfare Board,discussed salary problems of the Nelfare personnel, uring the Commissioners toadopt the standard plan inaugurated this year by the Merit SystemSirs Jolliff stated that 45 counties had adopted the standard plan and gavecomparative figures of teachers pay, as well as other occupational salaries Itwas the concensus of Dr Jones and Mrs Strickland that the members of the WelfareDepartment shold be paid good salaries, in order to have qualified members workingwith the Department, which would in turn reduce the expenditures of that Department20 Health DepartmentDr Robert Phillips, Health Director, accompanied by Dr Donnie Jones, C HBeddingfield, and E S Simpson, members of the Johnston County Health Board, dis-cussed the program of the Health DepartmentDr Phillips brought to the Commissioners attention the Mental Health Serviceprogram, which had been discussed at a prior meeting with the Commissioners TheCommissioners looked with favor on this program, and hoped that it could be includedin the 1962 -63 budgetDr Donnie Jones voiced his hope that an increase in salaries could be providedfor the nurses and commended Dr Phillips and his staff for doing an excellent jobMr Beddingfield and Mr Simpson concurred in the remarks of Dr Jones21 The following reports were filed with the BoardT L UpchurchTax CollectorL P CreechVeterans Service OfficerC W TarltonAgricultural AgentH F PalmerNegro Agricultural AgentMrs Earlene WalkerAssistant Home Economics AgentD R CliftonJailorRupert BarbourDog WardenMrs Willye WrightAssistant County LibrarianM W KnottCounty Electrical InspectorLloyd GilbertAdministrator Johnston MemorialHospital22 Commissioner J D Bailey moved that the following resolution be adopteddhereas, the Board of Commissioners of Johnston County have received copiesof Pay Plans for County Welfare Departments and County Health Departments adoptedby the State of North Carolina Iuierit System Council to be effective July 1, 1962;MMay 7, 1962 ContAnd Whereas, said Board of Commissioners of Johnston County has made a carefulstudy of said Pay Plans, has compared the salary schedules set out in said Pay Planswith salaries of other employees of Johnston County at a similar nature whereverapplicable;And Whereas, said Board of Commissioners of Johnston County has considered saidPay Plans with special emphasis and thought on the effects that the same would haveon the Johnston County fiscal policy, tax rate, and other County appropriations andactivities, and relating the same to the taxable property in Johnston County, thebonded indebtedness of Johnston County, and any and all other matters affecting andpertaining to the financial soundness of the Johnston County Government;And Whereas, after such study and consideration, the Board finds that the generalpay levels in the Pay Plans adopted by the Merit Council as aforesaid to be effectiveJuly 1, 1962, are in excess of the financial ability and fiscal policy of JohnstonCounty;Now, therefore, be it resolved that, subect to the approval of the N C MeritSystem Council, and agreement by the proper State Agency, Johnston County adopt PayPlans for County Welfare and Local Health effective July 1, 1962, as follows1 Annual and Monthly salary ranges assigned to various classes inthe County Department of Health shall bea Professional classes Three 3 grades below effective rangeJuly 1, 1962, adopted by the N C Merit System Councilb Health Director Standard grade effective July 1, 1962c Clerical Classes Four 4 grades below effective rangeJuly 1, 1962, adopted by the N C Merit System Council2 Annual and monthly salary ranges assigned to various classes inthe County Department of Public Welfare shall bea Professional classes Three 3 grades below effective rangeJuly 1, 1962, adopted by the N C Merit System Councilb Administrative classes Three 3 grades below effectiverange July 1, 1962, adopted by the N C Merit System CouncilC Clerical Classes Four a grades below effective rangeJuly 1, 1962, adopted by the N C Merit System CouncilBe it further resolved that the foregoing Pay Plans be submitted to the N CMerit System Council for approval; that same be submitted to the appropriate StateAgency for its approval and agreementBe it further resolved that all clerical classes in all County Departmentsother than Health and Welfare, be assigned annual and monthly salary ranges thesame as hereinbefore assigned to clerical classes in the Health and the WelfareDepartmentsJOHNSTON COUNTY BOARD OF COP,NISSIONERSH M Johnson, ChairmanConLnissioner R G Gurley seconded the motion, which was adopted