September 7, 1961 - 8:00 PM - County Board of Commissioners Meeting Minutes (Special)

September 7, 19611 3Fit width525 ,Meeting of Board of Commissioners for the Countyof JohnstonSeptember 7, 1961FThe Board of Commissioners ofJohnston Countyreconvened inspecial sessiononSeptember 7, 1961, at 800 P M,in the AuditorsOffice, with the followingmembers presentH M Johnson, Chairman, J DBailey, Floyd CPrice, Sr,Frank B Holding,andR G GurleyAbsent NoneThe following business was transacted1Commissioner Frank B Holdingintroduced the followingresolutionand moveditsadoptionWhereas, the Board of County Commissioners ofJohnston Countyhave reviewedthelist of roads submitted by theState Highway Commissionto aidthem in theselectionof the 1961 -62 secondaryroad program andhave made a furtherinvestigat-ionof the condition of roads in the county as submitted to themby petitionersofthe county, all of said roads being a part of thesystem of roadsmaintainedbythe State Highway Commission;And whereas, after careful consideration of theservices renderedby saidroadsand the traffic demands of said county, it isdeemed necessarythat saidroadsbe improved in the order thatthey are listedby numer andthat the unlistedroadsbe submitted as alternates tothe first group,in order tobetter serve theinterestof the people of the countyNow, therefore, be it resolvedthat the Boardof County CommissionersofJohnstonCounty hereby approve andrequest that theState HighwayCormAssion makethefollowing improvements in the roads listed belowPriority SR RoadLengthRequestAmountNo No11 120409By order of15,75000Board 87-paving22 121122paving38,500003•3 110541paving71,750004•4 193613paving26,0000055 192317paving29,7500066 2137307paving53,7250077 110014paving34,3000088 117620paving35,000009-9 152005paving8,750001010 252207paving14,000001111 115844paving88,000001212 230115paving26,250001313 156204paving7,000001414 2509 251028paving68,6o0001515 111324paving48,000001616 237128paving56,0000017i17 131965paving113,750001849 232119grade, drain,48,25000stabilize1922231217grade, drain,24,10000stabilize2025 112031grade, drain,36,55000stabilize5262 Rudolph Howell, after making further investigation of the countys legalauthority to participate in advancing funds to a drainage district, renewed hisrequest for a loan of 4500000 to set up a drainage project He reviewed the pro-cedures that would have to be followed for establishing the district and how themoney would be spent It was his opinion that the money would be repaid withina maximum of six monthsW R Britt, County Attorney, verified Ns Howells report as to the legalityof the project, stating that House Bill No 839 of the 1961 General Assembly enabled;County Commissioners to make advances for the purpose of organizing a drainage dis-trict and cited the counties of Pitt, Hertford and Northampton as examples wheresuch programs had been inaugurated Mr Britt was undecided whether the countywould get its money back if the project proved unsuccessful3 As a result of securing the foregoing information, Commissioner J D Baileymoved that the county advance 500000 for the expense of organizing the MoccasinDrainage District, subject to the legal and bookkeeping technicalities being approvedby 1a R Britt, County Attorney, and V H Britt, Auditor, with the provision thatthe Board approve expendituresCommissioner R G Gurley seconded the motion, which was carried4 Harry McGee, Architect, reported that he had prepared plans and specifications rfor the installation of a self - service elevator to be installed in the courthouseMr McGee was directed and authorized to proceed with the advertisement of bids forthe purchase and installation of said self- service elevator, with the stipulationthat bids be received by the Board up to 300 F M on October 2, 19615 Harry DcGee, Architect, Smithfield, N C, presented preliminary plans for theproposed agricultural building to be located on the Broadhurst property, which cor-ners on North Street and Highway 301 and also a drawing of the proposed building,which mot the general approval of the BoardThe plans call for the building to be built in secticns as is proposed by thefollowing estimatesProposed Agricultural Office BuildingJohnston County, North CarolinaCost Estimates1 AREAS BY SECTSECTL N ASECTION BSECTION CSECTION DTOTALIONS IN SQUARE FEET6,752 squa -e feet including entrances and lobby4,116 square feet Auditorium4,116 square feet Civil Defense and basement7,872 square feet ding of Building22,856 square feet in the four 4 Sections A,B,C,rSeptember 7, 1961ContA L T E R N A T ESPrioritySR Road LengthRequestAmountNoNo28170629paving4 50,7500067212618paving31,5000068234132paving64,0000044211610paving24,50000Classified2150726bring up tostandard33,8000053133816paving28,0000031230517paving34,00000126251623paving56,3500063118823paving40,2500020157814paving28,00000Commissioner RG Gurleyseconded the motion,which was carried2 Rudolph Howell, after making further investigation of the countys legalauthority to participate in advancing funds to a drainage district, renewed hisrequest for a loan of 4500000 to set up a drainage project He reviewed the pro-cedures that would have to be followed for establishing the district and how themoney would be spent It was his opinion that the money would be repaid withina maximum of six monthsW R Britt, County Attorney, verified Ns Howells report as to the legalityof the project, stating that House Bill No 839 of the 1961 General Assembly enabled;County Commissioners to make advances for the purpose of organizing a drainage dis-trict and cited the counties of Pitt, Hertford and Northampton as examples wheresuch programs had been inaugurated Mr Britt was undecided whether the countywould get its money back if the project proved unsuccessful3 As a result of securing the foregoing information, Commissioner J D Baileymoved that the county advance 500000 for the expense of organizing the MoccasinDrainage District, subject to the legal and bookkeeping technicalities being approvedby 1a R Britt, County Attorney, and V H Britt, Auditor, with the provision thatthe Board approve expendituresCommissioner R G Gurley seconded the motion, which was carried4 Harry McGee, Architect, reported that he had prepared plans and specifications rfor the installation of a self - service elevator to be installed in the courthouseMr McGee was directed and authorized to proceed with the advertisement of bids forthe purchase and installation of said self- service elevator, with the stipulationthat bids be received by the Board up to 300 F M on October 2, 19615 Harry DcGee, Architect, Smithfield, N C, presented preliminary plans for theproposed agricultural building to be located on the Broadhurst property, which cor-ners on North Street and Highway 301 and also a drawing of the proposed building,which mot the general approval of the BoardThe plans call for the building to be built in secticns as is proposed by thefollowing estimatesProposed Agricultural Office BuildingJohnston County, North CarolinaCost Estimates1 AREAS BY SECTSECTL N ASECTION BSECTION CSECTION DTOTALIONS IN SQUARE FEET6,752 squa -e feet including entrances and lobby4,116 square feet Auditorium4,116 square feet Civil Defense and basement7,872 square feet ding of Building22,856 square feet in the four 4 Sections A,B,C,r2 ESTIMATED CSECTION ASECTION BSECTION CSECTION DTOTALSeptember 7, 1961 ContOST PER SQUARE FOOT OF EACH SECTION AND COMBINED TOTAL- 6,752 sq ft @ 1000 per sq ft -- y67,52000- 4,116 sq £t @ 750 per sq ft -- 30,87000- 4,116 sq ft Ca 2300 per sq ft -- 94,66800- 7,872 sq ft ?@ 1000 per sq ft -- 78,7200022,856 sq ft 271,778005273 SQUARE FEET AND ESTIMATED COST IN BID ORDER BY SECTIONS AND ALTERNATESSECTION A Base Bid -- 6,752 sq feet Estimated Cost 467,52000SECTION A Base Bid plus Section B Alternate No 1- 10,868 sq ftEstimated Cost 98,39000SECTION A Base Bid plus Section B Alternate No 1 plusSECTION C Alternate No 2 14,984 sq ft EstimatedCosa 193,05800SECTION A Base bid plus Section B Alternate No 1 plusSECTION C Alternate No 2 plus SECTION D ALTERNATENo 3 -- 22,856 sq ft Estimated Cost 271,77800SECTION -A Base Bid, plus Section B Alternate No 1 plusSection D Alternate No 3 - 18,740 sq ft EstimatedCost 177,110006 It was recommended that his plans be altered by removing the bomb shelter fromthe basement of the auditorium and placing it under Section D of the plans submittedAfter making further minor suggestions, Commissioner Frank B Holding movedthat Harry McGee, Architect, proceed with construction plans according to recommend -ations and suggestions for submission to the Board at a later dateCommissioner J D Bailey seconded the motion, which was carried7 Commissioner J D Bailey moved that T L Upchurch, Tax Collector, be author-ized to employ, with the counsel and assistance of Commissioner Frank B Holding,an energetic and competent man to aid in the collection of taxesCommissioner R G Gurley seconded the motion, which was carried8 Commissioner Frank B Holding reported that after an investigation he found itnot feasible at this stage to have prepared individual ledger sheets representingAn individuals complete list of taxes, and that at the present time the ledgersheets would have to be set up on a township basisOn motion made, seconded and carried, it was moved that the meeting be recessedto meet Tuesday, September 19, 1961, at 730 PM, in the Auditors Office, for thepurpose of initating plans for a county wide revaluation of property, which has tobe completed by January 1, 1963airman? ?k